Jobs Kenya

Website: Website https://www.tdh.ch

  • Logistics Assistant – Kakuma/ Kalobeyei Office

    Logistics Assistant – Kakuma/ Kalobeyei Office

    In Garissa County, Tdh supports the Ministry of Health in providing integrated nutrition and protection services to severe malnourished children and pregnant and lactating women. In Korogocho informal settlements, Tdh implements early child development activities and child protection activities with a strong community-based approach aiming at decreasing violence against children and strengthening child protection mechanisms. The intervention in Dadaab and Kakuma refugee camps, Kalobeyei settlement and host communities is focused on prevention and response to child protection needs while strengthening protection community-based mechanisms in the refugee operation and its host communities.

    Key Responsibilities:

    Ensure Kakuma office, Kalobeyei field offices, and staff accommodation premises are maintained and kept in good order (water, electricity, generator, painting, fencing and security etc.)
    Ensure good functioning of the Kakuma office and accommodation equipment and maintenance.
    Provide support to Programme activities through the provision of needed supplies and transport.
    To ensure the good functioning and maintenance of the Kakuma office vehicles.
    Facilitate floating and collection of RFQs, issuing of LPOs and receiving invoices, delivery notes.
    In coordination with Program Manager, plan and organize vehicle movements within and outside the operations area.
    To send to the logistics officer Nairobi all Kakuma fleet management files, log sheets, fuel consumption monthly.
    To provide transparent stock management system in Kakuma office and provide monthly inventory and asset management report to Logistics officer, Nairobi, and Program Manager, Kakuma.
    Provide monthly logistics report with supporting documents to logistics officer.
    To adhere and respect of Tdh Lausanne and donor guidelines in all aspect of purchase policies and procedures, quality control and the delivery of the purchases to destination.
    Ensure the application of safety and security measures in compliance with Tdh policies.
    Make inspection visits to assess all the on-going works/ activities.
    Undertake all other duties that may be determined by the Logistics Manager Nairobi and Program Manager Kakuma.

    Requirements

    Professional University Degree in Logistics, Business Administration/ Management or Supply Chain Management from an accredited University.
    Minimum of 2 years’ experience as a Logistics Assistant or similar position. Experience working with NGOs (Nongovernmental Organizations) is an advantage.
    Proven knowledge in Premises management and Stock management
    Good IT knowledge (Microsoft Office, Internet).
    Fluency in English and Kiswahili.
    Good organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems.
    High sense of integrity, rigor, and flexibility.
    Abuse Prevention Policy – Operational Risk Management
    Commit to respect Tdh Risk Management Policies including: Code of Conduct, Child Safeguarding Policy, Safety and
    Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
    Comply with Tdh Security Regulations
    Commit to ensure the best implementation possible of the Tdh Risk Management Policies
    Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
    Maintain and ensure a culture of strict confidentiality – inter Tdh staff and between Tdh staff and non Tdh employees.
    Commits to complying with the General Code of Conduct and systematically reports any breach of the Code through the
    Tdh warning procedure: raises the awareness within the Foundation on violence and abuse and the rights that derive from them regarding children, community members and our own employees.
    Commits to complying with the Risk Management Policies, including: Safeguard policies (the policy of Safeguarding
    Children, the Policy of Protecting against Exploitation and Sexual Abuse, the Guideline on Abusive Behavior at Work), the Safety/Security Policy and Anti-Fraud/Corruption Policies and the Prevention of Funding Criminal Acivities.
    Commits to reducing the risk of abuse by developing an open and informed culture of management within the organization and in our work with children and the communities where we work

    Apply via :

    KEN.recruitment@tdh.ch

  • Finance and Administration Intern

    Finance and Administration Intern

    Objectives of the internship

    The objective of this position is to provide a learning environment for an aspiring Finance and Accounting professional, who will also contribute to the finance, administration and procurement functions at Terre des Hommes Netherlands.

    Position in the organization

    The Finance and Administration intern will work with the Kenya country team and will receive hierarchical leadership and support from the Finance and Administration Officer to whom he/she reports.

    Main Duties and Responsibilities

    Ensure coordination of complete and accurate supporting documentation for all financial transactions;
    Assist in preparation of monthly financial reports in the approved Financial Reporting templates in Excel;
    Prepare Bank Reconciliations and maintenance of cash books;
    Preparation of payment vouchers for both operational and project expenses;
    Assist in review of Cash Requests and Expense Declaration Reports and ensuring all documents are complete and accurate as per TdH NL policies and procedures;
    Assist in the procurement processes for Projects and for the Kenya Country Office;
    Filing of all supporting documents and ensuring the filing system is up to date;
    Assist in preparing supporting schedules and retrieval of support documents for internal and external audits;
    Performing any other duty as may be assigned by the line manager.

    Knowledge, skills and experience

    Currently enrolled in a bachelor’s or master’s degree program in Finance, Accounting or Economics or related field OR
    Recently completed (less than a year) a bachelor’s/master’s degree program in Finance, Accounting or Economics or related fields but with ongoing CPA qualification studies
    Proficiency in MS Excel/Google Sheets is essential

    Competencies

    Self starter andInnovative
    Focus on results
    Cooperation and teamwork
    Time management
    Accuracy and great attention to detail
    Planning and organizing

    Apply via :

    tdh.bamboohr.com

  • Child Protection Casework Intern – Kakuma

    Child Protection Casework Intern – Kakuma

    The intervention in Dadaab refugee camps is focused on prevention and response to child protection needs while strengthening protection community-based mechanisms in the refugee operation and its host communities.
    In Korogocho informal settlements, Tdh implements early child development activities and child protection activities with a strong community-based approach aiming at decreasing violence against children and strengthening child protection mechanisms.

    Key Responsibilities:

    Case identification and registration, Case planning, referral, and follow-up of the beneficiaries in collaboration with Child Protection Volunteers.
    Develop an individual action plan for each beneficiary that responds to needs addressed in initial and comprehensive assessments and seek support of the Case Management Senior Officer whenever necessary.
    Establish and maintain positive and efficient relations with target beneficiaries, community members and all the other actors operating at the Reception Centre. Seek for synergies to optimize resources and time and strengthen services for the beneficiaries whenever possible.
    Regularly follow up the assigned case to ensure all services and action points listed in the case plan are carried out within agreed time frames. Ensure that progress is regularly reviewed.
    Regularly monitor and provide support to children and families through shelter visits, providing guidance and advice.
    Work closely with the Psychosocial team in the identification of psychosocial distress cases and makes appropriate references to Psychosocial team for help.
    Work closely with data team to ensure timely data entry to the IACPIMS and feedback on follow up cases are generated as required.
    Conduct Best Interest Assessments and Best interests Determination (BIAs/BIDs) for UASC and other children with heightened Protection concerns.
    Timely preparation of progress reports including both qualitative and quantitative information on BIAs/BIDs activities and put into situation report, monthly report, and quarterly report.
    Ensuring that issues for child protection are raised and addressed.
    Ensure the placement of children in alternative care adhere to Tdh procedure and with the Kenya Guidelines on Alternative Care.
    Responding to emergency cases.
    Abuse Prevention Policy – Operational Risk Management
    Commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and AntiFraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy
    Commit to ensure the best implementation possible of the Tdh Risk Management Policies
    Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
    Child protection Policy
    Commit to respect the Child Protection Policy.
    Commit to ensure the best implementation possible of the Child Protection Policy in Kenya.
    Commit to inform the Country Representative and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.

    Job Requirements:

    Professional University degree in social work, psychology, social sciences, and any other relevant field.
    Experience working with vulnerable children in need of Protection.
    Previous experience with child protection organization within a refugee set is desirable.
    Good IT knowledge (Microsoft Office, Internet).
    Fluency in English and Kiswahili.
    Must be currently residing/ working in Kakuma/ Kalobeyei.

    Interested candidates who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.recruitment@tdh.ch. Candidates are required to indicate the position title on the subject line of the email when applying. Kindly note only applications sent to this email address will be considered. Only shortlisted candidates will be contacted.

    Apply via :

    KEN.recruitment@tdh.ch

  • Logistics Manager (Nairobi)

    Logistics Manager (Nairobi)

    Specific Responsibilities
    In all project sites:
    PROCUREMENT MANAGEMENT

    Ensure the respect of Tdh and donor purchase procedures;
    Identify and plan the delegation’s procurement in collaboration with log/admin staff and Project Managers.
    Ensure respect of the quality of the purchase and the delivery deadlines;
    Follow up the order/purchase until delivery;
    Ensure regular purchases follow up in close collaboration with the Administration Department for down payments and monthly budget follow up.
    Ensure preparation of weekly procurement follow up updates according to the format available at the delegation

    STOCKS MANAGEMENT

    Ensure the respect of Tdh’s and donor stock management procedure;
    Manage regular inventory (monthly, quarterly, yearly) for the different items stored in the delegation;
    Plan the stock supplying according to local constraints;
    In charge of the warehouse management and control system;
    Ensure security and the follow up of the equipment used on the delegation (identification, inventory, affectation);
    Ensure the security and the follow up of the communication and IT equipment (and supplies) on the delegation (identification, inventory, affectation);

    FLEET MANAGEMENT

    Ensure the respect of Tdh and donor vehicle management procedure;
    Supervise the general follow up of the delegation vehicle (consummation checks, movement planning, vehicle rental contracts, etc.)
    Ensure a regular maintenance on the different vehicle of the delegation, setup appropriate maintenance contract with supplier or ensure an appropriate repair process with local technicians;
    Handle transport contract negotiation with suppliers and follow up;
    Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.) national, regional and international in a rapidly shifting context

    MOVEMENT MANAGEMENT

    Ensure smooth and transparent running of movement with necessary approval and recording

    SECURITY MANAGEMENT

    Update and ensure the respect of the security guideline adopted on the delegation, the good functioning of the relative tools and process and the correct use and acknowledge from all the members of the delegation (national & international staff) in close links with Head of Delegation;
    Manage security guidelines updates, geopolitical follow up, incident reports and analysis;
    Ensure that every single incident is reported as fast as possible to the Head of Delegation;
    Keep informed of security trends

    FIELD SUPPORT

    maintain management routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics) at delegation level;
    Manage logistics support in collaboration with logisticians and advice and interact specifically with the Project team on regular basis.
    Frequent movements have to be expected between the different bases if security and administrative constraint allows;
    Ensure a pro-active link between the field (needs) and logistics team (needs & support) and play a continuous mediating role;

    PREMISES

    Ensure good functioning of the all sites equipment and maintenance (computers, printers, photocopiers, fridges, generators, etc.).
    Searches for adequate premises when required
    Organises moves when required

    ASSETS

    Maintains assets in good conditions
    Disposes of assets when required
    Maintains sate of the art records for assets

    TEAM MANAGEMENT

    ensure strict application and respect of the Internal Regulation by your related staff
    support and advise your team in the implementation of their action plans;
    ensure feedback towards team about issues potentially raised by them;
    ensure a good communication – coordination – information level of each member of the team through regular coordination meetings (or other if needed);
    ensure conflict resolution (personal and professional) in team
    propose relevant needed adaptation to the organisational chart of the delegation and contribute to its implementation (job descriptions, etc.),
    You support your staff in their management duty: coordination meetings, individual interviews, etc.

    REPORTING

    Centralize all logistics information available on the delegation and consolidate a monthly report (into the proper reporting form) to be delivered to the Head of Delegation.
    Prepare a weekly report to be delivered to the Head of Delegation.
    Provide regular reporting on your activities to the Head of Delegation.

    REPRESENTATION

    You participate actively to logistics and information meetings with peer organisations;
    Maintain positive relations with TDH’s partners and potential partners

    OTHER:

    Any other duty here by assigned by the Head of Delegation.

    REQUIREMENTS

    A bachelor’s degree in logistics
    A minimum of 5 years in a similar position within an NGO
    Qualifications in security management or equivalent experience
    IT: knowledge of computer maintenance is an asset
    Experience in capacity building management is a strong asset
    English mandatory (oral and written)
    Ability to work under pressure with a great level of personal organization
    Sense of Diplomacy and patience
    Ability to do critical analyse with limited information
    A results-driven mindset.

    Interested candidates who meet the criteria above are encouraged to send their cover letter and detailed CVs to KEN.recruitment@tdh.ch The cover letter is to highlight why they want to work for Tdh, how this role fits into their career and why they are the ideal candidate for this role.Candidates are required to indicate the position title on the subject line of the email when applying.

    Apply via :

    KEN.recruitment@tdh.ch

  • Kenya Consultant SCROL Research

    Kenya Consultant SCROL Research

    Specific Objectives of the Consultancy
    The purpose of this consultancy is to:

    Adapt the qualitative research framework and toolkit to the country’s context, ensuring participatory child-centred research methods are used
    Organise data collection in compliance with the set quality and ethical criteria
    Produce a country findings report

    Deliverables:

    Inception report including an updated country context analysis, research approach, framework, including ethical guidance and toolkit in English, and a data collection plan with the relevant stakeholders
    Draft country results and findings report
    Final country results and findings report
    Findings presentations

    Time period and Geographical area:

    The assignment will start in May 2024 and is expected to be completed by September 2024.
    The consultant must be based in Kenya, preferably in Nairobi, Kisumu or Kilifi (project sites).

    Scope of work
    Development of research framework and ethical approval – May 2024

    Suggest and integrate relevant adjustments in the research toolkit: 3 days
    Suggest and integrate relevant adjustments in the research toolkit: 3 days

    Pilot of tools and data collection – June, July 2024

    Submit an inception country report including an updated country context analysis, research approach, framework, including ethical guidance and toolkit in local language whenever appropriate, and a data collection plan with the relevant stakeholders i.e. target group, sampling framework, schedule and conduct data collection activities e.g. interviews/focus group discussions: 3 days
    Pilot research toolkit and proceed to adjustments in collaboration with the child advisory group: 2 days
    Coordinate and conduct data collection e.g. interviews and focus group discussions in compliance with quality and ethical standards: 10 days
    Manage data following standards set in the General Data Protection Regulation: 2 days
    Analyse data using analytical framework discussed/developed with/by the Lead: 5 days

    Produce a country findings report – August 2024

    Submit a draft country results and findings report and a summary slide presentation: 8 days
    Conduct validation activities with research participants in collaboration with the child advisory group: 2 days
    Submit a final country results and findings report, integrating the feedback received from TdH NL and research participants: 1 day
    Handover all collected personal information and data to TdH NL: 1 day

    Qualifications

    Masters degree in anthropology, sociology, development studies, childhood development, international human rights law, adolescent health or education, or other relevant field.
    At least five years of qualitative research experience, including participatory and child-centred methods
    Previous experience with undertaking qualitative data collection and analysis on an issue related to child protection, children’s rights, violence against children
    Understanding on issues related to Child Sexual Abuse and Exploitation, including technology-facilitated CSEA
    Excellent ability to communicate and write both in English and Kiswahili
    Experience working with diverse workforces
    Experience in working as part of a research team
    Working knowledge of research ethics, including informed consent, data confidentiality, do no harm, child safeguarding etc.
    Demonstrated commitment to and capacity to implement a research project in compliance with TdH NL’s key principles: Children at the centre, Intersectionality and power awareness, Safety and Wellbeing

    Interested applicants are required to submit a technical and financial proposal.The following components must be included:

    Apply via :

    tdh.bamboohr.com

  • Tax Specialist Consultancy Services

    Tax Specialist Consultancy Services

    Specific tasks of the Assignment:

    The consultant will be required to:

    Provide tax advisory on the efficacy of tax exemption certificate application:

    Review the provisions of the Income Tax Act CAP 470 of the Laws of Kenya and other relevant tax legislations and advise the efficacy of tax exemption certificate;
    Advise on the documentation necessary for application of the tax exemption certificate;

    Apply for tax exemption certificate.

    filling in the application for and drafting the application for a tax exemption certificate letter to KRA;
    Submit the draft letter to Tdh for your review and approval;
    Finalize the letter including, where applicable, review comments and concerns and submit the final letter to KRA together with the support documentation.

    Follow up on submitted application.

    Maintain regular contact with the KRA through email or telephone calls on the status of the application;
    Correspond with the KRA on behalf of Tdh, providing responses to their queries and reviewing and submitting any additional information that they may need.
    Provide updates on the status of the application until the same is approved and issued.

    Estimated duration of contract and deadline for submission of end-product:

    The consultant will be expected to provide services for a period of 3-4 months.

    Note: The consultant will abide by the confidentiality agreements.

    Qualifications or specialized knowledge and/or experience required:

    5 years’ experience in consultancy of a similar nature and scope.
    At least three contracts of a similar nature and complexity implemented over the last three years or more.
    The proposed team members/ consultants to have specialty in Tax, Audit, Business Advisory. Experience in Legal matters in relation to the exemption is an added advantage.

    The submission of proposals (technical and financial) and/or related questions should be directed to Tdh via email to ken.tenders@tdh.org on or before 3rd April 2024 at 5pm.Applications MUST include all the following:

    Apply via :

    ken.tenders@tdh.org

  • Child Protection Casework/ BID Officer Child Protection Officer

    Child Protection Casework/ BID Officer Child Protection Officer

    Key responsibilities

    Implementation of case management activities for refugee children, their parents, caregivers and families in need of protection at the Refugee camps.
    Child Protection Casework Officer intervenes in the case identification and registration, Case planning, referral and follow-up of the beneficiaries in collaboration Child Protection Volunteers.
    Ensure that the consent/assent to proceed with the case management from both the child, the parent and/or caregiver and legal guardian for unaccompanied children is sought.
     Supervises and provide training for Child Protection Volunteers in structural case management to reinforce their skills and capacity to conduct interviews, fill data collection forms, refer and follow-up with children at household level.
    Develop an individual action plan for each beneficiary that responds to needs addressed in initial and comprehensive assessments and seek support of the Case Management Senior Officer whenever necessary.
    Establish and maintain positive and efficient relations with target beneficiaries, community members and all the other actors operating in the camp. Seek for synergies to optimize resources and time, and strengthen services for the beneficiaries whenever possible.
    Regularly follow up the assigned case to ensure all services and action points listed in the case plan are carried out within agreed time frames. Ensure that progress is regularly reviewed;
    Regularly monitor and provide support to children and families through visits, providing guidance and advice.
    Work closely with the Psychosocial team members in the identification of psychosocial distress cases and makes appropriate references to Psychosocial team for help.
    Work closely with data team to ensure timely data entry to the IACPIMS and feedback on follow up cases are generated as required.
    Conduct Best Interst’s Assessments and Best interests Determination (BIAs/BIDs) for UASC and other children with heightened Protection concerns.
    Particpance and be able to present Best Interest’s Assessment cases conducted by him/her in the BID panel and action on the recommendations entered by the panelists.
    Timely preparation of progress report including both qualitative and quantitative information on BIAs/BIDs activities and put in to situation report, monthly report and quarterly report.
    Ensuring that issues for chld protection are raised and addressed.
    Ensure the placement of children in alternative care adhere to Tdh procedure and with the Kenya Guidelines on Alternative Care.    
    Be ready to respond to emergency cases.
    Participate in surveys and data collection when required.

    Child Protection

    Promote, and ensure project activities are in line with, child protection principles.
    Ensure the project activities are integrated in the Kakuma child protection system and humanitarian coordination practices and guidelines.
    Report serious cases of abuse on children identified by the project team to the management team. Strict confidentiality must be respected.
    Coordination and representation
    Coordinate with CP casework officers, Empowerment team  and psychosocial team to ensure programe intagration, case refarrals and BID recommendations.
    Coordinate in the identification, follow up of children in alternative care and monitoring of foster parent.
    Work in close collaboration with Tdh partners and other key actors.
    Coordinate with other Tdh sectors to ensure implementation of standardized activities and with other departments (program and support) of Tdh in Kakuma as necessary.
    Participate in fora and meetings in her/his field of expertise, when relevant and necessary.

    Other:

    Work with the Child Protection Senior Officer to provide accurate and timely activity reports.
    Maintain and ensure a culture of strict confidentiality between Tdh staff and non Tdh employees.
    Abuse Prevention Policy – Operational Risk Management
    Commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
    Commit to ensure the best implementation possible of the Tdh Risk Management Policies.
    Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
    Staff employed to work in Tdh will be expected to have:
    Professional conduct that reflects proper behaviour in accordance with local culture and tradition.
    Ensure the moral protection of the name of Terre des hommes and defend in all circumstance
    Commits to observe discretion on any information related to the orgnisation functioning and beneficiary related issues.
    He/she will conduct his or her duties in respect of the Charter of Terre des hommes and the Tdh Child Protection Policy.

    Job requirements:
    Knowledge

    Professional University degree in social work, psychology, social sciences and any other relevant field.
    At least 2 years experience working with vulnerable young populations and/or asylum seekers in need of Protection;
    Experience working with extremely vulnerable individuals and SGBV Survivors in particular, is an asset;
    Good IT knowledge (Microsoft Office, Internet);
    Previous experience with Tdh or another child protection organization is desirable;
    Knowledge of key protection issues in the asylum seekers population and best practices;
    Knowledge of protection system in Kakuma Refugee Complex or similar settings.

    Skills

    Required qualities: proactive, autonomous, rigorous, organized, good communication and interpersonal skills.

    Languages:

    Fluency in English and Kiswahili. Ability to communicate in Turkana language is a plus

    go to method of application »

    Interested candidates who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.recruitment@tdh.ch. Candidates are required to indicate the position title on the subject line of the email when applying.  Kindly note only applications sent to this email address will be considered. Only shortlisted candidates will be contacted.Female candidates are encouraged to apply.Closing date for the application of this position is 26  January 2024.

    Apply via :

    KEN.recruitment@tdh.ch

  • Programme Development & Quality Officer

    Programme Development & Quality Officer

    Position Summary

    Terre des Hommes Netherlands is looking for a flexible, creative, ambitious, solutions- focused and passionate individual with a strong commitment to children’s rights and protection to take on the role of Programme Development & Quality Officer (PDQ Officer).
    The PDQ Officer is an exciting multi-functional, full-time position to be based in one of TdH NL’s offices (in Phnom Penh (Cambodia), or Bangkok (Thailand) with a global remit; and reports to the PDQ Manager, within the global Programme Development & Quality team.

    Objective of the role

    The PDQ Officer is responsible for coordinating and guiding the (co-)development of projects in line with the TdH NL strategy and Thematic Programmes ensuring quality throughout conception, design and implementation. Key tasks include coordinating Project Design
    Teams (PDTs) from project ideas, design through to proposal submission, guiding country teams on project development best practice ensuring its alignment with TdH NL Strategic Plan, ensuring project documentation meets TdH NL organisational standards, organising project meetings and/or feedback/after-action review sessions, preparing presentations and reports, researching potential partners and ensuring project documentation is managed in line with TdH NL’s information management requirements.

    High level responsibilities include:

    The PDQ Officer serves as a convenor in the development of new projects and programmes, coordinating new Project Design Teams, maximising the contributions from design stakeholders.
    The PDQ Officer supports the implementation of the TdH NL Project Development process and guidance resources and supports periodic reviews of process guidance to ensure they remain relevant and effective based on experience and stakeholder feedback.
    As a programme quality generalist, the PDQ Officer supports country teams to meet project design standards and ensures the quality of project design processes and of all products developed as part of new project and programme designs.
    Working closely with the PDQ Manager, the PDQ Officer supports the development of co-design guidance related to common design processes including the development of Theories of Change, Problem, Power and Stakeholder
    Analysis methods, Approaches to Sustainability and tools, and provides orientation and training to TdH NL staff on these guidance materials based on best practice.
    As part of portfolio reporting, the PDQ Officer monitors portfolio implementation and supports the identification of good practices and encourages scale-up and replication through organised reflection and learning events.

    Core Responsibilities
    Strategic, technical and programmatic responsibilities
    Project design and Development:

    Formation and Coordination of Project Design Teams (PDTs) to support project co- design processes, within and among country teams.
    Ensures the application of TdH NL co-design standards as part of all project and programme development processes, including facilitation of Theory of Change development, Problem, Power and Stakeholder Analysis, approaches to Sustainability and tools, and local partnering.
    In coordination with TdH global and country offices, supports the implementation of local partnering and child participation guidance for co-design and co- implementation.
    Completes product quality assurance reviews of all documentation developed as part of proposal packages pre-submission to donors ensuring the timely development of high quality project documents (e.g. ToCs, logframes, MEAL plans) based on the organisational strategy and ToC, and ensures designs are aligned with all TdH NL integrity and safeguarding standards.
    The PDQ Officer ensures project development guidance is understood through training for TdH NL staff and partners. Provides orientation and training to TdH NL staff on design guidance materials based on best practice. Conducts capacity building activities for partners, including training workshops on TdH NL programme development and design standards, reporting and other relevant areas as needed.
    Supports periodic reviews of TdH NL Project development process guidance and tools to ensure they remain relevant and effective based on experience and stakeholder feedback.
    Ensures the strategic use of data, research, evidence, and learning from across the organisation and wider sector are incorporated into programme/project designs.
    Maintain organisation and oversight of the project development folder, ensuring comprehensive documentation of all relevant project design materials.

    Learning, documentation and knowledge sharing:

    Organises a feedback session among PDTs to capture lessons learned and any corresponding actions for process improvement.
    Supports overall team administration, guidance development and resource control.
    Completes quality and compliance reviews of Country Annual Plans.
    Facilitates Evidence and Learning Days during which project partners, including staff, children and youth share programme experience, learning and the contributing factors of success of relevance to TdH NL country and global teams to inform programming approaches.
    Through report reviews and project visits, monitors portfolio implementation, the effectiveness and quality of the execution of programmes/projects, supports the development of corresponding action plans to support programme and country teams, identifying good practices and promoting scale-up and replication through report reviews, organised reflection and learning events.
    Collaboration and relationship management responsibilities
    Supports cross-departmental and cross-organisational best practice sharing.

    Core Knowledge & Skills

    The PDQ Officer is a knowledgeable, thoughtful and curious team member who has good technical knowledge and a record of achievement in programme and project design and implementation quality.

    Additionally, we seek:

    A positive, forward-thinking approach to all aspects of work.
    Ability to work well with a varied range of stakeholders to incorporate new information to refine our approaches.
    Ability and willingness to work in a networked organisation, modelling collaborative initiatives across teams.
    Good analytical and problem solving skills.
    Ability to present and communicate complex issues in different ways for different audiences.
    Comfortable in a range of cultural, geographic, and operational situations, demonstrating culturally sensitive behaviour with a diverse range of people.
    An organised individual, with a demonstrated ability to navigate competing priorities with good attention to detail.
    Strong oral and written communication skills.
    A high level of personal and professional integrity along with an optimistic outlook.

    Education & Experience

    University degree in Development Studies, International Relations or a related subject and 4+ years relevant experience with (I)NGOs, preferably in a programmes role.
    Demonstrable experience in project development.
    Experience in project planning and an understanding of the project management cycle.
    Understanding of child safeguarding principles and best practice.
    Strong communication skills to include fluent written and spoken English.
    (Desirable) – Strong IT skills including database management, and ability to analyse data.

    Apply via :

    tdh.bamboohr.com

  • Grants & Compliance Manager

    Grants & Compliance Manager

    General description of the position:

    As a core program team member, the Grant and Compliance Manager is responsible for designing competitive proposals and ensures quality assurance throughout the grant management process (including budgeting, compliance, technical support, and reporting). S/he manages the business development including identification of funding opportunities, identification of intervention strategy and internal grants acquisition process. S/he is responsible for coordinating and managing grants from inception to closure, ensuring adherence to donor guidelines and Tdh policies. The Grants Manager collaborates with all various departments and stakeholders to facilitate effective and efficient grant management while supporting program teams in implementation strategy, reporting, and programming coherence across the project locations.

    Specific Responsibilities:
    Lead the development of concept notes and project proposals.

    Manage the business development process and submission of donor proposals, including coordination exchanges among Delegation, Regional Hub and HQ staff.
    Contribute to development for situation analysis, data collection and needs assessments.
    Support timely submission of proposals, donor communications and follow up.
    Ensure the adequate filing and archiving of final documents, as well as to update the grant follow- up tools.

    Grants Management

    Ensure that all contracts program deliverables are achieved, tracked, filed and in compliance with donor objectives and requirements.
    Ensure that contractual reports are reviewed, and internal feedback is compiled and sent to project managers in a timely manner.
    Notify the SMT of any issues and provide timely feedback to project managers.
    Serve as a pivot- and communication-point for daily coordination between project managers, finance, HR and logistics teams.
    Lead in organizing and conducting review meetings ensuring inputs from program, finance and compliance.
    Follow up on the implementation of action points agreed upon during these meetings.

    Coordinate and contribute to reporting processes for current projects.

    Coordinate the preparation and finalization of donor reports for current projects, ensuring consistency, accuracy, clarity and timely submission in compliance with both, donor’s contractual requirements and Tdh standards.
    Consolidate the contribution of technical staff and ensure the internal validation of the outputs in close cooperation with the M&E department.
    Contribute to the quality of the presentations regarding the results of the current projects and to their dissemination to donors and other partners.
    Support the preparation and review of capitalization documents and evaluation reports.
    Ensure the adequate archiving, filing, and disseminating of the final documents.
    Contribute to the internal monthly and annual report process.
    Contribute to smooth communication and collaboration with partners.

    Country Strategy and program perspectives/prospective

    Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the Tdh Country Strategy.
    Provide on-going research, strategic donor intelligence gathering, and trends analysis and generate information to enable engagement with country level donors.
    Support the appraisal of new funding opportunities.
    Support the fundraising strategy review processes, by introducing tracking tools.

    Communication and Representation of Tdh

    Represent Tdh in external engagements in close coordination with the SMT.
    Support the work establishing an effective beneficiary communication and feed-back mechanism.
    Support the supervision of the delegation’s communication and advocacy events.

    Abuse Prevention Policy – Operational Risk Management

    Act as the delegation Safeguarding Focal point.
    Monitor the development and implementation of safeguarding annual action plans.
    Commit to respect Tdh Risk Management Policies including Code of Conduct, Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
    Comply with Tdh Security Regulations
    Commit to ensure the best implementation possible of the Tdh Risk Management Policies
    Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

    Others

    Actively participate in capacity building of Tdh and partners’ staff.
    Undertake all other duties that may be determined by the Deputy County Rep in Charge of Programs.
    Maintain and ensure a culture of strict confidentiality

    Profile:
    Education & Qualifications:

    Master/ Post-graduate in International Development, Social Sciences, Development Studies or any other related area.
    Relevant experience of minimum 5 years in program cycle management, preferably in an international NGO/Institution.

    Experience & Competences:

    Management experience in securing and managing funds from institutional donors, such as UN agencies, SDC, ECHO, EU, PRM, USAID.
    Excellent planning skills, and a sound understanding of Program Cycle Management in development, emergency and protracted crises environments.
    Good administrative and numerical skills and attention to detail.
    Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.

    Languages:

    Excellent personal communication skills, in written and verbal English.

    IT Knowledge:

    Excellent Ability to operate Microsoft Office 365 Suite: Word, Excel & Power Point

    Skills:

    This position requires social and leadership skills, as well as technical, organizational and methodological competences.
    Required qualities: rigorous, organized, good communication and interpersonal skills. Autonomy and proactivity are very suitable for the position.

    Interested candidates from the area of operation who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.recruitment@tdh.ch Candidates are required to indicate the position title on the subject line of the email when applying. Kindly note only applications sent to this email address will be considered. Only shortlisted candidates will be contacted. Female candidates are encouraged to apply.Closing date for the application of this position is 20 December 2023.

    Apply via :

    KEN.recruitment@tdh.ch

  • Access to Justice Specialist

    Access to Justice Specialist

    General job description:
    The role will lead on the development of the Access to Justice program of the Kenyan Tdh Delegation, working closely with the Kenya Head of Programs and the Regional Access to Justice programme team. The role will receive guidance and support but is well suited to an ambitious, dynamic, and enthusiastic self-starter who also enjoys networking and shaping nascent programmes. The role is for an initial period of 6 months with a view to making it permanent based on successfully funding the programme. Some specific deliverables of the role include:

    Developing a strategic framework for the A2J work Tdh will pursue in Kenya based on global strategy, gap analysis, and actor mapping.
    Build a network of key contacts in Kenya justice system as advisors and champions for Tdh Kenya’s A2J programme.
    Design concept notes and proposals under the guidance of the Head of Programs and provide technical representation to potential funders.
    Provide technical guidance and training for A2J that is successfully funded and then provide technical oversight during implementation.

    Main responsibilities:
    Programme strategy and planning

    Conduct assessment on issues associated with the process of enhancing access to justice for children and youth in Kenya in line with Tdh’s four main pillars:Procedural safeguards are reinforced across the child justice systems, Inclusive and non-discriminatory access to justice with a focus on gender justice, Plural Justice Systems are strengthened and officially interact together, Social cohesion is enhanced through the promotion of local justice for children and youth .
    Assess the added value and opportunities of Tdh’s intervention on A2J in the proposed geographical areas regarding the needs, needs coverage by other actors and Tdh’s capacities.
    Conduct mapping of Access to Justice partners in Kenya to identify entry points for programme collaboration across partners, donors, and institutions regarding expanding access to to justice.
    Develop a programme development plan, focusing on identified critical priority for Access to Justice programme in Kenya

    Programme development

    In collaboration with the HoP and the Regional A2J team, facilitate the designing of strategies and objectives for improved support to children and youth in access to Justice in Kenya.
    Develop a concept notes and proposals, responding to the identified needs and Tdh’s added values aligned to the relevant A2J programme Theory of Change.
    Upon funding, support the management and implementation of the Access to Justice programme aligned with Tdh Kenya 2022 – 2024 strategy.
    Ensures the efficient and optimal management of the Access to Justice information and data flows through an appropriate, coherent, and high-performance management system in consultation with M&E and Grants Management teams.

    Coordination

    Map Tdh A2J projects relevant for Kenya to facilitate cross learning.
    Contribute the visibilities of Tdh A2J events and projects in collaboration with the Communication department.
    As part of the A2J programme development, organize and facilitate consultations with relevant donors, Government and CSO partners to validate the identified priority areas for A2J programme in Kenya.

    Learning and capacity development

    Provide technical assistance to staff and partners, including cross programme integration and mainstreaming access to justice consideration into the existing projects.
    Where relevant, contribute to the learning resources such as manuals, guidelines, and toolkits that support staff and partners in delivering context specific and effectiveness of the Access to Justice interventions.

    Documentation and reporting

    Maintain timely routine reporting system that capture data on Access to Justice interventions aligned with Tdh’s monitoring and evaluation framework.
    Manage documentation related to Access to Justice programme development on the relevant SharePoint folders ensuring documentation is well organized, up-to-date, and accessible to relevant staff.

    Abuse Prevention Policy – Operational Risk Management

    Commit to respect Tdh Risk Management Policies including Code of Conduct, Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

    Competencies: This position requires Personal, Social and Leadership Competencies (PSLC) and Technical and Methodological Competencies (TMC)
    In particular:

    Ability to work independently, as well as to provide support and advice
    Ability to create a cooperative and collaborative environment
    Ability to ask questions and communicate clearly and constructively on positive and negative issues
    Discipline, precision, transparency and intellectual honesty
    Excellent oral and written communication skills (in constructive negotiations) in all areas (internal and external), active listening skills
    Team spirit: ability to work closely with project teams and consultants
    Analytical and communication skills
    Results-oriented focus and problem-solving abilities
    Flexibility, availability and adaptability
    Curiosity
    Ability to learn from positive and negative experiences, capitalizing on errors

    Professional skills required:
    Education:

    Minimum of a bachelor’s university degree or equivalent) in Law or related areas is required.
    Minimum 3 years of relevant progressively responsible experience in the area of access to justice programme management, at the national level, is required.
    Demonstrable experience in program/intervention strategic design and produce high quality research and analysis products.
    Specific technical training and experience in project cycle management with a result-based approach.
    Experience of work in the sphere on access to justice for children and youths, capacity building of national authorities in applying child-friendly justice will be considered as an asset.
    Experience of working with access to justice actors in community-based settings and/or with actors working in a low resource income context is desirable.

    Interested candidates who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.recruitment@tdh.ch. Candidates are required to indicate the position title on the subject line of the email when applying. Kindly note only applications sent to this email address will be considered. Only shortlisted candidates will be contacted.Female candidates are encouraged to apply.Closing date for the application of this position is 24 November 2023.

    Apply via :

    KEN.recruitment@tdh.ch