Job Purpose/ObjectiveTo provide holistic specialized or general nursing services to both inpatient and out patients within the hospital specialized unit or Health post.
Key Responsibilities
The Nurse is directly responsible to the Hospital Nursing Officer In Charge and will carry out the following duties:
Programming
The clinical nurse shall work in specific ward/Health post/specialized unit assigned and would therefore work as both supervisor and team leader of the national and refugee staff.
Prepare for and assist the doctors during clinical procedures whenever required.
Ensure that all required observations, prescribed treatment and procedures are properly carried out and documented on patient’s charts.
Carry out minor surgical procedures, screening, admissions, consultation, resuscitation and stabilization of clients in management of clinical emergencies.
Provide effective reproductive health services based on all pillars of safe motherhood to ensure best maternal child outcome.
Implement community health strategy in collaboration with key stakeholders.
Refer to the doctor in charge or to the doctor on call relevant information such as patient’s status and laboratory results, which would assist in proper clinical management.
Assist patients with activities of daily living while in the ward/clinic.
Maintaining psychological well beings through reassurance to patients peri operative.
Observe and maintain infection prevention policy daily and ensure safe work environment.
Arrange and submit weekly/monthly ward or unit work schedule, plan daily duties and responsibilities for both national and refugee staff and leave plans to ensure adequate coverage.
Convene ward/unit meetings and attend important hospital or department meetings.
Escort patients during referral when necessary and facilitate acquisition of legal travel documents.
Do hospital coverage and on-call as required.
Participate in camp health surveys/campaigns as required.
Reporting and communication
Compile and submit quarterly inventory return/requisition of all drugs and supplies.
Conduct regular training session for national and refugee staff on basic nursing care/management of various ward cases, documentation and infection prevention.
Provide individualized health education and counseling related to health maintainance and disease prevention.
Attend and facilitate Continuous Medical Education.
Compile and submit weekly/monthly HIS reports.
Monitor and supervise proper usage of supplies as well as maintain adequate supplies and buffer stock.
Operations
Perform managerial and administrative functions in assigned wards/unit by participating in recruitment, capacity building, and appraisal and disciplinary of supervisees.
Maintain equipments in good condition and submit regular inventory report of the same.
Maintain and update key registers in the assigned area and documentation of client assessment, nursing diagnosis and outcomes while ensuring confidential records.
Ensure that all admissions, discharges, transfers and deaths are properly recorded as they occur and participate in respective audits.
Report any significant changes in operations to the supervisor.
Carry out any other additional duties relevant to job description as may be assigned by the supervisor.
Key Result Areas
Assessment, Planning, Implementation, Monitoring and Evaluation of nursing care services and other related activities within the allocated ward/unit.
Required Qualifications:
Kenya Registered and/or Community Health Nurse from a recognized Nursing Training Institution.
Registered with the Nursing Council of Kenya with valid practicing licence
At least 2 years’ experience
NGO experience in a similar setup is an added advantage
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Website: Website https://www.rescue.org/
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Nurse – Hagadera Consultancy for Training Needs Assessments for Refugees and Host Community in Dadaab
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WPE Manager Senior Training Coordination Officer-Dadaab
Job Purpose/Objective
The WPE/GBV Manager will be the focal point for IRC’s GBV program in Hagadera. With technical support from the GBV Coordinator and GBV Technical Unit, the GBV Manager will be responsible for implementing the GBV program in Hagadera refugee camp and ensuring that the goals and objectives of the program are met.
He/She will provide technical and line management oversight to the field-based staff of GBV. The position reports to the WPE Coordinator in Nairobi.
Key Responsibilities
Programming
Provide ongoing leadership to the team and oversee implementation and coordination of activity plans to ensure targets are met.
Provide ongoing support to staff and partners through training and guidance to ensure programming meets GBV best practice and guiding principals that prioritizes the security of beneficiaries and staff.
Oversee the expansion of adolescent girls and women’s empowerment programming including women’s centre activities and work to achieve sustainable and community-owned management mechanisms for these.
Conduct/participate in ongoing GBV assessments to guide GBV programming in IRC Dadaab operations
Lead in the implementation of IRC’s Dadaab GBV strategy to meet the needs of GBV survivors.
Strengthen support mechanisms to ensure survivors can access services in a timely manner.
Ensure that the profile of the program and staff are maintained at the appropriate level and GBV staffs’ performance is managed in line with IRC practices and policies. The position line manages two GBV officers in Hagadera and Kambioos Camps
Support the development of strategic partnerships with local organizations on GBV programming in Dadaab.
Grant Management
Ensure adequate monitoring systems are in place which can be used to demonstrate project impacts and inform ongoing program design.
Manage and oversee all GBV grants in line with IRC policies and practices; develop and maintain work, spending and procurement plans for multiple projects. Participate in all WPE Grant Opening, Mid-Term and Closing meetings.
Ensure that all internal and donor reporting requirements are met and that reports are of a high quality and submitted on time.
In coordination with GBV Coordinator, DDP, Grants Unit and HQ Technical Unit, play a leading role in the development of proposals
Staff and Community Capacity Building
Design and implement staff training plans for national and refugee team members.
Develop, conduct, and supervise trainings on GBV including basic counseling, clinical management of rape, GBV basics, and key GBV resources for partners, community members, and service providers.
Collaborate with the health team managers (clinical services, Nurtrition, Community health and HIV) to ensure that staff are well trained on GBV and support to survivors.
Coordination and Networking
Work with partners, government, and other NGOs and UN agencies to establish appropriate systems to ensure survivors can access services in a timely and confidential manner.
Develop and maintain effective working relationships with all stakeholders– including community leaders, NGOs, UN agencies, and other IRC team members (especially HIV, and clinical services) to enhance multi-agency and multi sectoral cooperation and coordination.
Participate in the GBV Working Group Meetings at camp levels and Dadaab level.
Ensure GBV response and prevention are incorporated into other sectors and humanitarian activities, through trainings, advocacy and other mentoring or support.
Administration
Recruit national staff in conjunction with Human Resources Department and maintain updated job descriptions, conduct interviews, orient new staff to the IRC and the GBV program.
Supervise GBV staff directly, as well as interns and consultants as needed.
Ensure Performance Management System documentation is in place and followed up regularly.
Recommend and implement a capacity building plan for project staff.
Ensure GBV staff understands and follows IRC and donor Policies and Procedures.
Requirements
3 years program management experience, including at least 1 year in a humanitarian context with GBV focusMA/S or equivalent in social science, humanities or related degree
Good interpersonal and team building skills
Community education/training experience desirable
Ability to live and work under pressure in an unstable security environment
Experience in proposal writing is preferred
Fluency in English. Somali language preference.
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Nutrition Manager
Nutrition Manager NGO Job Responsibilities
Participate in the development of nutrition sector budgets and following up on their effective implementation.
Develop nutrition sector work plans for all the IRC nutrition grants. Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines.
Conduct nutritional surveillance in the programme sites, including host community and internally displaced persons (IDPs)based on agreed methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
Work with the field based nutrition staff and community health workers to establish, implement and monitor community based management of acute malnutrition activities, coupled with patient follow up, referrals and education for their better management at community level.
Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans.
Assist in response and management of any nutrition emergencies e.g. acute food shortages and participate in the development of disaster preparedness systems.
Promote mother infant and young child feeding best practices in various health facilities.
Supervise and monitor the hospital patient’s diet including the special diets for chronic diseases.
Oversee implementation and integration of comprehensive growth monitoring program.
Participate actively in execution of operational research in various health facilities if need be.
Participate actively in planned programme nutrition surveys.
Plan and actively involve the community in marking recognized nutrition related days.
Monitoring and supervising both IRC and staff seconded to IRC to ensure work is performed efficiently.
Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
Oversee continuous training programs for the nutrition staff as well as organizing trainings with consultants as per the annual work-plan & budget.
Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions.
Participate in recruitment of nutrition staff as appropriate.
Qualifications for the Nutrition Manager NGO Job
Bachelor degree in Food, Nutrition and Dietetics from a recognized University.(Masters in Public Health Nutrition preferred)
A minimum of 3 years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child nutrition care at program management level is required.
Knowledge in computer statistical packages such as SMART and basic data analysis skills.
Experience in designing and implementing nutrition surveys and other methodologies.
MUST be registered by Kenya Nutritionist and Dietitians Institute (KNDI).
Experience in managing a nutrition program in emergencies or among refugee/ displaced populations is an added advantage -
Regional Safety and Security Advisor (Asia , Caucasus & Middle East) Finance Assistant Information Management and Monitoring & Evaluation Officer
Position Summary
The Regional Safety and Security Advisor reduces the vulnerability of IRC staff and programs to the threats and dangers present or arising in IRC’s operating environments, serving as a technical resource to regional and country program management and staff – providing risk assessment and analysis, security awareness training, security management technical support, safety and security guidance, and timely advisory information. Directly reporting to the Regional Director, the RSSA is a key member of IRC’s ACME regional management team and of the Safety and Security function organization-wide. Key relationships include: Regional Director; Director international Safety and Security, Deputy Regional Director; Country Directors; Deputy Country Directors, Operations; RSSA in other regions;
Under the direct and broad guidance of the Regional Director and under the technical supervision of the Director International Safety and Security (DISS), the RSSA has a substantial level of autonomy in execution of responsibilities. S/he will work with country teams in all countries of the region to ensure that organizational security policies and procedures are responsive to the context, adequate to the security environment, and known to staff; and that security plans and measures are developed and maintained current and appropriate to changing security environments. The RSSA will conduct training on-site for both security management staff and other staff, and will regularly provide expert security management advice to all levels of IRC staff in the region, focusing on awareness, planning, practice, management and training in operational safety and security issues. S/he will assess IRC’s operating environments; recommend security measures, policies and procedures; support the implementation of security management plans; and provide follow-up on IRC security policies and reporting systems.
The RSSA will maintain contextual knowledge of all countries in the region, including awareness of early warning advisories affecting security situations, and will travel regularly to all countries in the region, on very short notice if necessary. Crucially, the RSSA will mentor and build IRC staff and counterpart capacities to operate more safely and more effectively and contribute actively to reducing IRC’s operational vulnerabilities while optimizing access.
Specific Responsibilities
Field Security Management Planning and Compliance:
Ensure that each country program in the region has current, complete, accurate and adequate security management plans on file at IRC headquarters in New York, the regional office in Nairobi, and each field site of the respective country program, and that each plan is revised and updated as needed but not less than once per year.
Country security management approaches, planning, policies and procedures are in compliance with IRC’s organizational policy, procedure and minimum operating standards.
Provide security management documents template as required, and provide support, advice and feedback as offices develop or revise country or field office specific SMPs.
Direct security plan and documents revisions when there is significant change in the security environment.
Inform RD, DISS, DRD and CDs of any areas of concern, non-compliance, or potential or suspected violations.
Security Orientation & Training:
Proactively develop security orientation packages for incoming staff and visitors, and monitor compliance with the security orientation policy.
Support each country program team in ensuring that each new employee, visitor and country staff returning to the program – international or national – receives a safety and security orientation within 48 hours of arrival in-country. Provide a framework for field security orientations and ensure that IRC Connect security information is up-to-date and utilized.
Through close complementary liaison with the IRC Safety and Security function, HR NY and country program operations teams, ensure that every new international employee receives an appropriate security briefing packet and, when possible, a briefing on personal security, IRC security policies and the relevant country-specific security management plan.
Create and deliver, in collaboration with the Director International Safety and Security, a security training program that reaches a maximum number of national and international staff. Keep useful records on staff training and report at least annually on training performed at all levels.
Participate actively in the design and delivery of worldwide safety and security trainings organized by IRC at international level.
Assist country program offices in arranging ad hoc security training workshops appropriate to security environments.
Assist in recruitment, selection and orientation processes for international and national security staff.
Advisory & Monitoring Services:
Monitor all communications from country programs related to security incidents and planning, and provide timely feedback.
Make a minimum of two visits per year to each country in the region to monitor security preparedness and security management. Provide a follow-up report with clear findings and actionable recommendations after each visit.
Develop and maintain a database of security incidents in the region.
Generate monthly activity reports on security, including database analyses, new threats, responses, vulnerabilities and any relevant lessons learned from security and safety incidents.
Generate a daily report on security incidents, analysis, and possible cause and effect on IRC staff, assets and programs.
Any other reporting requested by the DISS
Maintain the network of IRC Security Focal Points at each country program office and conduct bi-weekly update calls with country DDOs and security focal points.
Liaison and Networking:
Maintaining a network of IRC security focal points in the country programs as well as external professional contacts and counterparts, monitor the security environment in the region, identify new threats, assess IRC vulnerabilities and recommend possible responses.
Provide timely feedback on questions and technical assistance requests from country programs.
Monitor and provide support and reporting on NGO field security initiatives as required.
Identify, create and maintain a network with NGO/UN and other security specialists suitable for the region.
Facilitate regional NGO security coordination through networking, collaboration and coordination with humanitarian actors.
Regional Context Analysis and Early Warning:
Provide credible information and contextual analysis of localized and regional security situations and incidents along with appropriate advice to IRC managers.
Ensure daily provision of latest security events and analysis to the region and the Director of International safety and Security.
As part of a regional early warning system, understand the salient issues for country programs and update the Regional Director and relevant Country Director(s) as operating contexts and security circumstances dictate.
Field Security Assessments:
Conduct field security assessments examining security management issues related to IRC staff, assets, offices, residences, field sites, projects and partnerships, and compile reports with findings and recommendations.
Emergency Response and Crisis Management:
As required, support and advise the senior managers (RD, DISS, …) during critical incident.
Assist with the security component (situation analysis and background information, security assessments) of the Emergency Response Team deployments in the region.
Requirements
Education:
University degree in a field relevant to security management in a humanitarian assistance context
Professional qualifications:
Minimum 4-6 years of non-profit or NGO work experience in international safety and security, humanitarian assistance programs, with demonstrated capabilities in planning, organizing and executing security management operations.
Police/military experience in peacekeeping settings will be considered an asset.
Demonstrated understanding of humanitarian principles, codes of conduct, and NGO organizational culture.
Demonstrated context understanding of dynamics in Afghanistan, Pakistan mandatory
Proven analytical skills
Thorough familiarity with principles and current approaches to permissive/acceptance models of security management.
Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to work as member of multinational team and manage a variety of external and internal relationships to achieve results.
Advanced knowledge of communications technology, including VHF, HF radio systems, satellite communications, cell phone mediums, etc.
Substantial and demonstrated prior experience as a trainer, with an effective adult learner training style and the ability to develop, implement, facilitate and impart learning to a wide range of audiences.
Demonstrated ability to transfer knowledge through mentoring and other non-formal methods.
Ability to quickly gain a comprehensive understanding of various local, regional, country and international factors that contribute to changes in security environments and risk levels.
Ability to prepare and present, on short notice, clear analyses of security incidents, political events and their ramifications for IRC operations.
Position requires flexibility and the capacity to deal with ambiguity in stressful situations.
Self-motivated and able to work effectively without close supervision.
Fluency in English are mandatory.
Willingness and ability to travel approximately 40% of time.
Prior experience in the regional context preferred.
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Grants Coordinator (Somalia Country Program)
SCOPE OF WORK: The Grants Coordinator is the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. The Grants Coordinator also supports programmatic and budgetary monitoring, compliance with donors and internal IRC rules and regulations.
Responsibilities
Lead direct management of Grants Unit staff and provide professional development as needed
Support the Deputy Director Programs and Country Director in searching new funding opportunities, maintaining good relation with current donors and updating the Fundraising Plan.
Lead the development of proposals for submission to donors in coordination with sector leads and the finance and operations teams. Including:
Analyzing requests for proposals
Organizing and managing the use of timelines, templates and guidelines for proposals
Organizing proposal development meetings
Assisting with aligning proposal logical frameworks with the Outcomes and Evidence Framework
Liaising with programs and finance staff regarding proposal writing and budgeting
Writing or compiling and managing review of proposals
Consolidating budget inputs and linking to the donor format for onward review by the Finance Controller and Regional Finance Controller
Packaging proposals for submission
Lead day-to-day aspects of donor reporting processes to ensure the timely submission of accurate programmatic reports, and coordinate with the Finance department to ensure timely submission of budget modification requests and financial reports. This includes tracking and disseminating reporting schedules and templates, as well as, reviewing and submitting reports to donor.
Lead management of the online Budget vs. Actual system in line with country office procedures. This includes managing monthly BvA tracking, meetings and action points.
Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.
Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance.
Assist in preparing, reviewing and modifying memoranda of understanding and grant agreements.
Lead in the organization, preparation and follow-up of grants operations meetings. Including the management and ongoing revision of salary/operations mapping tools and spending plans.
Build grant management capacity of field staff by facilitating training, and providing one on one follow up support in report writing, proposal development and other related topics.
Responding to donor, auditor and external requests as needed.
Lead management of implementing partners in line with internal protocols.
Support the realization of key grants-related milestones and activities within the Somalia Strategic Action Plan.
Undertake other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested.
Enhance the country office profile by maintaining country wide and sector fact sheets, updating Somalia page on the IRC website, providing relevant information for dissemination to donors, regional office, HQ and others as necessary.
Key Working Relationships
The Grants Coordinator reports to the Deputy Director Programs. The Grants Coordinator manages the Grants Unit, which includes 3-4 staff.
Requirements
Masters degree, in international relations, international development or a related field preferred;
At least four (4) years of international work experience in relief or development programs, including playing a significant role in, or leading, proposal and donor submissions for institutional donors;
Prior grants management experience and familiarity with USG (USAID/OFDA), European (DFID, ECHO, Irish Aid), and UN (UNICEF, UNHCR, UNFPA, CHF) donor regulations, procedures and requirements;
Familiarity with international standards for key program areas (Sphere standards, health, WASH, protection, and gender-based violence);
Familiarity with international IRC systems and processes preferred;
Excellent written English skills and budgeting using MS Excel;
Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
Detail-oriented with good multi-tasking abilities and communication skills, both oral and written;
Able to work well both within a team and independently in a challenging and fast-moving multicultural environment.
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Livelihoods & ERD Coordinator
The Livelihoods & ERD will be responsible for the provision of coordination and support as well as strategic planning and technical guidance on activities within the area of Livelihoods and Food security. He/She will play a leading role in designing and formulating appropriate project proposals and assistance activities to be incorporated into the relevant country programs of IRC. Moreover, he/she will support the Country Program Team in the planning, design, implementation, supervision, and potential expansion/development and administration of technical Livelihoods and ERD interventions.
He will work under the direct supervision of the Deputy Director for Programs while maintaining technical relationships with the regional Technical Advisor, and coordinate his/her activities with relevant technical sectors in the country.
Specific responsibilities:
The post holder will carry out the following duties and responsibilities:
Strategic direction of the livelihood program
In consultation with the Deputy Country Director-Programs, lead the strategic direction of the livelihoods and ERD programs. This involves an analysis of external and internal context and the development of detailed livelihood sector strategic plans.
Contribute actively to the development, revision, monitoring and implementation of the IRC Somalia Country Strategy and the development of related country sector strategies.
Ensure that all work follows the IRC Program Framework, the IRC Somalia Strategic Plan and IRC global policies and procedures, donor contract and agreement obligations.
Ensure that all livelihood projects are aligned to the sector strategy and country strategy and develop monitoring, quality and impact indicators to monitor the achievement of IRC strategic plan and sector strategy
Maintain an overview, monitoring and analysis of the external and internal parameters of the humanitarian and development context and use own skills and experience in providing proactive scenario development.
Contribute to updates of the IRC Somalia Safety and Security Management as appropriate.
Representation, Coordination and Advocacy
Enhance coordination and advocacy with other stakeholders so as to avoid any overlaps and duplication of projects with other actors.
Attend monthly and quarterly coordination meetings in Nairobi and share minutes of meetings with the DDP and other concerned staff;
Generate livelihoods and ERD related data to be used by the Country Senior Management ,food security cluster, and other relevant staff to influence donor policies with the purpose of generating more funding;
Improve collaboration and cooperation with other partners and donors featured in the engagement of more partners and donors and the achievement of more harmonization;
Ensure that all IRC livelihoods and ERD projects are in line with the contextual dynamics and priorities agreed among stakeholders in Somalia.
Built good relationships with authorities, partners, international and national organizations, authorities in the region and the country
Represent IRC in external coordination meetings with UN/ NGOs, donors, partners and government in Nairobi.
Program Development and Planning
Lead the development and expansion of the IRC livelihoods and ERD sector throughout Somalia. This involves conducting periodic quality assessment and research, development of quality concept notes and proposals and development of new projects and initiatives
Conduct periodic desk reviews on the available livelihoods and ERD literature and compile the reports and publications on the same.
Program implementation and monitoring (M&E)
Lead the process of development of M&E systems and impact assessment for the livelihoods and ERD sector in IRC Somalia. This includes the development of livelihoods and ERD Sector M&E frameworks developed in line with the IRC Somalia country strategy and livelihoods and ERD sector strategy; development of specific M&E system for each livelihood s and ERD grant; submission of periodic donor reports; and establishment of baseline data collection system through surveys and other relevant mechanisms; and documentation and sharing of case studies within the organization.
Ensure effective and high quality reporting, monitoring and evaluation systems for both internal and external use capturing best practice to support program decision-making.
Maintain regular communications on program work to the Deputy of Director-Program.
Technical support (Livelihoods and ERD)
Ensure the technical aspects of the programming are implemented using best available practices.
Provide and document quality technical advice to all livelihood program staff to ensure that quality control measures are fully understood by program teams. This will involve regular visits to the program areas and providing feedback
Develop program quality indicators based on the livelihood strategic plan and monitor program quality in consultation with the staff, communities and local authorities.
Ensure all livelihoods & ERD project are in line with the internationally accepted standards.
Financial management
Lead the development of realistic budgets for the livelihoods and ERD program both in the short-term and the long-term and identify the areas which require fundraising.
Review sector budgets and expenditures and advice the projects coordinator and DPP accordingly.
Staff management and development
Conduct capacity/training needs assessment and identity areas for further capacity development in line with the sector strategic plan.
Actively engage in national program staff capacity building in key aspects of program cycle management including program design, implementation and monitoring.
Ensure gender mainstreaming and conflict sensitive programming within the livelihoods program and promote the monitoring of interventions addressing gender and conflict issues. In particular to promote the full and equal participation of women in all aspects of the work and to ensure that IRC’s program is an opportunity for peace making, rather than community division.
Ensure effective frequent communication and feedback with the field.
Develop the capacity of the livelihood staff in line with identified gaps and strategic areas.
Program quality and impact evaluation
Take an active and hands on role in assessing impact and changing trends, advising on appropriate interventions and implementation where necessary and regularly review these against forecasts and action plans to enable integrated planning
Responsible for developing clear exit strategies from the current emergency programme ensuring that it links into recovery and longer-term Livelihoods programming.
Learn the new impact evaluation methodologies and consider the application of these methodologies in livelihoods and ERD programs and projects.
Minimum Requirements:
Master’s Degree in Agriculture, food security, international development, disaster risk management or related field.
A of Minimum 5 years’ experience working within international development, including direct experience managing a national Livelihoods program in fragile and post conflict environments in a developing country.
Demonstrated ability in managing projects, including project design, proposal development, budget preparation, expenditure tracking, monitoring and evaluation, reporting, etc.
At least 2 years’ experience working with disaster risk reduction, climate change adaption and resilience building programs and/or projects. Experience in community managed/based disaster risk reduction, and pastoral field school approach is an asset.
Demonstrated experience exploring, managing and strengthening partnerships.
Excellent analytical and organizational skills – innovative thinker.
Experience developing and leading trainings, workshops, evaluations, etc.
Ability to create a team environment and coordinate with other departments. And the ability to manage time, prioritize tasks, respond quickly to requests.
Excellent communication (English), inter-personal and problem solving skills. And a working understanding of Somali would be an asset.
Excellent computer skills.
Experience with remote management;
Proven experience managing multiple funding sources, producing donor proposals and reports
Excellent computer skills in programs such as: MS Word, Excel, PowerPoint.
Previous experience in emergency preparedness and response. -
Finance Intern
Description
IRC Somalia is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance.
Key Responsibilities
Cash Management
Maintain both Kshs. and USD petty cash at the set limits; take responsibility of any cash differences arising.
Ensure that all petty cash payments are properly supported and duly authorized per the IRC delineation schedule before disbursement.
Ensuring that authorisations on the payments requests are in line with the approved limits per the delineation chart.
Prepare the petty cash spreadsheets to upload stage ready for review by the FM prior to upload in SUN system.
Devise a cash replenishment schedule to minimize weekly bank visits.
Ensure all cash received is duly receipted and coded and promptly banked.
Maintaining the receipt book and ensuring that authorised receipts are issued upon receipt of monies.
Filing
Prior to filing, ensure that all document have been stamped ‘PAID’ including the cash payment reference no. details.
Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers.
Preparation of excel and SUN journals, ensuring these are fully supported and ready for review by 17th by the FC/CD.
Accounting & Reporting
Assist in Preparation of Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported. Follow-up on any adjustments to be made.
Assist in the preparation of accruals at grant close out.
Preparation of corrective journals and assisting in loading of journals as and when required.
Tax and statutory deductions
Ensure that Withholding tax remittance is done by the 20th of the month following deduction.
Ensure that the withholding tax certificates are issued on monthly basis in a timely manner.
Ensure that PAYE, NSSF and NHIF is remitted by the 9th of the next month.
Ensure that all other payroll deductions (HELB, Life Insurance, and Pension) are remitted to the respective institutions by the 9th of the next month.
Audit assist.
Providing adequate support as required by auditors, other departments and third parties in the retrieval of required documents.
Others
Ensuring donor regulations are adhered to for all aspects of the operations
Regular and open communication with IRC staff from all departments.
Key Result Areas
Ensure that all petty cash payments are properly supported and duly authorized per the IRC delineation schedule before disbursement. Performing supervised petty cash counts every Friday while ensure adequate cash at all times.
Ensure Tax, statutory and other payroll deductions are submitted in time
Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all petty cash vouchers
Assisting during the month end close out and other accounting procedures in the department.
Required Qualifications
Minimum CPA II qualification. University degree is an added advantage
Required Experience & Competencies
Knowledge in Excel and other computer applications
Proficiency in SUN accounting software applications is an added advantage. -
Surveillance Officer – Diarrhea/ARI Commodity Tracking and Reporting Officer
Working under the guidance and supervision of Clinical Services Manager the Surveillance Officer will enhance influenza surveillance, collect data, conduct physical examinations, and collect lab specimens for testing for influenza and ensure the specimen are stored and transported as per the standard operating procedures.
Key Responsibilities
Work closely with the hospital’s wards to review the chief complaint of all patients admitted with Severe acuterespiratory illness(SARI) or Diarrheal Illness
Determine whether any of the presenting patients fit the case definitions for Flu surveillance.
If the case definitions are met, complete the data collection forms, and collect nasopharyngeal, oropharyngeal or Nasal swabs.
Ensure that supplies are sufficient, and re-order as necessary.
Work closely with the national surveillance coordinator who will oversee activities at the sentinel sites.
Work closely with the hospital disease surveillance and infection control teams to detect and prevent/contain any outbreak
Coordinate implementation of any sub-studies as may be planned by the influenza program
Work closely with the Ministry of Health to sensitize and coordinate IDSR disease surveillance activities at the hospital
Assist in monitoring and evaluation activities to document activities and provide quality assurance to improve program service delivery
Ensure that all relevant records are properly kept and updated
Monitor and supervise rational use of supplies.
Maintain equipment in good condition and submit regular inventory reports of the same.
Conduct regular Continuous Medical Education and On-job trainings to other staff in the unit and the program.
Attend the hospital staff meetings and the clinical services health meetings.
Compile and submit weekly updated and accurate HIS reports.
Carry out other relevant and/or requested duties as may be required by the supervisor
Key Result Areas:
Surveillance of Acute febrile illness is carried out effectively and efficiently through proper physical examination, laboratory specimen collection and data collection and recording.
Required Qualifications
Diploma in Clinical Medicine or a Diploma in Nursing (KRCHN) or Diploma in Public Health from a recognized institution.
Required Experience & Competencies:
At least two years experience working in a busy clinical health unit
Must be registered by the authorizing board (Clinical officers council of Kenya or Nursingcouncil of Kenya)
Team player and cultural sensitivity is required.
Ability to work in hardship areas (Previous experience in a Camp setting will be an added advantage).
Computer literate
Experience in clinical research will be an added advantage though it’s not a must.
Evidence of involvement in community health work a plus.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
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Regional Safety and Security Advisor
Position Summary
The Regional Safety and Security Advisor reduces the vulnerability of IRC staff and programs to the threats and dangers present or arising in IRC’s operating environments, serving as a technical resource to regional and country program management and staff – providing risk assessment and analysis, security awareness training, security management technical support, safety and security guidance, and timely advisory information. Directly reporting to the Regional Director, the RSSA is a key member of IRC’s ACME regional management team and of the Safety and Security function organization-wide. Key relationships include: Regional Director; Director international Safety and Security, Deputy Regional Director; Country Directors; Deputy Country Directors, Operations; RSSA in other regions;
Under the direct and broad guidance of the Regional Director and under the technical supervision of the Director International Safety and Security (DISS), the RSSA has a substantial level of autonomy in execution of responsibilities. S/he will work with country teams in all countries of the region to ensure that organizational security policies and procedures are responsive to the context, adequate to the security environment, and known to staff; and that security plans and measures are developed and maintained current and appropriate to changing security environments. The RSSA will conduct training on-site for both security management staff and other staff, and will regularly provide expert security management advice to all levels of IRC staff in the region, focusing on awareness, planning, practice, management and training in operational safety and security issues. S/he will assess IRC’s operating environments; recommend security measures, policies and procedures; support the implementation of security management plans; and provide follow-up on IRC security policies and reporting systems.
The RSSA will maintain contextual knowledge of all countries in the region, including awareness of early warning advisories affecting security situations, and will travel regularly to all countries in the region, on very short notice if necessary. Crucially, the RSSA will mentor and build IRC staff and counterpart capacities to operate more safely and more effectively and contribute actively to reducing IRC’s operational vulnerabilities while optimizing access.
Responsibilities
Field Security Management Planning and Compliance
Security Orientation & Training
Advisory & Monitoring Services
Liaison and Networking
Regional Context Analysis and Early Warning
Field Security Assessments
Emergency Response and Crisis Management
Requirements
Education:
University degree in a field relevant to security management in a humanitarian assistance context
Professional qualifications:
Minimum 4-6 years of non-profit or NGO work experience in international safety and security, humanitarian assistance programs, with demonstrated capabilities in planning, organizing and executing security management operations.
Police/military experience in peacekeeping settings will be considered an asset.
Demonstrated understanding of humanitarian principles, codes of conduct, and NGO organizational culture.
Demonstrated context understanding of dynamics in Afghanistan, Pakistan mandatory
Proven analytical skills
Thorough familiarity with principles and current approaches to permissive/acceptance models of security management.
Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to work as member of multinational team and manage a variety of external and internal relationships to achieve results.
Advanced knowledge of communications technology, including VHF, HF radio systems, satellite communications, cell phone mediums, etc.
Substantial and demonstrated prior experience as a trainer, with an effective adult learner training style and the ability to develop, implement, facilitate and impart learning to a wide range of audiences.
Demonstrated ability to transfer knowledge through mentoring and other non-formal methods.
Ability to quickly gain a comprehensive understanding of various local, regional, country and international factors that contribute to changes in security environments and risk levels.
Ability to prepare and present, on short notice, clear analyses of security incidents, political events and their ramifications for IRC operations.
Position requires flexibility and the capacity to deal with ambiguity in stressful situations.
Self-motivated and able to work effectively without close supervision.
Fluency in English are mandatory.
Willingness and ability to travel approximately 40% of time.
Prior experience in the regional context preferred. -
Consultant General Surgeon- Hagadera Qualitative Researcher on Violence Against Women
The general surgeon must have experience working in Dadaab.Objective of the consultancy.To provide consultation services to booked patients with surgical conditions at the IRC Hagadera Hospital.To provide surgical operations for all patients reviewed and prepared for operations at IRC hospital main theatre.Expected outcome.All the booked patients with surgical conditions will be attended by the specialist and treatment initiated and all cases requiring surgical interventions will be operated.Tasks to be performed
RequiredIn liaison with the Health Manager, the specialist’s consultant will be required to
Conduct special clinics and reviews for patients with surgical conditions.
Conduct surgical operations for the screened patients with assistance of the medical officers.
Review all post-operative patients before he embarks on operation booked for that day.
Prepare and submit a report and summaries of patients seen and operated to Health Manager.
IRC role
The IRC will ensure the list of the booked patients with surgical conditions is available for General surgeon’s review at Hagadera hospital.
IRC will provide transport of the general surgeon to and from Dadaab after the consultancy.
The IRC will ensure the theatre staffs; drugs and other medical supplies required for operation are available for the surgeon to conduct surgeries within the specific camp hospital.
Consultancy Venue
IRC Hagadera hospital
KRCS hospital in IFO2
IRK Hospital in IFO
MSF hospital in Dagahaley
Duration of consultancy
The consultancy is expected to last for 5 days from 24th to 28 th October, 2016.
The second consultancy for 5 days to start on 12 th Dec to 16 th December 2016.
Terms Of Payment And Utility
The IRC will facilitate transport of the general surgeon to and fro Dadaab.
The IRC will cater for accommodation for the general surgeon during the period of the consultancy.
The consultant will pay for his meals at IRC cafeteria during the period.
Payments for consultancy will be made after submission of the surgical report to the Health Manager.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
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