Under the supervision of the Deputy Director-Programs (DDP), the Emergency Response Coordinator will support the Country Program in implementing a Rapid Response Mechanism in the Emergency Project and elections preparedness contingency planning and implementation.
The Emergency Response Coordinator will be responsible for the coordination and management of the project while ensuring that interventions IRC are prompt, well planned, have the necessary resources and are accountable both to the donor and beneficiaries.
The Coordinator will be based in Nairobi but will spend at least 50% of their working time on the ground in Turkana, Garissa, Wajir and Mandera to monitor the emergency operations and the implementation of the program.
Emergency Coordinator Job Qualifications
Advanced university degree, preferably in an appropriate field such as disaster management, conflict mitigation, development and international affairs, and Management studies.
Minimum of 4 years experience in the field, preferably in complex humanitarian situations and / or emergencies.
Experience working in coordination with international and national partner organizations.
Excellent program management skills, planning, budget management, organization, interpersonal and communication.
Ability to work both independently and as a team.
Ability to work long hours in stressful environments, insecure, unstable and / or rigorous.
Flexibility, ability to easily overcome the pressure, ability to improvise, flexibility and sensitivity to cultural diversity.
Website: Website https://www.rescue.org/
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Emergency Coordinator
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Pediatric Clinical Officer Community Health Program officer (CHP)
Job Purpose / Objective: Working under the guidance and supervision of the Medical Officer In Charge of Clinics, the clinical officer is directly responsible for the overall management of the clinic assigned.
Key Responsibilities
He or she will specifically be responsible for:
Programming
Overall team leader of the pediatric department and provide direction to the rest of the team in the pediatric department.
In coordination with the Medical Officer in Charge of the Hospital/CSM and involvement of nursing officer in charge of the department develop objectives of the department and yearly work-plan.
Ensure pediatric patients are attended to on time with proper and prudent management in line with latest guideline on integrated management of childhood illnesses.
Ensure management of children with acute malnutrition in line with latest integrated management of acute malnutrition guidelines
Ensure high quality of patient care by conducting regular quality of care assessments in the pediatric department and implementing recommendations thereof.
Report notifiable diseases immediately to immediate supervisor and ensure isolation of highly communicable diseases with management based on most current guidelines/protocol.
Participate in daily morning hospital meetings giving guidance on management of complicated pediatric conditions.
Participate in the Hospital Call system.
Arrange a rotation schedule with fellow clinicians to ensure good coverage in the pediatric department at all times.
Prepare monthly work/activity plans for him/herself for review by the M.O I/C of the Hospital or CSM.
Ensure a participatory and inclusive atmosphere by fostering good relations with all stakeholders including the pediatric department staff and members of the refugee community.
Ensure high quality programming at the pediatric department with mainstreaming of the principles of protection (safe programming), disaster risk reduction and environmental awareness activities.
Participate in camp health surveys and campaigns e.g. Nutrition, Immunization as may be required.
Human Resource Management
Monitoring and supervision of the medical staff; both national and refugee to ensure that work is done properly and efficiently in the department.
Routinely monitor staff performance according to their job description and set objectives.
Evaluation and appraisal of staff through the IRC Performance Management process as maybe required by the supervisor.
Develop ongoing education programs for department based staff of up to date protocols and guidelines.
Help review personnel issues and concerns of medical staff in pediatric department and assist with determining and implementing solutions.
Determine personnel needs for department level activities and in coordination with the Human Resource office take part in recruitment of incentive staff.
Operations
Ensure and advice that emergency medical equipment needed in managing pediatric emergencies are available and in working condition at the facility.
Monitor and ensure the proper usage of program supplies.
Participate in annual program planning process and budget implementation.
Recommend budget revisions to focus on priority areas in management of pediatric conditions.
Communication and Reporting
Monitor closely morbidity and mortality trends together with all the other health indicators related to the pediatric age-group and advice accordingly.
Convene / attend integrated departmental staff meetings.
Ensure adequate flow of information for all supervisees with constant feedback as may be required.
Carry out other relevant or requested duties as may be required.
Key Result Areas: • Ability to provide overall leadership in management of pediatric conditions at the ward level and pediatric outpatient clinic. • Ensure timely and quality health care services to refugees • Maintain accurate inventory and ensure rational use of medical supplies and drugs • Capacity builds other supportive staff in proper management of pediatric emergencies based on the most up to date protocols/guidelines. Required Qualifications: • Higher Diploma in Paeditratic medicine from KMTC or any other renowned institution. • Be registered and have a valid license from the Clinical Officers’ Council. Required Experience & Competencies: • At least two years’ work experience as a pediatric clinical officer in a busy hospital / clinic set up. • Experience working with a non-profit humanitarian organization. • Ready to work in difficult environmental conditions • Be a team player • Flexibility at work • Cultural sensitivity • Knowledge of Turkana or Somali languages will be an added advantage.
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Sub-Grant Finance Manager
The Financial Manager has overall responsibility for the finance and sub-grant functions for the country program. The Finance Manager- responsibilities include internal control, field office monitoring & control, reconciliation and verification of payment, staff training & capacity building functions.
Roles for the Sub-Grant Finance Manager Job
Reconcile sub-grant financial reports
Review sub-grant financial reports from field office and provide feedback as necessary
Prepare sub-grant reconciliations for Program and Finance review and sign off
Review sub grantee cash requests
Manage and track, with IRC field finance staff, all sub-grant budgets and obligations
Inform the Sub grant finance controller of major budget fluctuations, significant overspending or under spending
Liaise with IRC Field Finance Staff to ensure completeness, correctness and accuracy of sub-grantee financial reports
Liaise with local CBOs and INGOs
Liaise with IRC Financial Controller and IRC Headquarters in regards to any sub-grant reconciliation or payment request as necessary
Conduct pre-award assessments of new sub grantees
Responsible for conducting financial and general compliance monitoring visits for sub grantees
Prepare monitoring reports and compliance work plans after each monitoring visit.
Coordinate, prepare for and conduct financial and compliance trainings and follow-up training for IRC field finance staff and sub-grantees
Work with Senior Sub grant Officer to ensure that all logistical arrangements for CBO/NGO training workshops are made and confirmed in a timely manner
Liaise with the partnership manager in identifying gaps for capacity building of the partners
Follow up on pre-assessment reviews to determine capacity needs of sub-grantees and oversee sub-grant reporting and undertake verification of reported expenditure
Review the Cash request of sub grants and ensure timely transfer of funds and review of sub-grant advanced amounts versus expenditures reported
Sub-Grant Finance Manager Job Qualifications
A Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
A Masters degree with a Finance concentration will be an added advantage
Not less than 3 years at a senior level within the Finance Department of an international organization.
Experience in the humanitarian sector will be an added advantage
Current or previous experience within IRC in a similar role will also be an added advantage
Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs. -
Nurse Nutritionist
Nurse Job Responsibilities
Carry out triage of patients including screening for acute malnutrition during the mobile outreaches in the sub-counties.
Conduct consultation services to children and adults during the target mobile outreaches in the sub county in Turkana.
Implement and evaluate individual treatment plans for patients with health conditions including children with severe acute malnutrition.
Ensure essential services including deworming, Vitamin A supplementation and routine immunization services are provided to children under-fives during the outreaches.
Initiate and facilitate patient referrals to the nearby health facilities including the County referral hospital for patients who require further management/inpatient care.
Conduct Antenatal and post natal reviews for expectant mothers and lactating women during the integrated health and nutrition outreaches.
Work closely with nutritionists and the health facility staff including CHEWs and CHVs in the targeted areas of response.
Ensure that all required observations, prescribed treatment and procedures are properly carried out and documented in the patient’s cards.
Conduct regular training session for CHEWs and CHVs on basic care/management of various health conditions and follow up of patients.
Give health education to patients and clients during the outreaches.
Compile and submit monthly reports on patients treated andreferrals
Monitor and supervise proper usage of essential drugs/medical supplies
Carry out any other additional duties as may be assigned by the supervisor
Qualifications for the Nurse Job
Diploma in Nursing from KMTC or recognized nurse training institution
Be registered and have a valid license from the Nursing Council of Kenya
At least 2 years working experience in a busy hospital setup.
Experience in management of children with severe acute malnutrition and medical complications desirable.
Team player and cultural sensitivity is required.
Ability to work in hardship areas (Previous emergency experience in a remote setting will be an added advantage).
Fluency in Turkana will be an added advantage.
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Supply Chain Learning & Development Advisor Economic Recovery & Development Manager
Supply Chain Learning & Development Advisor Job Responsibilities
Oversees the design, development and execution of all supply chain learning and development programs and processes
Develop Standard Operating Procedures based on documented process maps
Develop a list of core competencies required for each supply chain role, standardize supply chain job descriptions for all positions. Identify specific methods and approaches to ensure acquisition and maintenance of those competencies
Ensure that all required job aids are developed for all roles
Stay informed as to relevant skills and qualifications required by staff for effective performance, and circulate requirements and relevant information as appropriate
Conduct capacity assessments in consultation with stakeholders at the regional level, country offices and HQs; document capacity gaps and coordinate with Regional Supply Chain Directors on development plans.
Develop on-line courses and e-learning
Ensure dissemination of best practices and lessons learned across IRC country programs
Support GSC strategic initiatives with fully developed job aids and change management plans
Requirements for the Supply Chain Learning & Development Advisor Job
Minimum 10 years of progressive Supply Chain process development, organizational training development experience, and change management leadership.
Proficient at documenting process maps and developing SOPs
Knowledge of the principles of organizational development and adult learning and education.
Ability to function as a coach at all levels of Global Supply Chain
Ability to develop and implement strategic initiatives, solid understanding of change management practices
Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units
Able to work effectively in a matrix organizational structure
Fluency in English required, proficiency in French and Arabic is a plus.
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Advisor, Supply Chain Learning and Development
Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
Job Overview/Summary: The Advisor, Learning and Development develops the global vision for supply chain staff across IRC. This role is responsible for mapping learning requirements, developing training best practices including train-the trainer models, and developing support tools in the form of SOPs, computer based training modules and job aids for supply chain staff to successfully accomplish their roles. This person leads the design of change management to ensure successful adoption of global initiatives and monitors the implementation and ongoing successful use of systems, processes, and tools across IRC and establishes follow-up mechanisms.
Major Responsibilities:
Oversees the design, development and execution of all supply chain learning and development programs and processes
Develop Standard Operating Procedures based on documented process maps
Develop a list of core competencies required for each supply chain role, standardize supply chain job descriptions for all positions. Identify specific methods and approaches to ensure acquisition and maintenance of those competencies
Ensure that all required job aids are developed for all roles
Stay informed as to relevant skills and qualifications required by staff for effective performance, and circulate requirements and relevant information as appropriate
Conduct capacity assessments in consultation with stakeholders at the regional level, country offices and HQs; document capacity gaps and coordinate with Regional Supply Chain Directors on development plans.
Develop on-line courses and e-learning
Ensure dissemination of best practices and lessons learned across IRC country programs
Support GSC strategic initiatives with fully developed job aids and change management plans
Key Working Relationships:
Position Reports to: Chief Global Supply Chain OfficerPosition directly supervises: n/a
Indirect Reporting: n/aOther Internal and/or external contacts:
Internal: Regional Supply Chain Directors, Global Procurement team, Country supply chain staff, HR, IPD leadership
External: 3rd party institutional learning partners
Job Requirements:
Minimum 10 years of progressive Supply Chain process development, organizational training development experience, and change management leadership.
Proficient at documenting process maps and developing SOPs
Knowledge of the principles of organizational development and adult learning and education.
Ability to function as a coach at all levels of Global Supply Chain
Ability to develop and implement strategic initiatives, solid understanding of change management practices
Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units
Able to work effectively in a matrix organizational structure
Fluency in English required, proficiency in French and Arabic is a plus.
Working Environment: Standard office work environment. Ability to travel to all countries IRC operates, expected to be 15% or less -
Nutrition Assistant Research and Policy Analyst
He/she will be responsible for day to day data compilation.
Nutrition Assistant Job Key Responsibilities
Implementation of the emergency nutrition response in the selected location while ensuring adherence to the stipulated protocol
Implementation of outpatient therapeutic program of severely acute malnourished children under fives.Implementation of supplementary feeding of the moderately malnourished under-fives ,pregnant and Lactating women
Implement comprehensive Maternal Infant and young Child nutrition and Baby friendly community initiatives(BFCI) approaches
Support capacity building and OJT for MOH staff and CHWs through identification of capacity gaps and carrying out refresher trainings.
Monitor and review nutrition supplies and equipment movements such as deliveries, storage, transport and utilization at thesite level
Offer nutrition support through counselling to individuals with medical complications including comprehensive care clinic clients
Conduct Mass screening for children under-fives regularly in collaboration with community health volunteers.
Compile and submit donor and IRC Nutrition program weekly, biweekly and monthly report of all activities implemented.
Liaise with supply Chain Department in logistical program supplies, procurement and monitor supply controlSupport MOH on DQAs
Any other duties assigned by the supervisor.
Qualifications for the Nutrition Assistant Job
Hold a Certificate in Food Nutrition and dietetics from recognized institution
Must be registered with KNDI.
At least 1years experience within an INGO in
Experience of Maternal infant and young child nutrition with strong BFHI/BFCI approaches
Experience in nutrition survey and assessment
Proven analytical, communication/ negotiation skills and
Experience in report writing and excellent computer skills
Ability to work in hardship areas(previous experience in a camp setting will be an added advantage)
Flexible and positive personality.
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Entrepreneurship Support Officers
Key Responsibilities
Support in conducting Training Needs Assessments (TNAs), identifying county-specific gaps and needs, and adjust business skills/VSLA training modules accordingly
Provide technical support and quality assurance oversight to the county-level Trainers of Trainers (ToTs) in their delivery of business skills/VSLA trainings and business development support implementation
Support the community trainers/ToTs in session plan development, quality report writing and mentoring/coaching of youth
Monitor county-level data collection to ensure quality data gathering and analysis
Support the Entrepreneurship Coordinator in managing training budgets and developing monthly work plans
Coordinate VSLA management across counties, including recruiting new VSLAs and assuring the quality of monitoring of existing VSLA groups
With the support of the Entrepreneurship Coordinator, link youth to youth friendly financial services
Provide reports as required
Qualifications:
Bachelor’s degree in relevant field, Masters Degree preferred.
Experience working with youth programs
Excellent report writing skills
A solid foundation in the fundamentals of entrepreneurship
Preference will be given to an individual who as exposure to Youth Financial inclusion/Business Development services and/or Financial services.
Basic Requirements
A broad understanding of the state of entrepreneurial activity of youth, the social and cultural influences affecting youth workforce and barriers to enterprise start up by the youth
Excellent communication skills, both oral and written
Good training and facilitation skills
Proven ability to work effectively in a number of teams, in a multi-cultural context where teams may be geographically dispersed
Ability to work both independently and as a part of a team
Considerable problem solving and decision making skills
Flexible, adaptable and able to effectively execute a range of job duties
Minimum four (4) years of experience in working with or for the financial services sector
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and other benefits are compliant to the Kenyan NGO Sector. -
Senior Finance Manager
The Sr. Financial Manager-Budget & compliance has overall responsibility for the finance and grant management functions for the country program. The Sr. Finance Manager-Budget & Compliance responsibilities include internal control, donors report, operating budget update, proposal budget development, and staff training &management functions.
Responsibilities for the Senior Finance Manager Job
Budgets development, Operating budget update and, Prepare Donor Reports
Is the principal liaison with IRC NY on all finance, accounting, grant budget management, and cash management matters
Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
Identify any shortfalls in shared costs budget coverage and ensure new budgets cover the appropriate percentage of shared costs and review of unrestricted funding versus approved allocation.
Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
Operating budget – Working on the formulation of annual operating budgets, operating budget reforecast.
Review operating budgets of the allocated filed sites.
Update quarterly CO operating budget and advise the outcome to the finance controller
Attend all Grant Opening and Closing Meetings for all Field Office
Preparation of donor financial reports as per the donor agreements & contracts and ensuring donor regulations are adhered to for all aspects of the operations
Active participation in Nairobi BvAs review meeting and providing feedback on all finance related action points and Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actual prepared by the Finance Officer
Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
Ensure that BvAs are provided to relevant parties on time and accurately by the 15th of every month.
Supervisor the senior finance office budget & compliance for timely submission
Be a focal person for all grant reporting and budget development.
Submit accurate and timely donors report to relevant staffs
Training & Staff Management
Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.
Maintains current job descriptions for all positions within the finance group.
Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
Manages the finance staff activities and schedules to meet the financial reporting requirements and deadlines specified by New York and donors.
Financial reporting, Internal Controls & Audit management
Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.
As required establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.
Closely monitors all financial activities, and keeps the Finance Controller advised of all situations which have the potential for a negative impact on internal controls or financial performance.
In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.
Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliation’s.
Establishes country policies on advance payments, credit terms, and use of bank payment instruments.
Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
Supervises the collection of contractual and other receivables.
Develops schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.
Facilitates and co-ordinates external, internal, donor or government audits
Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
Senior Finance Manager Job Qualifications
A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
A Master’s degree with a Finance concentration will be an added advantage
Not less than 3 years at a senior level within the Finance Department of an international organization.
Experience in the humanitarian sector will be an added advantage
Current or previous experience within IRC in a similar role will also be an added advantage
Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs.
Good written and verbal skills in the English language.Must be comfortable in being a proactive member of the top-management team.Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
Ability to carry out responsibilities independently with minimal technical support from within the program organization.
Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
Good at role of facilitator and team player in solving problems.
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Grants & Budgets Manager
Budgeting
KEY RESPONSIBILITIES:
Work closely with the finance team to maintain, update and develop budgeting and expenditure planning tools to ensure efficient planning and spending
Monitor the program budgets and expenditure in the IRC BVA system
Assist in realignment exercises as needed
Conduct review of budgeting and actual expenditures and develop guidelines to better estimate expenditures during budgeting
Consolidating budget inputs and linking to the donor format for onward review by the Grants Coordinator, Finance Controller and Regional
Finance Controller
Program Cycle Management
Manage all donor reporting program cycle management schedules, and lead all program cycle management meeting including Grant Opening/Closing meetings, Budget v. Actual meetings, etc. and conduct follow up
Support the Grants Coordinator to develop, roll out and maintain program tracking tools to ensure all sector indicators report monthly progress, and identify and share gaps with project coordinators
Monitor grant-specific spending by budget holder
Create grants management documents for new grants
Create and manage M&E schedule and compliance overview for each grant
Reporting
Lead reporting process, coordinating with in-country staff for updates and HQ for approvals before submission to the donor.
Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports)
Proposals:
Support the coordination of proposal development, working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation manager, and the Regional Unit.
Review budgets, write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.
Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC Program Framework principles and are donor compliant
Participate in all internal program strategy meetings with senior management team
Support the realization of key grants-related milestones and activities within the Somalia Strategic Action Plan
Donor Compliance
Ensure that grants are implemented in compliance with IRC and relevant donor regulations
Maintain and update all hard- and soft-copy grant files related to proposals.
Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.
Training And Capacity Building
Create staff training curriculums and presentations for reporting, BvAs and compliance
Offer training and capacity building to all IRC and local partners staff on program reporting and IRC program specific documents
Ensure that all staff are aware of and integrate the IRC outcomes and evidence framework into all programs
Keep informed on monitoring and evaluation techniques and support tools which can be shared with program staff.
Administrative/Other
Act as main point of contact for New York and UK offices, ensuring HQ staff are kept abreast of important issues affecting the country program’s portfolio.
Additional responsibilities as needed
Professional Standards:
IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Minimum Requirements
Bachelor’s Degree in a relevant field ( International affairs, development, finance, accounting) with strong record of academic performance
At least 2 years of international work experience in the Africa region
Demonstrated experience in grants management or program development
Advanced knowledge of working and budgeting in Excel
Working knowledge of USG (USAID/OFDA), European (ECHO, SV), DFID and UN donor regulations, procedures and compliance requirements
Professional report writing experience for major donors, including: ECHO, USAID/OFDA, UNICEF, UNHCR, SV and private funders.
In-depth understanding of grants management procedures the grants cycle, procurement and financial best practices is a strong advantage
Fluent in English, preferably conversational in a second UN language
Knowledge of the Somali language and context is a strong advantage, but not required
Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.
Good communicator with strong organizational, time management and analytical skills
Excellent computer skills and competency in Word, Excel and PowerPoint;
Excellent organizational skills and ability to determine priorities and meet multiple deadlines
Willingness to travel to Somalia
International allowances are not available for this position