Website: Website https://www.rescue.org/

Grants Manager

Requisition ID: req6470Sector: GrantsEmployment Category: Fixed Term
Open to Expatriates: NoJob DescriptionThe Grants Manager is a key staff member within the IRC Kenya Programs Department, responsible for proposal development and ensuring the proper implementation of all grant compliance policy and procedures through appropriate coordination and information dissemination. The Grants Manager reports to the Deputy Director, Grants and Accountability (DDGA) and works closely with the Program Coordinators and Managers and the Regional Officers in New York and London.Key ResponsibilitiesProgram Design and Proposal Development

Coordinate proposal and budget development process for concept notes and proposals
Review potential funding opportunities and provide a brief to senior management that will inform the go/ no go decision
Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
Research on potential funding opportunities
Design and deliver proposal development capacity building training and contribute to the development of proposal development skills among IRC Kenya staff
Provide day-to-day support and advice on funding issues relating to current grants and planned proposals to IRC Kenya staff

Sub-grant management

Review sub-grants for compliance with donor rules and regulations
Provide feedback and request clarifications on sub-grant documents that have been submitted for approval
Support Program Manager’s in the drafting of partner agreements
Maintain master files on sub-grants on hard copy and in the share drive
Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements.

Communication

Liaise with donors regarding funding opportunities. Where applicable, meet with representatives of funding agency to work out final details of proposals and budgets
Maintain excellent relationships internally within IRC and with all IRC’s partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNFPA and local authorities.
Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
Conduct monitoring visits to field locations

Human Resources

Provide technical back stopping for field based grants officers
Support the program department in other recruitments if requested
Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
Undertake other tasks as requested by the Deputy Director of Grants and Accountability, the immediate supervisor.

Key Result Areas

Quality Proposals and concept notes
Effective partner management
Donor compliance

Qualifications

University degree in international relations or other relevant field.
Master’s Degree Desirable
3 to 5 years of INGO field experience in a similar position: grants management, proposal development (program narratives and budgets) and donor reporting.
Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
Proven ability to develop winning proposals to public and private-sector donors
Excellent written and spoken English essential
Excellent organizational skills, ability to determine priorities and attention to detail a must
Ability to work in a multicultural context as a flexible and respectful team player
Willingness to travel to the field as and when needed
High-level of knowledge and practice with Word, Excel, Outlook, etc. required
Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
Ability to work with tight deadlines for proposal development/ information needs
Please make sure to include copy of Certificate of Good Conduct in your application.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.DisclaimerPlease take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes

October 26, 2024
Transport Officer

JOB SUMMARY:
The job holder will be in charge of the overall function of Motor Transport Capacity within Care Dadaab. The position will be tasked with developing and implementing effective Transport system within Care Dadaab with focus on the existing Transport Management Policies.
The incumbent will also ensure at all times the Organization’s compliance with the traffic regulations in accordance with the Kenya Traffic Act Cap 403 Laws of Kenya. He/She shall promote optimized transport and logistical operations of the Sector with minimal impact on existing operating procedures to support the transportation management processes.
RESPONSIBILITIES AND TASKS:

Fleet Operational Management & Reporting.

Preparation of the Transport Departments’ yearly operations plan.
Ensure maximized efficient vehicle operation, and travel demand management.
Overall vehicle operations planning; Allocation of vehicles to Care authorized Drivers.
Perform vehicle online tracking and monitor vehicle movement and trace violations with possible corrective action.
Record and analyze fuel consumption profiles to identify areas of high and low efficiency for targeted action.
Preparation of Monthly, and periodic fleet Management reports in a timely manner.
Monthly submission of updated data on vehicle usage and status.
Monthly generation of effective fuel efficiency reports in accordance with Care Vehicle
Management Policy.
Ensure proper maintenance of all vehicle records, and other Office documentation.

Fleet Maintenance & Usage.

Planning and organizing for cost effective vehicle repairs, and maintenance as per the Manufactures’ specifications in liaison with the Workshop.
Ensure update of the master vehicle maintenance and inspection schedule to ascertain service of fleet as stipulated in the periodic servicing manuals.
Ensure correct update of vehicles logbook particulars by the Drivers making right entries.
Carry out preliminary investigations on transport related incidences and road accidents in view of managing risks and exposure.
Ensure the requirements for vehicle safety, security, health, and work environment for passenger staff and Drivers are met.
Assist in the development and maintenance of active road accident prevention programs.
Fuel and mileage management; Monitor vehicle fueling, and usage by all authorized Drivers.
Ensure all vehicles are cleaned, and safely parked at their designated lots by 6:00 PM.

Supervision of Drivers.

Supervision of all RAP Drivers; workforce development, coaching, and discipline.
Undertaking the mid-year and annual appraisal of Drivers.
Preparation of Driver annual leave plans in line with the Organization policies.
Conduct trainings for Drivers on basic vehicle maintenance, safety & security, and road safety.
Enforcement of Organizational regulations on vehicle management and ensuring compliance with the Kenya Traffic Legislative Act.
Ensure prompt reporting of vehicle accidents, and mishandling by all authorized Drivers.
Ensure proper vehicle handover by drivers before they proceed on leave.

Vehicle Legislation and Documentation.

Ensure the necessary vehicle legislation requirements are up-to-date in accordance with the
Traffic Act by facilitating renewal of vehicle Insurance covers, Government Inspections, TLB and other road licenses.
Ensure all vehicles are equipped with the necessary documentation such as Emergency contact and communication protocol, accident/incident report forms prior to making trips.
Advise the Organization on changes or amendments regarding the Kenyan Traffic code on
vehicle registration and operations certification.

Management of Outsourced Transport.

Monitor fuel consumption of the outsourced fleet on a weekly basis.
Regular weekly checks of the vehicle drivers’ logbook particulars.
Advise the Management on the operational condition of the vehicle.
Ensure maximization and efficient use of the outsourced transport for logistical operations.

October 26, 2024
Finance Assistant

Employment Category: Fixed TermEmployment Type: Full-TimeOpen to Expatriates: NoLocation: Kakuma, KenyaJob DescriptionFinance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Kakuma and ensuring there is enough cash to implement the program activities.Key Responsibilities

Maintain petty cash at the set limit ensuring no cash shortage at all times.
Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
Prepare the petty cash upload spreadsheet to upload stage ready for review by Finance Officer before submission to Nairobi Finance
Monitor and track cash advanced to program and support staff on a monthly basis ensuring that liquidation reports are prepared and correction journals raised ready for review by finance officer
Incentives payments after receiving correctly coded and approved incentives staff payrolls from finance officer
Perform supervised petty cash counts every Friday
Ensure that all cash received is duly receipted, coded and promptly banked
Prepare all check disbursement vouchers. Ensure the payment is fully supported and duly authorized per the authorized delineation chart before writing the check
Ensure that once checks are signed they are collected by vendors and signed for proper identification of the person collecting and details indicated in the checks release register
Assist in preparation of bank reconciliation statement on a monthly basis for Kakuma bank account
Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing
Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all cash and cheque disbursement vouchers. Ensure that files with original documentations are sent to Nairobi on a monthly basis and duplicate files are maintained for field use.
Act as a bank agent for Kakuma bank account.
Carrying out finance officer duties in his/her absence.
To represent finance in weekly tender committee meetings when nominated to do so
Be receptive to the training IRC will give to develop your technical and professional competence
Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course
To act at all times in accordance with US and Kenyan Law and Standard accounting practice.
Any other duties as may be assigned by supervisor.

Key Result Areas

Timely payments of suppliers and incentive staffs using fully authorized vouchers as per the authority delineation chart
Timely monitor and tracking of advances and processing of liquidations
Maintain up to date filling system for the financial documents and correspondence
Keep online update of the cash book spread sheets and reconciliation of the cash on a daily basis
Perform supervised petty cash counts every Friday
Rubber stamping ‘paid’ on all such documents once checks and cash vouchers are signed before filing.

Qualifications

Bachelor’s degree in Accounting, or Finance or CPA II.
Computer literate with significant experience in excel, accounting packages & SUN system will be an added advantage.
The candidate should be mature, with stable personality and ability to maintain confidentiality.
At least three years of finance and accounting experience in a similar post
Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements.
Knowledge of Microsoft Office software.
Excellent interpersonal, organizational, and time management skills
Supportive personnel management style and ability to work in and as a team
Strong leadership skills
Excellent spoken and written English.
Fluency in Turkana/Somali will be an added advantage

Please make sure to include copy of Certificate of Good Conduct in your application.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

October 26, 2024
Administration Officer

Job Description:
The Admin officer is responsible for specific aspects of Administration and Supply Chain Department support at the Livelihoods Resource Center in Rongai. This covers Office Administration, Human Resource and Supply Chain support department.
Responsibilities:
Reception Coverage and Mailing Services

Receive and screen all incoming calls and visitors, and forward to respective officers.
Make calls on staff as requested, and maintain accurate log of calls and account for this on telephone bills.
Record and deliver telephone messages.
Ensure reception is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.
Ensure reception coverage at all times, and proper handover when you are away.
Receive all incoming mail and distribute to staff.
Prepare and dispatch all outgoing to the field mail.
Log incoming invoices, sign and distribute to relevant staff.
Act as focal point of courier services and advise of any issues arising.
Ensure timely renewal of IRC subscriptions e.g fire inspection certificates for Rongai office
Provide Administrative support to supply chain department as requested.
Support with office supply chain needs, raising of PRs as requested by program staff and support with Administrative requests.
Supervise the office Assistant and ensure that roles are well executed.

Utilities Management & SC Support

Ensure timely payment of utilities
Maintain tracking system for utilities and update on monthly basis.
Make requests for purchase of office supplies
Issuing of gate pass to any equipment, items getting out of IRC office.
Raising of operation Online PR’s in the BVA system under supply/admin department i.e travel and cab request PR’s.
In charge of office consumables supplies and office stationery supplies in the office
Supervising and booking boardroom for staff meetings in coordinated way
Supervising of tender bid register as they come
Liaising with the office management for any repairs and maintenance services
Reporting any security concerns to the project management and the safety and security manager.
Provision of effective and efficient administrative support services to the project staff
Day-to-day efficient operations of the administrative and supply chain department services in the office.

Qualifications:

Diploma in Business Administration and Management, or other related field.
At least 4 years’ experience in administration and management in a busy office, preferable with Non-governmental organization.
Customer service skills
Excellent computer skills: Word, Excel, email
Knowledge of administrative rules and regulations.
Demonstrated ability to perform wide range of inter-related complex administrative services.
Excellent communication skills.
High level of personal initiative, pro-active problem solving and analytical skills.
Ability to work with minimum supervision.
Knowledge of listening skills.

October 26, 2024
Supply Chain Clerk

Requisition ID: req6243Job Title: Supply Chain ClerkSector: Supply ChainEmployment Category: Fixed TermEmployment Type: Full-TimeOpen to Expatriates: NoLocation: Lodwar, KenyaJob DescriptionTo carry responsibility for the integrity of the IRC’s inventory management system. To be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.Key Responsibilities

Understand, implement and / or maintain standard IRC stores management policies and procedures
Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s)
Manage casual laborers in the warehouse
Ensure the maintenance of warehouse building(s), fittings and equipment
Implement and ensure clear safety procedures
Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures
Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities
In conjunction with the Logistics assistant and the Procurement Officer, maintain quality control in receipt of machines and spare parts.

General Logistics.

Responsible for the shipping of goods and cargo for Lodwar, Dadaab, Garissa and Kakuma
Assist in data entry for the IRC PROLOG in terms of receipts and dispatches in and out of the office
Ensure cleanliness of the warehouse.
Goods reception /issue, prepare delivery report
Assist in receiving all deliveries in conjunction with the Logistics Assistant.
Report all air departing conveyances and other logistics operations to the Logistics assistant & Procurement officer.
Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards on weekly basis.
Responsible for updating prologs inventory system, generating monthly report on time.
Keep track of fuel liquidation for both vehicle and generator. Responsible in fueling all hired and IRC vehicles.
Sign for receipt of goods (spare parts) or reject as appropriate in conjunction with the Logistics Assistant.
Update Warehouse Register and pass documents to central files for further processing.
Make arrangements with transport team regarding the delivery of specimen to respective labels
Scan payments and saving in Box.
Any other job assigned by the supervisor

Cargo Dispatch

Prioritize air cargo transport in coordination with the program department and field sites.
Where necessary organize or carry out the transportation of goods to the carrier premises for onward air shipment.
Carry out cargo bookings with other agencies/carriers (UNHAS, WFP, ECHO flights).
Carry out way billing of all air conveyances.
Supervise the airfreight loading and documentation follow up.

Warehousing and Inventory

Monitor security of IRC’s storage and supplies destined for the various field sites.
Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
Update the stock record cards regularly.
Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.

Qualifications

Minimum two years’ work experience in a warehouse supervisory capacity
Knowledge of generic warehouse management systems and forms
Secondary school education
Diploma/certificate in procurement and supplies management
Physically mobile, able to lift 30kg without strain
Competent in spoken and written English
Good mathematical skills
Competent use of pc especially spreadsheets (format / sort / filter)
Strong sense of personal integrity
Attention to detail
Strong supervisory skills
Ability to multi-task
Team spirit and problem solving abilities
Please make sure to include copy of Certificate of Good Conduct in your application.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

October 26, 2024
Administration Officer/Receptionist Business Training and Apprenticeship Officer Clinical Officer HIS Intern

Open to Expatriates: No
Job Description
The Admin officer/Receptionist is responsible for specific aspects of Administration and Supply Chain Department support at the Livelihoods Resource Center in Rongai. This covers Office Administration, Human Resource and Supply Chain support department.
Key Responsibilities.
Reception Coverage and Mailing Services

Receive and screen all incoming calls and visitors, and forward to respective officers.
Make calls on staff as requested, and maintain accurate log of calls and account for this on telephone bills.
Record and deliver telephone messages.
Ensure reception is neat at all times. Promptly attend to visitors ensuring no crowding at the reception area.
Ensure reception coverage at all times, and proper handover when you are away.
Receive all incoming mail and distribute to staff.
Prepare and dispatch all outgoing to the field mail.
Log incoming invoices, sign and distribute to relevant staff.
Act as focal point of courier services and advise of any issues arising.
Ensure timely renewal of IRC subscriptions e.g fire inspection certificates for Rongai office
Provide Administrative support to supply chain department as requested.
Support with office supply chain needs, raising of PRs as requested by program staff and support with Administrative requests.
Supervise the office Assistant and ensure that roles are well executed.

Utilities Management & SC Support

Ensure timely payment of utilities
Maintain tracking system for utilities and update on monthly basis.
Make requests for purchase of office supplies
Issuing of gate pass to any equipment, items getting out of IRC office.
Raising of operation Online PR’s in the BVA system under supply/admin department i.e travel and cab request PR’s.
In charge of office consumable’s supplies and office stationery supplies in the office
Supervising and booking boardroom for staff meetings in coordinated way
Supervising of tender bid register as they come
Liaising with the office management for any repairs and maintenance services
Reporting any security concerns to the project management and the safety and security manager.

Key Result Areas:

Provision of effective and efficient administrative support services to the project staff
Day-to-day efficient operations of the administrative and supply chain department services in the office.

Qualifications

Diploma in Business Administration and Management, or other related field.
At least 4 years’ experience in administration and management in a busy office, preferable with Non-governmental organization.
Customer service skills
Excellent computer skills: Word, Excel, email
Knowledge of administrative rules and regulations.
Demonstrated ability to perform wide range of inter-related complex administrative services.
Excellent communication skills.
High level of personal initiative, pro-active problem solving and analytical skills.
Ability to work with minimum supervision.
Knowledge of listening skills.

go to method of application »

October 26, 2024
Supply Chain Intern Medical Officer Data Analyst

Requisition ID: req6120Job Title: Supply Chain InternSector: Supply ChainEmployment Category: InternJob DescriptionUnder the direct supervision of the Supply Chain Assistant (Warehouse) and overall guidance of the Logistics Manager, the Supply Chain Intern will provide clerical and administrative support to the Logistics team at IRC Kenya Country office in Nairobi. S/He will work closely with other supply chain staff, including procurement and administration.Key Responsibilities

Support the Logistics team in handling of warehousing, transport and other logistical tasks and documentation
Update the daily stock tracking sheets and forward to supervisor for approval
Compile suppliers’ delivery documents for payment and submit to Supervisor for review prior to submitting to Procurement to raise payment requests.
Support the Drivers to prepare monthly vehicle fuel consumption and maintenance reports and submit to Logistics Manager for review
Filing of supply chain documents in an organized format as agreed with supervisor.
Expedite delivery of ordered goods and services; follow up on partial deliveries and ensure all purchase orders are fully serviced
Assist in sending/ receiving of shipments, mailbags and medical samples to/from the field sites
Support Logistics and Procurement teams to follow up on clearing of imported goods at the airport
Any other duties assigned by the supervisor.

Qualifications

Minimum Bachelor’s Degree in Procurement / Logistics / Business Administration or a closely related field.
Fluent English (written and spoken)
Competent with using Computers and computer packages ( Word, Excel and Outlook)
General knowledge of logistics and administrative procedures and tools
Good numeracy skills
Takes personal initiative to learn
Ability to work with minimum supervision.
Flexibility and willingness to work long hours if necessary.
Strong sense of personal integrity.
Attention to detail.
Good organization and multitasking skills

Please make sure to include copy of Certificate of Good Conduct in your application.Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.DisclaimerPlease take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.orgor report to the nearest police.

go to method of application »

October 26, 2024
Deputy Regional Director-East Africa

Job Description
The Deputy Regional Director (DRD), East Africa (EA) will have significant management and international experience, a passion for humanitarian relief and development work, relevant language skills, and be capable of thoroughly understanding and successfully overseeing program design and delivery in Ethiopia , Kenya, Somalia, South Sudan, Uganda, Yemen and Zimbabwe. The DRD will ensure the quality of IRC’s programs, develop new program opportunities, and drive performance and results in the region. S/he is expected to be an outstanding communicator and team leader, and a committed humanitarian.
SCOPE OF WORK
The Deputy Regional Director will support the Vice President EA Region in overseeing IRC’s engagement and programming in response to the humanitarian crises impacting the East Africa region. In addition, the DRD will engage with regional INGO, UN, and donor representatives, to position IRC on regional initiatives and to further IRC’s strategic goals. The DRD will also be actively engaged in business development opportunities, especially around multi-year, high value projects. The DRD will be based in Nairobi and report to the Vice President EA Region.
POSITION OVERVIEW
The Deputy Regional Director will oversee program design and implementation in IRC’s country programs in the East Africa region. S/he will be an ambassador for organizational priorities and goals to these country programs and supporting country programs to implement IRC’s Strategy 2020.
Exercising the delegated authority of the Vice President, the DRD provides a range of strategic, programmatic and operational management support to country programs and regional colleagues. A key function of the role is to navigate the organization on behalf of the country programs. The DRD will travel regularly to country offices to provide management support, including exceptional management of specific issues as required, and to monitor program quality. A significant portion of the DRD’s time will be spent on business development activities, regional representational activities, Strategic Plan monitoring, and staff mentoring.
KEY RESPONSIBILITIES

Strategy

Work closely with the Vice President to ensure that the IRC’s global strategy is understood and guides decision-making throughout the region.
Drive institutionalization of the Outcomes and Evidence Framework, IRC’s program design tools.
Support delivery of country-level strategy action plans (SAPs). Facilitate and coordinate regional participation in global strategy discussions, initiatives and pilots.
Oversee implementation of SAP monitoring mechanism and review process, including leading annual SAP reviews and reporting.
Build consensus around a common vision of what shared success in the East Africa looks like, including developing and tracking appropriate indicators.

Leadership & Coordination

Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
Provide leadership to increase country programs’ coordination, collaboration, communication and harmonization of programming.
Drive seamless coordination between programming and operations and across sectors and outcomes, with the objective of improving the quality of IRC programs and impact on the people IRC serves.
Facilitate close and efficient coordination of regional staff’s support to the country programs, and with headquarters departments on common programming, operational and funding issues.
Coordinate with regional INGOs, Donors and UN representatives in Nairobi, ensuring that IRC’s remains a key partner in coordination mechanisms hosted in Kenya.

Innovation & Program Quality

Manage the region’s relationships with the Technical Units (TUs), and support TU-country program collaboration to optimize impact on program quality within and across country programs.
Strengthen the region’s readiness to respond to new emergencies in line with global IRC emergency response and preparedness guidelines.
Facilitate sharing and learning across countries, and support country programs to incorporate learning from other regions into project design and operations management.
Coordinate the region’s engagement with IRC’s R&D lab.
Engage the regional team and country programs in on-going context analysis to ensure IRC programs are continually adapted to the evolving contexts across the region.
Ensure that programs are designed and implemented in support of IRC’s vision of cost-effective, outcomes-driven and evidence-based interventions that are responsive to the local context and the priorities of our beneficiaries.
Where applicable support country teams to adopt and use industry-standard remote management practices and maximize program quality and controls.

Business Development & Partnerships

In coordination with the IRC’s Awards Management Unit, provide focused business development support to country programs, building country capacity to win multi-year and high value projects.
Take go/no-go decisions regarding pursuit of regional funding opportunities. In coordination with Country Directors, engage in strong regional-level representation with governments, donors, international and local NGOs.
Ensure timely submission of competitive, responsive and high-quality proposals that align with country priorities identified in Strategy Action Plans, and support country program colleagues in negotiations with donors.
Oversee the design and implementation of IRC’s work in partnership to support and build capacities of local civil society and other key stakeholders, positioning IRC as a valued INGO partner.
Participate in shaping policy positions and advocacy messages pertaining to the overall humanitarian situation and IRC’s response in the East Africa region.
Advise country programs in networking and alliance-building activities, promoting cross-sectoral engagement with the private sector, universities, research institutions, and other potential “non-traditional” partners.
Support the development of country business development plans which marry the priority outcomes identified in each country SAP with the priorities of existing and new donors.

SUPERVISORY RESPONSIBILITIES: Regional M & E Coordinator , Regional Emergency Coordinator & Policy & Advocacy Advisor.
KEY WORKING RELATIONSHIPS

Internal: Vice President East Africa; East Africa Country Directors and staff; other East Africa regional staff; HQ and UK colleagues in various departments
External: Donors; NGO representatives; UN officials; and Media

Qualifications

7-10 years in senior program management roles, with several of these being in an international NGO.
Post-graduate qualification or equivalent relevant experience in a relevant discipline.
A diverse background in programs, with strong understanding of M&E, strong analytical skills, and experience leading strategic planning processes
Demonstrated ability to influence peer agencies, local government and community leaders to work effectively towards a common and agreed upon result.
Demonstrated ability to evaluate and implement best practices and processes affecting multiple technical specialties to achieve rapid, consistent and high quality outcomes.
Demonstrated expertise in representation and negotiations, resulting in securing significant new opportunities for the organization
Highly-developed interpersonal and communication skills including influencing, negotiation and coaching. Must be able to give direction from a variety of management styles and roles.
Demonstrated ability to work independently with limited supervision
Strong commitment to the IRC’s mission, purpose and values
Fluency in French is highly preferred;
Previous experience with IRC is desirable

Other Information: This position is based in Nairobi, Kenya and will require up to 40% of time spent traveling within the region.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

October 26, 2024
Driver Volunteer Clinical Officers

Requisition ID: req5622Employment Category: Fixed Term
Open to Expatriates: NoLocation: Nairobi, KenyaJob DescriptionWorking under the supervision of the Transport Officer, the Driver is responsible for driving IRC vehicles, maintaining them, keeping record of movements, fuel, tools and confirm safety of the vehicle, passengers, cargo and other road users. Adhere to IRC, policy, rules and regulations.Key Responsibilities

Driving of IRC vehicles allocated by your supervisor.
Performing daily routine maintenance checks.
You are responsible of maintaining the IRC vehicle Log sheets on daily basis.
Responsible of maintaining vehicle cleanliness.
Confirm the vehicle allocated has sufficient fuel.
Ensure that the road license, inspection stickers, insurance certificate and any other mandatory documents of the vehicle(s) allocated is up to date.
Confirm that vehicle is equipped with; first aid kits, tools, jerk, wheel spanner and spare wheel.
Ensure safety of vehicle(s) allocated.
Ensure the safety of passengers and pedestrians.
No carrying any unauthorized passenger and cargo.
Stay in sync with all local road laws and highway code
Align with all security directives and radio etiquette.
Be conversant with inbuilt communication systems, winches, and 4×4 accessories.
Report and follow up repairs, service and maintenance of vehicles.
Perform any other duties as may be assigned.

Qualifications

Thorough method of working with ability to work in high pressure to pursue multiple tasks simultaneously to successful conclusions.
Positive attitude with good sense of humor.
Committed teammate.
Ability to live and work in conditions of limited comfort.
Basic computer skills (Word, Excel).
At least Three (3) years’ experience working as a Driver.
Valid driving License.
Valid Certificate of Good Conduct.
Previous NGO relevant work experience.
Experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
Female candidates are encouraged to apply.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

go to method of application »

October 26, 2024
A Project Lead Consultant For Electronic Medical Records System At Irc Kakuma Maternity Nurse Volunteer Nurses Volunteer Nurses

The Kakuma refugee camp is situated in Turkana County in north-western Kenya and hosts 150,263 refugees, mainly of South Sudanese (54.7%) and Somali (25.3%) descent, as well as thirteen other nationalities including Congolese, Ethiopian, Burundian, and Eritrean that account for 20% of the population.
The IRC implements integrated health services in the camp under the mandate of the United Nations High Commissioner for Refugees (UNHCR) involving, clinical services, community health, nutrition, RH/HIV/AIDS and WPE programs (Women Protection and Empowerment).
As the lead health implementing partner, the IRC operates 5 health facilities in the camp, 1 level 4 Hospital (IRC General Hospital), 1 level 3 health facility (Health Center) and 3 level 2 health facilities (Clinics). A network of community health workers is also implemented by IRC applying the community health strategy.
Objective of the consultancy

To assess the IT infrastructure, IT equipment’s and connectivity status of the Kakuma program including the clinics and confirm that it will efficiently support a cloud based EMR.
Create user flow diagram to map user journey and front-end experience for the EMR system.
Design the initial structure of the EMR system and its components with lo-fi design mock ups.
Develop training materials and roll-out plan for end users
Come up with a change management approach for the end users of the system.
Comprehensively learn and understand the ALL IRC health processes and workflows and ensure that these processes are documented and interpreted accurately to the software designer before and during the development of the system.
Ensure the design of the EMR encompasses all the functional requirements of the various departments (Triaging, outpatient,laboratory, pharmacy,NCDs, eye clinic, and inpatient wards) at the IRC hospitals and clinics at Kakuma.
Verify the functional requirements and identify duplicates in the requirements, and draft a checklist of evaluation criteria for the developer procurement.
Meet with clinicians, and national staff in all the departments at the hospital and clinics and identify a suitable category of super-users of the system and work on a training plan for the staff. These are users of the system who will double up as support leads within their clinics in case of any challenges on the system.
Conduct an assessment of all staff JD’s that will be affected by the introduction of the system and ensure that adequate measures including trainings will be implemented for the same.
Conduct a conference room test exercise with dummy data simulating an actual IRC scenario. This will be done with the EMR committee who will have assisted during the requirements and design phase of the system.
Conduct a user-acceptance training with the super users before the system goes live. This is an exercise that aims to check whether the flow of data in the system actually meets the current IRC business processes.
Develop a go-live checklist that every clinic must meet before going live. This will be a document that contains all the necessary pre-requisites to be met before the system goes live in any particular clinic.
Select a suitable pilot clinic where the system will go-live before full roll out to the rest of the facilities.
Ensure that all issues coming up after go-live are documented and resolved within the required service level agreement.
Develop a guide book and knowledge base about the system.

Expected Outcomes:

A functional EMR system that is able to support an effective and efficient patient health care provision at IRC hospitals and clinics (flow of patients from triage to the point of discharge or referral). With a unique identification system (Bio metrics/Individual UNHCR Number/National Identification Number)
A system that is able to link all the departments in the hospitals (Consultation rooms, Emergency Department , Lab, Pharmacy, Radiology, Wards, theater, Ophthalmology, WPE consultation), and the clinics within the Camp, and be able to store patient information for ease of access/reference at any facility by authorized operating providers; keeping all records confidential.
A system that Incorporates all the data capturing tools e.g, enabling timely generation of reports delivery based on program indicators.
Track the consumption of drugs and medical supplies at the pharmacy, laboratory and other departments within the hospitals and clinics, with an ability to generate periodic (daily, weekly, monthly) consumption reports of the commodities.
Capture all the health data at all points of care and generate reports

Tasks to be performed:
In liaison with the Senior Field Coordinator, Senior Health Technical Coordinator and the Design monitoring and Evaluation Coordinator the project lead consultant will be expected to:

Verify the EMR requirements as proposed by the field staff
Identify duplicates in the requirements and amend appropriately
Draft the book of processes,
Draft a checklist of evaluation criteria for the software developer procurement
Develop a request for proposals (RFP) for software developer procurement
Support the IRC management in the identification of a suitable software developer
Supervise the work of the software developer.
Test the EMR deliverables at each stage.
Provide training for all user users.

Share monthly progress reports to the IRC Senior Management Team detailing the activities accomplished and pending activities regarding EMR implementation.
The IRC Role:

The IRC will fully engaged the project lead consultant for a period of 6 months. He/She will the based at the Kakuma Refugee Camp
The IRC will facilitate transport of consultant to and from Kakuma field site
The IRC will cater for accommodation of the consultant while in Kakuma.
The consultant will pay for their meals (breakfast, lunch and dinner) during their stay as per the staff welfare guidelines.
The IRC will avail all relevant materials and resources to design, develop, pilot and roll out a functional EMR system in Kakuma field site
The IRC will support in the logistics at Kakuma field site including office space and movements at the camp.

Date and Period of consultancy
The consultancy will last not less than six months beginning from July 2019 or as agreed by both parties.
Qualifications
The IRC is seeking the expertise of a project lead consultant with a background in Health, IT as well as M&E with experience in humanitarian contexts to conduct support in designing, develop and roll out a functional Electronic Medical Records (EMR) system at the general hospital and clinics in Kakuma field site.
Kenyan nationals are encouraged to apply. International allowances are not available for this position.
IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
Disclaimer:
Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.

go to method of application »

October 26, 2024