Jobs Kenya

Website: Website https://www.rescue.org/

  • Clinical Officer

    Clinical Officer

    Job Description
    The Clinical Officer will be responsible for the overall coordination of health activities and supervision of the staffs in the health post/department assigned to. Will work closely with the Pharmacist, Lab Technologist, PMTCT Nurse, Reproductive health officer, Community Health Officers, Nutritionists and others in ensuring quality health services to the beneficiaries. Will also provide support in the hospital as needed, doing ward rounds and ensuring coverage both day and night. May be called upon to act as Clinical officer in charge.
    Key Responsibilities
    Program Management

    Overall in charge of the health post unit, or outpatient and MCH department of the hospital
    Supervision of all staff at the assigned unit
    Handling all administrative roles at the assigned unit as per the IRC policy
    Keep complete and accurate inventory of medicines and supplies located at the health post and monitor/supervise their usage
    Assess health post needs regularly, and make routine orders
    Ensuring that weekly orders for drugs and non-pharms are prepared and submitted to the Health manager for approval
    Whenever maintenance is required at the health post/department, fill and submit maintenance request forms to the Clinical officer in charge of clinics for further processing

    Human Resource

    Raise Hire Requests for any vacant Incentive positions.
    Set Performance Objectives for personnel reporting to him/ her and monitor their performance
    Perform incentive staff appraisal.
     Attend the monthly clinical services staff meeting and share updates (this is mandatory)
    Plan and manage staff leave and R&R plans ensuring adequate coverage
    Review and recommend changes to JDs of the incentive staffs under your supervision
    Hold monthly meetings with the staffs under your unit and share minutes with your supervisor

    Program Activities

    Clinical assessment and prescription of treatment for all patients
    Refer cases requiring specialized care to the various special clinics
    Ensure adequate coverage in the assigned units by arranging a rotation schedule with fellow Clinical officers
    Cover the hospitals during weekends
    Cover the hospitals at night as per the clinical officer’s call/night duty schedule
    Conducts ward rounds in the absence of a Medical Officer
    Properly document treatment on patients’ files
    Maintain an accurate and updated records keeping system in the health unit
     Carry out minor surgical procedures
    Attend to emergencies in the ward in the absence of a Medical Officer
    Attend and participate in the daily morning hospital handover meetings
    Attend and participate in weekly continuous medical education (CME) at the hospital
    Training of staff on job and theory sessions.
    Review of SGBV/assault clients, filling PRC and P3 forms and presenting evidence in court as may be applicable.

    Reporting and Coordination

    Ensure all patient records are properly documented in the patient files with all aspects of management being captured
    Compile and submit weekly HIS reports
    Ensure use of iRHIS tablets for reporting.
    Conduct mortality audits for all deaths occurring in the pediatric ward together with other staff working in the unit and share the reports with the CSM on a monthly basis
    Maintain accurate inventory record at the facility
    Prepare comprehensive handover reports to facilitate smooth transition during annual staff rotation and when going on leave.

    Others

    Any other duties as assigned by the supervisor

    Key Result Areas

    Ensure smooth running of the health post/department, providing supervision, support and guidance to all staff working at the health post
    Ensure quality of care in management of patients
    Ensure complete, accurate and timely data capturing and reporting using all available tools.
    Ensure that universal precautions and infection prevention guidelines are adhered to
    Observation of the IRC Way (Integrity, Service and Accountability)

    Qualifications

    Diploma in Clinical Medicine and Surgery
    Registered with clinical officers’ council
    Minimum 2 years working experience working in health set up

    Required Experience & Competencies:

    Good clinical skills – history taking, physical examination, ordering appropriate laboratory investigations and make appropriate diagnosis.
    Proven leadership, communication, interpersonal, decision making skills.
    Excellent oral and written communication skills (English and Swahili).
    Computer literacy in the use of MS Windows, Word, Excel, PowerPoint and Outlook is desired
    Ability to work and deliver results with minimum supervision
    Demonstrated ability to work as a team player.
    Experience of working in hardship area or previous IRC experience is an added advantage.

    Apply via :

    rescue.csod.com

  • Supply Chain Officer

    Supply Chain Officer

    Job Description
    Supply Chain officer is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Supply Chain officer is responsible for planning, implementing and monitoring of supply chain activities at the field office level. Under the direct supervision of the Country Supply Chain Manager, the Supply Chain officer is responsible for managing the Supply Chain functions to ensure efficient procurement and delivery of supply chain functions.
    Key Responsibilities
    Supply Chain Planning

    The Supply Chain officer is responsible for supporting the Country Supply Chain team in implementing supply chain activities and plans to support program implementation. Supply chain planning includes; procurement plans, warehousing plans, transport plans, staffing plans, distribution plans and training plans.
    Support Senior Supply Chain Manager and program staff in developing procurement plans for active grants in collaboration with program teams.
    Assist Senior Supply Chain Manager in developing and implementing transport & distribution plan for program supplies and assets.
    Attend meetings to set priorities and provide update on implementation on weekly basis
    Ensure procurement done are in procurement plans

     Procurement Management
    The Supply Chain officer is accountable for implementation of procurement activities. The Supply Chain officer ensures all program procurement needs and plans are met on time in accordance with GSC and donors’ standards.

     Carry out procurement in effective and compliance manner
    Receive supplies PRs from field office, immediately process and tracking on time delivery of supplies
    Handle supplies shipments to the field in close cooperation with the cargo agency and program team.
    Prepare bid analysis, justification of award, award minutes
    Carry out reference checks, supplier visits and ATC clearance
    Maintain procurement document filing orderly and auditable
    Compile procurement tracking sheet and share on weekly basis
    File and document Supplier performance and carry out due diligence
    Identifying fraud and corruption red flags and address on timely manner keep the BVA cache clear and follow up on aging PRs

     Asset Management
     The Supply Chain officer responsible master record keeping of Nairobi office IRC program assets and equipment. The Supply Chain officer is responsible for receiving, compiling records and donors’ rules and regulations.

    Provides support on implementation of IRC Asset policies.
    Keep master asset and property inventory and update records on monthly basis
     Complete and file annually asset and property insurance
    Participate quarterly asset verifications
    Compile year end asset and property reports

     Compliance and Ethics
     The Supply Chain officer is responsible for identifying and reporting compliance risk in supply chain processes, implementing procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans, and ensuring all supply chain activities are conducted ethically.
     Reporting

     The Supply Chain officer is responsible for compiling Main office supply chain reports and forwarding to the Senior supply chain manager.
     Prepare and share weekly procurement tracking update
    Prepare and submit ad hoc reports as required
    Perform any other duties assigned by the supervisor

    Qualifications

    Bachelor’s degree/High Diploma in Logistics or Business Administration and any other relevant field
    At least 2 years’ experience working as a Logistician and office administration for International NGOs.
    Good computer skills (Word, Excel);
    Skills in English and Somali- both speaking & writing
    Able to work under pressure to pursue multiple tasks simultaneously to successful conclusions.
    Positive attitude with good sense of humor; Committed team player.

    Required Competencies
    Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty,

    Apply via :

    rescue.csod.com

  • ERP Data Migration Specialist

    ERP Data Migration Specialist

    Job Description
    The IT department supports the organization’s work by providing reliable and scalable applications and infrastructure of the IRC’s offices in the US and around the world. An integral component of this effort is the implementation of an ERP solution, Microsoft Dynamics 365 for Operations. The ERP Data Migration Specialist is focused on ensuring the successfully conversion of legacy data into the ERP system, and ongoing operations of ETL processes. Primary responsibilities include data conversions, mapping from legacy systems, and assisting with development and operations of automated ETL systems in support of ERP. Additional responsibilities include data analysis, data quality management, developing business rules, and ad-hoc data reporting.
    Major Responsibilities

    Develop, manage, and execute data mapping and conversions for imports of master and historical data
    Participate in automated ETL design, implementation, testing, performance tuning, documentation, and operational management
    Perform analysis, cross-referencing, merging, and consolidation of data from multiple sources
    Collaborate with staff and vendors, including Data Architect, System Architects, and Business System Managers to contribute to current and future design, implementation, and documentation of data, metadata, and overall systems data architecture
    Collaborate with QA teams to ensure appropriate technical and business testing of data conversion and ETL operations
    Support as necessary the daily administration and performance of the IRC’s systems for users throughout IRC’s field and headquarters operations and external partners
    Ensure that IRC systems security policy standards
    Create and maintain systems documentation including processes and procedures, data architecture, functionality, security, and policies
    Participate in execution of systems change management processes
    Participate in business continuity testing
    Perform third-level support functions for IRC business systems
    Performs other duties as assigned.

    Key Working Relationships
    Position Reports to:  Business Systems Manager
    Position directly supervises:  N/A
    Indirect Reporting:  N/A
    Other Internal and/or external contacts:
    Internal:  

    Applications Group team members, in particular Data Architect, Software Development Manager
    Project Business Owners, business project team members outside IT, and wider stakeholders
    Subject Matter Experts across other departments
    Project Managers and Project Coordinators in the Project Management team

    External: 

    Vendors and Consultants

    Required Skills

    Bachelor’s degree or equivalent
    2+ years of experience working with SQL queries, stored procedures
    2+ years of experience managing data analysis, conversions, source to target mappings, testing, and operations
    1+ years of experience with automated ETL tools
    Strong understanding of data quality concepts and processes
    Familiarity with Microsoft Excel
    Experience with full lifecycle ERP implementations and typical master data requirements
    Ability to constantly learn and adapt to new technologies
    Ability to communicate effectively in both verbal (i.e. day-to-day discussions, team meetings, workshops) and written (requirements and design specifications) form, as well as an overall ability to be clear and concise in all communications
    Strong analytic curiosity and innovative problem solving skills using a systems thinking and evidence-driven approach
    Good active listening skills and strong attention to detail
    Strong presentation and communication skills
    Proven ability to work both independently and in a dynamic, cross-functional team structure
    Preferred Additional Qualifications
    Knowledge of Microsoft 365 for Finance and Operations (formerly AX) related data structures and entities
    Software development experience
    Working knowledge of Microsoft Access
    Working proficiency of data modeling, normalization, entity-relationship diagrams, star schemas, data warehousing, entity models, and other data design concepts
    Experience with Business Intelligence tools and methods such as PowerBI, and Tableau
    Experience with system integrations through APIs
    Experience in the NGO sector in the delivery of systems across varying IT infrastructure and low/intermittent bandwidth scenarios

    Working Environment

    Standard office working environment.
    Some international travel as needed.

    Apply via :

    rescue.csod.com

  • Program Development Advisor Nurse

    Program Development Advisor Nurse

    JOB DESCRIPTION
    The Program Development Advisor (PDA), will support Great Lakes country programs in securing funding for their programmes, through supporting and leading pursuit of new funding opportunities, in line with IRC’s Business Development Strategy. Support will include all phases of the business development process, from opportunity identification to contract signature; including pre-positioning, partnerships building, proposal development, and due diligence phases. The successful candidate will have a strong track record of working on new funding opportunities in humanitarian and international development with a range of multilateral and bilateral donors (USAID, US Department of State, FCDO, EU and ECHO, GFFO, BMZ, Sida, SDC, World Bank, etc.), as well as experience collaborating with local partner organisations.
    The PDA will support business development in the IRC’s Great Lakes region, which comprises country programs in Burundi, the Central African Republic, the Democratic Republic of the Congo, and Tanzania. Candidates who are from these countries and/or have significant experience in the region are strongly encouraged to apply.
    JOB RESPONSIBILITIES

    Help drive business development in the region by providing effective proposal support, ranging from proposal management to comprehensive support and quality assurance.
    Support in building IRC’s visibility with donors, peers, and partners.
    Coordinate proposal development, including sharing initial assessment of new opportunities, preparing timelines, ensuring the proposal team adheres to deadlines, supporting recruitment, assisting in budget development, ensuring document completion, organizing meetings and compiling notes, and drafting and proofreading proposal sections.
    Support country programs in increasing local ownership of projects in alignment with IRC’s partnership strategy, through growing IRC’s collaboration with and support to local organisations in Great Lakes countries.
    Collaborate with technical units, country offices, and other colleagues to support conceptualization of winning programme and bid designs for new project activities and/or amendments to current projects.
    Coordinate and communicate with consortium partners with consortium partners. Compile inputs from proposal team members, including consultants and partners. Identify partners, consultants, and other proposal development support as needed.
    Provide quality assurance and quality compliance support on proposals. Ensure responsiveness to and compliance with solicitation documents and with IRC’s requirements.
    Collaborate with country programs to successfully position for new funding opportunities. Lead and assist in the identification, tracking and updating of new business opportunities across a variety of technical sectors and donors.
    Lead or support pre-positioning for specific opportunities, including facilitating technical brainstorming, partner and competitor landscape analysis and win theme sessions with technical and country staff.
    Facilitate the identification of consultants and/or additional support for opportunities in collaboration with the country team.
    Facilitate internal post-submission debrief sessions with country teams, technical units, regional team and other relevant stakeholders to collect lessons learned.
    Work with regional program support team colleagues to incorporate lessons learned from implementation at the proposal stage.
    Maintain complete and accurate electronic files, including final submission packages.

    SKILLS, KNOWLEDGE AND QUALIFICATIONS

    Experience in developing and supporting humanitarian and development proposals for NGOs
    Experience with strategies and proposal processes of key government/statutory donors – US, UK, EU, German, Scandinavian, etc.
    Experience in collaborating with and supporting national and community-based partners
    Experience in proposal budgeting a plus
    Excellent communication and interpersonal skills, including the ability to effectively collaborate across a variety of relationships in a multicultural environment
    Demonstrated ability to collaborate equally effectively with colleagues in remote and diverse teams, including as team leader for proposals
    Clear, compelling writing skills
    Ability to multi-task and prioritize effectively
    Ability to travel within central Africa (approximately 20% of time)
    Fluency in English and French

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Advisor, Supply Chain Information Systems

    Advisor, Supply Chain Information Systems

    Job Description
    The Advisor, Supply Chain Information Systems is responsible for supporting and enabling the International Rescue Committee, Inc.’s global implementation of Microsoft D365 ERP, Project Integra, across the organization’s Crisis Response, Recovery, and Development (CRRD) organization.  This role will lead the Supply Chain preparation, implementation, and support in each country program, and serve as Supply Chain focal point for documenting business processes and requirements with system capabilities and functional designs, evaluating Supply Chain business process and ERP best practices against governmental, regulatory, legal, and donor-specific requirements, as appropriate, and designing and executing a repeatable implementation process.  The incumbent will also coach, advise, and train country program Supply Chain focal points and their teams in the intersection of Global Supply Chain policies, procedures, and best practices, and Integra functionality.  Other responsibilities will include evaluating supply chain organizations, processes, and tools and recommend organizational, process, and system improvements as appropriate; developing and implementing improvements, and lead organizational change processes; and securing cross-functional alignment with key groups including the Integra Global Project Team, IT, Finance, AMU, and Human Resources.
    Major Responsibilities:

    Review existing documented supply chain business processes for procurement, planning, logistics, asset and inventory management, and ensure that the Integra system functionality aligns with those business processes and is fully described and trained
    Support and enable ERP deployment planning and execution, system adoption, and continuous improvement
    Lead and facilitate cross-functional Integra implementation and improvement projects with stakeholder groups including the Integra Global Implementation Team, Supply Chain, Finance, AMU, and other groups
    Capture CRRD-specific business requirements, including health supply chain procurement, procurement planning, and inventory management
    Document and provide CRRD-specific supply chain reporting in support of governmental, regulatory, legal, and donor-specific requirements
    Ensure that each country program receives sufficient pre-deployment data-migration and validation, staff training, implementation project management and leadership, and post-implementation support and guidance
    Establish meeting protocols and points of contact, schedule, coordinate, and facilitate training as appropriate, and be accessible and recognizable as an enabling resource for the supply chain staff in each country program
    Escalate tactical and strategic issues, problems, and business challenges, to appropriate cross-functional colleagues and leads to precipitate efficient and effective resolution
    Champion organizational change, and creatively and effectively influence Supply Chain and cross-functional colleagues in support of the Integra implementation

    Job Requirements

    6 to 8 years of progressive supply chain experience with expertise across planning, procurement, logistics, inventory management, and asset management
    Excellent problem solving, communication, and influencing skills within a matrixed environment
    Proven project management, process mapping, and process documentation skills
    Experienced user of ERPs, data warehouses, Excel, Word, and PowerPoint
    Strong capability to articulate complex concepts into understandable language for diverse audiences
     Bachelor’s degree, or equivalent, required

     Working Environment

    Standard office and remote working environment
    International travel 10% if budget and travel policy allow

    Apply via :

    rescue.csod.com

  • Finance Assistant Plumber/Maintenance Volunteer Monitoring & Evaluation Assistant Mental Health Nurse

    Finance Assistant Plumber/Maintenance Volunteer Monitoring & Evaluation Assistant Mental Health Nurse

    Job Description
    Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Hagadera and ensuring there is enough cash to implement the program activities.
    Job Responsibilities
    Bank and Cash Payment Process.

    Maintain petty cash at the set limit always ensuring no cash shortage.
    Ensure that all cash payments are fully supported and are authorized at set limits as per IRC Kenya delineation chart before disbursement.
    Prepare the petty cash upload spreadsheet to upload stage ready for review by Senior Finance Officer before submission to Nairobi Finance.
    Monitor and track cash advanced to program and support staff monthly and ensuring that liquidation reports are prepared, and ready for review by Snr. finance officer.
    Incentives payments after receiving correctly coded and approved incentives staff payrolls from Snr. finance officer.
    Perform petty cash counts every Friday with Field Coordinator or his designate.
    Ensure that all cash received is duly receipted, coded, and promptly banked.
    Assist in preparation of bank reconciliation statement monthly for Hagadera bank accounts.
    Rubber stamping ‘paid’ on all such documents once checks and payments vouchers are signed before filling or retention.
    To reconcile Citibank KES bank account and prepare the upload file on a monthly basis.
    Maintain an organized and well documented folders for all payments made.
    Act as a bank agent for Hagadera bank account.
    Any other duties as may be assigned by supervisor.

    BvA

    Clear all payments from Online BvA at the point of processing the payment to ensure that no double counting on the online BvA.

    Audit Assist/Inter departmental.

    Assist in retrieval and re-file of documents as requested by supervisor.

    Other

    Be receptive to the training IRC will give to develop your technical and professional competence.
    Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.

    Key Result Areas

    Timely payments of suppliers and incentive staffs using fully authorized vouchers as per the authority delineation chart
    Timely monitor and tracking of advances and processing of liquidations
    Maintain up to date filling system for the financial documents and correspondence
    Keep online update of the cash book spread sheets and reconciliation of the cash daily.
    Perform supervised petty cash counts every Friday.
    Rubber stamping ‘paid’ on all such documents once checks and payments vouchers are signed before filing.

    Qualifications

    Minimum CPA II qualification. University degree is an added advantage.
    At least one years of finance and accounting experience in a similar post.
    Proficiency in SUN accounting software applications is an added advantage.
    Knowledge of Microsoft Office software.
    Excellent interpersonal, organizational, and time management skills
    Supportive personnel management style and ability to work in and as a team
    Strong leadership skills.
    Excellent spoken and written English.
    Please make sure to include copy of Certificate of Good Conduct in your application

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Education Project Manager, Human Centered Design

    Education Project Manager, Human Centered Design

    Job Description
    The IRC Education Unit currently has programs in conflict and post-conflict contexts in over 20 countries around the globe. Our programming approach is one that promotes and supports the realization of the rights of children and young people. Currently, our programs include formal and non-formal education and life skills training for children and youth ages 0-16, with a focus on psychosocial well-being and cognitive development. The Education Unit works closely with behavioral sciences and designers from IRC’s Research & Development (R&D) Center – the Airbel Center – to apply best practices in behavior science, human centered design, and multidisciplinary problem-solving to improve access to and quality of education in humanitarian contexts. Combining IRC’s technical expertise, extensive field presence, and leadership in innovation, we believe it is possible to design and scale breakthrough humanitarian programs that could impact millions of people most affected by conflict and disasters.
    Job Overview: 
     As refugee crises grow more protracted and urbanized, how can we avoid interruptions in children’s education? How do you support educators’ professional development and wellbeing in a scalable, culturally appropriate way?  That’s where you come in. As a Design Manager in IRC’s Education Technical Unit (TU), you will be a key part of the design, testing and scaling of solutions for major challenges such as these.
     Based in IRC’s Innovation Hub in Tanzania or elsewhere in the East Africa region, the Project Manager will support the development of education products and services to improve outcomes for people affected by crisis. The role will include collaborating with colleagues to choose design and testing approaches for various interventions, planning user experience research, building capacity of country-based team members, and facilitating testing activities for a variety of projects. This role requires operational and project management skills, as well as a strong understanding of design research and humanitarian issues.
     Major Responsibilities: 

     Support the design and manage the testing of new solutions in education programming by :
    • Working collaboratively with the Education TU, R&I and distributed global IRC teams to determine relevant design and testing approaches for programming ideas, ensuring correct budgeting for design and testing activities and drafting of testing plans.
    Contributing to design research plans as part of project start-up.
    Managing prototyping, testing and iteration plans for education products and services.
    Together with technical experts, facilitating co-creation/brainstorming workshops with teams and training teams on prototyping/testing processes.
    Collaborating with staff and local government/system stakeholders to ensure the necessary approvals are obtained for prototyping and testing.
    Overseeing prototyping and testing efforts being led by in-country staff.
    Synthesizing, or helping teams synthesize, findings and presenting them in digestible/visual ways that support the evolution of programming ideas.

    Job Requirements
     Minimum Requirements

    Bachelor’s Degree in a social sciences or design discipline, or equivalent work experience
    Fluency in English
    Substantial project management experience
    Experience working with human-centered design, user testing, user story development, participatory action research, and other product development techniques in a wide range of projects
    Experience in rapid prototyping new services and products (low and high fidelity) and iterating them in response to successive rounds of feedback
    Experience in synthesizing large amounts of qualitative data into a digestible and visual story
    Experience facilitating workshops
    Unparalleled team collaboration skills; comfort working with researchers, frontline implementers, technical experts, clients, engineers, donors, and communications staff
    Excellent interpersonal skills and ability to communicate with colleagues and stakeholders at all levels in a distributed, multicultural professional environment to motivate the uptake of behaviorally-informed solutions

     Preferred 

    Master’s Degree
    Experience and/or education in behavioral science (behavioral economics, psychology, anthropology, ethnography, neuroscience)
    Fluency in French, Kiswahili, and/or Arabic
    Experience in visual design
    Work in humanitarian setting, development contexts or in low-resource settings / with underserved populations 
    Experience/familiarity with NGO setting
    Understanding of educational interventions, and experience working on education projects, particularly in humanitarian settings

    Working Environment:  
    Standard office work environment
    Potential to travel to IRC program locations up to 25% of the time

    Apply via :

    rescue.csod.com

  • Finance Officer International

    Finance Officer International

    Job Description
    The Finance Officer has overall responsibility for supporting the finance functions for the assigned Field Offices & the country program. The Finance Officer responsibilities include internal control, accounting data base management, reconciliation and verification of payment, budget and treasury and cash management functions.
    Key Responsibilities
    Cash/Bank – Management

    Support in processing of bank and cash transactions.
    Review payment vouchers to ensure completeness and accuracy of documentation up to the set limit.
    Support with weekly cash count and ensure that documentary evidence is duly approved.

    Internal Control

    Ensures that all policies and procedures are following IRC and funding source policies, procedures, and requirements for all field sites.
    Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported
    Tracking staff advances and follow-up of long outstanding balances.
    Closely monitors all financial activities and keeps the Finance Manager advised of all situations which have the potential for a negative impact on internal controls or financial performance.
    Support the finance manager during external, internal, donor or government audits process.
    Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
    Ensure that statutory deductions are remitted to relevant gov’t office on timely manner

    Treasury and Cash Flow Management

    Prepare weekly cashflow statement and advice on the cash needs.
    Coordinates the preparation of Cash Transfer Requests for field offices monthly.
    Assist the filed finance manager on facilitating of introduction or removal of signatories from IRC bank account

    Document Management

    Ensure internal system of record retention are following IRC policy and the local laws.
    Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
    Control access to financial records to authorized staff only.

    Month End Close-out

    Support with the monthly close-out process.
    Review monthly field financial report against the original documentation before posting the same on SUN system.
    Posting JVs on SUN.

    Other

    Support with any other duties that may be assigned by the supervisor.

    Qualifications

    Bachelor’s degree in Accounting, Finance, Business Administration or CPA II.
    Computer literate with significant experience in excel, accounting packages & SUN system will be an added advantage.

    Required Experience & Competencies

    Good written and verbal skills in the English language.
    Must seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
    Ability to carry out responsibilities independently with minimal technical support from within the program organization.
    Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
    Please make sure to include copy of Certificate of Good Conduct in your application.

    Apply via :

    rescue.csod.com

  • Supply Chain Assistant-Procurement Crisis Analyst

    Supply Chain Assistant-Procurement Crisis Analyst

    Open to Expatriates: No
    Location: Hagadera, Kenya
    Job Description
    Job Purpose/Objective
    To provide all necessary Supply chain supports to the field project activities in Dadaab field office and proceed with maximum efficiency while adhering to IRC’s Supply chain procurement procedures and policies.
    Supply chain activities
    Procurement

    Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
    Request for quotations / proposals while ensuring that suppliers’ rotation is adhered to.
    Prepare bids analysis and other bidding documents for approval and PO after the senior Supply Chain officer has reviewed and recommended.
    Ensure that procurements are done in accordance with IRC Policies and procedures, ensuring that the purchases of goods are appropriate in terms of quality and fair market price.
    Ensure that all purchases are properly authorized in accordance with IRC Finance and Supply Chain policies and procedures.
    Ensure that IRC procurement procedures are followed in all spheres.
    Ensure that up to date files for price guide / catalogues / products technical information to be used by the office for Budgetary and ordering purposes are maintained.
    Review all procurement documents before sending it for approval and ensure that a proper record for any procurement act is kept and inventory of used LPOs is maintained for future references.
    Prepare all payments in good time and submit the documents for review to the senior supply chain officer before submitting it to finance.
    Photocopy and filling of all payment documents before submitting to finance.
    Prepare weekly procurement reports and send to all the program managers
    Run the PR Audit log data and clear BVA aging commitments on a weekly basis.
    Ensure that all other procurement files are maintained
    Coordinate closely with the Procurement / Logistics Department in Nairobi to ensure that program supplies purchased from Nairobi are in place in Hagadera
    Organize and participate in tender meetings & evaluations.
    Conduct negotiations with suppliers that is transparent and documented.
    Demonstrate value for money in procurement.
    Implement IRC procurement SOP’s in all procurements.

    Procurement reports

    Monthly Procurement report
    Monthly PR tracking and performance card
    Commitments report to Finance
    Any other procurement reports required by LC or direct Supervisor.

    Key Result Areas

    Reduced lead time for processing of documents.
    Timely and effective updated BVA software for accurate reporting
    Effective functional and centralized procurement system to all the program functions
    Timely payment generation for all supplied/complete deliveries of items/services
    Provide training support to procurement clerks
    Preparing of local price list and sharing the same with the Dadaab all staffs on a monthly basis.

    Qualifications

    College degree or equivalent in Supply Chain, Logistics, Business Administration or related field
    Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions.
    Management ability to lead, motivate and develop staff.
    Positive attitude with good sense of humor.
    Committed team player.
    Ability to live and work in a fairly isolated area and in conditions of limited comfort.
    Basic computer skills (Word, Excel).
    At least Three years’ experience working as a logistician.
    The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
    Please make sure to include copy of Certificate of Good Conduct in your application.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Nutrition Manager Deputy Director Grants And Accountability

    Nutrition Manager Deputy Director Grants And Accountability

    Job Description
    Under the supervision of the Field Coordinator and technically Nutrition Coordinator, the Nutrition Manager shall be responsible for the overall designing and implementation of a nutrition program that encompasses running of selective feeding program, blanket supplementary feeding Programme, nutrition surveillance & assessments, hospital feeding, promotion of mother infant and young child nutrition (MIYCN), nutrition education & counseling, Implementation and providing oversight and technical guidance on ComPAS, Family MUAC, Expanded MUAC as IRC area of Focus in innovative approaches as well as addressing micronutrient deficiencies in the camp. He/she shall be expected to monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards at the Camp.
    Key Responsibilities
     
    Programming

    Develop an annual nutrition sector work plan in Daadab
    Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines
    Conduct nutritional surveillance in the camp based on agreed camp wide methodologies including surveys, Post Distribution Monitoring, SMART, LQAS, SQUEAC and other rapid methods.
    Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans.
    Assist in response and management of any nutrition emergencies e.g., acute food shortages in the camp and participate in the development of disaster preparedness systems.
    Promote mother infant and young child feeding best practices in the camp.
    Supervise and monitor the hospital patient’s diet including the special diets for chronic diseases.
    Oversee implementation and integration of comprehensive growth monitoring program
    Participate actively in execution of operational research in the camp i.e., ComPAS
    Participate actively in annual nutrition surveys in the camp
    Plan and actively involve the community in marking recognized nutrition calendar days
    Coordinate with UNHCR, WFP other implementing partners and health facilities to ensure maximum effectiveness of the nutrition project.

    Human Resource

    Monitoring and supervising both national and refugee staff to ensure work is performed efficiently
    Routinely monitor staff performance according to their job description and provide written feedback in a timely manner
    Oversee continuous training programs for the nutrition staff as well as organizing trainings with TC/TA/consultants as per the annual work-plan & budget
    Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions
    Participate in recruitment of Nutrition staff as appropriate
    Recommend promotions, disciplinary action of nutrition staff to FC
    Foster integration of the nutrition program with other health sector programs within IRC Daadab.
    Directly supervise the nutrition team in the camp.
    Provide coaching and technical supervision to staff to develop ownership & full responsibility for nutrition activities.
    Assess the training needs of nutrition staff and ensure that appropriate training is conducted
    Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.

    Supply Chain

    Work with the supply chain team to develop accurate and timely weekly, monthly, quarterly nutrition program procurement plans.
    Work with the supply chain team to monitor on commitments to ensure accurate and timely spending and nutrition orders
    Monitor utilization of IRC issued nutrition supplies, monitor and track IRC nutrition sector assets
    Review of all nutrition program purchase requisitions and program transport request.

    Monitoring and Reporting

    Closely monitor and make sure nutrition performance indicators are within the recommended sphere standards
    Attend quarterly data review meetings on nutrition program indicators.
    Keep the FC/ nutrition coordinator informed of all developments through regular reports
    Attend all health and nutrition coordination meetings and management meetings in the field.
    Compile weekly, monthly reports and donor reports on a timely manner.

    Finance and Grant Management

    Prepare spending plans for the program based on the available budget
    Attend and participate in monthly budget review meetings, with records of updated expenditure records and spending plans
    Ensure adherence to the nutrition program budget by reviewing expenditure
    Provide recommendations and interventions to correct any identified deviations that impact on budget adherence.
    Participate in program Grants opening and ending meetings
    Work closely with the grants team to review and develop program proposals, Concept Notes

    Other
    Perform any other duty as directed by the supervisor
    Key Result Areas

    Successful implementation of annual nutrition sector work plan as per the proposal targets.
    Monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards at the camp.
    Promotion of mother infant and young child feeding best practices in the camp.
    Implementation and providing oversight and technical guidance on CMAM, ComPAS, Family MUAC, Expanded MUAC as IRC area of Focus in innovative approaches
    Monitor all nutrition program expenditure against budgets and ensure an appropriate burn rate.
    Ensure steady supply of all the nutrition program supplies.
    Ensure nutrition surveillance and assessments are continuously conducted, Post Distribution Monitoring, SMART, LQAS, SQUEAC
    Timely submission of monthly and donor reports.
    Capacity building of nutrition staff.
    Maintain nutrition team as per the budget specifications.
    Represent IRC in nutrition meetings (NTWG, HNC).

    Qualifications

    MUST have a bachelor’s degree in nutrition dietetics
    Master’s in public health nutrition preferred.
    MUST be a registered and certified by the KNDI

    Required Experience & Competencies:

    A minimum of 3 years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child health/nutrition care at program management level is required
    Experience in designing and implementing nutrition surveys and other methodologies,
    Knowledge in computer statistical packages such as SMART and basic data analysis skills.
    Experience in managing a nutrition program in emergencies or among refugee/ displaced populations an advantage.
    Working in resource poor environment and complex emergencies
    Strong analytical skills, sound judgment and the capacity to think and plan strategically, including the ability to produce high quality programs through development implementation.

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