Jobs Kenya

Website: Website https://www.marysmeals.org.uk/

  • Researcher

    Researcher

    Description
    We are recruiting for a driven and motivated Researcher with amazing communication skills to join our Strategic Partnerships team, as we strive to develop our strategic partnerships across Malawi, Kenya, Liberia and Zambia, to support the growth of our movement.
    Reporting directly to our Director of Strategic Partnerships, you will have the opportunity to build relationships with; government departments, philanthropic bodies, corporates and media houses. You will be researching and building an accurate contact database to allow us to develop partnerships and strengthen our understanding of the potential opportunities for partnership working. You will be a strong advocate for our work and believe in the power of research and data to educate, inform and support the growth of our movement. You will have an active interest in international development and current affairs – particularly economic and financial developments.
    Key priorities:

    Gathering and analysing data to support customised relationship building approaches across a variety of sectors and geographies.
    Working in close collaboration with MM programmes teams to identify key government contacts.
    Creating a database of media stakeholders per programme country (owners, journalists, presenters, editors).
    Developing generic global database of potential media partners.
    Being a fantastic ambassador for Mary’s Meals, living our values and developing positive relationships and associations across the globe.
    Analysing large qualitative data sets and creating meaningful reporting to support approaches.

    With fantastic written and verbal communication skills, you will be resilient, focussed and thrive in a varied, challenging role where we encourage creativity and innovation. You will have fantastic IT skills, be highly proficient in MS Office and will bring an organised, analytical and detail focussed approach to your work. You will also have proven experience of managing qualitative data sets and have the ability to analyse and present data in an engaging and informative manner.
    Mary’s Meals are a global movement supported by people from all walks of life, we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 1.8 million children who today will receive Mary’s Meals. We are a values-driven organisation. We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us.
    This is a fully remote role based in one of the following four countries in which Mary’s Meals operates; Kenya, Liberia, Malawi or Zambia. Applicants must be able to demonstrate right to work in one of these four locations.
    If you are inspired to join our movement and our vision, mission and values resonate with you, we would love to hear from you. To apply please click Apply and send us your CV with covering letter or email, sharing with us why you would make a fantastic Researcher here at Mary’s Meals International.
    Closing date: Friday 2 July

    Apply via :

    apply.workable.com

  • School Feeding Officers

    School Feeding Officers

    We are delighted to be recruiting for talented School Feeding Officers to join our team in Lodwar, Turkana county.
     
    Reporting to the School Feeding Manager, the School Feeding Officer (SFO) will play a key role in the day-to-day running of the School Feeding Programme in ensuring that school-based activities are being carried out effectively and in accordance with Mary’s Meals School Feeding Programme, Delivery Model and that the surrounding communities participate to acceptable standards.
     
    The SFO will also playa link role between the school, community and Mary’s Meals Kenya.
     
    This includes interfacing with community-based government curriculum support officers while continuously building and sustaining participatory community, stakeholder engagement as well as programme data management and capacity building to all volunteers, teachers,School Feeding Committees and the communities in which Mary’s Meals operates in.
     
    Key areas of responsibility include:
     
     
    MEL Database management

    Adherence to the Enrolment Data Collection, Verification and Management in accordance to MMK programme.
    Take full responsibility on all matters of primary data quality .
    Adequately and proactively analyse all data, highlight, and escalate all data quality issues to the School Feeding Manager while following all cases to completion.
    Actively train teachers/volunteers on appropriate data collection methods including completeness, accuracy, and ownership.
    Continuous dialogue with School Feeding Committees and entire communities on progress of school, presenting analysis and brainstorm on improvement measures including back to school campaigns.

    Stock Tracker management

    Timely and appropriate escalation of concerns with feeding rate data.
    Proper review and validation of highest attendance reports and attendance registers
    Actively review protocols on feeding rate, complete with categories of reasons for nonfeeding.
    Monitor and strengthen adherence to cooking guidance protocols.
    Train teachers, volunteers on Mary’s Meals cooking guidance and file protocols in every school .
    Ensure big books are up to date and stock reconciliations well documented.
    Adherence to reporting timelines and reporting thresholds.
    Proper filing of all school-based stock management reports

    Routine Monitoring, Checklist Administration and Reporting

    Ensure all school visits and the actions taken are consistently logged in the school activity log and all actions that require follow up are effectively reported, addressed, and/or appropriately escalated.
    Support schools to deliver the feeding programme safely and hygienically including access to clean and safe water for cooking.
    Develop and submit weekly, monthly and situation reports including case studies.
    Identify and deal with emerging issues in the school feeding and efficiently reporting the same to management.
    Facilitate the delivery of school feeding programme supplies and equipment to supported schools and ensure maintenance and care of assets donated to these schools.
    Support schools to organise community participation activities through meetings with Parent Teacher Associations and School Board of Managements with School Feeding Sub-Committee.

    Community Engagement and Partnership Management

    Supporting schools to establish and implement initiatives that will support sustainability of the programme.
    Providing training to relevant stakeholders for the effective implementation of the feeding programme.
    Carrying out field assignments and other related assignments as assigned by management from time to time.
    Actively promote child rights and the safety of children and report any cases for concern regarding child protection.
    Linking with other departments to ensure smooth flow of information for effective implementation of the programme.
    Any other tasks reasonably requested for the implementation, management, and development of the school feeding programme.

    Data Storage and Asset Management

    Responsibility for the organization and correct storage of data and information relating to the school feeding programme.
    Ensuring that organization assets and equipment are taken care of.
    Any other duty that may be delegated by SFM

    What are we looking for?
     
    We are looking for candidates who will embody Mary’s Meals values in:

    Having confidence in the innate goodness of people
    Respecting the dignity of every human being and family life
    Good stewardship of resources entrusted to us

    Qualifications, Skills, and Experience
     
    Essential

    A Diploma in Community development / Social work, Education, Programme Management, Sociology or related social science.
    Excellent communication skills
    Fluency in spoken and written English
    Familiarity with Microsoft Word and Excel.
    A valid motorbike riding license.
    At least 2 years’ experience in community development or related field preferably with an international NGO/ASAL.
    Strong organization skills

    Desirable

    Ability to communicate in Turkana language.
    Experience of working in a charity or not for profit organisation.
    Experience of training and coaching others.

    Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Monday, 19th April 2021at 16:30 hours.Only shortlisted candidates will be contacted via official Mary’s Meals email address by latest 26th April 2021.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

    Apply via :

    jobs.kenya@marysmeals.org

  • Learning and Development Officer

    Learning and Development Officer

    We are delighted to be recruiting for a talented Learning and Development (L & D) Officer to join our team in Lodwar, Turkana county. Reporting to the Human Resources and Administration Manager, the Learning and Development Officer will play a key role to support the HR & Administration Manager in driving the organization’s L & D strategy across Mary’s Meals as it strives to become a learning organization. He/she will be responsible for identifying gaps in employee knowledge and training needs and using this information to source and coordinate relevant training courses and monitor the employee’s progression throughout in order to build the capability of Mary’s Meals Kenya.
    Key areas of responsibility include:
    Learning and Development

    Support the HR & Administration Manager to operationalize the MMK L&D strategy.
     Support the HR & Administration Manager to identify training and development needs within the organization through job analysis, PDR’s and regular consultation with the line managers.
    Research and design training programs including sourcing relevant materials and or external providers as necessary.
    In conjunction with the HR & Administration Manager and the MMI Head of L&D– implement training and development solutions designed to drive high performance.
    Work with the HR & Administration Manager to ensure all L&D policies, procedures and processes are up to date.
    Organize and coordinate both inhouse and offsite staff training and development programs to meet identified development needs.

    Talent Management

     Work in conjunction with the HR & Administration Manager and the MMI Head of L&D to ensure seamless delivery of L&D.
    Work closely with the HR & Administration Manager and HR & Administration Officer to enhance the pipeline of future talent.
    Assess the success of employee’s development plans and help employees make the most of learning opportunities.
    Assist and coach line managers in solving specific training problems for staff up to supervisory level in partnership with the HR & Administration Officer.
    Support the HR & Administration Officer to ensure a fit for purpose induction program.

     Training Administration

     Manage the annual training calendar.
    Deliver high quality training within agreed budget.
    Liaise with outsourced training providers to manage delivery of training courses
     Provide administration support around attendance at training courses
    Effectively manage the central booking and facilities arrangements of all learning
    Coordinate the production of training materials for in-house courses.
    Maintain training records for all MMK staff.
     Maintain training attendance records and staff feedback for all MMK run training.

    Evaluation, Monitoring and Reporting

    Ensure all training courses are evaluated using agreed measures.
    Utilise information from the evaluation process to identify areas for improvement.
    Monitoring training programme and advising management on the relevancy.
    Develop and monitor service level agreements with external and internal training resources.
    Provide reports on key L&D metrics to the Head of L&D & HR & Administration Manager according to agreed schedules.
    Undertake project work as directed by the Head of L&D
    Keep up to date in the latest learning and development trend

    Qualifications, skills and experience

    Minimum Bachelor’s Degree in Human Resources Management or any other relevant discipline related to Learning and Development
    Must be a member of Institute of Human Resource Management (IHRM)
    At least 3 years work experience in a learning and development role
    Demonstrates up to date knowledge of effective L&D methods
    Proven experience in delivering training
    Proven experience in developing L&D policies, practices and systems
    Exceptional communication and relationship building skills
    knowledge of online web-based learning and Development
    A creative and innovative thinker
    Experience of delivering training in a not for profit and/or a global organisation
    Previous experience working in Arid and Semi-Arid Land (ASAL)
    Demonstrable experience or qualification in Coaching and Mentoring

    Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name. Deadline for receipt of applications is Monday, 15th March 2021 at 16:30 hours. Only shortlisted candidates will be contacted via official Mary’s Meals email address.Candidates will be evaluated on a rolling basis.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

    Apply via :

    jobs.kenya@marysmeals.org

  • Transport Officer – Turkana County

    Transport Officer – Turkana County

    We are delighted to be recruiting for a talented Transport Officer to join our team in Lodwar, Turkana county.

    Reporting to the Head of Finance & Operations, the Transport Officer (TO) will be primarily responsible for ensuring that Mary’s Meals Kenya (MMK) Driving, and Fleet Management Policies are adhered to, as well as the driving laws of Kenya.

    The TO will be the primary point of contact for vehicle related issues within the organization and will manage a team of dedicated drivers.

    The TO will oversee the daily operations of vehicles, including: scheduling of vehicles and services, ordering fuel, management of equipment (fuel cards, keys, safety gear, etc.), reporting accidents and filing claims, and providing driving training to employees.

    Key areas of responsibility include:

    Vehicle management and Compliance

    To ensure that all MMK vehicles, in all locations, are well maintained, in working condition and safe for project purposes
    Analyse weekly transport requirements against available resources to determine if there is need to hire additional vehicles
    Responsible for preparing the weekly drivers’ schedule to ensure strategic allocation of vehicles at all times
    Develop a quarterly driver schedule to facilitate planning of staff leave days
    Supervise, train and build the capacity of drivers.
    Maintain vehicle records and dashboard to ensure timely registration, service and insurance of vehicles
    Ensure the vehicles are compliant with organisation policies and procedures and regulatory requirements
    Ensure vehicles are securely tracked
    Maintain close relationship with Ministry of Transport Authorities and Police
    Implement the vehicle replacement policy

    Fuel Management

    To manage the fuel card system. Ensure efficient use of fuel
    Timely reconciliation and replenishment of fuel
    Track and report fuel consumption against standard rate for each vehicle and generator, investigating and reporting any adverse variance
    Maintain a vehicle and generator log system

    Safety and security

    Ensure that all Drivers have valid licences and are fit to drive.
    Develop a monitoring system to ensure adherence to vehicle management policies
    Ensure that all vehicles are equipped with fire extinguishers, tow ropes, tarpaulin, emergency equipment, First Aid Kits and essential tools and that an inventory for these is maintained
    Fully accountable for the vehicles, including their parts, fixtures and fittings.
    Ensure that vehicles are used effectively, efficiency and for their intended purpose
    Participate in the development and implementation of assets acquisition plan

    Reporting

    Prepare monthly reports of fuel consumption for each vehicle and mechanical equipment, investigating and providing variance explanations
    Provide monthly report of vehicle usage.
    Provide accident reports form
    Compile compliance report on vehicles such as insurance, registration and driving licence validity for users

    Qualifications, skills, and experience

    Essential

    Degree in Business Administration or related field
    Excellent communication and negotiating skills
    Ability to set and meet targets
    At least 3 years’ experience in Logistics and transport administration in a busy environment
    Good computer skills
    Strong organization skills
    Valid driving license

    Desirable

    Ability to interpret figures and spot trends
    Flexible approach and the ability to make decisions quickly
    Willingness to work long hours, holidays and weekends as required

    Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line.All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Wednesday, 18th November 2020 at 16:30 hours.Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 27th November 2020.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process.We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression.We are proud to be an equal opportunity employer.

    Apply via :

    jobs.kenya@marysmeals.org

  • Security & Risk Officer, Turkana

    Security & Risk Officer, Turkana

    We are delighted to be recruiting for a talented Security & Risk Officer to join our team in Lodwar, Turkana county.

    Reporting to the Country Director, the Security & Risk Officer (SRO) will be responsible for the Mary’s Meals Security and Risk Management operations.

    S/he will oversee the manned Security operations, Fire safety, staff compliance to Standard Operating Procedures (SOP’s), Vehicle and premises safety, Crisis Management Planning, incident management and security and Risk Management trainings.

    Key areas of responsibility include:

    Conduct regular site inspections (including MMK offices, warehouses, and school visits) and reviews of staff use of paperwork / systems to ensure that the prescribed Standard Operating Procedure is being observed and the operations are controlled as directed
    Report on issues identified through inspections / reviews to Management and follow up to ensure the issues are rectified.
    Arrange and oversee the training programmes delivered for staff by external providers (e.g. defensive driving) to ensure that Standard Operating Procedures and other safety and security requirements are adhered to.
    Provide relevant trainings to fellow members of staff to ensure that Standard Operating Procedures and other safety and security requirements are adhered to, e.g. fire safety trainings, sat phone use, or basic first aid trainings.
    Manage the Safety and Security of all Mary’s Meals assets including buildings, vehicles, communication equipment – spotting and addressing areas that can endanger MMK property if disregarded
    Monitor the equipment within vehicles and premises to ensure that it is maintained to the specified standard
    Review all SOP’s to ensure that they remain relative to the Mary’s Meals operation.
    Ensure accurate maintenance and implementation where required of the Disaster and Crisis Management Plan, including periodic scenario testing and purchase of all items required to deliver the Plan.
    Prepare security incident reports and Security Register and share with the Country Director & the MMI Risk & Assurance team within the stipulated timelines.
    Raise awareness of the need to provide incidents with staff and provide training as necessary.
    Perform site visits as necessary to investigate emerging incidents.
    Monitor all progress by staff and third parties to implement actions to improve security following incidents until completion.
    Act as the recipient and first responder of security alerts from MMK’s systems, alerting relevant staff within MMK and MMI as necessary.
    In liaison with Senior Management and the Global Security and Risk Management Advisor manage amendments and introduction of new Security and Risk

    Management Policies and Procedures

    Familiarize and coordinate with local authorities and law enforcement where crises / incidents arise
    Maintain up to date knowledge of Security and Risk Management issues within his area of responsibility including external issues and raise any emerging risks with Management and MMI Risk and Assurance.
    Maintain close working relations other managers/departments in order to work as a team.
    Provide security briefing to visitors and new members of staff
    Any other duty that may be assigned from time to time

    Qualifications, Skills and Experience

    Essential

    A degree/diploma in Strategic Management, Security or Risk Management, Business Administration, or a relevant subject or equivalent level of professional experience
    Experience of advising on security and risk
    Experience in incident management
    Advanced and well-developed inter-personal skills, with solid track record in persuading and influencing others
    Fluent written and spoken English and ability to communicate well across all levels
    Able to work well with people of different cultures and nationalities
    Excellent Microsoft Office skills, particularly Word and Excel
    Ability to take a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines. Should be able to work 24/7. Quick or rapid response to any organisational emergency crisis.
    Excellent attention to detail
    Familiarity with using fleet management systems
    Background or basic understanding of vehicle security.
    Team management experience, including leading, engaging and motivating a team
    Experience of developing, monitoring and reporting against agreed plans.
    Driving License

    Desirable

    Experience of managing logistics, specifically in areas of stock management, warehousing and fleet management
    Understanding of the principles of international development
    Understanding of the place of school feeding in relief and development.
    Experience of training and coaching

    Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line.All attached files should be saved under the applicant’s name. Deadline for receipt of applications is Friday, 6th November 2020 at 16:30 hours.Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 20th November 2020.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

    Apply via :

    jobs.kenya@marysmeals.org

  • HR & Administration

    HR & Administration

    We are delighted to be recruiting for a talented HR & Administration Officer to join our team in Lodwar, Turkana county.

    Reporting to the HR & Administration Manager, the HR & Administration Officer is responsible for providing HR & administration support and professional HR service to staff and managers across Mary’s Meals Kenya.

    This will include supporting the processes of: staff recruitment, selection and exit, coordination of induction of new staff, staff performance management, employee relations cases, staff information and reporting, employee payment & benefits.

    Key areas of responsibility include:

    Support staff recruitment, selection and exit processes:

    Support the HR & Administration Manager in developing annual workforce plans.
    Establish standard recruiting and placement practices and procedures as suggested and directed by the HR & Administration Manager
    Collaborate with line managers to ensure job descriptions are complete and accurate.
    Prepare notices and advertisements for vacant positions.
    Support in the longlisting and short listing of applications.
    Oversee scheduling & organizing of interviews with applicants and appropriate staff and participate in the interviews.
    Collate information for interview reports and grids for line managers and HR & Administration Manager for review.
    Communicate to unsuccessful applicants by sending them regrets
    Conduct reference checks on candidates.
    Ensure that staff exit procedures are in compliance with Mary’s Meals Kenya Separation policy & procedures and country labour law.

    Facilitate the induction of new staff:

    Prepare and finalise new staff contracts.
    Support Line Managers in planning induction & training of new staff and ensure that induction checklist forms are submitted to the HR office for filing at the end of the induction period
    Ensure that new staff submit all the required onboarding documents before signing employment contracts.
    Ensure that new staff information is recorded and filed properly in paper form and on the HR database.
    Support in preparing confirmation letters for staff who successfully pass their probation

    Monitor staff performance management and professional development:

    Collaborate with line managers for setting and monitoring of performance objectives for all staff.
    Maintain and coordinate staff recognition/motivation programmes e.g. team building sessions, employee of the year awards etc.
    Support the HR & Administration manager in conducting periodical staff training needs assessment & development of annual training plan
    Organise and track professional development and capacity building activities for staff.
    Ensure that all staff submit their completed PDR forms to HR for filing on time.
    Support employee relations cases
    Ensure that Mary’s Meals Kenya and employee’s interests are protected, and that policies/ practices of the organization are legally compliant.
    Provide support for disciplinary actions & track and manage investigations and grievance matters in conjunction with the HR & Administration Manager as per the HR policy guidelines.
    Support the HR & Administration manager in the development and implementation of HR policies & procedures that meet national employment standards and legislation and align with the Mary’s Meals global standards.
    Support the HR & Administration Manager in carrying out staff engagement surveys and ensure staff participation. Also conduct analysis on engagement levels and propose resulting actions.

    Staff/HR information and reporting:

    Manage a filing system and database for HR information, including sensitive and confidential information.
     
    Collect & evaluate HR data that is used in communicating HR metrics that enable management & senior leadership to make valuable decisions.
    Organise and maintain staff files so they are accessible and always up-to date
    Support in the management of the Learning Management system (iLearn).
    Monitor and evaluate staff absence levels & recommend solutions to resolve absence issues.
    Support the HR & Administration Manager in preparing internal HR reports including start/end dates, leavers, joiners, leave status, probation, and recruitment timelines.
    Prepare and submit departmental reports and other briefs as and when required.

    Employee payment and benefits:

    Maintain accurate records of employment benefits.
    Ensure that all employees are covered under the appropriate benefits policy e.g. medical insurance, pension fund, WIBA
    Collaborate with the Finance department for the preparation of monthly payroll.

    Qualifications, Skills and Experience

    Essential

    Bachelor’s degree in human resource management or a related discipline
    Registered member of Institute of Human Resource Management
    At least 3 years’ work experience as an HR & Admin Officer, HR Assistant or similar role
    Demonstrates up to date knowledge of Kenyan employment law and best practice
    Ability to establish good working relationships and strong communication skills
    Pro-active and self-motivated
    Experience with Microsoft Word, Excel, Outlook and PowerPoint

    Desirable

    Experience of working in a not for profit organisation
    Strong planning, supervisory, and management skills.
    Good presentation and facilitation skills for the dissemination of information

    Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line.All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Friday, 30th October 2020 at 16:30 hours.Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 13th November 2020.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process.We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression.We are proud to be an equal opportunity employer.

    Apply via :

    jobs.kenya@marysmeals.org

  • Finance & Operations Manager – Turkana County

    Finance & Operations Manager – Turkana County

    Mary’s Meals Kenya is delighted to be recruiting for a talented Finance & Operations Manager to join our team in Lodwar, Turkana county.
    Reporting to the Country Lead, Kenya, with a dotted line to Mary’s Meals International Head of Finance, you will have responsibility for the overall financial management of Kenya programme and you will be a member of the Country Programme Leadership Team.
    Key areas of responsibility include:

    Financial Management

    To ensure robust overall financial management of the Kenya programme in line with Mary’s Meals financial processes and policies.
    To lead, advise and support the finance team in the management of the organizational cash flow, payables, and receivables.
    To ensure effective and consistent implementation of financial and accounting policies and procedures.
    To develop and implement best practice finance and administrative systems, working with MMI finance colleagues.
    To proactively advise on general financial matters or financial risks to the Country Lead.
    To develop, implement and maintain robust systems of internal control which ensure good stewardship of Mary’s Meals’ resources, both financial and non-financial.

    Financial Reporting

    To ensure that monthly reports are produced within agreed deadlines.
    To ensure that year-end accounts are finalized on time.
    To oversee the annual audit process, including preparation of all audit deliverables.
    To ensure timely provision of financial information to MMI finance colleagues as part of the year end consolidation process.
    To review and submit routine management and donor reports.
    To oversee the management of the fixed asset register.

    Budgeting

    To ensure the finance team prepares the annual budget in consultation with the Country Lead and MMI finance colleagues.
    To ensure that budget reviews are prepared as and when required, in consultation with the Country Lead.
    To provide timely information and commentary to support the monthly budget vs actual monitoring process.

    Procurement

    To oversee the procurement, shipping, clearing and receiving of food needed for the programme
    To coordinate the Internal Procurement Committee (IPC) and ensure that robust procurement policies and procedures are followed, in a transparent and fully accountable manner, ensuring compliance with current financial procedures, safeguarding value for money for the organisation and justifiable use of funds.
    Manage and develop strong supplier relationships / supplier network.

    Distribution

    Oversee the delivery of food to schools in line with programme needs, ensuring checks are in place for ensuring quantities delivered are in line with quantities required for each school across the programme.
    Oversee safe and secure storage of all non-food supplies and inventory management e.g. spare vehicle parts

    Logistics

    To ensure consistent and realistic budgeting and management of resources across the MMK team and support the Programmes Department in planning and management of resources.
    To ensure the review, continuous improvement and implementation of logistics strategies, policies and operational procedures and to monitor and report on these policies and procedures.
    To identify and follow up on issues of logistics weakness/non-compliance with the agreed policies and procedures.

    Fleet Management

    To ensure there are robust vehicle use and management systems and procedures in place with adherence to local regulations.
    To plan for and ensure there is an effective well-maintained fleet to meet programme needs across the whole of the Kenya programme.

    Governance & Information Technology:

    Maintain key organizational documents and records.
    Support the Country Lead to ensure that the Mary’s Meals Kenya programme is accredited and compliant with all legal requirements, in cooperation with the appropriate line Ministries.
    To work with the Mary’s Meals International IT and Operations team to ensure maintenance and updating of information systems and infrastructure, including hardware, software, and applications.
    To ensure that IT services and systems are well set up and maintained in all sites.

    People Management:

    To Lead, coach and mentor Finance and Operations team and other relevant staff recruited in future in a proactive and supportive manner to encourage high standards and best practice in all aspects of programme delivery.

    Qualifications, skills and experience
    Essential

    Bachelor’s degree in Finance, Accounting or any other relevant field
    Fluent written and spoken English
    Able to work well with people of different cultures and nationalities
    Ability to work under pressure and meet deadlines
    Experience in leading a Finance function and leading, engaging and motivating a team of staff
    Proficient user of finance software e.g. Sage
    Strong interpersonal, communication and presentation skills
    Ability to manage, guide and lead employees to ensure appropriate financial processes are being used
    A solid understanding of financial statistics and accounting principles
    Working knowledge of all statutory legislation and regulations

    Desirable

    Professional qualification such as CFA/CPA/CCAB or similar will be considered a plus
    Extensive experience of budget and financial management and implementation of internal control frameworks
    Experience of working in a charity or non-governmental organisation
    Experience in managing a logistics function.

  • School Feeding Manager – Turkana County

    School Feeding Manager – Turkana County

    The school feeding managers will support the Country programme leadership in providing effective and inspirational leadership for Mary’s Meals Kenya team.
    Helping in the general management and organisational development of Mary’s Meals Kenya in close collaboration with other senior members of staff.
    The post holder will also collaborate with stakeholders at county, and community level in promoting Mary’s Meals vision, mission and values to ensure optimal programme implementation.
    S/he will also support strategic planning and programme development.
    The position holder will collaborate with external stakeholders at county level and sometimes at National level.
    The principal duties will include, but will not be confined to, the following:

    Providing leadership to School Feeding Officers and other members of staff by ensuring compliance with standard operating procedures, organizational guidelines and policies in the implementation of the school feeding programme.
    Supervise, coach and mentor School Feeding Officers and others involved in the activities of MMK to ensure there is adequate capacity for the smooth implementation of the school feeding programme.
    Supporting the Country programme leadership in developing an annual strategy and programme for Mary’s Meals Kenya including developing and preparing proposals and budgets for approval by Mary’s Meals senior officers and Board prior to submission to potential donors.
    Collation of programme routine data of enrolment, feeding rate, attendance, stock balances and annual school performance from School feeding Officers entered into the Mary’s Meals database and Stock Tracker System for school feeding programme management and decision making including.
    Providing regular and ad hoc reports, programme information to the Programme Manager, partners, donors and other bodies/individuals as required.
    Ensuring that programme information required by the Programme Manager, Head office staff, other functional Managers and the Monitoring, Evaluation & Learning team is given on time and responding to any problems, issues/ gaps in reporting.
    Ensuring that all the School Feeding Officers are managed in a proactive and supportive manner to encourage high standards and best practice in all aspects of programme delivery.
    In consultation with the Programme Manager and other functional managers assess and determine staff training and development needs and implement staff development plans which will include training in all key components of the programme.
    Helping School Feeding Officers in delivering trainings to schools and members of the community.
    Lead in the gathering and analysis of information for programme expansion decisions.
    Prepare new schools and communities for expansion of the school feeding programme.
    Working alongside other NGOs, government and international partners to share best practice and further the interests and reach of Mary’s Meals, engaging strategically with the Government of Kenya and other major stakeholders in school feeding programmes.
    Providing credibility and visibility to local community leaders and engaging in community capacity building and liaison with community leaders and volunteers to strengthen commitment to Mary’s Meals.
    Representing Mary’s Meals in various meetings with collaborating partners at community, county and national levels.
    Supporting visits from Mary’s Meals International staff and supporters.
    Undertaking performance reviews and objective setting with School Feeding Officers.
    Orienting School Feeding Officers on organisational policies and programme requirements, so as to achieve compliance.
    Supporting the communication and fundraising component of the programme by providing information to colleagues at HQ in Glasgow through the Programme Manager
    Any other duties commensurate with the role as assigned by the Programme Manager from time to time.

    Minimum Requirements

    A Degree in the fields of Education, Development Studies, Nursing, Public Health, Human Nutrition, Agriculture, Community Development or any other relevant field with demonstrable significant experience in a similar role
    Well-developed skills in project/programme management.
    Advanced and well-developed interpersonal skills, with a solid track record in persuading and influencing others.
    Community engagement skills
    Strong leadership skills including the ability to be in control of delegated responsibilities.
    An excellent team player able to work with senior and junior members of staff.
    Fluent written and spoken English and Swahili.
    Ability to communicate well across all levels
    Able to work well with people of different cultures and nationalities.
    Excellent Microsoft Office skills, particularly Word and Excel
    Ability to work under pressure and meet deadlines.
    Ability to evaluate and analyse large amounts of diverse data.
    Excellent attention to detail.

  • Monitoring, Evaluation & Learning (MEL) Assistant

    Monitoring, Evaluation & Learning (MEL) Assistant

    The MEL Assistant will be responsible to support MEL Officer to ensure that data are gathered from various sources in the field and entered centrally to support the advancement of the ongoing organisation’s MEL strategy.
    The position will work closely with the Programmes Field Department under the guidance of the MEL Officer.
    This post will involve a combination of field and office-based work and will support cross core MEL work also includes supporting the achievement of the organisational MEL strategy.
    The role also includes supporting wider areas of work within the MEL department, such as organisation pilots, programme expansion and projects which require additional monitoring.
    The principal duties will include, but will not be confined to the following:
    Monitoring:

    Support MEL Officer in the development and implementation of efficient monitoring and evaluation systems, tools and processes that will effectively represent MMK programmes as well as strengthening the existing systems.
    Supervise the collection of quality data, including training relevant staff members to use various monitoring tools and cooperating with School Feeding Managers to ensure timely submission of accurate data.

    Evaluation:

    Work in collaboration with MEL Officer in collation, analysis and reporting of data for the programmes team and MMI in a timely fashion.
    Support MEL Officer in designing and implementing programme impact and accountability assessments, thinking innovatively to gather results that best reflect MMK programmes and contribute to organisational learning, within the constraints of staff capacity.

    Accountability:

    Take responsibility for ensuring that data is of good quality and accessible.
    Participate in the development of country-level accountability strategies, including stakeholder participation, transparency, school-specific reporting and ensuring MMK values, standards and policies are adhered to throughout our programmes.
    Undertake regular field visits to support M&E processes and implement accountability processes.

    Learning:

    Play a key role in identifying key lessons learned and defining the MMK Strategic Plan.
    Support MEL Officer in delivering effective and evidence-based decision making by producing purposeful reports to senior programme management team in MMK and MMI, as required.

    Minimum Requirements

    A Diploma in information technology, economics, statistics, mathematics, epidemiology, community health or any other social or health sciences.
    Valid motorbike riding licence. A copy of the same must be sent together with the application.
    Above-average knowledge of the Microsoft Office suite especially Excel.
    Good command of English, Kiswahili and fluency in one or more local languages.
    Excellent verbal and communication skills with good strategic and analytical thinking.
    At least two years’ experience working in a similar position.
    Technical knowledge and experience in Monitoring & Evaluation
    Attention to detail and patience to double check data entry is essential

    Skills and Knowledge

    Ability to validate, analyse and disseminate qualitative and quantitative data
    Experience of designing and managing knowledge management systems, an awareness of learning methodologies and experience of leading learning events.
    Experience working in NGO environment
    Knowledge of digital data collection tools, processes and software
    Should have report writing skills and significant change story documentation
    Should have good team work and networking skills
    Highly developed interpersonal skills and exceptional integrity.
    Good organisational and problem-solving skills.
    Good interpersonal and team-functioning skills.

    Desirable Experience

    Experience working in a school environment with school-based structures.
    Experience of working with Government structures, NGOs and community-based groups.
    Experience of training and coaching others.
    Experience of working in a charity or a not for profit organisation
    Advanced skills in statistical analysis and use of statistical software
    Knowledge of school feeding, stock delivery and management and other pertinent school feeding processes

  • Finance & Operations Manager

    Finance & Operations Manager

    Mary’s Meals Kenya is delighted to be recruiting for a talented Finance & Operations Manager to join our team in Lodwar, Turkana county.
    With extensive experience of budget and financial management, you will have responsibility for leading and developing a team supporting the following areas: finance, logistics, security, procurement, transport, property management and IT. Process development, continuous improvement and implementation will be a key focus of this role and you will bring strong experience of implementing internal control frameworks.
    We are currently feeding 44,139 children in Kenya and our work is based in both Eldoret and Lodwar, where we attract many children living in urban slums into the classroom, and Turkana, where we provide life-saving meals to the children of livestock farmers.
    Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education.
    Reporting to the Country Lead, Kenya, with a dotted line to Mary’s Meals International Head of Finance, you will have responsibility for the overall financial management of our Kenya programme and you will be a member of the Country Programme Leadership Team.
    You will be comfortable working across multiple projects and managing a varied team to ensure all major milestones are achieved and reporting schedules are met.
    You will be confident in influencing at all levels and will bring strong leadership skills to inspire your team and strive for continuous improvement in all areas.
    Other key areas of responsibility include:

    Managing compliance and ensuring best practice throughout our programmes;
    Leading and coaching staff within the Finance & Operations area to develop themselves and grow with the organisation;
    Overseeing the annual audit process; including preparation of all audit deliverables;
    Overseeing procurement, shipping and delivery of food in line with programme needs;
    Supporting our Country Lead, Kenya to ensure the programme is fully compliant with all legal requirements; and
    Managing all property matters, ensuring construction projects are managed efficiently and all project information is made available to relevant stakeholders.

    With a restless approach to continuous improvement, you will thrive in a fast-paced, varied environment where no two days are the same.
    Experience of working with, or for, a charity would be beneficial but is not essential – however, alignment with Mary’s Meals values and the desire to serve the children of Kenya is essential.
    Mary’s Meals is a values driven organisation, we believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values Mary’s Meals is fully committed to a culture of safeguarding.
    Minimum Requirements

    Bachelor’s degree in Finance, Accounting or any other relevant field
    Experience in leading a Finance function and leading, engaging and motivating a team of staff
    Proficient user of finance software e.g. Sage
    Strong interpersonal, communication and presentation skills
    Ability to manage, guide and lead employees to ensure appropriate financial processes are being used
    A solid understanding of financial statistics and accounting principles
    Working knowledge of all statutory legislation and regulations
    Professional qualification such as CFA/CPA/CCAB or similar will be considered a plus