Website: Website https://www.marysmeals.org.uk/

Head of HR & People Development

Description
We are recruiting for an inspirational leader to join Mary’s Meals Kenya, as our new Head of HR & People Development.
As Head of HR & People Development, you will play a key role in our Senior Leadership Team and drive HR excellence across Mary’s Meals Kenya. Based in Lodwar, Turkana and reporting to the Country Director, you will build and deliver a future focussed HR strategy aligned to our global People Strategy and our dearly held values. With a strong focus on capacity building, compliance, safeguarding and learning & development, you will provide inspirational leadership for the HR & LD team and support the continuous development of robust people policy frameworks to strengthen our programme and people, as we strive to reach the next child waiting for Mary’s Meals.
You will partner with the organisation to provide expert advice and guidance to managers on all HR matters, including, performance management, recruitment, employee development, complex employee relations issues, organisational design, workforce planning and complex change programmes. You will lead on the ongoing implementation of our values and leadership behaviours into all aspects of programme operations and will role model simplicity, stewardship and service in every aspect of your role.
Key responsibilities:

Take a proactive approach to HR compliance, legislation and risk management, ensuring risks and issues are identified, addressed and reported.
Ensure that our Safeguarding framework is fully implemented and integrated.
Work with our SLT on the development and implementation of pay, reward and benefits policies and packages, to support attraction and retention.
Lead the HR team and function in Mary’s Meals Kenya, ensure the team has the necessary skills, competencies, objectives and development plans in place to provide excellent service to the Programme Affiliate.
Manage delegated resources (e.g. budgets, equipment and contracts) as appropriate, to ensure good stewardship of resources and value for money.
Oversee the collation, analysis and reporting of meaningful HR data and management information. Use this data to make recommendations and develop HR initiatives.
Lead the management of organisational development and change processes including restructures, expansions and contractions.
Drive innovation in our HR practices and policies.
Oversee the development and implementation of a L&D plan including key learning interventions to support people development and capacity building

Apply via :

jobs.workable.com

October 29, 2024
Communications and Sponsor a School Manager (Turkana County)

We are delighted to be recruiting for a talented Communications and Sponsor a School Manager to join our team in Lodwar, Turkana County. Reporting to the Country Director, the Communications & Sponsor a School Manager (CSaSM) is a central and pivotal role within the Communications function of Kenya. They are responsible for sourcing, creating, and delivering a continuous flow of compelling content to Mary’s Meals International (MMI) to enable the organization to tell its stories. They will, in close collaboration with the Head of International Communications also be responsible for telling those stories ‘at home’ to local, regional and national media. Additionally, they will be responsible for the day-to-day curation of all social media channels, posting timely and relevant content about MM’s work in Kenya and worldwide. They will also lead on the sourcing and supply of Communications materials to support any local campaigns. Finally, they will lead on the collection of content from schools involved in our flagship campaign ‘Sponsor a School’, ensuring timely delivery of the quality content required for our supporters.
Key duties & responsibilities for the role include:
Content and Communications

Lead on the implementation of the content strategy in country, gathering stories and visuals for use in country and internationally
Set the direction, creative, review, and supervision of team re: content collection for for Sponsor a School and general comms Work with MMI Communications and the Strategic Partnerships Directorate on the ‘local’ narrative for campaigns and liaise with all relevant team members to ensure that all material gathered is fit for purpose and in line with the Content Strategy
Lead on the content collection required to fulfil the requirements of Sponsor a School
Work with the Senior Content Manager and Head of International Communications at MMI to scope, develop and deliver materials for all major projects including Sponsor A School, Regular Giving, film projects, country-focus projects, Mary’s Meals anniversaries and milestones and emergency appeals.
To supply content for country-specific National Affiliate campaigns e.g. Fill Mugs, Move for Meals, and other localized NA activity
Act as the on-the ground ‘eyes and ears’ of Mary’s Meals in Kenya, to provide an additional stream of ‘incidental’ stories, identified and developed in the course of their work.

Digital Media

In close consultation with MMI Comms and MMI Strategic Partnership, plan and lead on all social media posts and campaigns
Ensure all SM platforms are monitored, moderated and comments replied to as appropriate.
Vet all content prior to release ensuring relevance, correctness, and adherence to MM messaging

General

Contribute effectively to the organization’s overall Communications strategy by implementing a robust MM {country} Communications strategy, particularly the ambitions and objectives of the content function. Ensure that the communications strategy is understood by all Team members and is evident in all activity throughout the year
Continually test and question content coming through and look for new formats and ways of working to make our story-telling more impactful
Review and grade content as it comes in and identify the lead stories for the weeks and months ahead, requesting further updates as required
Keep other Programme Affiliate countries regularly updated on the communications work that is being carried out in Kenya. This will include sharing examples of best practice and innovative campaigns.
Work with the MMI Communications team and Strategic Partnerships on the coordination of media and high-profile visits to Kenya.
To work with MMI Communications team on the content-gathering trips to Kenya by MMI Comms staff or by freelancers appointed by MMI Comms.
Support the SP&Comms with sourcing quotations for organizational budget planning.

Team Management

Lead, manage and motivate other staff in Kenya who are working within the Communications function.
Identify where extra resource may be needed in the team and, if required, present a detailed rationale for recruitment.
With CD, Strategic Partnerships, the MMI Comms’ Content team, regularly review methodologies, systems & ways of working to ensure that they best serve the needs of the wider family.

Qualifications, skills, and experience – Essential

Degree (bachelors or masters) in a relevant discipline or equivalent professional experience.
Good understanding of content creation, digital communications and public relations.
Well-developed team leadership and management skills.
Warm, engaging and inspiring personality, with good networking and interpersonal skills.
Ability to work independently, be a self-motivator, demonstrate resilience and possess excellent judgement.
Excellent communications skills, both written and oral.
Ability to comfortably and effectively interact with senior stakeholders.
Ability to think creatively and capable of generating and developing new ideas and opportunities.
Strong relationship building skills, with a demonstrable ability to persuade and convince others.
Excellent organisational, prioritisation and time management skills.

Apply via :

apply.workable.com

October 29, 2024
Programme Operations Lead

Programme Operations Lead (1 Post) – Turkana County
We are delighted to be recruiting for a talented Programme Operations Lead to join our team in Lodwar, Turkana County. Reporting to the Head of Programmes, the Programme Operations Lead will provide strategic leadership to the programme Operations team and will be an active member of the Global Operations Forum. The Programme Operations Lead is ensuring robust process for fleet management, supplier management, assets management, warehouse management and facilities management, are in place to support our school feeding programme. The Programme Operations Lead provides key inputs and innovative ideas on how to continuously improve our operations.
The post is key to the successful delivery of the school feeding programme in country and will have regular interaction and strategic alignment with key personnel in the MMI (Mary’s Meals International) Programme Delivery & Operations and Development teams and will lead the field-based operations team in order to provide a strong quality assurance in support to the Head of Programmes.
Key duties & responsibilities for the role include:
Work in a highly effective and collaborative manner with our global programme delivery and operations staff to support the Head of Programmes in the following key areas:
Programmatic Excellence

Lead on implementation of logistics strategies, policies, procedures, tools, continuous improvement, and operational excellence
Implement monitoring of key performance indicators for all strategic areas of programme operations function.
Proactively contribute to programmatic planning, risk management and reporting
Strengthen communication across pillars, sharing best practices and learning, including forming and leading a highly effective operation team
Deliver capacity building to operations team and promote a strong culture of compliance and highly robust ethics
Work with procurement team to ensure strong cohesion between Procurement and our Operations function

Fleet Management

Implement efficient and effective fleet management processes and procedures ensuring adequate controls are in place (e.g., vehicle and fuel usage, spare parts, maintenance costs, disposal, etc.)
Ensure vehicles are adequately tracked for operational and security purposes
Review fleet key performance indicators and implement corrective action where required
Effectively use Fleet Management and Vehicle Tracking Systems to ensure operational controls are met

Warehousing & Construction

Ensure effective functioning of our warehouses and distribution process with emphasis on optimal stock level management and efficient distribution planning.
Ensure the warehouse is highly organized, clean, and all transactions are traceable and transparent.
Support global logistics staff in ensuring strong framework and processes to monitor performance (quality, cost, timeline) in construction projects such as kitchens

Supplier Management

Lead on the analysis and management of supplier performances in collaboration with Procurement.
Working with the Procurement team on the development of a long-term strategic overview of procurement activities, reflecting planned and possible expansions in our school feeding programme.
Actively manage supplier relationships to ensure that MM (Mary’s Meals) receives best value for money.

Facility Management

Ensure efficient and effective facilities management processes and procedures with adequate controls are in place
Ensure that agreed work by staff or contractors has been completed satisfactorily and follow-up on any deficiencies
Use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
Routinely inspect office buildings and premises, and pro-actively resolve issues as they arise.

Quality Assurance

Continually review and refine system and process in collaboration with MMI Programme Delivery and Operations Team
Define and implement detailed programme operations reports and dashboards for various management levels, ensuring regular monitoring and clear actions, learnings and recommendations are identified and acted upon
Provide support and technical advice on the implementation of Fleet Management digital systems.
Provide support and technical advice to the audit and risk function

Working with others

Ensure robust implementation and continual improvement of operational tools that lead to enhanced effectiveness and efficiency of our feeding programmes
Ensure strong, ongoing training and coaching for all stakeholders of Programme Operations, in close collaboration with our MMI Programme Operations Team
Regularly benchmark other relevant organisations for best practices and emerging opportunities for optimising effectiveness and efficiency of our programme delivery
Facilitate information sharing across the Kenya team and our global programmes through the MMI Programme Operations Lead
Work closely with the Operations team to develop meaningful weekly, monthly, and annual plans, and measure performance against agreed plans.

Other

Coordinate responses to external audits conducted by MMI Risk & Assurance, liaising with MMI Programme Delivery and Operations as required
Develop a high-performing, innovative, resilient, and sustainable delivery team through constant coaching, mentoring and role modelling
Any other duty as assigned from time to time.

The role will require to travel to locations in which Mary’s Meals programmes operate.
Qualifications, skills, and experience
Essential

Strong commitment to Mary’s Meals vision, mission, and values
Degree qualification, with a relevant post qualification experience
Proven experience of strong leadership of a function, and in coaching and developing high performing teams and individuals
Strategic thinker, with experience of developing and delivering strategy in a complex environment
Proven ability to identify and drive to a goal, and focused on delivering objectives while consistently demonstrating our values
Strong communication and interpersonal skills, with ability to establish effective working relationships at all levels
Experience of monitoring, evaluating, learning, and reporting against agreed strategy and plans
Strong analytical skills and effective financial management experience
Strong cultural sensitivity, with an ability to work well with a wide range of people in many different contexts
Strong experience of liaising with community groups and governments

Desirable

Experience of international development, knowledge of the place of school feeding, and working in international environments and teams
Experience working in emergencies
A postgraduate degree in a relevant subject

Applications stating expected salary and CV (including contacts for three referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name. Deadline for receipt of applications is Monday, 7th March 2022 at 16:30 hours.Only the shortlisted candidates will be contacted via official Mary’s Meals email address.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process.

Apply via :

jobs.kenya@marysmeals.org

October 28, 2024
School Feeding Officers

The role will be able to work independently in the field, and in a highly collaborative manner across the school feeding team and the delivery and operations team.
Key duties & responsibilities for the role include:

Adherence to the ‘Enrolment Data Collection, Verification and Management SOP – appendix 3.1 in the MMK programme manual.
Take full responsibility on all matters primary data quality
Adequately and proactively analyse all data, highlight, and escalate all data quality issues to SFM while following all cases to completion.
Actively train teachers/volunteers on appropriate data collection methods including completeness, accuracy, and ownership.
Continuous dialogue with School Feeding Committees and entire communities on progress of school, presenting analysis and brainstorm on improvement measures including back to school campaigns.

MEL Database management
Stock Tracker management

Timely and appropriate escalation of concerns with feeding rate data.
Proper review and validation of highest attendance reports and attendance registers
Actively review protocols on feeding rate, complete with categories of reasons for nonfeeding.
Strengthen adherence to cooking guidance protocols
Train teachers, volunteers on MM cooking guidance and file these protocols in every school
Continuously monitor schools to ensure adherence to cooking guidance protocols in school
Ensure big book are up to date and stock reconciliations well documented.
Adherence to reporting timelines and reporting thresholds.
Proper filing of all school-based stock management reports

Routine Monitoring, Checklist Administration and Reporting

Ensure all school visits and the actions taken are consistently logged in the school activity log and all actions that require follow up are effectively reported, addressed, and/or appropriately escalated.
Support schools to deliver the feeding programme safely and hygienically including access to clean and safe water for cooking.
Develop and submit weekly, monthly and situation reports including case studies.
Identify and deal with emerging issues in the school feeding and efficiently reporting the same to management.
Facilitate the delivery of school feeding programme supplies and equipment to supported schools and ensure maintenance and care of assets donated to these schools.
Support schools to organise community participation activities through meetings with Parent Teacher Associations and School Board of Community Engagement.
Engage with schools, communities and other stakeholders in various capacities as required, including formal training and informal conversations.
Community Engagement and Partnership Management

Supporting schools to establish and implement initiatives that will support sustainability of the programme.
Providing training to relevant stakeholders for the effective implementation of the feeding programme.
Carrying out field assignments and other related assignments as assigned by management from time to time.
Actively promote child rights and the safety of children and report any cases for concern regarding child protection.
Linking with other departments to ensure smooth flow of information for effective implementation of the programme.
Any other tasks reasonably requested for the implementation, management, and development of the school feeding programme.

Data Storage and Asset Management

Responsibility for the organization and correct storage of data and information relating to the school feeding programme.
Ensuring that organization assets and equipment are taken care of.
Any other duty that may be delegated by SFM

Qualifications, Skills and Experience

Essential

Diploma in Community development / Social work, Education, Programme Management, Sociology, or related social science.
At least 12 months’ experience in community work.
A clean motorbike riding license.

Desirable

Bachelor’s degree in business management or related field
Experience working in a school environment with school-based structures.
Experience of working with Government structures, NGOs and community-based groups.
Experience of training and coaching others.
Experience of working in a charity or not for profit organisation
Experience of revenue generation or fundraising.

Apply via :

jobs.kenya@marysmeals.org

October 28, 2024
HR & Administration Officer (Maternity Cover) – Turkana County

DESCRIPTION
In addition to these values, safeguarding of children and Vulnerable adults is at the heart of how we work. We desire that all who are part of Mary’s Meals should embed these values, safeguarding and acceptable behaviors that include Simplicity, Service and Stewardship”.
Applications are invited from suitably qualified and experienced candidates for the following post:
HR & Administration Officer (Maternity Cover) – Turkana County
We are delighted to be recruiting for a talented HR & Administration Officer for a 3-months maternity cover to join our team in Lodwar, Turkana County. Reporting to the HR & Administration Manager, the HR & Administration Officer is responsible for providing HR & administration support and professional HR service to staff and managers across Mary’s Meals Kenya. This will include supporting the processes of: staff recruitment, selection and exit, coordination of induction of new staff, staff performance management, employee relations cases, staff information and reporting, employee payment & benefits.
Key areas of responsibility include:
Support staff recruitment, selection and exit processes:

Support the HR & Administration Manager in developing annual workforce plans.
Establish standard recruiting and placement practices and procedures as suggested and directed by the HR & Administration Manager
Collaborate with line managers to ensure job descriptions are complete and accurate.
Prepare notices and advertisements for vacant positions.
Support in the longlisting and short listing of applications.
Oversee scheduling & organizing of interviews with applicants and appropriate staff and participate in the interviews.
Collate information for interview reports and grids for line managers and HR & Administration Manager for review.
Communicate to unsuccessful applicants by sending them regrets
Conduct reference checks on candidates.
Ensure that staff exit procedures comply with Mary’s Meals Kenya, Separation policy & procedures and country labour law.

Facilitate the induction of new staff:

Prepare and finalize new staff contracts.
Support Line Managers in planning induction & training of new staff and ensure that induction checklist forms are submitted to the HR office for filing at the end of the induction period
Ensure that new staff submit all the required onboarding documents before signing employment contracts.
Ensure that new staff information is recorded and filed properly in paper form and on the HR database.
Support in preparing confirmation letters for staff who successfully pass their probation

Monitor staff performance management and professional development:

Collaborate with line managers for setting and monitoring of performance objectives for all staff.
Maintain and coordinate staff recognition/motivation programmes e.g. team building sessions, employee of the year awards etc.
Support the HR & Administration manager in conducting periodical staff training needs assessment & development of annual training plan
Organize and track professional development and capacity building activities for staff.
Ensure that all staff submit their completed PDR forms to HR for filing on time.
Support employee relations cases
Ensure that Mary’s Meals Kenya and employee’s interests are protected, and that
Provide support for disciplinary actions & track and manage investigations and grievance matters in conjunction with the HR & Administration Manager as per the HR policy guidelines.
Support the HR & Administration manager in the development and implementation of HR policies & procedures that meet national employment standards and legislation and align with the Mary’s Meals global standards.
Support the HR & Administration Manager in carrying out staff engagement surveys and ensure staff participation. Also conduct analysis on engagement levels and propose resulting actions.

Staff/HR information and reporting:

Manage a filing system and database for HR information, including sensitive and confidential information.
Collect & evaluate HR data that is used in communicating HR metrics that enable management & senior leadership to make valuable decisions.
Organize and maintain staff files so they are accessible and always up-to date
Support in the management of the Learning Management system (iLearn).
Monitor and evaluate staff absence levels & recommend solutions to resolve absence issues.
Support the HR & Administration Manager in preparing internal HR reports including start/end dates, leavers, joiners, leave status, probation, and recruitment timelines.
Prepare and submit departmental reports and other briefs as and when required

Employee compensation and benefits:

Maintain accurate records of employment benefits.
Ensure that all employees are covered under the appropriate benefits policy e.g. medical insurance, pension fund, WIBA
Collaborate with the Finance department for the preparation of monthly payroll.

Essential qualifications, skills and experience:

Bachelor’s degree in human resource management or a related discipline
Registered member of Institute of Human Resource Management
At least 3 years’ work experience as an HR & Admin Officer, HR Assistant, or similar role
Demonstrates up to date knowledge of Kenyan employment law and best practice
Ability to establish good working relationships and strong communication skills
Pro-active and self-motivated
Experience with Microsoft Word, Excel, Outlook, and PowerPoint

Desirable qualifications, skills and experience:

Experience of working in a not-for-profit organization
Strong planning, supervisory, and management skills.
Good presentation and facilitation skills for the dissemination of information

Please do not click on the APPLY FOR THIS POST button. Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Friday, 29th October 2021 at 1630 hours. Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 12th November 2021.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to safeguarding children and vulnerable adults, and we offer equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

Apply via :

jobs.kenya@marysmeals.org

jobs.workable.com

October 28, 2024
HR & Administration Officer

Job Description
We are delighted to be recruiting for a talented HR & Administration Officer for a 3-months maternity cover to join our team in Lodwar, Turkana County. Reporting to the HR & Administration Manager, the HR& Administration Officer is responsible for providing HR & administration support and professional HR service to staff and managers across Mary’s Meals Kenya. This will include supporting the processes of: staff recruitment, selection and exit, coordination of induction of new staff, staff performance management, employee relations cases, staff information and reporting, employee payment & benefits.
Key areas of responsibility include:
Support staff recruitment, selection and exit processes:

Support the HR & Administration Manager in developing annual workforce plans.
Establish standard recruiting and placement practices and procedures assuggested and directed by the HR & Administration Manager
Collaborate with line managers to ensure job descriptions are complete and accurate.
Prepare notices and advertisements for vacant positions.
Support in the longlisting and short listing of applications.
Oversee scheduling & organizing of interviews with applicants and appropriate staff and participate in the interviews.
Collate information for interview reports and grids for line managers and HR & Administration Manager for review.
Communicate to unsuccessful applicants by sending them regrets
Conduct reference checks on candidates.
Ensure that staff exit procedures comply with Mary’s Meals Kenya
Separation policy & procedures and country labour law.

Facilitate the induction of new staff:

Prepare and finalize new staff contracts.
Support Line Managers in planning induction & training of new staff and ensure that induction checklist forms are submitted to the HR office for filing at the end of the induction period
Ensure that new staff submit all the required onboarding documents before signing employment contracts.
Ensure that new staff information is recorded and filed properly in paper form and on the HR database.
Support in preparing confirmation letters for staff who successfully pass their probation

Monitor staff performance management and professional development:

Collaborate with line managers for setting and monitoring of performance objectives for all staff.
Maintain and coordinate staff recognition/motivation programmes e.g. team building sessions, employee of the year awards etc.
Support the HR & Administration manager in conducting periodical staff training needs assessment & development of annual training plan
Organize and track professional development and capacity building activities for staff.
Ensure that all staff submit their completed PDR forms to HR for filing on time.
Support employee relations cases
Ensure that Mary’s Meals Kenya and employee’s interests are protected, and that policies/ practices of the organization are legally compliant.
Provide support for disciplinary actions & track and manage investigations and grievance matters in conjunction with the HR & Administration Manager as per the HR policy guidelines.
Support the HR & Administration manager in the development and implementation of HR policies & procedures that meet national employment standards and legislation and align with the Mary’s Meals global standards.
Support the HR & Administration Manager in carrying out staff engagement surveys and ensure staff participation. Also conduct analysis on engagement levelsand propose resulting actions.

Staff / HR information and reporting:

Manage a filing system and database for HR information, including sensitive and confidential information.
Collect & evaluate HR data that is used in communicating HR metrics that enable management & senior leadership to make valuable decisions.
Organize and maintain staff files so they are accessible and always up-to date
Support in the management of the Learning Management system (iLearn).
Monitor and evaluate staff absence levels & recommend solutions to resolve absence issues.
Support the HR & Administration Manager in preparing internal HR reports including start/end dates, leavers, joiners, leave status, probation, and recruitment timelines.
Prepare and submit departmental reports and other briefs as and when required.

Employee compensation and benefits:

Maintain accurate records of employment benefits.
Ensure that all employees are covered under the appropriate benefits policy e.g. medical insurance, pension fund, WIBA
Collaborate with the Finance department for the preparation of monthly payroll.

Qualifications, skills and experience
Essential

Bachelor’s degree in human resource management or a related discipline
Registered member of Institute of Human Resource Management
At least 3 years’ work experience as an HR & Admin Officer, HR Assistant, or similar role
Demonstrates up to date knowledge of Kenyan employment law and best practice
Ability to establish good working relationships and strong communication skills
Pro-active and self-motivated
Experience with Microsoft Word, Excel, Outlook, and PowerPoint

Desirable

Experience of working in a not-for-profit organization
Strong planning, supervisory, and management skills.
Good presentation and facilitation skills for the dissemination of information

Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name. Deadline for receipt of applications is Friday, 29th October 2021 at 1630 hours. Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 12th November 2021.

Apply via :

jobs.kenya@marysmeals.org

October 28, 2024
Human Resource (HR) Intern

We are delighted to be recruiting for a talented Human Resource intern to join our team in Lodwar, Turkana County. Reporting to the HR & Administration Manager, the intern shall perform various administrative, logistical, and clerical tasks and support our HR department’s daily activities.
Key duties for the role include:

Posting new positions on websites and job boards
Collecting and updating our database with new hire information (e.g., employment forms and contact information)
Maintaining payroll data including leaves, working hours, and bank accounts
Proofreading HR documents
Help prepare Word, PowerPoint, and Excel documents
Be responsible for general cleanliness and orderliness of the office
Take minutes during meetings e.g., monthly staff meetings
Support in the longlisting of job applications
Prepare interview schedules
Participate in organizing organization events e.g., team building.
Any other duties as may be assigned by the line manager

Qualification, skills and experience:
Essential:

BSc in Human Resources Management or similar field
Fluency in English for effective oral and written communication
Highly organized with an ability to pay close attention to detail
Experience with MS Office applications
Organizational skills

Desirable:

Basic knowledge of labour legislation
Experience in a similar junior HR role is a plus

Apply via :

apply.workable.com

October 28, 2024
Human Resource (HR) Intern (1 Year Contract) – Turkana County

Description
We are delighted to be recruiting for a talented Human Resource intern to join our team in Lodwar, Turkana County. Reporting to the HR & Administration Manager, the intern shall perform various administrative, logistical, and clerical tasks and support our HR department’s daily activities.
Key duties for the role include:

Posting new positions on websites and job boards
Collecting and updating our database with new hire information (e.g., employment forms and contact information)
Maintaining payroll data including leaves, working hours, and bank accounts
Proofreading HR documents
Help prepare Word, PowerPoint, and Excel documents
Be responsible for general cleanliness and orderliness of the office
Take minutes during meetings e.g., monthly staff meetings
Support in the longlisting of job applications
Prepare interview schedules
Participate in organizing organization events e.g., team building.
Any other duties as may be assigned by the line manager

Qualification, skills and experience:
Essential:

BSc in Human Resources Management or similar field
Fluency in English for effective oral and written communication
Highly organized with an ability to pay close attention to detail
Experience with MS Office applications
Organizational skills

Desirable:

Basic knowledge of labour legislation
Experience in a similar junior HR role is a plus

Please do not click on the below APPLY FOR THIS JOB button. Applications stating expected salary and CV (including contacts for three referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Thursday, 30th September 2021 at 16:30 hours. Only the shortlisted candidates will be contacted via official Mary’s Meals email address.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

Apply via :

jobs.kenya@marysmeals.org

October 28, 2024
Procurement Manager – Turkana County

We are delighted to be recruiting for a talented Procurement Manager to join our team in Lodwar, Turkana County. Reporting to the Head of Finance and Operations, the Procurement Manager (PM) is responsible for managing and coordinating procurement activities, working on the most complex purchases for Mary’s Meals Kenya (MMK), and ensuring that agreements are in-place to protect MMK. The PM will research, evaluate and buy products for MMK to use in their everyday operations. The PM will be responsible for ensuring all procurement activities are in-line with Mary’s Meals Kenya procurement and financial policies and will chair the Kenya Local Procurement Committee (LPC) ensuring that it’s mandate is met.
Key areas of responsibility include:
Procurement Management

Ensure efficient procurement of goods and services in a transparent and fully accountable manner, ensuring compliance with financial procedures, value for money and justifiable use of funds;
Coordinate the Kenya LPC and ensure that the basis for all major procurement decisions are documented and transparent;
Plans, develops and manages all procurement and contractual aspects of significant complexity;
Prepare and present procurement recommendation to the LPC and Mary’s Meals International (MMI) IPC
Ensure all procurement is approved in-line with Mary’s Meals procurement policies (e.g. purchase order, contract, service agreements);
Provide input and recommend improvements to MMK Procurement Policy and processes;
Liaise with the key budget holders and other staff to determine their product and service needs;
Monitor trends and product availability to pay the best price for goods and services without sacrificing quality;
Nurture relationships with suppliers, and for mid-level procurement, independently negotiate the best prices for goods and services on behalf of Mary’s Meals;
Ensure compliance with professional ethics, statutory regulations, and organizational policies and procedures;
Identify gaps in supplier base, and Pro-actively research and identify potential new suppliers;

Contract and Supplier Management

Ensure robust supplier and contract performance management against agreed KPIs and through agreed reporting mechanisms;
Ensure that MMK goals are achieved through contract implementation;
Perform risk management for supply contracts and agreements;
Develop and implement strategies for procurement, including robust follow-up on routine procurement activities;

Team Management

Develop the capacity of all appropriate staff in sound procurement practices;
Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices
Lead and conduct initiatives on capacity building development with Head of Finance & Operations and MMI.

Qualifications, skills and experience – Essential:

A Degree in a relevant field/subject.
Must be a Certified Procurement Professional with CPSP-K.
At least 5 previous years’ experience working in a similar role.
Fluency in English for effective oral and written communication.
Highly organized with an ability to pay close attention to detail and capable of reporting in a timely manner.
Ability to analyse information, evaluate options and to think and plan strategically
Ability to present information in a clear, logical, and concise manner
Proven capacity to supervise, train and coach staff
Proficiency working with Microsoft Programmes, especially Outlook, Word, and Excel
Creative and innovative
Good communication skills across all levels and with a wide range of different people
Experience working towards tight deadlines
Dependable honest and always fostering an atmosphere of trust and integrity

Qualifications, skills and experience – Desirable:

Possess a valid driving licence

Please do not apply via clicking on the APPLY FOR THIS JOB below. Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Friday, 30th July 2021 at 16:30 hours. Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 13th August 2021.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

Apply via :

jobs.kenya@marysmeals.org

October 28, 2024
Driver – Turkana County (2 posts)

We are delighted to be recruiting for talented drivers to join our team in Lodwar, Turkana County. Reporting to the Transport Officer, the drivers will have the main responsibility of transporting goods and people throughout Kenya. They will be responsible to ensure that passengers experience a safe and comfortable journey, and that they arrive on time. They will also take on the responsibility of ensuring that goods are transported to their final destination in good-condition and with all necessary documentation.
Key areas of responsibility include:

Efficiently deliver a wide variety of items to different locations throughout Kenya.
Transport people and goods to and from destinations in a comfortable, safe and efficient manner.
Ensure vehicle fuel levels do not fall below the level stated within the standard operating procedures and report any issues with fuel top-up cards to the Transport Officer.
Ensure cargo is secured properly and is compliant with safety requirements.
Help passengers with their luggage and assisting them in getting in and out of vehicles, if required.
Consult maps or navigation devices for desired routes.
Conduct pre- and post-trip inspections focusing on checking engine fluids, inspecting interior and exterior electrical and mechanical components, maintaining tire pressure, and keeping fuel levels at adequate levels as per the standard operating procedures.
Make sure the vehicle is clean and well maintained for each job.
Load, unload, prepare, inspect, clean, and operate vehicles.
Must be mannerly and courteous in all driving and non-driving situations while on the job.
Maintain a calm, rational behaviour and attitude under stressful driving conditions and refrain from inappropriate or abusive language and gestures.
Safe and legal driving practices are expected at all times with or without passengers.
Keep written travel logs containing information such as mileage, locations, travel time, work hours, vehicle service entries and receipts as per the standard operating procedures.
Strictly follow routes and time schedules and adhere to the standard operating procedure on travel times.
Maintain the vehicle first aid kits and report any accidents or use of items to the Logistics Officer so these can be replaced in a timely manner.
Maintain the vehicle safety kits and ensure the extended kit is within the vehicle during all journeys out of Lodwar town.
Report, in good time, when vehicle services are due to the Logistics Officer.
Comply with all rules and regulations in the Mary’s Meals driving policy and standard operating procedures.
Ensure that all deliveries are accompanied by proper documentation (e.g., delivery notes) and undertake the responsibility of verifying the amounts delivered. Drivers must sign a delivery note for all deliveries of goods.
Collect payments, supplies, quotations, or any other reasonable items as requested by the Mary’s Meals Kenya Administration department or other senior member of staff in MMK.
Any other reasonable responsibilities as assigned from time to time

Required qualifications, skills and experience – Essential:

Valid BCE driving licence
Minimum Ten years of driving experience, and proven exceptional driving skills in rough terrain
Flexible working approach with availability to work evenings, early mornings and weekends as required
Proven ability to work well with people of different cultures and nationalities, good customer care skills, Smart appearance, Polite, and professional demeanour
Good timekeeping
Fluent written and spoken English and Swahili and ability to communicate well across all levels
Basic knowledge of vehicle maintenance
Geographical and route knowledge
Clean criminal record

Required qualifications, skills and experience – Desirable:

Knowledge of primary school and ECDE locations with the counties of Uasin Gishu, Kisii, Nyamira, Turkana and other key government education offices in Kenya

Applications stating expected salary and CV (including contacts for three professional referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line. All attached files should be saved under the applicant’s name.Deadline for receipt of applications is Friday, 30th July 2021 at 16:30 hours. Only the shortlisted candidates will be contacted via official Mary’s Meals email address by latest 13th August 2021.Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity employer.

Apply via :

jobs.kenya@marysmeals.org

October 28, 2024