Jobs Kenya

Website: Website https://www.fauna-flora.org/

  • Grants and Operations Manager

    Grants and Operations Manager

    Financial Management

    Ensure the following in collaboration with the Country Manager, Finance Business Partner, East and Southern Africa, and Programme technical staff:
    Accurate and diligent financial management
    Compliance with internal financial policies and procedures
    Compliance with contracts and grant agreements, including co-financing and procurement requirements
    Application of best practice approaches in the management of both statutory and non-statutory funding
    Relationships with relevant in-country partner NGOs and funding agencies are maintained and managed, to the extent required by the Country Manager
    Timely submission of invoices and internal transfer requests to maintain appropriate cash flow
    Maintenance of financial records to meet in-country and wider institutional, statutory and donor auditing requirements
    Ensure FFI internal reporting requirements and all grant reporting requirements are met in an accurate and timely manner, working with, the Country Manager and programme technical staff
    Maximise use of internal FFI systems to coordinate financial reporting processes and work proactively to ensure reporting and milestone deadlines are diligently met.
    Coordinate the annual budgeting and periodic reforecasting processes for the Kenya programme working with the Country Manager, Senior Programme Manager, Eastern Africa, Finance Business Partner, East and Southern Africa and wider programme team.
    Coordinate local and international fund audits when required in liaison with UK Finance colleagues.
    Manage any external, statutory audits required locally.
    Fulfil any requests arising from FFI UK and FFI US statutory audits promptly and diligently.
    Partner Capacity Building
    Offer capacity building and advice on operational and financial management to partner organisations within the Kenya and Tanzania programmes by:
    Assessing and reviewing comprehensively, partner financial management and operational systems based on FFI and International best practices to identify gaps and areas of improvement.
    Providing effective recommendations on actions to address any gaps identified in partner organisations’ systems and operations.
    Formulating a plan with the partners to fulfil any actions recommended in addressing their financial management and systems gaps.

    Operational Management

    Oversee day to day financial, administrative and logistical management of the FFI Kenya programme, ensuring compliance with FFI and donor operating standards, policies and procedures, contracts and grant agreements.
    Provide direction to programme technical staff, in logistical and operational planning matters to enable projects meet aims, objectives and timelines.
    Ensure the effective administration of funds by:
    Ensuring funding and donor proposals and resulting contracts and grant agreements are appropriate and comply with FFI operating standards and implementation conditions within Kenya.
    Facilitating the development and implementation of in-country systems, policies and procedures, that accord, to the extent possible, with institutional systems, policies and procedures (including implementation of knowledge, data and IP management processes).
    Ensuring compliance with all of FFI’s systems, policies and procedures in the Kenya programme.
    Ensuring compliance with FFI’s organisational Delegation of Authorities.
    Overseeing asset management including the recording, maintenance and tracking depreciation of FFI assets.
    Ensuring compliance with national and institutional Health and Safety policies and procedures to manage and minimise financial and operational risk within the Kenya programme.
    Facilitate dissemination and application of best practices and donor regulations in operational and financial management within the Kenya programme, for statutory and non-statutory funding.
    Ensure effective risk management of security issues, under the direction of the Country Manager, within the East Africa region and communicate issues of concern, advising on potential impact on the staff, operations and finances.
    Develop strategies to manage impacts on grant compliance caused by external factors, in collaboration with the Country Manager, Senior Programme Manager, East Africa and the wider Africa Programme Team.
    Provide input on strategic management of funder relationships, encouraging open and regular communication and hosting donor visits as required by the Country Manager and East Africa technical teams.

    Legal Compliance
    Coordinate the legal compliance of FFI’s operations in Kenya including:

    Ensuring the administration of FFI Kenya’s bank accounts are well managed and in accordance with FFI’s Delegation of Authorities, policies and procedures, while managing and maintain a professional relationship with banks and being responsible for resolving bank related issues
    Ensuring the administration and maintenance of insurances, registrations, permits, letters of authority, etc., necessary for the continued presence of the FFI Kenya office and the implementation of FFI operations in Kenya
    Ensuring submission of statutory in-country returns, accounts etc., in a timely manner
    Remain up-to-date with statutory and regulatory frameworks relevant to operations in Kenya.
    Maintain effective working relationships with relevant government agencies, engaging and consulting with them as appropriate and submitting documentation, notifications etc. as required by legislation.
    Act to minimise organisational risk and liability.

    Human Resources (HR)

    Ensure FFI complies with Kenyan employment and human resource management legislation through:
    Preparation and implementation of national contracts that comply with local labour laws, FFI’s Delegation of Authorities and to the extent possible with institutional HR practice.
    Ensuring tax, social security and other mandatory systems are in place and in compliance with local labour and tax laws.
    Ensuring necessary visas, work permits, etc., are secured.
    Coordinate the recruitment and selection of employees and interns/volunteers, in line with internal policies and procedures, employment law and best practice, liaising with the Country Manager, Kenya and in accordance with FFI’s Delegation of Authorities.
    Carry out appropriate employment checks prior to appointments.
    Develop and implement induction and exit procedures in line with internal policies and procedures and best practice.
    Facilitate the contracting of consultants in accordance with FFI templates, legislation and FFI’s Delegation of Authorities.
    Advise Line Managers on HR issues and processes, incorporating FFI policy, employment law and best practice considerations, acting to minimise risk and liability to FFI.
    Keep up to date with developments in employment law and best practice, bringing issues that may impact FFI to the attention of the Country Manager, Kenya and Head of HR, UK.
    Develop and maintain employee records, filing and storing data securely in accordance with institutional policies and procedures and data protection legislation.
    Coordinate periodic reviews and revisions of FFI staff salaries, terms of reference and contract preparation, in collaboration with the Country Manager and Senior Programme Manager, Eastern Africa.
    IT and Office management
    Oversee IT and network operating systems including organisation of repairs and upgrades where appropriate to ensure functionality is fit for purpose.
    Manage the budget and necessary equipment procurement for office running costs under the guidance of the Country Manager.
    Health & Safety
    Ensure compliance to FFI’s global Health & Safety policies and procedures and Risk Assessment and Management Procedure and bring issues of concern to the attention of the Country Manager.
    Spearhead the development and implementation of nationally-relevant Health & Safety policies and procedures and monitor compliance.
    Monitor Health & Safety and security issues within Kenya and communicate issues of concern swiftly to the Country Manager, advising of potential impact on staff, operations, projects and finances
    Staff Management
    Provide strong and motivational management within the Kenya Operations and Finance staff to support efficient and effective delivery of FFI’s conservation programme in Kenya through objective setting, continuous performance management, annual appraisal, training and personal development planning.
    Communications and General
    Work as an active member of the Eastern Africa and wider Africa team and attend regional Africa team and project team meetings as requested.
    Provide input, where appropriate and when requested, on other operational and financial management work undertaken by the Africa programme.
    Ensure clear and effective communication around operational management with technical and non-technical staff within the FFI Kenya and wider regional programme as appropriate.
    Proactively ensure regular, high quality and effective communication and coordination with the Country Manager and networks of colleagues in the UK and the Eastern Africa region.
    Perform any other tasks that may be requested from time to time that are appropriate to skills and experience with agreement with the Country Manager.
    Travel to project sites as required to ensure effective and efficient operational and financial management.
    Programme Representation
    Represent FFI and the Kenya programme, at the request of the Country Manager and as needed, with third parties, government entities, donor agencies and partner NGOs, adhering to organisational values and commitments
    The role will also be expected to carry out any other reasonable duties which are consistent with the post and the aims and objectives of the position, as directed by the FFI Management and/or the UK Finance team. Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organisation’s activities.
    Person Specification

    Skills

    Essential
    Masters’ degree in a business-related field
    Proven ability to assess capacity, mentor and develop skills of project staff
    Proven operational management skills in remote, developing countries.
    Financial qualification

    Desirable

    Undergraduate degree in a relevant discipline or equivalent work experience in a relevant field
    CPA (K) certification
    Fluency in English (spoken and written)
    Excellent operational management skills, that are mindful of practicability, and proven experience in process management; logistics planning; risk management; health, safety and security management; and legal compliance.
    Excellent financial management skills including process management, accounting, budgeting, reforecasting and procurement
    Excellent Information and Communication Technology (ICT) and data management skills, with proven ability use standard software packages and provide basic ICT support.
    Excellent people management skills, with ability to motivate and performance manage individuals to achieve excellence
    Excellent problem-solving skills
    Excellent verbal communication, networking and interpersonal skills, with ability and confidence to interact, negotiate and persuade at all levels
    Strong prioritisation and time management skills
    Good written communication skills, including report and proposal writing

    Knowledge and experience

    Professional experience working in operations and logistics management including fleet management
    Proven track record in health, safety and security management
    Managing / supporting management of large (1,000,000 USD plus) multiyear grants from statutory sources
    Ability to lead and manage both decisions and people, in line with other decision makers, in high stress environments
    Proven track record in financial management, including across a number of contracts/grants
    Proven track record of providing effective line management for a team
    Working in Eastern Africa, preferably in Kenya
    Managing an in-country HR function

    Behavioural qualities

    Commitment to Fauna & Flora’s values
    Commitment to organisational and legal compliance, and responsible management of donor funds
    Team player, with ability to seek out views of others and build positive working relationships
    Able to work effectively in a supervisory role, supporting managers and decision makers
    Confident in managing work in remote settings
    Ability to work under pressure and to deal with challenges in a positive and constructive way
    Commitment to working in a collaborative manner, sharing information and learning
    Ability to work within a multi-cultural environment

    Other

    Willingness and ability to travel regularly and at short notice
    Willingness and ability to travel internationally when required
    Full driving license and willingness to drive in remote areas in Kenya

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.org.
    Please mark your application ‘Grants and Operations Manager, Kenya.

    Apply via :

    kenyajobs@fauna-flora.org

  • Finance Manager, Kenya

    Finance Manager, Kenya

    Purpose:
    To ensure that the financial functions of FFI in Kenya, are effective, transparent and legally compliant to support FFI’s programme of work, in conformity with national legislation, funder requirements, Fauna & Flora procedures and international best practice. They will be responsible for maintaining complete and accurate financial accounts for the Kenya Programme.
    Responsibilities:
    Financial management and processing

    Support the delivery timely and accurate financial budgeting, monitoring and reporting in compliance with legislation and statutory, institutional and funder regulations
    Ensure that all transactions are processed promptly and accurately onto the accounting system, using FFI and funder coding for all records and month-end outputs
    Perform monthly balance sheet reconciliations, including bank reconciliations and cash count, to ensure all balances are up to date, complete and correct
    Submit statutory in-country returns, accounts and ensure timely submission of expenditure by team members and processing of expenditure
    Monitor procurement to ensure that it complies with internal policies and procedures and funder and donor requirements
    Ensure that all staff expense claims, cash advance requests and acquittals are processed in a timely manner and adhere to relevant FFI’s Global Delegations of Authority, processes, procedures and documentation.
    Oversee all financial records keeping, security and organizing by maintaining an efficient, robust, transparent filing system which is easily accessible for internal or external inspection and scrutiny (for example during audits)
    Act as a key focal point with banks and be responsible for resolving bank related issues and keeping signatories up to date as instructed
    Support country and fund managers during the planning and budgeting process in accordance with instructions issued by FFI including forecasting
    Escalate any financial compliance issues to the relevant line management
    Support the GOM in managing and requesting transfer of funds from the UK to ensure sufficient cash flow is available to meet the office needs at all times
    Ensuring best practice is followed and strong internal controls are maintained for all financial functions of FFI Kenya

    People management

    Contribute to and lead the recruitment of finance staff including development of job description, recruitment process, and induction
    As required, provide effective and motivational management to line reports through objective setting, continuous performance management, annual appraisal, training provision and personal development planning

    Payroll

    Support the accurate computation of withholding taxes and social security contribution and process payment to relevant authorities within the legal and required deadline, allowing for contingency time in case of any delays
    Support the processing of relevant taxes, social contribution and ensuring any deduction are withheld and additions are accurately calculated and released on schedule
    Support on updating Fauna & Flora UK on any changes to payroll or relevant information

    Fund Management

    Support the financial input to funding and donor proposals and resulting contracts and grant agreements (prior to approval) to ensure they include accurate budgeting, staff and overhead charging and cost recovery and are appropriate to, and comply with, FFI operating standards and implementation conditions within Kenya
    Support Fund Managers with financial reporting (internal and funders) and keeping financial milestones up-to-date in the Fauna & Flora fund management software/system
    In consultation with Fund Managers, raise invoices to funders when fund conditions have been met and payment is due to FFI
    Support Fund Managers to ensure that the financial reports of the partners are properly prepared and submitted on time and are adequately supported by appropriately authorised documentation.
    Review the staff time charges and overhead charges that are applied to each project to ensure these are correct and in line with the projects’ grant agreement
    Ensure budget holders have accurate financial information and reports to make effective decisions about their programmes/projects

    Partner support

    Assess partners’ financial management abilities, identifying capacity needs for successful financial management
    Provide ongoing training to and monitoring of partner and other associate organisations in the management of financial procedures as required by the GOM to ensure transparency and compliance with FFI, statutory and funder requirements

    Legal Compliance

    Remain up to date with statutory and regulatory frameworks relevant to financial operations in Kenya, ensuring FFI’s compliance
    Maintain effective working relationships with financial government agencies, engaging and consulting with them as appropriate and submitting documentation, notifications etc. as required by legislation
    Act to minimise organisational risk and liability and escalate compliance issues to the GOM

    Audits

    Support Fauna & Flora and Donor audits and liaise with external auditors for audit schedule and planning
    Support the audit process (in-country and UK) and seek clarification and responses from the relevant Managers on any audit queries and/or recommendations and findings as necessary

    Other duties

    Complete and submit a timesheet each month in a timely manner
    Answer queries from other FFI offices (UK and in the region) when they arise
    Participate in monthly finance updates with FBP, GOM and Country Manager, providing monthly updates on all active and proposed funds/projects
    Develop and implement financial induction and exit procedures in line with internal financial policies and procedures and best practice
    With the support of the GOM and FBP, develop, implement and monitor financial policies, procedures and guidelines that are fit for purpose and accord, to the extent possible, with institutional policies, procedures and guidelines

    Person Specification
    Skills

    Excellent financial analysis skills, with emphasis on problem solving and critical thinking
    Excellent numeracy and analytical skills, applied to financial management, including variance and costing analysis
    Excellent communication and interpersonal skills
    Advanced skills in Excel spread sheet and finance / accounting / reporting systems
    High proficiency in standard word processing and business writing
    Excellent organisational, prioritisation and administrative skills, with structured and methodical approach to work
    Fluency in written and oral Swahili and English

    Knowledge and experience

    CPA(K) or ACCA
    A degree in Finance or Accounting
    Extensive knowledge of accounting systems and software – QuickBooks, Sage, Sun systems
    Excellent understanding of relevant financial statutory and regulatory frameworks applying in Kenya including mandatory tax payments and other requirements
    At least 5 years’ experience in a Finance Management position managing a portfolio of at least $1 million.
    5 years’ experience of the Charity sector and/or working in a similar sized (to FFI) international not-for-profit organisation
    5 years’ experience of statutory donors’ grant management for example USAID/EU
    At least 5 years management reporting experience, including budgeting and forecasting
    Experience in conducting independent research of technical financial guidance and documenting findings
    Experience in managing a team
    Experience in providing financial coaching/training for non-financial managers
    Knowledge of Microsoft SharePoint
    Experience with Access Dimensions and Focalpoint software

    Behavioural qualities

    A considerate team player able to work as part of a team in a dynamic environment where flexibility is essential
    Capacity to work independently and be responsive to the needs of the organisation and teams in Africa
    Builds positive personal and organisational relationships
    Proven commitment to organisational compliance
    Demonstrates rigour, diligence and meticulous attention to detail in approach to work
    Commitment to the mission and values of FFI
    Flexible to respond to demands of operating across different cultures and time-zones

    Other

    Entitlement to live and work in Kenya (without employee sponsorship)
    Available to travel domestically when required

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.org.

    Apply via :

    kenyajobs@fauna-flora.org

  • Operations Officer, Kenya Technical Specialist, Enterprise Development, Kenya

    Operations Officer, Kenya Technical Specialist, Enterprise Development, Kenya

    This role will suit someone who has experience coordinating operational responsibilities in a fast-paced setting but is equally at home providing administrative support as they respond to a variety of operational needs such as logistics, ICT, human resources or administrative tasks.
    The successful candidate will be organised and flexible, efficiently managing and prioritising a varying workload with a hands-on approach that they are willing to apply to all tasks. They’ll have strong administrative skills, excellent verbal and written communication skills and a keen eye for detail. Most importantly, they’ll be a team player willing to learn and bring a positive, enthusiastic attitude with a proactive, can-do approach.

    Purpose:

    Under the guidance of the Grants and Operations Manager, Kenya the Operations Officer will contribute significantly to the strengthening of internal systems and identifying how Fauna & Flora can improve operational processes. It will also coordinate and provide administrative support to a variety of operational functions across the organisation such as logistics, ICT, human resources or administrative tasks ensuring the smooth operations of the Fauna & Flora Kenya offices and wider programme.

    Specific Duties:
    Office Administration

    Proactively ensure that the Fauna & Flora Kenya office functions well and efficiently, managing relationships with suppliers and contractors and obtaining required quotations for the- purchasing of goods and services
    Develop and maintain a database of key suppliers and contractors
    Order stationary and other office supplies as required, proactively identifying needs before they arise; maintaining an inventory of office supplies for monitoring purposes.
    Act as the point of contact with the landlord and ensure the office is well maintained, including liaising with the landlord on cleaning, recycling and any maintenance issues
    Assist with coordinating and managing any office relocations
    Processing and distributing incoming post, managing the dispatch of the outgoing post with couriers, and managing our courier accounts
    Support the development of operational policies and procedures, and ensure these are kept up-to-date and communicated to all staff
    Ensure relevant health and safety requirements related to the Fauna & Flora Kenya office are in place and communicated to staff

    Fund Management

    Keep a track of timesheet charges on all Fauna & Flora Kenya funds and ensure that staff time is fully charged in time for donor financial reporting
    Liaise with the Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for Kenya programme staff are up to date and being followed

    Legal and Insurance compliance

    Ensure that all relevant legal documents and insurances such as office insurance, rental agreements, business permits and vehicle insurance are in place, renewed in a timely manner and any relevant documents and appropriately filed.

    Human Resources

    Provide administrative support to the recruitment of new team members including, but not limited to;

    managing the recruitment folders
    advertising the positions
    preparing interview grids
    arranging the logistics for interviews
    facilitating feedback to candidates
    reference checking
    liaising with the UK HR team as necessary

    Support the onboarding of new starters, including facilitating the induction process and ensuring new starters complete the required courses on Mangrove
    Ensure the personnel documents are accurately and confidentially filed and in accordance with any data protection compliance requirements
    Support the processing of leavers, coordinating exit interviews and liaise with the UK ICT team as necessary, in adherence to Fauna & Flora’s policies and procedures
    Maintain key programmatic documentation such as team organograms and electronic staff contact details and distribution lists
    Support the development of Human Resource policies and procedures and related forms, and ensure these are kept up-to-date and communicated to all staff

    ICT Support

    Support the UK ICT Team by updating the ICT equipment, arranging repairs and ICT supplies inventories when required
    Act as an ICT Focal Point for the office, liaising with the UK ICT Team to support when implementing and embedding new systems, processes and updates
    Maintain an organised and effective filing structure within the internal SharePoint sites where relevant
    Liaising with the UK ICT Team to ‘purchase genuine software’
    Facilitate data management, record keeping and use of cloud storage systems related to office administration

    Logistics and Meeting Support

    Ensure local, national and international procurement practises are compliant with Fauna & Flora and donor regulations.
    Assist with the management of Fauna & Flora vehicles in line with Fauna & Flora policies and procedures; ensure appropriate allocation and safe use of vehicles, ensure servicing and maintenance schedules are adhered to
    Support the development and maintenance of any relevant office vehicle forms and templates
    Support with planning and running internal events and meetings, arrange venues, accommodation and refreshments for internal meetings if required
    Facilitate travel arrangements for internal events, meetings and field visits including obtaining quotes, making bookings and assisting with visa applications

    Other

    Undertake any other duties commensurate with skills and experience as requested by the Grants and Operations Manager, Kenya
    Work as an active member of the Fauna & Flora Africa and Fauna & Flora Kenya team and attend Fauna & Flora Kenya team meetings

    Person Specification
    Skills
    Essential

    Exceptional organisational skills and impeccable attention to detail
    Skills in developing and maintaining databases
    Strong prioritisation and time management skills

    Desirable

    Basic cash handling skills within an organisational context

    Knowledge and experience
    Essential

    Undergraduate degree in a business-related field
    Minimum 3 years of experience in a similar operational role supporting multiple functions
    Experience in procurement of goods and services
    Previous experience in office administration including health and safety
    Experience providing logistical support in convening meetings and events
    Experience of working with suppliers and contractors
    Experience of arranging travel logistics
    Some experience of providing administrative Human Resources support
    Experience in effective information storage, documentation and retrieval of information
    Fluency in English and Swahili (spoken and written)
    Confident and proficient in the use of MS Office especially Excel

    Desirable

    Experience working with an I/NGO
    Ability to carry out data management and update online data storage systems
    Understanding of international travel logistics
    Experience of coordinating an office move

    Behavioural qualities
    Essential

    Commitment to Fauna & Flora’s mission and values
    Ability to work under pressure and to deal with challenges in a calm, positive, proactive and constructive way
    Excellent people skills and enjoys working as a team to achieve results
    Ability to use initiative and drive things forward independently
    Flexible, with the ability to multi-task and prioritise to meet deadlines
    Ability to think creatively and be a strong problem-solver

    Other
    Essential

    Entitlement to live and work in Kenya (without employee sponsorship)
    Available to travel domestically when required

    go to method of application »

    Applications should consist of the following:Applications should be submitted electronically to kenyajobs@fauna-flora.org.

    Apply via :

    kenyajobs@fauna-flora.org

  • Operations Officer, Kenya Technical Specialist, Enterprise Development, Kenya

    Operations Officer, Kenya Technical Specialist, Enterprise Development, Kenya

    This role will suit someone who has experience coordinating operational responsibilities in a fast-paced setting but is equally at home providing administrative support as they respond to a variety of operational needs such as logistics, ICT, human resources or administrative tasks.
    The successful candidate will be organised and flexible, efficiently managing and prioritising a varying workload with a hands-on approach that they are willing to apply to all tasks. They’ll have strong administrative skills, excellent verbal and written communication skills and a keen eye for detail. Most importantly, they’ll be a team player willing to learn and bring a positive, enthusiastic attitude with a proactive, can-do approach.

    Purpose:

    Under the guidance of the Grants and Operations Manager, Kenya the Operations Officer will contribute significantly to the strengthening of internal systems and identifying how Fauna & Flora can improve operational processes. It will also coordinate and provide administrative support to a variety of operational functions across the organisation such as logistics, ICT, human resources or administrative tasks ensuring the smooth operations of the Fauna & Flora Kenya offices and wider programme.

    Specific Duties:

    Office Administration

    Proactively ensure that the Fauna & Flora Kenya office functions well and efficiently, managing relationships with suppliers and contractors and obtaining required quotations for the- purchasing of goods and services
    Develop and maintain a database of key suppliers and contractors
    Order stationary and other office supplies as required, proactively identifying needs before they arise; maintaining an inventory of office supplies for monitoring purposes.
    Act as the point of contact with the landlord and ensure the office is well maintained, including liaising with the landlord on cleaning, recycling and any maintenance issues
    Assist with coordinating and managing any office relocations
    Processing and distributing incoming post, managing the dispatch of the outgoing post with couriers, and managing our courier accounts
    Support the development of operational policies and procedures, and ensure these are kept up-to-date and communicated to all staff
    Ensure relevant health and safety requirements related to the Fauna & Flora Kenya office are in place and communicated to staff

    Fund Management

    Keep a track of timesheet charges on all Fauna & Flora Kenya funds and ensure that staff time is fully charged in time for donor financial reporting
    Liaise with the Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for Kenya programme staff are up to date and being followed

    Legal and Insurance compliance

    Ensure that all relevant legal documents and insurances such as office insurance, rental agreements, business permits and vehicle insurance are in place, renewed in a timely manner and any relevant documents and appropriately filed.

    Human Resources

    Provide administrative support to the recruitment of new team members including, but not limited to;

    managing the recruitment folders
    advertising the positions
    preparing interview grids
    arranging the logistics for interviews
    facilitating feedback to candidates
    reference checking
    liaising with the UK HR team as necessary

    Support the onboarding of new starters, including facilitating the induction process and ensuring new starters complete the required courses on Mangrove
    Ensure the personnel documents are accurately and confidentially filed and in accordance with any data protection compliance requirements
    Support the processing of leavers, coordinating exit interviews and liaise with the UK ICT team as necessary, in adherence to Fauna & Flora’s policies and procedures
    Maintain key programmatic documentation such as team organograms and electronic staff contact details and distribution lists
    Support the development of Human Resource policies and procedures and related forms, and ensure these are kept up-to-date and communicated to all staff

    ICT Support

    Support the UK ICT Team by updating the ICT equipment, arranging repairs and ICT supplies inventories when required
    Act as an ICT Focal Point for the office, liaising with the UK ICT Team to support when implementing and embedding new systems, processes and updates
    Maintain an organised and effective filing structure within the internal SharePoint sites where relevant
    Liaising with the UK ICT Team to ‘purchase genuine software’
    Facilitate data management, record keeping and use of cloud storage systems related to office administration

    Logistics and Meeting Support

    Ensure local, national and international procurement practises are compliant with Fauna & Flora and donor regulations.
    Assist with the management of Fauna & Flora vehicles in line with Fauna & Flora policies and procedures; ensure appropriate allocation and safe use of vehicles, ensure servicing and maintenance schedules are adhered to
    Support the development and maintenance of any relevant office vehicle forms and templates
    Support with planning and running internal events and meetings, arrange venues, accommodation and refreshments for internal meetings if required
    Facilitate travel arrangements for internal events, meetings and field visits including obtaining quotes, making bookings and assisting with visa applications

    Other

    Undertake any other duties commensurate with skills and experience as requested by the Grants and Operations Manager, Kenya
    Work as an active member of the Fauna & Flora Africa and Fauna & Flora Kenya team and attend Fauna & Flora Kenya team meetings

    Person Specification

    Skills

    Essential

    Exceptional organisational skills and impeccable attention to detail
    Skills in developing and maintaining databases
    Strong prioritisation and time management skills

    Desirable

    Basic cash handling skills within an organisational context

    Knowledge and experience

    Essential

    Undergraduate degree in a business-related field
    Minimum 3 years of experience in a similar operational role supporting multiple functions
    Experience in procurement of goods and services
    Previous experience in office administration including health and safety
    Experience providing logistical support in convening meetings and events
    Experience of working with suppliers and contractors
    Experience of arranging travel logistics
    Some experience of providing administrative Human Resources support
    Experience in effective information storage, documentation and retrieval of information
    Fluency in English and Swahili (spoken and written)
    Confident and proficient in the use of MS Office especially Excel

    Desirable

    Experience working with an I/NGO
    Ability to carry out data management and update online data storage systems
    Understanding of international travel logistics
    Experience of coordinating an office move

    Behavioural qualities

    Essential

    Commitment to Fauna & Flora’s mission and values
    Ability to work under pressure and to deal with challenges in a calm, positive, proactive and constructive way
    Excellent people skills and enjoys working as a team to achieve results
    Ability to use initiative and drive things forward independently
    Flexible, with the ability to multi-task and prioritise to meet deadlines
    Ability to think creatively and be a strong problem-solver

    Other

    Essential

    Entitlement to live and work in Kenya (without employee sponsorship)
    Available to travel domestically when required

    go to method of application »

    Applications should consist of the following:Applications should be submitted electronically to kenyajobs@fauna-flora.org.

    Apply via :

    kenyajobs@fauna-flora.org

  • Finance Officer, Partnerships

    Finance Officer, Partnerships

    To achieve its mission in Africa, Fauna and Flora uses different approaches to work with and alongside local partners to focus on the sustainable use and management of natural resources as a means to effective conservation in the long-term. In all its projects in Africa, Fauna and Flora seeks to:

    Build and support local partnerships with African conservation and community development organisations;
    Strengthen institutions to bring sustainability and added value to projects;
    Maintain long term presence and relationships;
    Reconcile conservation goals with the needs of local people; and
    Incorporate sound science in decision-making.

    The Opportunity

    The role will involve working closely with key project partners to maintain financial systems and support financial reporting to ensure timely and accurate financial project reporting, in conformity with specific funder requirements and in accordance with Fauna and Flora policies and procedures.
    The successful candidate will have proven experience in facilitating financial processes, maintaining financial systems, and assisting in financial reporting. They will have strong organisational skills and financial management experience, and preferably experience working in the environment and/or development field. They will be a team player, with excellent interpersonal skills, an ability to communicate and collaborate effectively with partner organisations, and to support partner capacity building. They will be self-motivated and committed to producing the highest quality of work.

    Purpose:

    This role will support facilitating financial processes and supporting timely and accurate financial reporting for the project. This will involve working closely with key project partners to support compliance with Fauna and Flora and donor financial guidelines and Fauna and Flora policies and procedures. The role will also support the strengthening of internal systems and procedures for the lead project partner to maintain an effective implementation team that delivers impactful conservation action, on time and within budget.

    Specific Duties:
    Under the line management of the Finance Manager, Kenya the Finance Officer, Partnerships will have the following responsibilities:
    Financial Management

    Assist in financial reporting and fund audits as required for allocated projects
    Checking all expenses are scanned, correct and compliant, with a particular focus on staff time and procurement as the highest risk areas
    Support the maintenance of existing financial systems including but not limited to general expenses processing, travel expense claims processing and income & expenditure records
    Ensure all financial processes for Fauna and Flora and partners are in line with donor requirements and Fauna and Flora policy and procedures
    As delegated, support financial management in month-end procedures and help ensure a strong internal control environment
    Assist in maintenance and update of the fixed assets register for allocated projects within the Fauna and Flora Kenya office
    Support financial processes on Fauna and Flora internal systems such as raising Purchase Orders, uploading fund budgets and transfers
    Produce monthly fund financial reports for the project funds and flag any discrepancies to the fund managers
    Keep a track of Fauna and Flora timesheet charges on all allocated project funds and ensure that staff time is fully charged in time for donor financial reporting, liaising with Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for funds are up to date and being followed
    Oversee the maintenance of an accurate and updated cash flow report for the projects and provide monthly updates on this to the Finance Manager, Kenya
    Support cash flow management and banking by carrying out bank errands including withdrawals, deposits and bank instructions
    Support the procurement and purchasing of office supplies and equipment and materials needed for project activities
    Review fund records retention system and develop a financial database for the project.
    Maintain an organised, well-documented and sequential filing system for invoices, payments and all other relevant financial documents for the project.
    Facilitate travel for staff visiting the project or undertaking fieldwork or meetings, in terms of cashflow availability and supplier payments.
    Assist in Fauna and Flora Kenya institutional budget development.

    Partner Support

    Support partner capacity assessment and capacity building with regard to financial management, systems and donor guidelines by supporting the developing standard financial tools, templates, checklists and guidance for partners
    Support fund audits as required by ensuring partner supporting documents are in alignment with the partner financial reports
    Support partners to maintain an appropriate fixed asset register for the project

    Other

    Undertake international travel to project sites, if required.
    Undertake any other duties commensurate with skills and experience as requested by the Finance Manager, Kenya.

    Person Specification
    Essential
    Skills

    Excellent financial management and numeracy skills, including budgeting, re-forecasting and financial reporting
    Strong organisational skills, with structured and methodical approach to work
    Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations
    Excellent written and oral communication skills
    Advanced Microsoft Office skills, including Outlook and Excel
    Fluency in English and Swahili (spoken and written)

    Knowledge and experience
    Essential

    Minimum three years’ experience supporting grant management, compliance and the responsible management of donor funds
    Proven experience providing support in financial management of high-value grants (budgets totaling in excess of 500,000 €/USD pa)
    Undergraduate degree in a finance-related discipline

    Desirable

    CPA professional qualification
    Experience of working with statutory funding
    Experience working with government agencies, communities and community-based organisations, partner NGOs and for-profit entities
    Experience working within a geographically dispersed team
    Experience working in the environment/conservation or development field

    Behavioural qualities
    Essential

    Excellent team player
    Self-motivated and output driven, committed to producing the highest quality of work
    Flexible and adaptable in uncertain and changeable work situations
    Rigorous and diligent approach to work
    Commitment to FFI’s Values

    Other

    Entitlement to live and work in Kenya (without employee sponsorship)

    Applications should consist of the following:Applications should be submitted electronically to kenyajobs@fauna-flora.orgPlease mark your application ‘Finance Office, Partnerships’ and indicate in your covering letter where you saw the position advertised.

    Apply via :

    kenyajobs@fauna-flora.org

  • Project Manager – Darwin Extra, Kenya

    Project Manager – Darwin Extra, Kenya

    Specific Duties:
    Under the line management of the Programme Manager – Terrestrial, Kenya, the Project Manager -Darwin Extra, Kenya will have the following responsibilities:
    Project Management and coordination

    Coordinate effective implementation of the Darwin Extra project objectives and Theory of Change, managing and supporting the inputs of multiple technical experts and field and partner staff
    Provide technical support to project partners, facilitating partners and stakeholders to deliver outcomes and outputs
    Lead the development of budgets, work plans and monitoring and evaluation frameworks for the project, in close coordination with the project implementing partners and key FFI staff
    Ensure effective and timely delivery of project activities and deliverables against the work plan, targets, reporting timeline and budget
    Manage procurement processes for FFI in accordance with institutional and donor requirements
    Manage project inputs from relevant technical and operational staff, consultants and implementing partners
    Coordinate project data and results management, ensuring compliance with FFI’s data management framework
    Identify support needed to build the organisational and technical capacity of the implementing partners to deliver the project
    Ensure that field operations are conducted to a high standard of health, safety, welfare, environmental good practice, and cultural sensitivity, in line with FFI global policies and procedures and any national policies and procedures

    Grant Management

    Act as primary point of FFI contact for the project implementing partners and stakeholders in coordination with line manager, Country Manager and Technical Specialists.
    Ensure all grant agreements, sub-grant agreements and contracts are in place, appropriate to, and comply with, FFI operating standards, FFI Delegation of Authority (DoA), and implementation context within the region.
    Manage the project to ensure delivery of the grant within timeframe and budget, in compliance with all obligations within the terms of the Grant Agreement, and in accordance with FFI policies and procedures, in close cooperation with partner leads.
    Lead donor technical report writing, coordinating the inputs of FFI staff and partners, ensuring accurate and timely technical, operational and institutional reporting as per FFI and donor requirements.
    Ensure any non-compliance is addressed or raised through appropriate policies and procedures.
    At grant end, lead the grant management and administrative steps required for smooth grant closure and finalisation of all requirements with the donor.

    Financial Management and Reporting

    Be responsible for project finances with specific attention to tracking and forecasting expenditures to ensure project delivery is on budget and satisfies donor compliance requirements, FFI regulations, and the FFI Delegation of Authorities (DoA)
    Ensure proper book-keeping for project financial records that meet both FFI’s in-country and UK-based institutional auditing requirements and internal and donor reporting and auditing requirements
    Analyse project financial performance, including postings and spend, working closely with the Finance and Administration Manager, Kenya and FBP (E&SA)
    Be responsible for regular budget forecasting and re-budget throughout the year in collaboration with project team as required
    Oversee project implementing partners to ensure appropriate maintenance of project financial records and that financial management meets both FFI’s institutional auditing requirements and donor reporting and auditing requirements, working with Grants and Operations Manager, Kenya and FBP (E&SA)
    Prepare project financial reports, with support from the Grants and Operations Manager, Kenya and FBP (E&SA), and ensure timely and accurate financial donor and institutional reporting.
    Prepare periodic disbursement requests and budget justifications for the donor
    Prepare periodic transfers to project partners as per sub-grant agreements in place, following receipt of accurate and timely project financial reporting from them as required
    Ensure grant budget details are accurately entered into FFI’s institutional annual budget within agreed timeframes

    Communications & Representation

    Assist with documentation and dissemination of lessons learned internally and externally
    Bring to the attention of the Communications Department news worthy items arising within the project
    As required, represent FFI at appropriate external meetings and fora, including consultations, meetings and briefings

    Project Development

    As required, support the raising of additional support (financial and non-financial) to enable and complement project activities
    Contribute to strategic planning and development of FFI’s wider work in the project landscape

    Other

    Support a culture of excellent communication, sharing of knowledge, lessons learnt and best practices and collaboration between project staff, wider FFI team members, implementing partners and other stakeholders as appropriate
    Undertake any other tasks commensurate with the position that may be requested from time to-time by Line Manager

    Person Specification
    Skills
    Essential

    Excellent project management skills with proven experience in project design, development, implementation, monitoring and evaluation· Excellent financial management and numeracy skills, including budgeting and reforecasting
    Strong organisational skills, with structured and methodical approach to work
    Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations and donors
    Excellent written and oral communication skills, including report writing
    Advanced Microsoft Office skills, including Outlook and Excel
    Fluency in English (spoken and written)

    Desirable

    Fluency in Swahili strongly desirable

    Knowledge and experience
    Essential

    Undergraduate degree in wildlife management, conservation biology, natural resources management or a relevant field.
    At least seven years of experience in project management – delivering complex statutory grants, involving diverse actors, and requiring delivery and monitoring of multiple streams of work
    Proven experience in financial management of high-value grants (budgets totalling in excess of 1m GBP/USD pa)
    At least seven years of experience in the design and implementation of conservation projects
    Experience of grant management – legal compliance and the responsible management of donor funds
    Proven experience in managing donor relationships effectively

    Desirable

    Master’s degree in Wildlife Management, conservation biology, natural resources management or a relevant field
    Experience working with government agencies, communities and community-based organisations, local NGOs and for-profit entities
    Experience working within a geographically dispersed team
    Previous experience with DEFRA-funded projects
    Proven experience working in the environment and development field internationally

    Behavioral Qualities
    Essential

    Excellent team player, able to seek out and harness the views and contributions of others
    Ability to understand the perspective of different stakeholders, to empathise, in order to facilitate identification of solutions to obstacles and challenges
    Self-motivated and output-driven, committed to producing the highest quality of work
    Flexible and adaptable in uncertain and changeable work situations
    Rigorous and diligent approach to work
    Commitment to FFI’s values and mission

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.org Please mark your application “Project Manager, Darwin Extra, Kenya”.The closing date for applications is 9 June 2023. Interviews are likely to be held from week commencing 26 June 2023. Candidates selected for interview will be contacted by email or telephone – please specify your preferred method of contact in your covering letter and indicate where you saw the position advertised.

    Apply via :

    kenyajobs@fauna-flora.org

  • Finance Officer, BlueAction Project

    Finance Officer, BlueAction Project

    Specific Duties
    Under the line-management of the Grant Manager, BlueAction Project, Kenya and working under the supervision of the Finance and Administration Manager, Kenya, the Finance Officer will have the following responsibilities:
    Financial Management

    Assist in financial reporting and fund audits as required for the BAF (Blue Action Fund) project.
    Checking all expenses are scanned, correct and compliant, with a particular focus on staff time and procurement as the highest risk areas.
    Support the maintenance of existing financial systems including but not limited to general expenses processing, travel expense claims processing and income & expenditure records.
    Ensure all financial processes for FFI and partners are in line with BAF donor requirements and FFI policy and procedures.
    As delegated, support financial management in month-end procedures and help ensure a strong internal control environment.
    Assist in maintenance and update of the fixed assets register for the project within the FFI Kenya office
    Support financial processes on FFI internal systems such as raising Purchase Orders, uploading fund budgets and transfers.
    Produce monthly fund financial reports for the BAF project funds and flag any discrepancies to the fund manager.
    Keep a track of FFI timesheet charges on all BAF project funds and ensure that staff time is fully charged in time for donor financial reporting, liaising with Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for BAF funds are up to date and being followed.
    Oversee the maintenance of an accurate and updated cash flow report for the BAF project and provide monthly updates on this to the Finance and Administration Manager, Kenya.
    Support cash flow management and banking by carrying out bank errands including withdrawals, deposits and bank instructions.
    Support the procurement and purchasing of office supplies and equipment and materials needed for BAF project activities.
    Review fund records retention system and develop a financial database for the project.
    Maintain an organised, well-documented and sequential filing system for invoices, payments and all other relevant financial documents for the project.
    Facilitate travel for staff visiting the project or undertaking fieldwork or meetings, in terms of cashflow availability and supplier payments.
    Assist in FFI Kenya institutional budget development.

    Partner support

    Support partner capacity assessment and capacity building with regard to financial management, systems and donor guidelines by supporting the developing standard financial tools, templates, checklists and guidance for BAF partners.
    Support fund audits as required by ensuring partner supporting documents are in alignment with the partner financial reports.
    Support BAF partners to maintain an appropriate fixed asset register for the project.

    Other

    Undertake international travel to project sites, Tanga region and/or Zanzibar (Unguja and Pemba), if required.
    Undertake any other duties commensurate with skills and experience as requested by the Grant Manager, BlueAction Project.

    Person Specification
    Skills
    Essential

    Excellent financial management and numeracy skills, including budgeting, re-forecasting and financial reporting
    Strong organisational skills, with structured and methodical approach to work
    Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations
    Excellent written and oral communication skills
    Advanced Microsoft Office skills, including Outlook and Excel
    Fluency in English and Swahili (spoken and written)

    Knowledge and experience
    Essential

    Minimum three years’ experience supporting grant management, compliance and the responsible management of donor funds
    Proven experience providing support in financial management of high-value grants (budgets totaling in excess of 500,000 €/USD pa)
    Undergraduate degree in a finance-related discipline

    Desirable

    CPA professional qualification
    Experience of working with statutory funding
    Experience working with government agencies, communities and community-based organisations, partner NGOs and for-profit entities
    Experience working within a geographically dispersed team
    Experience working in the environment/conservation or development field

    Behavioural qualities
    Essential

    Excellent team player
    Self-motivated and output driven, committed to producing the highest quality of work
    Flexible and adaptable in uncertain and changeable work situations
    Rigorous and diligent approach to work
    Commitment to FFI’s Values

    Other

    Entitlement to live and work in Kenya (without employee sponsorship)

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to africajobs@fauna-flora.orgPlease mark your application Finance Officer, BlueAction ProjectThe closing date for applications is 25 May 2023

    Apply via :

    africajobs@fauna-flora.org

  • Operations Officer

    Operations Officer

    Purpose:
    Under the guidance of the Grants and Operations Manager, Kenya the Operations Officer will contribute significantly to the strengthening of internal systems and identifying how FFI can improve operational processes. It will also coordinate and provide administrative support to a variety of operational functions across the organisation such as logistics, IT, human resources or administrative tasks ensuring the smooth operations of the FFI Kenya offices and wider programme.
    Specific Duties:
    Office Administration

    Proactively ensure that the FFI Kenya office functions well and efficiently, managing relationships with suppliers and contractors and obtaining required quotations for the- purchasing of goods and services
    Develop and maintain a database of key suppliers and contractors
    Order stationary and other office supplies as required, proactively identifying needs before they arise; maintaining an inventory of office supplies for monitoring purposes.
    Act as the point of contact with the landlord and ensure the office is well maintained, including liaising with the landlord on cleaning, recycling and any maintenance issues
    Assist with coordinating and managing any office relocations
    Processing and distributing incoming post, managing the dispatch of the outgoing post with couriers, and managing our courier accounts
    Support the development of operational policies and procedures, and ensure these are kept up-to-date and communicated to all staff
    Ensure relevant health and safety requirements related to the FFI Kenya office are in place and communicated to staff

    Fund Management

    Keep a track of timesheet charges on all FFI Kenya funds and ensure that staff time is fully charged in time for donor financial reporting
    Liaise with the Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for Kenya programme staff are up to date and being followed

    Legal and Insurance compliance

    Ensure that all relevant legal documents and insurances such as office insurance, rental agreements, business permits and vehicle insurance are in place, renewed in a timely manner and any relevant documents and appropriately filed.

    Human Resources

    Provide administrative support to the recruitment of new team members including, but not limited to;

    managing the recruitment folders
    advertising the positions
    preparing interview grids
    arranging the logistics for interviews
    facilitating feedback to candidates
    reference checking
    liaising with the UK HR team as necessary

    Support the onboarding of new starters, including facilitating the induction process and ensuring new starters complete the required courses on Mangrove
    Ensure the personnel documents are accurately and confidentially filed and in accordance with any data protection compliance requirements
    Support the processing of leavers, coordinating exit interviews and liaise with the UK ICT team as necessary, in adherence to FFI’s policies and procedures
    Maintain key programmatic documentation such as team organograms and electronic staff contact details and distribution lists
    Support the development of Human Resource policies and procedures and related forms, and ensure these are kept up-to-date and communicated to all staff

    IT Support

    Support the UK IT Team by updating the IT equipment, arranging repairs and IT supplies inventories when required
    Act as an IT Focal Point for the office, liaising with the UK IT Team to support when implementing and embedding new systems, processes and updates
    Maintain an organised and effective filing structure within the internal SharePoint sites where relevant
    Liaising with the UK IT Team to ‘purchase genuine software’
    Facilitate data management, record keeping and use of cloud storage systems related to office administration

    Logistics and Meeting Support

    Ensure local, national and international procurement practises are compliant with FFI and donor regulations.
    Assist with the management of FFI vehicles in line with FFI policies and procedures; ensure appropriate allocation and safe use of vehicles, ensure servicing and maintenance schedules are adhered to
    Support the development and maintenance of any relevant office vehicle forms and templates
    Support with planning and running internal events and meetings, arrange venues, accommodation and refreshments for internal meetings if required
    Facilitate travel arrangements for internal events, meetings and field visits including obtaining quotes, making bookings and assisting with visa applications

    Other

    Undertake any other duties commensurate with skills and experience as requested by the Grants and Operations Manager, Kenya
    Work as an active member of the FFI Africa and FFI Kenya team and attend FFI Kenya team meetings

    Person Specification
    Skills
    Essential

    Exceptional organisational skills and impeccable attention to detail
    Skills in developing and maintaining databases
    Strong prioritisation and time management skills

    Desirable

    Basic cash handling skills within an organisational context

    Knowledge and experience
    Essential

    Minimum 3 years of experience in a similar operational role supporting multiple functions
    Previous experience in office administration including health and safety, procurement of goods and insurance
    Experience providing logistical support in convening meetings and events
    Experience of working with suppliers and contractors
    Experience of arranging travel logistics
    Some experience of providing administrative Human Resources support
    Experience in effective information storage, documentation and retrieval of information
    Fluency in English and Swahili (spoken and written)
    Confident and proficient in the use of MS Office especially Excel

    Desirable

    Undergraduate degree or equivalent in any business-related field
    Experience working with an I/NGO
    Ability to carry out data management and update online data storage systems
    Understanding of international travel logistics
    Experience of coordinating an office move

    Behavioural qualities
    Essential

    Commitment to FFI’s mission and values
    Ability to work under pressure and to deal with challenges in a calm, positive, proactive and constructive way
    Excellent people skills and enjoys working as a team to achieve results
    Ability to use initiative and drive things forward independently
    Flexible, with the ability to multi-task and prioritise to meet deadlines
    Ability to think creatively and be a strong problem-solver

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.org Please mark your application Operations Officer, Kenya. The closing date for applications is 05 May 2023.

    Apply via :

    kenyajobs@fauna-flora.org

  • Technical Specialist, Social and Environmental Safeguards, BlueAction Project Grant Manager, BlueAction Project

    Technical Specialist, Social and Environmental Safeguards, BlueAction Project Grant Manager, BlueAction Project

    Purpose:
    The primary purpose of this role is to ensure that FFI, as the BlueAction project lead, adequately identifies, avoids, manages and/or mitigates negative impacts affecting communities or other relevant stakeholders as a result of its conservation work under the BlueAction project in Tanzania. This will be achieved by working directly with a counterpart in Mwambao to ensure the implementation, monitoring and reporting of the social and environmental safeguards tools outlined in the BlueAction environmental and social management plan (ESMP) and process framework.
    Specific Duties:
    Under the line-management of the Senior Technical Specialist, Social Equity & Rights, Africa and working with the roles listed above, the Technical Specialist, Social & Environmental Safeguards, BlueAction Project, will have the following responsibilities:
    Technical

    Implementation of locally appropriate methods and interventions to assess, manage, monitor and act on social and environmental impacts as identified in the project’s Environmental and Social Management System (ESMS), other safeguard instruments and in the relevant FFI position statements and guidance
    Work collaboratively with Mwambao to provide technical advice and training to ensure robust documentation and data management systems and monitoring
    Responsible for keeping the project ESMS tools up to date, including: Environmental and Social Management Plan, Process Framework, Stakeholder Engagement Plan, and Grievance Mechanism.
    Document the use of ESMS tools and refine and adapt where necessary, in close collaboration with Mwambao
    Development of outputs (e.g., updated social safeguard documents) and reports according to agreed workplans and in a timely manner for funder reporting requirements

    Partnerships

    Provide guidance and mentorship to project partners to ensure the effective delivery of desired impacts in FFI’s work in Tanzania
    Build the capacity of in-country partners to deliver on project activities and outcomes

    Development

    As required and in line with approved strategic plans, contribute to and support the development of funding proposals, ensuring the accuracy and appropriateness of work planned in Tanzania

    Budgeting and Reporting

    Contribute to the production of annual work-plans and budgets for FFI’s conservation activities in Tanzania, in line with annual project budgets and anticipated outcomes
    Contribute to the provision of accurate and timely technical project reports as per FFI and donor requirements for ESMS
    Ensure full compliance with FFI position statements, protocols, policies and procedures, ensuring work is done to high quality and within fund budgets

    Communications and Representation

    Ensure regular communication and coordination with FFI staff in the UK, and Kenya as appropriate
    Develop communications materials in appropriate formats and actively share project results and learning through internal and external fora
    Represent, and develop the profile of, FFI and FFI’s work in Tanzania with national and local stakeholders, always representing the values and interests of FFI

    Other

    Undertake regular international travel to project sites, Tanga region, Zanzibar (Unguja and Pemba), relevant conferences and international meetings as required
    Support a culture of excellent communication, sharing of knowledge, lessons learnt and best practice and collaboration between project staff, wider FFI team members, implementing partners and other stakeholders as appropriate
    Undertake any other tasks commensurate with the position that may be requested from time-to-time by Line Manager, Senior Technical Specialist, Social Equity & Rights, Africa

    Person Specification
    Skills
    Essential

    Relevant technical skills including conducting environmental and/or social impact assessments, conducting applied research on sustainable livelihoods, preparing community land use and resource use plans, stakeholder mapping, community conservation activities, etc.
    Demonstrable project management skills with proven experience in project design, development, implementation, monitoring and evaluation
    Ability to think critically and analyse complex and nuanced problems
    Facilitation and training experience
    Fluent written and spoken English and Swahili
    Proven organisational skills, with structured and methodical approach to work and a clear focus on results
    Excellent writing skills including attention to detail, documentation of activities, and preparation of reports
    Excellent verbal communication, with ability to present, negotiate and persuade at various levels with confidence and credibility·
    Proficient in Microsoft Office skills

    Desirable

    Proven operational management skills in remote, developing countries.
    Relevant technical skills in applying social safeguards such as stakeholder engagement plans, grievance mechanisms, and process frameworks (e.g. IFC PS or WB ESS)

    Qualifications and experience
    Essential

    Bachelor’s degree or equivalent qualification in a relevant discipline (e.g. natural resource management, anthropology, human geography, environmental management) or at least 5 years’ experience in a similar role
    Experience of working in a multi-cultural environment
    Experience of working in partnership with other NGOs (e.g., in consortium), government agencies and/or local civil society organisations
    Experience of building capacity, training and/or mentoring for more effective conservation action
    Experience of dealing diplomatically with delicate topics of equity and rights with communities, their representatives and government institutions
    Experience with project management including developing and following workplans and budgets

    go to method of application »

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to africajobs@fauna-flora.orgPlease mark your application Technical Specialist, Social and Environmental Safeguards, BlueAction ProjectThe closing date for applications is 22 March 2023. Interviews are likely to be held from week commencing 3 April 2023. Candidates selected for interview will be contacted by email or telephone – please specify your preferred method of contact in your covering letter and indicate where you saw the position advertised.

    Apply via :

    africajobs@fauna-flora.org

  • Project Officer

    Project Officer

    Purpose of the role:
    Under the immediate supervision of the Marine and Coastal Programme Manager, Kenya, the Project Officer will provide efficient project level support, both technically and administratively, to ensure the successful planning, implementation, reporting, monitoring and evaluation of various projects within the north Kenya seascape.
    Specific Duties:
    Project support

    Provide an efficient administrative and operational function to the North Kenya Seascape project
    Provide logistical support for meetings and workshops, including the putting together and dissemination of information packs that include external audiences.
    Attend meetings and take notes/minutes, ensuring appropriate dissemination and follow up on agreed actions.
    As required, provide logistical support to field activities, including the handling of cash payments and other funds disbursements, in line with FFI protocols, policies and procedures.
    Ensure that field operations are conducted to a high standard of health, safety, welfare, environmental good practice and cultural sensitivity, in line with FFI global policies and procedures and any national policies and procedures
    Implement data management in line with FFI protocols, policies and procedures, helping to ensure that all relevant documentation is on FFI’s data management systems.

    Technical support

    Coordinate the local implementation and delivery of FFI’s commitments under the Darwin Initiative project and other funded projects.
    As required, compile ecological baselines and survey results against indicators and objectives, ensuring that it is kept updated regularly based on project’s progress.
    As required, ensure up-to-date workplans and budgets are in place to meet project aims, objectives and timelines and ensure that activities are implemented in line with workplans and within budget, for project partners to meet their commitments.
    As required, represent the Darwin Initiative-funded project and keep all relevant stakeholders abreast of the project and its progress, with a particular consideration for community and government institutions and NGOs active in the area and on related topics.
    Develop and maintain strong relationships with all key stakeholders, gaining cooperation to accomplish project goals through these relationships.
    As required, support donor reporting, including collating supporting documents for half year and annual project reporting.
    Provide technical support and input as required on conservation issues and priorities including design, development and implementation of new projects.
    Support project monitoring and evaluation ensuring activities, logical framework milestones and indicators are attained within set timeframes and budgets.
    As required, provide support for setting up and implementing surveys on marine conservation.
    Track and review project deliverables assigned to partners and consultants ensuring timely submission of high quality outputs.
    Align project related work to FFI policies and procedures while also ensuring donor and legal compliance requirements are met.
    Support relevant partner staff and FFI colleagues in the gathering, consolidating and sharing of lessons learnt.

    Partnerships

    Under the guidance of the Marine and Coastal Programme Manager:
    Carry out assessments with partners to ensure FFI understands the technical and administrative abilities of partner organisations to carry out project work, clearly identifying gaps that will need to be addressed for successful delivery of projects.
    Liaise with relevant staff to identify partner capacity gaps or any other issues with partner capacity to deliver projects.
    Ensure alignment and good relations are upheld with partner NGOs and private sector players operating in the landscape.
    Ensure that FFI Kenya continues to be well positioned, locally respected and valued by relevant authorities and development and civil society actors.

    Communications and Representation

    Ensure regular and meaningful communication and coordination with FFI programme staff in the Kenya and the UK, and wider region as appropriate.
    As required, support development of project specific internal and external communication materials.
    As requested, attend external meetings to represent and actively promote FFI and project specific activities.
    Respond, as appropriate, to external enquiries relating to the project.
    As required, prepare and keep an updated a contact database to help convening meetings, dissemination of publications and communications etc.
    As required, prepare high quality power point presentations and communications based on literature reviews and other project activities.

    Other

    Undertake other activities that fall within FFI’s strategy and plans as requested by your Line Manager, commensurate with your skills, experience and role.
    Work as an active member of the FFI Africa and FFI Kenya team and attend FFI Kenya team meetings.
    Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organisation’s activities and structure.

    Person Specification
    Skills;
    Essential

    Demonstrable experience of project management and providing logistical support to projects
    Strong technical skills relating to marine ecology and conservation
    Proven ability to develop and maintain effective partnerships with governments, local NGOs, community groups and businesses
    Proven project financial / budget management
    Strong written communication skills, with proven experience in excellent donor report writing skills
    Strong prioritisation and time management skills, with ability to work to multiple deadlines
    Excellent information organisation and presentation skills
    Fluency in English and Kiswahili (spoken and written)

    Desirable

    Proposal writing
    Experience in implementation and reporting for Darwin Initiative funded projects or other main statutory donors

    Knowledge and experience;
    Essential

    Undergraduate degree in Marine conservation/biology/ecology, Wildlife Management, conservation biology, natural resources management
    Minimum of three years of experience in conservation project support at Officer/Coordinator level
    Experience in dealing with rural/coastal communities on management of local natural resources.
    Demonstrable skills in providing technical information for reports
    Experience in project monitoring and evaluation
    Meticulous at conducting desktop research and analysis of information
    Proven experience in coordinating and implementing marine species surveys
    Proven experience of using the logical framework as a monitoring tool

    Desirable

    Five years of experience in conservation project support at Officer/Coordinator level
    Experience living and/or working in the Kenya coast
    Management of contracts/grants

    Behavioural qualities;
    Essential

    Self-motivated, independent and resourceful
    Commitment to FFI’s mission, vision and values
    Commitment to organisational and legal compliance, and responsible management of donor funds
    Team player, with ability to seek out views of others and build positive working relationships
    Ability to work under pressure and to deal with challenges in a calm, positive, pro-active and constructive way
    Ability to work within a multicultural environment

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.orgPlease mark your application ‘Project Officer, North Kenya Seascape’The closing date for applications is 8th January 2023. Interviews are likely to be held during the week commencing 16th January 2023. Candidates selected for interview will be contacted by email or telephone – please specify your preferred method of contact in your covering letter and indicate where you saw the position advertised.

    Apply via :

    kenyajobs@fauna-flora.org