Website: Website https://www.concern.net/

Logistics and Administration Officer

Job Location: Lodwar, Turkana
Reports to: Programme Manager, Turkana; Logistics Manager, Nairobi
Direct Reports: Driver
Contract Details: One (1) Year renewable
Group Medical Cover (Principal and 3 dependents)
Group Life Cover
Group Personal Accident cover
Salary: Starting salary of Grade 5 as per Concern’s pay scale
Job Summary:
The incumbent will provide efficient and effective logistical and administrative support in the County in compliance with Concern’s and Donor policies & procedures
Main Duties & Responsibilities:

General
To ensure that the field office maintains standard Concern systems and best practice for logistics and administration functions;
Logistics Support
In liaison with the Nairobi office ensure efficient and timely systems support for programme implementation e.g. submitting invoices for accommodation
Submitting monthly Stock Reconciliation Report and Transport Reports
Movement planning for Concern vehicle
Scheduling vehicle servicing and tyre replacement in advance of due dates
Maintaining the Inventory for Turkana offices
Ensuring that the Fixed Asset Register is up to date
Maintain a store in the Lodwar office for general office supplies
Vehicle Rental
Submitting SRs to Nairobi for vehicle hire, adhering to the procurement time lines, and supported by a movement plan
Inspecting vehicles, when possible, before they are used
Ensure that an approved PO has been issued to the supplier for all rentals
Monitor fueling of rented vehicles, when Concern is responsible for fueling
Follow through with suppliers for timely submission of invoices and log sheets
Review log sheets for accuracy and completeness.
Administration Management
Liaise with Sapcone for proper running and maintenance of the office premises and administration services in the Lodwar office
Liaise with Sapcone for submission of rent invoices for processing by Nairobi
Organize transport and accommodation in Lodwar for visitors
Ensure adequate supply and proper utilisation of office consumables
Assist in photocopying, scanning and sending of programme support documents
Monthly top-up of electricity
Schedule repairs and maintenance for equipment and generator, as needed
Responsible for health & safety procedures for all offices, including replenishment of first aid kits, servicing of fire extinguisher
Ensure all paperwork filing is complete, accurate, up to date, and in correct order so as to easily facilitate checks and audits
Procurement Management
Responsible for any procurements carried out in Lodwar e.g. stationery
Processing SR’s (authorised correctly, adherence to donor specific rules)
Updating SR Tracking Sheet for any procurements carried out in Lodwar
Collecting quotations
Liaising with suppliers, for delivery of services and supplies locally
Receiving and documenting all deliveries through GRNs
Sending invoices to Nairobi for payment
Adhere to the principle of ‘value for money’ in all procurements
Security Management
Perform security management tasks, if delegated
Safety & security incident reporting in the County and submitting to Nairobi
To adhere to the standards of conduct outlined in the Concern Code of Conduct and associated policies.
To support and promote the standards outlined in the code of conduct and associated policies to their team, partner organizations and beneficiaries, and be committed to providing a safe working environment.
Responding to Emergencies
Participate and contribute, as necessary, towards Concern’s emergency response
Comply with Concern’s health, safety and security guidelines during emergencies.
Concern Code of Conduct and Associated Policies
To adhere to the standards of conduct outlined in the Code of Conduct and Associated Policies
To support and promote the standards outlined in the Code of Conduct and Associated Policies to your team, partner organisations and beneficiaries and be committed to providing a safe working environment
To contribute to the establishing of preventive measures to reduce the potential for abuse and exploitation in Concern’s programme

Qualifications, skills and Experience:

Degree in Business Administration, Supply Chain Management, Operations or relevant field
Professional Certification in procurement and logistics or relevant field
Basic accounting skills
At least three (3) years’ experience in a similar role. Previous experience of working in an NGO.
Excellent organizational, interpersonal and communication skills
Proficiency with computers programmes, excel, word, spread sheets
Innovative, team player with an ability to work under pressure

Concern has an Organizational Code of Conduct (CCoC) with three Associated Policies the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. *Follow Concern online: www.concern.net

Please send a cover letter, a detailed cv with three referees ”Logistics and Administration Officer” on the reference line to nairobi.hr@concern.net on or before 19th February 2021.Only shortlisted qualified candidates will be notified.

CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR RECRUITMENT

Apply via :

nairobi.hr@concern.net

October 28, 2024
HR Manager

Reports to: Systems Director
Direct Reports: HR Assistant
Contract Details: Fixed Term One (1) Year Contract Subject to Availability of Funds and Performance
Benefits: Group Medical Cover (Principal and 3 dependents)
Group Life Cover
Pension benefits – 5% employee and 7.5% employer
Group Personal Accident Cover
Job Summary:
The incumbent will be responsible for all aspects of Human Resources. S/he will lead in the development and implementation of HR policies and best practices and support management in staff management in full compliance with the labour law
Main Duties & Responsibilities:

HR Policies, Procedures and Adherence to Best Practice

Lead in developing a HR strategy, aligned with the country strategic plan, that places staff development and welfare at the core of our employee engagement
Develop and implement strategies to deliver on key organizational objectives such as having better diversity, equality, inclusion, a value based organizational culture
Advise management on emerging trends in HR policy and practice and how these could be adapted to the Concern Kenya context
Responsible for ensuring that all HR policies and procedures are compliant with Kenyan labour law and aligned to HR best practices
Lead in the development and implementation of fair and consistent application of legal requirements & HR policies & procedures

Recruitment/Selection/Placement

Review all job descriptions to ensure that they are appropriate for the grade and consistent across similar roles by sector and location
Ensure that a transparent, timely, effective and efficient recruitment process is in place, that attracts, recruits and retains people who are the right fit for the organisation
Longlist and conduct interviews for higher grade positions
Coordinate pre-employment reference and medical checks, vetting, job offers, contracts, probationary reviews and correspondence
Develop and implement a comprehensive induction process for new employees and for their management and support during probation and through the employment

Reward & Benefits Administration

Lead in salary surveys and analysing data to inform reviews of salaries and benefits packages to ensure that we are competitive so that we attract and retain staff
Oversee the administration of staff benefits (medical, life and accident cover, pension etc.)
National staff payroll processing including timely processing of all statutory payments
HR budget preparation, analysis and administration and monitoring of expenditure

Learning, Training & Development

Create and implement learning and development programmes and initiatives that support staff, managers and management in objective goal setting, institutionalize constructive feedback mechanisms.
Support management in conducting effective performance development reviews, in developing improvement plans for career and professional growth and development.
Develop an annual training and development plan and, with management, prioritize needs
Train, coach, mentor and appraise direct reports and all staff, as appropriate, to optimize their potential
Evaluate and report on learning and development programs and their effectiveness and submit proposals for their improvement, as necessary

Staff Relations

Provide support to managers on employee relations and performance management, ensuring that all matters are dealt with in a fair and consistent manner. This may include grievance/conflict handling, conducting investigations, overseeing disciplinary procedures
Develop coordinated and consistent approaches that strengthen staff representation mechanisms for staff engagement
Advise on appropriate actions for prevention and response to legal issues and coordinate actions with our legal advisors
Be the champion for the Concern Kenya Safeguarding agenda
Keep staff up to date on their terms and conditions of service

Staff Separation
Monitor contract expiry dates and advise Line Managers for further direction and action
Ensure that all contract terminations are appropriately documented and all monies owed are paid to the exiting staff member
Conducting and analyzing exit interviews/debriefs and making recommendations for organizational improvement
Documentation, Reporting and Representation
Review the HR database and files on a regular basis to ensure that they are maintained to an acceptable standard, kept up to date and that any issues identified are addressed
Prepare periodic performance and progress reports
Represent Concern & serve on committees/teams/tasks forces as appropriate
Respond to employee related queries and prepare staff communications, as needed
Process and track Nairobi based expatriates’ visas, permits and passes
Responding to Emergencies:
Participate and contribute, as necessary, towards Concern’s Emergency response
Comply with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct & Associated Policies
Adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
To support and promote the standards outlined in the Concern Code of Conduct & Associated Policies to their team, partner organisations and beneficiaries and be committed to providing a safe working environment.
To contribute to the establishment of preventive measures to reduce the potential for abuse and exploitation in Concern’s programme

Qualifications, Skills and Experience

A Degree in Human Resources Management, Business Administration, Commerce, Organisation Development or relevant field
Professional Certification in Human Resource Management
At least five (5) years’ experience in a similar role. International NGO experience is an added advantage
Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills
Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task
Confidentiality, accountability, integrity and ability to handle sensitive situations
Fluent in both spoken and written English & Kiswahili
Proven competence in the use computer applications

Concern has an Organizational Code of Conduct (CCoC) with three Associated Policies the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to provide a valid Certificate of Good Conduct (Police Clearance Certificate) and sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Please send a cover letter and a detailed cv with three referees indicating “HR Manager – Nairobi” on the subject line to nairobi.hr@concern.net on or before 19th February 2021. Only shortlisted qualified candidates will be notified.CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY RECRUITMENT.

Apply via :

nairobi.hr@concern.net

October 28, 2024
Junior Officer – Finance & Administration

Reports to: Finance & Administration Officer

Direct Reports: Office Cleaner

Contract Details:

One (1) Year Fixed Term Renewable Contract Subject to Performance and Availability of Funds

Starting Salary of the Pay Grade 4

Group Pension

Group Medical Cover (Principal & 3 Dependants)

Group Life Assurance Cover

WIBA Plus/Personal Accident Cover

Main Duties & Responsibilities:

Finance:
· Assist in reviewing all finance documents and ensuring adherence to finance policy & procedures before making payment
· Issuing of cash in line with Concern’s financial procedures & policies including ensuring the cashbox is stored securely during cash hours
· Conducting daily and weekly cash counts, reconciling cash balances to cashbook balances and reporting any discrepancy
· Preparing the float aging analysis report for review by Line Manager
· Posting all cash and mpesa transactions on a daily basis
· Properly labelling and filing all cash and mpesa documents and files
Administration and Basic IT User Support:
· Monitoring all stationery & office supplies and utilities to ensure timely & adequate supply & proper utilisation
· Organising for and supervising housekeeping services – garbage collection, pest and rodent control and office cleaning to ensure a clean, health, safe and professional working environment**
· Working closely with the ICT to provide basic IT user support e.g. connecting staff to the internet, printers, copiers, shared folder etc.
· Working closely with ICT to maintain an updated asset and inventory register for Marsabit County and be responsible for the issuance and recovery of Concern assets and inventory in Marsabit
Stores and Distribution
· Releasing, issuing and receiving goods from and to the stores
· Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
· Ensuring appropriate forms are used, and authorization provided, for all stock movements
· Organising dispatch, loading and offloading of deliveries
· Ensuring proper and safe handling of stock
· Limiting access to the store and ensure that it is locked when unattended
· Ensuring the store is clean, neat and orderly at all times
· Ensure that materials are stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
· Recording and reporting any stock damages, discrepancies or shortages
· Maintaining accurate and complete store records in line with Concern’s policy & procedures
Responding to Emergencies:
· Participating and contributing as necessary towards Concern’s emergency response as and when necessary
· Complying with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct and Associated Policies:
· Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
· To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct

Qualifications, skills and Experience

A Degree in Accounting, Finance, Business or Public Administration or relevant field
· Professional certification ACCA/CPA – Minimum level II
· At least one (1) years’ experience in a similar role. Experience in an NGO or CBO is preferred
· Knowledge of and competency in common finance/accounting and administration, logistics processes and procedures
· Proficiency in the use of MS Office
· Excellent communication, interpersonal, planning and organization skills
· Fluency in English and Kiswahili. Fluency in the local language is preferred.
A proactive self-starter and achiever

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. *Follow Concern online: www.concern.net

Interested candidates, who meet the above requirements, should send their CV and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘Junior Officer – Finance & Administration’ by Thursday 31st December 2020Each application should include three (3) referees who can validate technical expertise.Only short-listed candidates will be contacted for interview

Apply via :

nairobi.hr@concern.net

October 28, 2024
Officer, Livelihoods – ASAL Tana River Officer Monitoring & Evaluation Tana River Junior Officer – Finance & Administration Officer Monitoring & Evaluation – Marsabit

Reports to: Direct: Manager- Health and Nutrition, Tana River

Direct Reports: None

Job Location: Hola, Galole Sub County with frequent travels to both Tana North and Garsen sub Counties of Tana River County

Contract Details

One (1) Year Fixed Term Renewable Contract Subject to Performance and Availability of Funds

Starting Salary of the Pay Grade 5

Group Pension

Group Medical Cover (Principal & 3 Dependants)

Group Life Assurance Cover

WIBA Plus/Personal Accident Cover

Job Summary

To provide technical leadership in the implementation of the Tana River Livelihoods and Agri-nutrition project with a focus on agricultural production using Climate Smart Agriculture practices.

Main Duties & Responsibilities

Provide technical leadership in agricultural production practices in Tana River County for Concern Worldwide projects.
Train and mentor community level agricultural resource persons
In close consultation with both direct and technical managers, implement of the Tana River livelihoods program activities in the approved quarterly costed work plans
Document case studies, success stories and brief activity reports on a monthly basis for all activities implemented
Establish a working relationship with the Tana River County Government Departments of Agriculture, Lands, Livestock and Fisheries; Health, Water and Sanitation and engage them in the day to day implementation of activities
Advice the line manager on necessary changes as observed on the ground in order to improve implementation of planned interventions
Network with like-minded partners at sub-county level in order to optimize programme delivery
Represent Concern Worldwide at Sub County level coordination and technical forums in: Citizen participation linked to areas of interest of livelihoods, Crop production forums, livestock production forums, natural resource management forums and others as will be specified by the line manager and/or the Senior Manager Livelihoods
Foster linkages between target communities and community groups with the relevant government departments and the private sectors as appropriate and as will be defined in the annual work plan. This will entail mapping out and identifying the relevant government departments and private sectors that will be appropriate at sub County and ward level.

Responding To Emergencies

Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
Comply with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct and Associated Policies

To adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.
To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme (as per P4 section 6).

Qualifications, Skills And Experience

A Bachelor’s Degree in Agriculture or Agricultural production related field
At least two (2) years’ experience in a role involving technical extension service provision for agricultural production including irrigation agriculture
Must have a working knowledge of Project Cycle Management and Climate Smart Agriculture
Candidates with working knowledge of Community Managed Disaster Risk Reduction, Natural Resource Management, Agro-Pastoral Field Schools, Making Markets work for the Poor and Value Chains Development will be considered as an additional advantage.
Fluency in spoken and written language in English, Swahili. Knowledge of at least one of the local languages spoken in Tana River County is an added advantage
Strong written and oral communication skills
Good computing and report writing skills
Be able to work independently, as well as in a team
Strong leadership and management skills
Be willing to accept responsibility and to show good judgment, initiative, and resourcefulness.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. *Follow Concern online: www.concern.net

go to method of application »

Interested candidates, who meet the above requirements, should send their CV and Cover Letter Only to nairobi.hr@concern.net with the subject of the email e.g ‘Officer Livelihoods –Tana River’ by 31 st December 2020.

Each application should include three (3) referees who can validate technical expertise.

Only short-listed candidates will be contacted for interview.

Apply via :

nairobi.hr@concern.net

October 28, 2024
Voucher Solution

Summary Of Current Voucher System

Concern Worldwide is currently using a physical voucher system to distribute products to beneficiaries. A similar Voucher- cash system was also used for cash transfer in areas without mobile network. The system involves issuance of valued voucher of a fixed amount per beneficiary, where the beneficiary presents the voucher to the vendor in exchange for a product in line with Concern commitment.

The current system involves the following process:-

Designing and printing of the Vouchers:- Concern Worldwide normally designs and prints serialized vouchers to issue to the identified beneficiaries prior to the distribution date
Beneficiaries’ identification: – Concern holds community forums, introduces the project and using a pre-defined criteria guides the participants on beneficiary identification. Most often the community leadership is engaged to confirm the right beneficiaries are reached.
Procurement of vendor services: – Following the beneficiary identification, Project team shares the distribution clusters to guide the vendor procurement process. Concern procurement team then sends out request for quotations inviting interested applicants to apply. Number of vendors selected varies as they are cherry picked based on their quote values and geographical proximity to the beneficiaries. However, every distribution center is allocated only one vendor. It’s worth noting that livestock feeds are not readily available in the local market and hence the selected vendors have to source them from outside the ward/ sub-county/county.
Issuance of the vouchers: – Once the vouchers are printed, Concern issues them to the identified beneficiaries, either directly using the Concern staff or identified clerks. This is normally done prior to the distribution day
Redemption of the vouchers: – Once the supplies are ready, the vendor works together with the Concern team to distribute the livestock feeds.

Redemption process

The beneficiary then present the Value voucher and their ID card to the vendor/ or their representatives (identified through the normal Concern Worldwide procurement process) in exchange for the feeds.
The vendor (or his representative) together with Concern Worldwide (or appointed representative-hired as clerk), cross-check the details of the beneficiary against the approved beneficiary register (to ensure that the person presenting the voucher is the valid owner), then guides the beneficiary in signing( by either pen-5% or thumb print(95%) the redemption documents upon confirmation of the beneficiary details. Where one Vendor is selected to distribute feeds to several villages, he appoints representatives who works closely with Concern team to distribute feeds in the various centers for timely completion of the exercise. During this exercise each beneficiary is guided to sign at least 2 forms (one for the vendor to use for invoicing and one for Concern’s record). During this process, the Clerks supports the beneficiaries in filling of the details as majority are illiterate.
A livestock production officer from the county is involved during distribution to examine the quality and quantity of feeds distributed to the beneficiaries. The process can take between 6 to 10 hours per day based on the number of beneficiaries per day, and rate of turn up during distribution by location.
Following distribution, vendor then presents the redemption documents and invoice to Concern Worldwide to claim the payment for the distributed items.
Concern Worldwide does reconciliation of the distribution and process payment.

Note: Distribution may happen in multiple locations at the same time
Definitions of terms and role of stakeholder: Clerk:
Person hired by Concern Worldwide as a casual to support the beneficiaries’ registration or feed voucher redemption process

Beneficiary

The intended recipient of either cash or products distributed by Concern Worldwide. The beneficiary is normally pre-identified using a selection criteria defined by Concern Worldwide during proposal development

Vendor

Also known as the supplier, is a person/organization identified in line with Concern procurement process to supply goods or services

Redemption Team

Comprises of Concern Worldwide/ or its representatives (also known as clerks), Vendor (or their representatives) and community cash/feed committee representatives. They play different roles as defined above to ensure successful distribution of any form of assistance to the community.

Concern Worldwide Role In The Process Include

Designing and procurement of the vouchers
Issuance of the vouchers to the beneficiaries
Procurement of the vendor services
Recruitment of the clerks to be involved in the distribution exercise
Monitoring during and after the distribution to ensure the objectives are met and that the correct beneficiaries received their inputs
Managing complaints system during the entire process

Bids to be submitted to Quotes.Kenya@concern.net with subject title “**Voucher Solution**”** not later than 16:00Hrs; 30th November 2020.We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Apply via :

Quotes.Kenya@concern.net

October 28, 2024
Field Assistant

Reports directly to: Officer – Livelihoods

Direct Reports: None

Duty Station: Illeret

Contract Details: One (1) year Fixed Term Contract

Job Purpose:

To develop capacity and support target communities on livelihoods related matters in Illeret Ward of North Horr Sub County

Main duties & Responsibilities:

Work closely with the line government departments at the ward level including the Ward and Village Administrators, Village/Ward Development Committees, Ward Livestock Production Officer, Ward Water Officer, Ward Animal Health Technician, Ward Crop Production Officer, Community health units, and Ward Public Health Team and Community Facilitators based in Illeret Ward
Provide technical leadership and mentorship to target community groups such as Natural Resource Management groups, Income Generating Groups, Pastoralist Field School Groups, Water Users Association, Community Disaster Management Committees and Livestock Marketing Associations amongst others. The technical leadership and mentorship to the groups will entail motivating the group members to undertake the planned activities, document the progress made and provide appropriate feedback to the line manager on support needed for the target groups.
Support the target community groups and individuals in target communities in developing work plans and/or action plans as appropriate
Support the target community groups and individuals in target communities access and link with relevant government and private sector actors located within Illeret Ward
Link target community groups with government line departments at ward level for continued support
With close guidance from the Line Manager and the M&E Officer, document case studies, at least 1 every month, clearly demonstrating changes that are happening within the target communities
Attend and represent Concern Worldwide at ward and administrative village level development and coordination forums up to and including clearly documenting and sharing the information with the Line Manager
Inform the Line Manager of any planned coordination meetings and community participation events happening in Illeret Ward. This should happen at immediately the government officers publicize the event and before the planned event happens

Responding to Emergencies:

· Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
· Comply with Concern’s health, safety and security guidelines during emergencies
Concern Code of Conduct and Associated Policies
· To adhere to the standards of conduct outlined in the Concern Code of Conduct and Associated Policies
· To support and promote the standards outlined in the Concern Code of Conduct and Associated Policies

Qualifications and Experience:

A diploma in Community Development, Social Sciences, Livestock Production, Entrepreneurship, Animal Health, Agriculture, Water Engineering or any other relevant field
At least two (2) years’ experience in a similar role implementing community projects in at least one ward in North Horr Sub County
Must be able and willing to ride a motorbike and be in possession of a valid Motorbike Riding License
Must be a resident of North Horr Sub County
Must be fluent in both spoken and written English, Kiswahili and at least one of the local languages spoken in North Horr Sub County. Fluency in the Dasanach language will be an added advantage
Strong written and oral communication skills
Good computing and report writing skills
Be able to work independently, as well as in a team

-Be willing to accept responsibility and to show good judgment, initiative, and resourcefulness

Disclaimer:

Concern has a Concern Code of Conduct & Associated Policies which have been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern will be expected to sign the Concern Code of Conduct & Associated Policies as appendices to their contract of employment. By signing them, the candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of these documents.

Any breach of the Concern Code of Conduct & Associated Policies by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal

Interested candidates, who meet the above requirements, should send their CV and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘Field Assistant- Illeret’ by Monday 9 November 2020Each application should include three (3) referees who can validate technical expertise.Only short-listed candidates will be contacted for interview..

Apply via :

nairobi.hr@concern.net

October 28, 2024
Team Leader-Kenya Devolution Programme

Reports to: Country Director

Direct Reports: All project technical and operations managers/leads

Job Location: Nairobi, with at least 40% field visits for support and supervision of in-county teams

Job Summary

The Team Leader will provide technical leadership and management to the KDP. S/he will be the project focal person for all communication and engagement with FCDO. Specifically, the jobholder will provide sound project planning and management, manage and track all terms of the sub agreements with Consortium partners. S/he will lead stakeholder engagement with FCDO, National and respective County Governments. The Team Leader will foster a positive and collaborative relationship with the Council of Governors (COG), Regional Economic Blocks, Ministry of Devolution and ASAL (MODA), Sector Ministries, Departments and Agencies (MDAs), target county governments, multilateral organizations collaborating in KDP and host communities. S/he will lead and provide oversight for sound financial management, timely and quality reporting to FCDO and relevant line ministries/department/counties. S/He will be responsible for oversight and sound grant management of downstream Civil Society Organizations (CSO) at the county level. The incumbent will lead and manage diverse consortium workforce that includes; local and international senior management; technical advisors, staff and consultants. The Team Leader will be expected to ensure compliance with all internal and donor programme management requirements and in particular VFM and anti-fraud policies of FCDO.

Job Specifications

A post graduate qualification in governance, leadership, public administration, public policy, development studies or any relevant qualification

Thorough understanding and experience with decentralization and devolved governance gained in Kenya or similar context.
Excellent understanding of the organisation and functioning of government, civil societies etc.
Over 10 years’ experience leading and managing large and complex governance/leadership grants. Experience managing FCDO (DFID) funded programmes an added advantage.
Over 10 cumulative experience working with or for INGOs, other development implementing agencies, the UN and managing local and international consortium partners. Experience managing technical, consultants and expert staffs
Good representation and presentation experience with results with senior government officials at county and national level, donors, development partners and host communities
Good understanding of key GOK sector policies and plans, economic and fiscal frameworks and cross cutting issues i.e. youth, gender, climate change. Illustrative sector policies and plans include but not limited to health, livelihood, WASH etc.
Politically aware and savvy.
Innovative and adaptive.
Excellent interpersonal, communication, networking, coordination and leadership skills
Proficiency in the use of computer applications

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Interested candidates, who meet the above requirements, should send a CV and Cover Letter only to nairobi.hr@concern.net with the subject of the email as ‘Team Leader – Kenya Devolution Programme ’. The closing date for applications is 30th October 2020

Each application must include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.

Only shortlisted candidates will be contacted for interview.

Apply via :

nairobi.hr@concern.net

October 28, 2024
Senior Officer Communication & Advocacy Manager – Governance and Advocacy (Maternity Cover)

Reports to: Manager Governance & Advocacy
Job Location: Nairobi with frequent travel to field locations in Nairobi’s informal settlements, Marsabit, Tana River, Turkana, Wajir
Contract details:

One (1) Year Fixed Term Contract
Medical Cover (1 Principal + 2 Dependants)
Life Assurance Cover
Personal Accident Cover

Main Duties & Responsibilities:

Communication

Act as custodian of Concern Kenya’s communication strategy; track progress, review actions, identify new opportunities
Develop annual implementation plan for communication and lead its roll out regularly updating priorities and key work-streams, in line with progress
Oversee the design of Concern Kenya programme briefs and fact sheets and regularly update them for donor and public engagement
Proactively work with field teams and to produce compelling, issue-oriented feature stories and reports focusing on Concern’s work that can be used to produce communications material that influence media, partners, and policy makers to champion the wellbeing of the extreme poor
Write thought-leadership, op-ed and blog pieces and review and edit media releases and other written materials for external audiences
Maintain an updated listing of national media contacts in Concern’s areas of operation (radio, television, photography, video, print, digital influencers) and build relationships with them including accompanying journalists on trips to the field to support media coverage of Concern programmes on national media.
Develop and provide communications and media training to selected Concern spokespeople, providing advance preparation, advice and feedback on media interviews.
Manage all external communication (visits, events) with a lens of quality oversight
Improve Concern Kenya’s digital and multimedia storytelling which includes regular social media engagement ,taking over Concern Kenya Tweeting among others
Work closely with the Concern Global Communications Team to produce content for donor & public engagement, media relations, emergency communications and international media coverage.

Advocacy

Work with programmes to develop Concern policy positions into public messaging and where appropriate, deliver a media plan to support advocacy objectives and/or public engagement campaigns

Branding

Technical expert on all Concern Kenya’s donor branding requirements
Provide technical direction to Programme Coordinators/Managers on donor branding requirements
Build capacity of Programme teams on donor branding requirements

Programme Documentation

Responsible for all office publications (manuals, studies, promotion etc.) ensuring distributions lists are provided
Timely monthly and quarterly reporting on Concern’s communication results

Responding to Emergencies:

Lead on the media engagement during emergencies and critical incidents
Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
Comply with Concern’s health, safety and security guidelines during emergencies
Programme Participant Protection Policy
To adhere to the standards of conduct outlined in the Concern Code of Conduct and Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy

Job Specification:

A Degree in Communication, Journalism, Public Relations or other relevant field
Three (3) years’ experience developing and implementing communication strategies and relevant experience in advocacy in the humanitarian/development sector.
Ability to synthesize complex advocacy, policy and programme response approaches into audience led briefing papers, media Q&A documents and key messages
Demonstrable experience working with local and international media, blogging and social media engagement and resource mobilization.
Good understanding of programme cycle management and application of advocacy strategies to promote positive development outcomes.
Excellent communication & interpersonal skills and demonstrated ability to work effectively in teams.
Excellent professional writing and editing and photography skills.
Excellent networking, coordination, analytical and problem solving skills
Proven competency in the use of computer applications
Proficient in Computer applications
Fluent in both spoken and written English and Kiswahili.

go to method of application »

nterested candidates, who meet the requirements, should send their CV and cover letter to nairobi.hr@concern.net with the subject of the email as ‘Senior Officer Communication’. The closing date for applications is 18th August 2020Each application should include three (3) referees who can validate technical expertise.Only short-listed candidates will be contacted for interview.

Apply via :

nairobi.hr@concern.net

October 28, 2024
Senior Donor Accountant, Somalia Programme

Reports to: Country Financial Controller (CFC), Somalia Programme
Direct Reports: None
Liaises with: Internally – Country Management Team, Programme Coordinators/Managers, Finance team in Mogadishu, Hargeisa & Nairobi, and Logistics team.
Externally – Partners’ staff and management.
Job Location: Nairobi with regular travel to Programme locations in Somalia & Somali land
Job Summary: As a Senior Accountant focusing on donor grants management, the person will be responsible for ensuring that donor budgets and reports are prepared, reviewed and submitted timely. The incumbent will work closely with the budget holders to ensure donor reports are accurate and in line with the approved budgets. She/he will play a key role in ensuring compliance with relevant donor rules and regulations. She/he will support during budget preparation and subsequent budget revisions.
Main Duties & Responsibilities:
Donor Grant Management & Financial Reporting

Assist the CFC with the management of donor funds and timely production of donor reports, quarterly and annual financial reports for Dublin.
Assist budget holders with preparation of donor and organizational budgets; ensure compliance with donor regulations.
Assist the CFC in the process of obtaining explanations of variances between budget and actual spending, income etc.
Maintain donor-reporting schedule to ensure timely reporting.
Actively participate in donor budget preparation, revision and give advice on donor requirements and ensure proposal budget and reports are submitted in the correct format.
Prepare monthly donor expenditure report using the appropriate financial reporting format by taking into account donor requirements for CFC final review
Ensure that budget holders review donor transaction lists on monthly basis
Undertake periodic joint review of donor reports with budget holders based on agreed upon arrangements where any Under/Over utilization will be justified and corrective measures in consultation with the CFC are taken
Where Concern Somalia is a lead agency in a consortium, consolidate consortium/ reports and budgets on the donor reporting template
Ensure relevant reports and budgets are reviewed by Regional Accountant before submission to the Donor
Ensure key donor compliance checklists are available to the relevant staff
Participate in donor expenditure verification and monitoring
Undertake mapping of donor budgets against Concern’s Chart of Account
Represent finance in new proposal/budget development process, donor funded workshops and meetings
Ensure all relevant donor guidelines, policies, circulars and procedures are readily available, streamlined, complied with during both planning, implementation and close out of grants. Ensuring that relevant staff are informed of donor requirements and are supported adequately to ensure compliance
Develop and maintain complete donor files consisting donor contract agreements, reports (narrative and financial), correspondences etc. both in hard and soft copies
Ensure continuous communication with budget holders, Finance staff and Partner staff is maintained at every level of grant management.
Ensure sign off from appropriate senior Programme representatives is obtained on all donor reports

Organization Budget Revisions

Update and share with budget holders the ‘Donor funding available’ template with accurate information and on timely manner during budget revisions
Assist the budget holders to complete the budget templates taking into account that correct budget codes and code categories are used.

Other Duties

Assist in the facilitation and smooth undertaking of Concern’s programme/projects and Organisational Audit process.
Cover for the other Finance Staff who may be away on sick leave, annual leave or resign their posts.
Undertake any other appropriate tasks that may be requested from time to time by the Line Manager

Person specification:
Essentials:

Qualified Accountants (ACCA /CPA or equivalent)
A degree in Commerce, Finance, Accounting or related field
At least five (5) years’ experience in financial and grants management in an INGO with at least three (3) years’ experience in a senior position.
Knowledge of International donors’ (e.g. DFID, ECHO, EU, IA, USAID / OFDA, UNICEF etc) rules and standard tools for budgeting, spending and reporting.
Familiar with government policies and regulations on taxation, etc.
Proven financial management skills – excellent project management, accounting and expenditure verification attention to detail
Experience on Accounting systems of INGOs
Prior working experience in Somalia and context knowledge would be an advantage.
Ability to work independently with limited supervision
Good communication and coordination skills
Flexible, adaptable and patient
Advance knowledge and experience of using Excel is MUST

Desirable & Special Skills:

Ability to organize and prioritize workload
Good team player and capable of working with multicultural team.
Ability to cope with stress; work under pressure often to strict deadlines.
Facilitation and interpersonal skills.
Alertness and vigilance to potential breaches in compliance

Interested candidates, who meet the above requirements, should submit their applications (cover letter and updated CVs) by email to Nairobi.hr@concern.net with the subject line “Senior Donor Accountant – Somalia Programme on or before 17 th August 2020.Only shortlisted candidates will be contacted.

Apply via :

Nairobi.hr@concern.net

October 28, 2024
Officer – Logistics, Procurement & Transport

Reports to: Base Manager Marsabit
Direct Reports: Drivers
Job Summary
The incumbent will implement Concern’s Procurement & Transport Policies
Main Duties & Responsibilities
Transport
Scheduling and planning the use, movement, maintenance and repair of vehicles / motorbikes and thereby facilitating the most cost effective delivery of transport services to programmes
Fuel, oil and lubricant management: Ensuring the correct and controlled issuing of fuel, oil and lubricants according to existing Concern logistics procedures; Ensuring all controls and management are adhered to where fuel is issued either from a local contracted garage or where Concern fuel storage is in operation; Issuing or reviewing all fuel vouchers etc.
Fleet servicing management: Tracking, ensuring timely & proper servicing/maintenance, maintaining relevant documentation and reporting, Keep records of all “next service km” for all Concern fleet
Ensure Driver(s) accompanies all vehicles for servicing. The driver must stay at garage while service is being completed to verify and signs off on all work done
Ensure use of Concern job cards
All rules are being adhered to (National and Concern speed limits, seatbelts (all passengers)
Vehicles correctly fitted first aid kits, fire extinguishers, spare tyres, jacks, tools etc
Management of Concern’s vehicle/motorbike spare parts according to agreed procedures (where applicable) ensuring that all storage in line with guidelines stipulated in the Concern Warehouse and Commodities Manual
Manage Concern Drivers in Marsabit. This includes; ensuring daily checks are done by all drivers, taking leave, log sheets (or App) are correctly completed including km’s charged to correct programme, Drivers are cleaning vehicles regularly
Advising on the procurement of spare parts, fuel and other transport or fleet requirements and advising staff on Concern’s Transport & Fleet policy & procedures
Maintaining all transport & fleet records in accordance with Concern and donor requirements
Following up with suppliers for timely submission of transport related invoices & log sheets for timely payment processing
Preparation and compilation of all monthly transport and fleet reports for review by Line Manager
Management and monitoring of transport contracts (fuel station, taxi.. etc.) liaising with the logistics manager to ensure they are up to date and paid on time
Ensure all parts that have been replaced are returned to Concern and kept for verification
Workshop/Garage Management
Conducting checks on Rental vehicles before engagement and tracking payment documentation (certified Invoices, log sheets and service rendered forms)
Ensure all paperwork filing is accurate, up to date, and in correct order so as to easily facilitate checks and audits (Separate folders for each vehicle).**
Procurement
Procuring goods and services for Marsabit County, as per Concern’s procurement policy and procedures, with the exception of vehicle hire and bulk procurements. This includes but is not limited to receiving all compliant supplies requests, requesting for quotations, completing quotations evaluation forms and local purchase orders and facilitating approvals
Updating the supplies requests tracking sheet bi-weekly
Day to day management of supply and service contracts or framework agreements with pre qualified suppliers
Convening the procurement committee and taking minutes of the meetings
Requesting for payments in line with Concern’s policy and procedures
Maintaining all procurement records in accordance with Concern and donor requirements
Advising staff on Concern’s procurement policy & procedures and requirements
Responding To Emergencies
Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
Comply with Concern’s health, safety and security guidelines during emergencies
Code of Conduct and Associated Policies
To adhere to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct
Essential
Job Specification:
A degree in Logistics, Operations Management, Business Administration, Management or relevant field
At least two (2) years’ experience working with an NGO or UN Agency in a similar role
Experience with Health and safety in Transport
Working knowledge of 4 x 4 vehicles, vehicle spare parts, transport logistic systems, including procurement and stores management
Excellent report writing, communication, interpersonal, organisation and negotiation skills
Competency in the use of computer applications i.e. Microsoft Word & Excel
Kenyan driving license. Motor bike riding license is an added advantage
Willing to travel, flexible, adaptable and with an ability to work under pressure
Fluent in both spoken and written English and Kiswahili. Fluency in the local languages is an added advantage.
A team player, flexible and with an ability to work calmly and effectively under pressure and to make quick rational decisions
Desirable
CIPS certification
Ability to manage time and work effectively without constant supervision
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.
Concern Worldwide is a non-governmental international humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
‘Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net

Interested candidates, who meet the above requirements, should send a CV and Cover Letter only to nairobi.hr@concern.net with the subject of the email as ‘Officer Logistics, Procurement & Transport’. The closing date for applications is 27th July 2020
Each application must include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.**
Only shortlisted candidates will be contacted for interview.

Apply via :

nairobi.hr@concern.net

October 28, 2024