Jobs Kenya

Website: Website https://unsos.unmissions.org

  • Legal Officer

    Legal Officer

    Competencies

    Professionalism – Thorough knowledge of and application of relevant operational, administrative and protocol policies to ensure adherence to relevant guidelines and procedures and overall quality of outputs; Proven tact and discretion in dealing with highly confidential and sensitive matters, as well as excellent interpersonal skills; Demonstrated initiative and ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Teamwork – Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    Planning & Organizing – Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate; Amounts of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary.
    Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
    Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

    Education

    Advanced university degree (Master’s degree or equivalent) in law or relevant specialized field of law. A first level university degree in law combination with relevant qualifying experience in law may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five (5) years of progressively responsible professional experience in law, including legal analysis, research and writing is required.
    Experience working in a legal office in peacekeeping missions and related international organizations in conflict or post-conflict settings is desirable.

    Languages
    English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required.

    Apply via :

    careers.un.org

  • Procurement Officer ( Re-advertisement)

    Procurement Officer ( Re-advertisement)

    Competencies
    PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for
    incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    Education
    High school diploma or equivalent is required. A technical or vocational certificate in business or public administration, commerce, engineering, law, or related fields is required.
    Job – Specific Qualification
    Professional certification by an internationally recognised procurement certifying authority (CIPS Level 4 or equivalent) is required.
    Work Experience

    A minimum of ten (10) years of progressively responsible experience in procurement, contract management, contract administration or related area is required. The minimum years of relevant work experience is reduced to five (5) years for candidates who possess a first level university degree.
    A minimum of three (3) years of experience in conducting international tender exercises is desirable.
    Experience in public sector procurement or related administrative processes and procedures is desirable.
    Experience in the use of procurement modules in Enterprise Resource Planning (ERP) systems is desirable.
    Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), or other similar international organization is desirable.

    Languages
    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

    Apply via :

    careers.un.org

  • Supply Officer Property Management Assistant Receiving and Inspection Assistant

    Supply Officer Property Management Assistant Receiving and Inspection Assistant

    Competencies
    Professionalism: Knowledge of logistics and supply chain management or other relevant field. Sound knowledge of international logistics operations and supply chain management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    Education

    An advanced university degree (Master’s or Doctorate degree, or equivalent) in business administration, public administration, supply chain management, engineering, social sciences or related fields is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience in supply services, fuel or rations may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in supply chain management, logistics, procurement, engineering, property management, contract management, project management or related area, is required.
    Experience in managing support services in international operations in a post conflict environment is desirable.
    Experience with MRP (Materials Requirements Planning), ERP (Enterprise Resource Planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics processes is desirable.

    Languages
    English and French are the working languages of the United Nations Secretariat. For this position fluency in English, (both oral and written) is required.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Human Resources Officer, P3

    Human Resources Officer, P3

    Responsibilities
    RECRUITMENT AND PLACEMENT:

    Identifies upcoming vacancies in coordination with client offices.
    Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.
    Arranges and conducts interviews to select candidates.
    Reviews recommendation on the selection of candidate by client offices.
    Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.
    Prepares job offers for successful candidates.
    Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
    Supervises and monitors the work of the Human Resources staff in the direct unit.
    Providing guidance and direction to Assistants in carrying out all human resources administrative transactions including review of staffing tables to identify vacancies.
    Maintain human resources information systems, including constant update and generation of information and reports for use by management;
    Plans, organizes, develops, coordinates and administers substantive assessment tests and other tests related to recruitment of professional, general service and other categories of staff.
    Contributes to the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks.

    GENERAL:

    Provides advice and support to managers and staff on human resources related matters.
    Prepares special reports and participates and/or leads special human resources project.
    Keeps abreast of developments in various areas of human resources.

    Competencies

    Professionalism: In depth knowledge of human resources policies, practices and procedures in staff selection policies and procedures and ability to apply them in an organizational setting. Demonstrable experience in management and supervision of junior staff in recruitment activities and establishment of monitoring and reporting tools. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
    Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    An advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in human resources, including recruitment, is required.
    Hands-on experience with Human Resources IT systems, such as Talent Management and ERP is desirable.
    Experience in supporting hiring managers with staff selection process for national and international positions is desirable.
    Experience in a UN field mission or similar organization, particularly in hardship conditions, is desirable.
    Experience supporting large missions from a back-office environment is desirable.

    Apply via :

    careers.un.org

  • Human Resources Officer Procurement Assistant

    Human Resources Officer Procurement Assistant

    Competencies
    Professionalism: In depth knowledge of human resources policies, practices and procedures in staff selection policies and procedures and ability to apply them in an organizational setting. Demonstrable experience in management and supervision of junior staff in recruitment activities and establishment of monitoring and reporting tools. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
    Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
    Education

    An advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in human resources, including recruitment, is required.
    Hands-on experience with Human Resources IT systems, such as Talent Management and ERP is required.
    Experience in supporting hiring managers with staff selection process for national and international positions is required.
    Experience in a UN field mission or similar organization, particularly in hardship conditions, is desirable.
    Experience supporting large missions from a back-office environment is desirable.

    Languages
    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Information Systems Assistant

    Information Systems Assistant

    Responsibilities
    Within the limits of delegated authority, the Information Systems Assistants will be responsible for performing the following duties:

    Assists with the planning of all major information systems projects within the Mission, monitoring the progress of the systems analysis, design, development, testing and implementation of new, moderately complex systems, and/or, participates as a member of a team with responsibility for major components of more complex systems;
     Assists with the management of the Information Systems budget, formulating and monitoring budget allocations and expenditures, verifying funding and ensuring no overrun occurs;
    Supports the development of technical specifications for the procurement of equipment and contractual services, and coordinates the technical evaluation of offers and proposals received;
    Handles all aspects of contract administration including the establishment of service level agreements with vendors and chargeback policy for users;
    Assists the team with the development of strategies to implement global information systems projects originating out of OICT and the Mission;
    Assists the team with the development of detailed systems and other functional specifications and user documentation as required;
    Provides advice to users, analysing user requirements and translating these into new applications; determines application systems integration and linkage issues;
    Maintains, upgrades or enhances existing user systems; troubleshoots and provides continuing support, to include resolving difficult problems, advising on the use of new techniques, monitoring transactions to measure performance and continued effectiveness of assigned systems, etc;
    Supports the team with the development of training materials, operating and user manuals and trains staff in the use of assigned systems;
    Assists with the development of disaster recovery plans relating to information systems and ensures appropriate planning and training of those responsible;
    Researches, analyses and evaluates new technologies and makes recommendations for their deployment;
    Participates in writing reports and papers on systems-related topics, system requirements, information strategy, etc.;
    Develops the yearly work plan, mentors and supervises personnel of the Unit.

    Internetworking and Infrastructure

    Participates in the development of plans for major IT systems’ projects within the mission, monitoring the progress of the design, installation and commissioning of various networks and systems;
    Contributes to the maintenance of internet working systems that includes routers and switches, operating systems’ platforms, database management systems, servers, workstations, and related equipment;
    Devises and administers disaster recovery plans; provides training for support staff in implementing these plans to ensure optimal readiness;
    Shares responsibility for the proper implementation of backup and recovery procedures;
    Maintains a regular review of the network resources access control, data security, and server and data stores security systems;
    Ensures all information security systems are properly configured and maintained;
    Supports the user access control for network resources and overall network security.
    Provides guidance to, and may supervise, new/junior staff, consultants, etc.

    Competencies

    Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

    Education

    High school or equivalent diploma is required.
    Technical or vocational certificate in computer science, information systems, mathematics, statistics or related field is required.

    Work Experience

    At least eight (8) years of progressively responsible experience in Information Systems and Technology, or related area is required.
    Experience in carrying out programmatic/administrative tasks necessary for the functioning of the Unit including preparation of cost estimates/budgets, reporting on budget/programme performance, contracting vendor services is required.
    Experience providing services in the field of Information Systems and Technology or related area to or in a field operation of the United Nations common system or comparable international organization is desirable.
    Experience in the field of Information Systems and Technology or related area in a conflict or post-conflict setting is desirable.

    Apply via :

    careers.un.org

  • Human Resources Officer

    Human Resources Officer

    Org. Setting and Reporting
    This position is located in the United Nations Support Office in Somalia (UNSOS), Operations and Resource Management Pillar (ORM), Human Resources Section and is based in Nairobi.
    Responsibilities
    Within delegated authority, the Human Resources Officer will be responsible for the following duties:

    Recruitment and Staff Selection:

    Monitors vacant posts of assigned level/group and ensures adherence to policies and procedures in filling these posts.
    Contributes to the recruitment process and support the development of recruitment strategies and plans, coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing and
    screening of candidates.
    Review job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.
    Conducts preliminary review, prepares and submits recruitment cases to approving officials/entities.
    Arranges and conducts interviews for selection of candidates.
    Reviews recommendation on the selection of candidate by client offices.
    Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures on recruitment and staff selection.
    Coordinates and administers language professional examination and other programmes and tests related to the recruitment of professional, general service and other categories of staff.
    Manages the recruitment and selection of national staff ensuring the development of job descriptions for approved posts, liaising with the DOS on the classification of such posts, advertising and guiding managers on the selection process in line with UN rules and regulations.

    Administration of entitlements and Benefits:

    Advises the Head of the Unit or Senior Human Resources Officers on the development, modification and implementation of United Nations policies and practices on entitlements.
    Provides advice and guidance to managers and staff on human resources related matters.
    Recommends level of remuneration for consultants.
    Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
    As requested by the supervisor, might be required to represents the office in joint bodies and working groups relating to salaries and other conditions of service.
    Assist in the process of knowledge/awareness building amongst programme managers, senior management and staff members with regard to the staff rules and regulations, and related guidelines in the administration of entitlements and their strict application by the HR Section, including consistent implementation of delegated authority;
    Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions, where necessary.
    Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating merit of each case and makes recommendation for resolution.

    Planning and Budget:

    Participate in the mission planning process throughout the mission lifecycle for determining the staffing requirements and organizational structure; also conducts analysis and provides inputs on emerging capacity gaps in
    accordance with the mission’s mandate.
    Contributes to the budget development process by reviewing the drafts and providing input on the human resources requirements and organizational structure of all sections based on the guidelines on budget review.
    Reflects recommendations of the staffing reviews into the staffing requirements for purpose of budget preparation.
    Reviews staffing related costs and expenditures in UMOJA in line with funds allotment, ensuring that funds for staffing costs are available, and where necessary alerts Human Resources Officer to follow up with Finance and Budget Office to deploy funds to meet any shortfall.
    Monitors expenditures related to staffing to ensure they are within the budgeted staffing costs, coordinating with the Finance and Budget Units at both the mission and Headquarter levels to ensure availability of funds.
    Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations.
    Reviews the documentation for submission of classification requests and contributes to the implementation of classification results.

    Performance Management:

    Supports the supervisor in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive
    support to mission components on standards for the development of service, section, unit and individual work plans.
    Liaise with the Integrated Mission Training Center to organize training/orientation programmes in performance management and supervisory skills as well as work plans.
    Monitors the full-compliance of e-Performance and provides input to the establishment of Management Review Committee and Joint Monitoring Committee and Rebuttal Panel and acts as their facilitator and ex-officio member.
    Counsels staff and managers in cases of underperformance and facilitates the implementation of a Performance Improvement Plan (PIP) or other remedial measures, when required.

    Staff Development :

    Provides regular information on vacancies and opportunities for the generic rostering system and works with DOS as a conduit for headquarters initiatives and as the initiator of individual career advice and counseling.
    Advises staff on training opportunities for HR staff as well as staff in general giving particular attention to developing and implementing career development paths for national staff members.
    Assesses the skill, expertise and knowledge of the HROs and HRAs, ensuring participation of human resources staff in relevant training programmes and designing individual on-the-job and group training programmes on
    specific subject matters in the area of human resources management, including in the use of HR IT systems.
    Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs.

    Administration of Justice :

    Researches and compiles the mission’s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system.
    Contributes to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.
    Contributes to the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.

    Staff and Management Relations :

    Assists the supervisors in supporting the dialogue between the management and international and national staff unions (Field Staff Union and National Staff Committee respectively to discuss HR matters and related staff issues.
    Participates in meetings with staff representatives to address issues affecting the staff and coordinate the quarterly meetings with the Head of the Mission and Director.
    Organizes, as necessary, general or specific meetings for the staff on issues such as mandate implementation, status of HR reforms and other organizational change initiatives etc.
    Other:
    Under the supervision of the CHRO, the HRO contributes to the monitoring and evaluation of the implementation of delegated authorities, through inter- alia, the Human Resources Management Scorecard (HRM-S), Service

    Level Agreements, HRM-S indicators, and the Senior Managers’ Compact.

    Contributes to the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks and recommends corrective action.
    Assist with the development of a communication strategy with a dedicated intranet page on HR issues and regular formal and informal meetings.
    Conducts research on precedents, policy rulings and procedures.
    Maintain human resources information systems, including constant update and generation of information and reports for use by management.

    Performs other duties as required.

    Competencies

    Professionalism: Knowledge of all facets of human resources management, administration, finance, budget. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Client orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

    Education
    Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
    Work Experience
    A minimum of five (5) years of progressively responsible experience in human resources management, administration or a related area, is required.
    Languages
    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.
    Assessment
    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Apply via :

    careers.un.org

  • Untitled post 101270

    Org. Setting and Reporting

    This position is located in the Human Resources Section of the United Nations Support Office for Somalia (UNSOS). The Human Resources Officer will be based in Nairobi and reports to Chief, Staff Selection Unit and Chief, Human Resources Officer.
    Responsibilities

    Within delegated authority, the Human Resources Officer will be responsible for the following duties:

    RECRUITMENT AND PLACEMENT:

    Identifies upcoming vacancies in coordination with client offices.
    Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.
    Arranges and conducts interviews to select candidates.
    Reviews recommendation on the selection of candidate by client offices.
    Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.
    Prepares job offers for successful candidates.
    Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
    Supervises and monitors the work of the Human Resources staff in the direct unit.
    •Providing guidance and direction to Assistants in carrying out all human resources administrative transactions including review of staffing tables to identify vacancies
    Maintain human resources information systems, including constant update and generation of information and reports for use by management;
    •Plans, organizes, develops, coordinates and administers substantive assessment tests and other tests related to recruitment of professional, general service and other categories of staff.
    •Contributes to the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks.

    GENERAL:

    Provides advice and support to managers and staff on human resources related matters.
    Prepares special reports and participates and/or leads special human resources project.
    Keeps abreast of developments in various areas of human resources.

    Competencies

    Professionalism: In depth knowledge of human resources policies, practices and procedures in staff selection policies and procedures and ability to apply them in an organizational setting. Demonstrable experience in management and supervision of junior staff in recruitment activities and establishment of monitoring and reporting tools. Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    An advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in recruitment is required.
    Hands-on experience with HRIT systems, such as Inspira and Umoja, is required.
    Experience in supporting hiring managers with staff selection process for national and international positions is required.
    Experience in a UN field mission, particularly in hardship conditions, is desirable.
    Experience supporting large missions from a back-office environment is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of other United Nations official languages is an advantage.

    Assessment

    Evaluation of qualified candidates may include a written assessment and/or competency-based interview.

    Special Notice

    This position is temporarily available until 30 January 2021 only. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

    While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

    Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

    This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

    Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

    Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

    Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    Apply via :

    careers.un.org

  • Logistics Officer

    Logistics Officer

    Org. Setting and Reporting
    Under the supervision of the Chief Centralized Warehousing Section, the Logistics Officer reports directly to the Chief, Centralized Warehousing Section. This position is based in Nairobi, Kenya.
    Responsibilities

    Within the delegated authority, the Logistics Officer will be responsible for the following duties:
    Exercises managerial and supervisory control over all logistics support required by the mission.
    Develops, prepares, coordinates and monitors overall support plans including demand forecasting, supply schedules, priorities or requirements, and resolution of urgent operational needs.
    Monitors and coordinates all multifunctional logistic requirements at the operational and tactical levels.
    Assists Chief Supply Chain Management in the development of policy and procedures for logistics support.
    Briefs Chief Centralized Warehousing Section on a daily basis on the ongoing operation/requests .
    Ensures that logistics requirements take account of gender-specific needs.
    Advises senior management on logistics management, structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
    Carry out logistics support coordination with UNSOS Sections to establish Mission’s priorities and resources allocation within the framework of the overall Mission Support Plan and guidance from mission senior management. Organizes and chairs logistics operations meetings.
    Performs other related duties as required.
    Work implies frequent interaction with the following:
    -Department of Peace Operations and Department of Operational Support UNHQ.
    -Operations & Resources Management, Service Delivery Management and Supply Chain Management.

    Competencies

    Professionalism:

    Knowledge of supply chain and logistics operations and practices; applied knowledge of demand forecasting and planning, delivery planning, inventory management, and operation of relevant tools and applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Planning & Organizing:

    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Communication:

    Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

    Managing Performance:

    Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

    Education

    Advanced university degree (Master’s degree or equivalent) in logistics, business administration, public administration, engineering, supply chain management or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

    Minimum of seven years of progressively responsible professional experience planning, coordinating and managing multi-functional supply chain and support logistics operations in the field and international environment or related area is required.
    Experience in use of relevant tools and applications in warehouse management, inventory planning, and replenishment planning.or related field is required.
    Experience in providing logistics and supply chain support services in a complex, volatile, conflict or post-conflict environment is desirable.
    Experience in international military or UN peacekeeping operations is desirable.
    Experience in demand and inventory planning, forecasting and delivery planning is required

    Languages
    English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required;
    Assessment
    Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
    Special Notice
    This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
    United Nations Considerations
    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

  • Supply Chain Business Intelligence Officer

    Supply Chain Business Intelligence Officer

    Org. Setting and Reporting
    This position is located in the United Nations Support Office for Somalia (UNSOS) and is based in Nairobi, Kenya. The incumbent reports to the Chief Performance Management Section in the Supply Chain Management Service.
    Responsibilities
    The Supply Chain Business Intelligence Officer will be responsible to effectively manage and lead the Supply Chain monitoring and reporting. The incumbent provides advice to the Chiefs of Unit/Section within UNSOS on matter related to end-to-end Supply Chain performance management.
    Within delegated authority, the Supply Chain Business Intelligence Officer will be responsible for the following duties:

    Provide expert advice to the Chiefs of Unit/Section within UNSOS and other stakeholders on all issues related to leveraging data and business intelligence to the assessment, planning, monitoring, management and the continuous improvement of the performance of the end-to-end Supply Chain in the Mission. Develop and organize the Business Intelligence capabilities and capacity (staffing and other allocated resources) to support enhancing the Supply Chain business performance in the mission.
    Spearhead the Business Intelligence Unit workplan to ensure successful planning, organizing, execution, monitoring and control of the Mission’s Business Intelligence (BI) Programme of work; administer the implementation of agreement for BI support services; lead establishment and execution of BI Operating Model; manage development of BI demands or requirement; manage lifecycle of BI projects in alignment with UNSOS BI vision and strategy.
    Lead the performance reporting based on SCOR (Supply Chain Operations Reference) metrics and mission specific KPIs in the mission. Evaluate operational, analytical and strategic reporting solutions. Evaluate data captured from Enterprise Resource Planning (ERP) systems modules and other relevant systems of record, suggest and validate solutions for improvements of Supply Chain processes. Design, validate mission-specific Key Performance Indicators (KPIs), dashboards for BI and ensure integration and automation of data flow to the designed SCM dashboards, in consultation with relevant sections/units as needed.
    Lead the Business Intelligence Unit in the development of recommendations, based on data analysis, and independent root cause analysis conducted with key stakeholders/business process owners. Ensure that timely and actionable information is produced which helps drive business results and guide decision making process for improving the effectiveness and efficiency of the supply chain operations within the Mission. Devise, promote and evaluate analytic models and creative data visualization to derive actionable intelligence and enable senior management decisions.
    Develop, review, evaluate, of business rules, guidelines, standard operating procedures and other guidance materials based on the UN regulations and rules, international standards and recommended practices on supply chain management. Ensure the operationalization of Supply Chain management concepts, the implementation of instructions on Supply Chain Self-Assessment and Performance Reporting. Provide guidance and technical support in formulation of user requirements for IT systems in support of materials management and Supply Chain activities.
    Lead the execution of functions carried out within the Unit ensuring the smooth functioning of the Unit. Develop, monitor work plans ensuring the attainment of objectives and supervise staff. Evaluate capacity building requirements, coordinate training events.
    Ensure gathering of requirements from various stake holders and business process owners to define specific business requirements for the end-to-end Supply Chain Performance Management. Develop and promulgate Business Intelligence Guidance and Procedures, monitor and ensure compliance. Provide inputs for continuous improvement and innovation in the area of Supply Chain Performance Management. Provides guidance in implementing change initiatives.
    Ensure that all Supply Chain Management Service/Supply Chain Performance Management Section/Business Intelligence Unit activities are in compliance with the DPKO/DFS Environmental and Waste Management policies and in line with the DFS Environment Strategy objectives; coordinate with the mission’s environmental officer for guidance as needed.
    Perform other duties, as required.

    Competencies

    Professionalism: Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to simplify complex information and communicate complex or statistical information to less-technically trained staff members. Strong visual design skills, strong knowledge of Microsoft Office. Skilled in Business process analysis, data extraction, transformation and management, data governance and quality audit. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
    Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes

    responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
    Education
    Advanced university degree (Master’s degree or equivalent) in supply chain management, logistics, information management, business administration, mathematics, computer science, telecommunication, engineering or related field. A first university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certifications in project management (PRINCE2 or equivalent), supply chain (SCOR-P, CSCP or equivalent), Lean Six Sigma are desirable.
    Work Experience

    A minimum of seven years of progressively responsible experience in Supply Chain management, logistics, procurement or related area is required.
    Experience in Supply Chain performance management is required.
    Experience working with Excel and Data Base Management (Access) is required.
    At least (3) years of supervisory level is required.
    Experience in providing logistics and Supply Chain support services in a complex, volatile, conflict or post-conflict environment is desirable.
    Experience in Data Integration is desirable.

    Languages
    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
    Assessment
    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
    Special Notice
    Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
    United Nations Considerations
    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
    No Fee
    THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.