Dimensions of the Role This role provides a learning opportunity for the incumbent as they support the overall implementation of the Finance Global Objectives.
Finance Graduate Internship Responsibilities
Review of financial transactions.
Processing of financial transactions in the SAP.
Preparing of reconciliations of balance sheet accounts. E.g. cash, medical, receivables and payables accounts.
Participate in the annual physical verification of Assets in the Country Office
Maintain proper filing of all Country Office financial documents.
Review of CBO/Partner/ Community/Suppliers/Staff Advances liquidations.
Qualifications for the Finance Graduate Internship
Graduates from Kenyan universities/reputable colleges
Must have completed studies in a relevant field of study within the last 24 months.
Graduates who are below 25 years old and willing to commit their time on the program for the entire year
Demonstrated good character, creativity, honesty, positive attitude and ability to learn
Graduates who are currently not in employment
Bachelor’s degree in Finance, Accounting or Bachelor’s degree in Commerce or Business Management/
Administration (Finance or Accounting option)
CPA certificates are an added advantage
Analytical skills
Planning and organisational skills
Good communication skills
go to method of application »
Website: Website https://plan-international.org/
-
Finance Graduate Intern Programs, Health/HIV Graduate Intern Monitoring & Evaluation Graduate Intern Child Protection Programs Graduate Intern Programs Support Graduate Intern Executive Support Graduate Intern Accountant Procurement & Admin Graduate Intern Communications Graduate Intern Procurement Graduate Intern IT Graduate Intern HR Graduate Intern
-
Country Director
The Country Goal was established as: ‘Boys, girls and especially adolescent girls from marginalised communities have access to improved services and opportunities and have the capacity to lead their own development.”
As Country Director you will be Plan Internationals legal representative in Kenya, accountable for operations and results in an evolving political, economic, institutional and legal/labour environment.
You will be responsible for growing and managing a large grant portfolio and ensuring that readiness to emergencies is built into all programme planning.
You will lead a Country Management Team and provide strategic leadership to Plan Kenya staff, ensuring alignment with corporate values and practices.
Do you have what it takes?
To succeed in this challenging and varied role you must display proven senior management experience as well as experience of delivering programme strategy within a humanitarian and/or development context.
You will have knowledge of the requirements of donor compliance and financial management and possess proven skills in the development and management of effective and motivated teams, including distance management.
You will be a highly effective communicator who is able to think strategically and balance future vision with practical delivery.
Knowledge of Kenya: the geopolitical factors affecting child-poverty in the country and the political, social and environmental opportunities for change are an advantage.
Knowledge of programming in difficult environments with good understanding and appreciation of the historical, security context, political environment, economic, social/religious and humanitarian context in Kenya or a comparable environment
Excellent English both verbal and written is essential.
The ability to travel to remote areas is also required.
Behaviours (Plan International’s Values in Practice)
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children. -
Director – Eastern and Northern Africa
The Role
Plan International has recently developed a new regional structure. The new regional structure divides country offices into sub-regions or ‘clusters’ according to geographical proximity or operating model, with each cluster reporting to a Sub-regional Director who is accountable for overall performance and results.
Introducing a smaller regional office with more focus on strategic contribution, influencing and advocating; dedicating more resource to strengthening country office performance, with a focus on driving change that will create greater efficiency and advance children’s rights and equality for girls.
As Director – Eastern and Northern Africa, you will be responsible for leading and managing the Country Directors within the portfolio – ensuring that each Country Office has a quality strategic plan in place to deliver Plan International’s strategic ambitions, and enabling high performing teams to work together to deliver strong performance against agreed key result areas.
The role requires courageous and inspirational leadership skills, a drive that delivers results and the ability to build strong and constructive relationships with both internal and external stakeholders.
Responsibilities include but are not limited to:
Provide visionary leadership, direction and motivation to Country Directors within the cluster, through an observable and passionate commitment to girls’ rights and equality for all children.
Approve each country’s strategic plan and annual budget/business plan, ensuring that they are fully implemented as planned.
Build and maintain constructive relationships with National Organisation representatives and current / potential donors.
Ensure that Country Offices within the cluster have a robust grant acquisition strategy and supports Country Directors in achieving their agreed annual revenue, cost and efficiency targets.
Build and maintain a high performing Country Director team that delivers against Plan International’s strategic goals and measures, whilst demonstrating behaviours consistent with Plan International’s values and behaviours.
Ensure that cluster countries demonstrate that Plan International’s standards of quality are being achieved and operate consistently within Plan International’s key policies and procedures, including programming, influencing, brand, risk management, HR, finance and cash management.
Do you have what it takes?
In order to succeed in this challenging and varied role you will require demonstrable knowledge and understanding of International conventions on child rights and gender equality as well as the Sustainable Development Goals.
Proven ability to lead, inspire and motivate staff
Strong business acumen with an understanding of performance reporting tools and methodologies with the ability to consider commercial implications of decisions.
Delivers results by regularly monitoring performance, anticipating problems/obstacles and implementing effective contingency plans.
Communicates effectively and persuasively with all staff and stakeholders (both verbal and written).
Fluency in written and verbal English. Understanding of Arabic is preferred but not essential.
Behaviours (Plan International’s Values in Practice)
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children. -
Cluster Director – Eastern and Southern Africa
The role requires courageous and inspirational leadership skills, a drive that delivers results and the ability to build strong and constructive relationships with both internal and external stakeholders.
Responsibilities include but are not limited to:
Provides visionary leadership, direction and motivation to Country Directors within the cluster, through an observable and passionate commitment to girls’ rights and equality for all children.
Approves each country’s strategic plan and annual budget/business plan, ensuring that they are fully implemented as planned.
Builds and maintains constructive relationships with National Organisation representatives and current / potential donors.
Ensures that Country Offices within the cluster have a robust grant acquisition strategy and supports Country Directors in achieving their agreed annual revenue, cost and efficiency targets.
Builds and maintains a high performing Country Director team that delivers against Plan International’s strategic goals and measures, whilst demonstrating behaviours consistent with Plan International’s values and behaviours.
Ensures that cluster countries demonstrate that Plan International’s standards of quality are being achieved and operate consistently within Plan International’s key policies and procedures, including programming, influencing, brand, risk management, HR, finance and cash management.
Do you have what it takes?
In order to succeed in this challenging and varied role you will require demonstrable knowledge and understanding of International conventions on child rights and gender equality as well as the Sustainable Development Goals.
Fluency in written and verbal English.
Proven ability to lead, inspire and motivate staff
Strong business acumen with an understanding of performance reporting tools and methodologies with the ability to consider commercial implications of decisions.
Delivers results by regularly monitoring performance, anticipating problems/obstacles and implementing effective contingency plans.
Communicates effectively and persuasively with all staff and stakeholders (both verbal and written).
Behaviours (Plan International’s Values in Practice)
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children. -
Director Operations
The purpose of this role is to lead, manage, and develop a team of functional experts, which includes Finance, Grants, Administration, Procurement & Logistics, ICT, and Security and to ensure optimum support to projects within the policies of Plan Inc., and the laws of the host country.
The position ensures that team members have the right skills in all aspects of operations and that senior staff are continuously mentored to provide transparent and accountable services in line with the organizations policies and laws of Kenya.
The Director will also ensure that all projects and programs receive the quality and quantity of services required in a timely manner and sees that rigorous systems and controls are in place and operating at an optimal level. This position minimizes financial risk when possible.
Qualifications for the Director Operations Job
An advanced degree in Accounting/ or Finance, Business Administration or related field. (Required)
Membership in an internationally recognized professional accounting body such CA, CPA, ACCA, CIMA (Required)
Knowledge of key donor reporting requirements for large grants and contracts, and other International
Financial Reporting Standards (IFRS) (Required)
Proven record of management of complex multi-donor large scale annual budgets At least ten years’ experience working areas of Programme support, and management, including up to five years in a senior management position.
Excellent knowledge and demonstrated experience in management of supply chain, fleet management, and overall logistics including IT
Good knowledge security management.
Excellent skills in risk management and demonstrated ability of managing audits
Good understanding of child rights and child protection issues
Proven understanding of multi-sectoral programming by international non-government agencies
Sound experience of leading successful teams and demonstrating understanding of human dynamics associated with change.
Fluency in English spoken and written;
Knowledge of Kenya preferable and an understanding of factors affecting child-poverty as well as the political, social and economic opportunities for development. -
Programme Director, Implementation & Quality
The Opportunity
In the past three years Plan International Kenya has grown its portfolio, operating in more than twelve counties and delivering a robust Nairobi urban programme.
As Programme Director of Implementation and Quality, you will lead on project implementation across the Country Office in consultation and coordination with the Director of Programmes and the Country Director.
You will assess and address challenges in relation to grant implementation and oversee and ensure all Project Managers are operating efficiently and effectively.
You will be responsible for budget and expenditure management, procurement operations and ensuring ensure the implementation and maintenance of M&E tools and frameworks.
The success of this position will be measured through demonstrating an upturn in the spending pattern and delivery of quality activities. Each designated project will have realistic plans in place and accountability plans embedded in each individual planning schedule
The Person
To succeed in this varied and challenging role, you must have extensive experience in managing multi and bilateral donor funded grants and other fund sources in a senior management role.
You should have previously managed programme portfolios in excess of USD15 million annually and have progressive experience working for INGOs or similar.
A strong leader and team manager, you must be able to demonstrate advanced negotiating, facilitation & influencing skills while maintaining political neutrality.
Knowledge of development challenges and context in Kenya, in particular of education, livelihoods, and child protection systems, is imperative.
Type of Role: 6 month interim contract
Location: Nairobi but with frequent travel to programme units
Salary: Competitive Salary available
Reports to: Country Director -
Logistics & Admin Coordinator Procurement Coordinator Project Implementation Officer Project Manager (Kilifi Solar Project)
Department & Location: Logistics & Administration / Program Unit (Nairobi, Kilifi & Kisumu)
Duration: 3 Years Fixed Term Contract
Reports to: Area Manager / Country Logistics & Administration Manager
Purpose: The Logistics & Admin Coordinator has overall responsibility of ensuring efficient and effective organization and coordination of day-to-day operations of the Program Unit.
S/he is directly accountable for supporting the Program Unit in managing administrative functions including fleet management, security operations, Occupational Health & Safety (OH&S), property/asset management, storekeeping and warehousing and proactive front end program support to meet project needs and requirements in compliance to donor grants and Plan procedures and systems.
This JD outlines the main areas of duties and accountabilities and if requested by the Area Manager or Program Director will provide program support where appropriate.
Key Deliverables:
Office Management and General Administration
Supervision and oversight of the front office operations that ensures a clean, hygienic and risk-free working environment in line with occupational health and safety guidelines.
Participates in ensuring the smooth functioning of the unit. Recommends procedural changes, improves program and service quality by devising new applications; updating procedures; evaluating system results with users to enhance efficiency of operations.
Collaborates with others in establishing work priorities, anticipating program requirements and follows up on ensuring appropriate implementation of policies and decisions made by management.
Oversee and coordinate efficient use of office consumables, inventories and equipment.
Evaluates adequacy of office space requirements, identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
Ensuring that contracts, leases and other agreements are properly maintained and updated.
Organizing, arranging and coordinating meetings.
Serve as security focal point person for the field office.
Processing and logging administrative purchase requests in SAP for procurement action and ensure status updates from the procurement tracker are communicated to programmes in a timely manner.
Facilitate issuance of approved LPOs to local vendors at PU level and follow up with them to ensure quality delivery of goods and/or services.
Compilation & consolidation of accurate weekly, monthly & quarterly reports and submitting the same for management action in a timely manner.
Ensure adherence to relevant Plan International policies by all staff in respective PU.
Management of office petty cash float and adherence to set expenditure guidelines.
Responsible for office book-keeping, filing, archiving and records maintenance.
Ensure program support is provided to the program team in a timely and efficient manner.
Provide IT support in liaison with the IT technical lead at the hub.
Fleet & Travel Management
Providing direct supervision and support to the Drivers and enforcement of the transport and fleet management policy as well as security SOPs.
Analyze and negotiate service agreements for approval, monitor maintenance and repair costs and provide recommendations on fleet requirements to ensure maximum efficiency and value for money.
Track daily Plan fleet and taxi usage, fuel consumption and maintain accurate inventory of equipment to minimize fleet downtime and reduction of risk to Plan assets and staff.
Focal person for all travels including liaison with ticketing agents and taxi vendors to ensure quality services and value for money.
Review purchase requisitions for parts and supplies; review vendor bid responses for tools, equipment, parts and services; monitor expenditures.
Participate in the recruitment and selection of fleet maintenance personnel as required and jointly determine areas of development and training requirements.
Provide timely and accurate fleet management reports on a monthly basis.
Maintaining and updating the weekly travel schedule as well as all required fleet records and paperwork for vehicles and drivers.
Ensure minimum safety equipment for all fleet as per Security SOP’s on Vehicles and Bikes.
Maintain a database of all the travels and accommodation of field staff and visitors.
Asset, Property & Inventory Management
Provide general oversight for Program Unit (PU) asset register and inventory management to ensure accuracy and currency of related records.
Oversee continuous tagging of new assets, tracking and physical verification exercise of all assets and updating the same in the asset register.
Providing technical assistance to staff on usage, storage and maintenance of program equipment.
Maintaining the General Program Equipment and asset files to ensure correct documentation pertaining to the identity, repair, theft, loss, disposal, and transfer is completed, reported and filed.
Ensure that general program equipment and assets are kept in good condition, serviced as required and when necessary, promptly repaired in compliance with any existing warranty.
Report to the Management on the condition of equipment and any discrepancies if found.
Ensure timely processing of valid insurance cover for all office assets and equipment.
Warehousing / Stores Management
Provides oversight for Program Unit stores and historical reference by developing and utilizing filing and retrieval systems.
Transfer and dispose records according to Plan retention schedules and policies.
Ensuring that all incoming and outgoing stock is controlled according to Plan procedures.
Making proper arrangements for receiving and dispatching commodities as per Plan policy.
Ensuring all warehouse/store related documentation is done as per policy.
Ensuring that stocks are stored in appropriate conditions according to their specific requirements and that storekeepers are briefed on this.
Reviewing and forwarding for approval stock movements that have been captured.
Ensure that regular stock reconciliation is carried out and any discrepancies are properly investigated and reported to management.
Academic Qualifications and experience
Degree in Business Administration or Management
At least 3 years’ of related experience in an NGO environment
Experience reviewing current work processes and developing/implementing new methods and procedures to promote efficiency is highly desirable
Key Skills and competencies
Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures; Knowledge of roles, responsibilities and end to end processes in the context of an ERP system; Conceptual analytical and evaluative skills to conduct independent research and analysis; Ability to identify issues, formulate opinions, make conclusions and recommendations; demonstrates professional competence and mastery of subject matter
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently
Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client
Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Plan values; Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary support to improve performance and applying appropriate consequences when results are not achieved
Collaboration: Builds and maintains effective relationships with their team, colleagues, National Offices and external partners and supporters; Values diversity, approachable, good listener and team player
Integrity: Honest, encourages openness and transparency, demonstrates highest levels of integrity
Physical Environment and Demands: Typical office environment with field visit demands whenever necessary.
Level of Contact with Children: High level – Daily interaction with children
go to method of application » -
Legal Officer Social Worker Child Protection Advisor Psychological Counselor
Duties for the Legal Officer Job
Provide legal advice on matters relating to child protection issues and court representation for child protection cases at the CPC.
Prepare child witnesses from the CPC for hearings in court.
Watching brief in cases of defilement referred to the CPC.
Develop a capacity building plan for partners and communities on child protection issues and court representation for child protection cases for CPC.
In consultation with the project team, develop training materials for partners and community trainings on child rights.
Disseminate Information Education and Communication (IEC) materials outlining legal instruments that safeguard children and their rights to partners and communities in the CPC.
Training partners and communities on children rights and disseminating legal instrument that safeguard children.
Legal Officer Job Qualifications
Bachelor’s degree in Law and a Diploma from the Kenya School of Law.
Must be an Advocate of the High Court in Kenya.
3 years’ experience working in child protection and/or child rights programming
Key Skills and competencies
Good people skills
Confidentiality
Good report writing skills
Experience in developing capacity building plans
Experience in developing training materials for partners and communities
Good facilitation skills
Experience in developing policy briefs with a view to influence key child protection policies at the county and national level
go to method of application » -
Monitoring and Evaluation Coordinator
Based in Kisumu Hub
This role is responsible for collecting, analysing and utilization of project information from a gender perspective that is suitable and relevant for providing management information for decision making, program improvement and knowledge management
Plan International is a development organisation uniting people to advance the rights of all children. Accordingly, we are an equal opportunity employer and employment is subject to our child protection standards including appropriate background checks and adherence to our Child Protection Policy. -
Office Coordinator Communications Manager Sponsorship Coordinator Regional Fund Management Specialist
Typical Responsibilities – Key End Results of Position1. Fleet Management
Provide support and direction to the drivers and ensure that they are executed in line with organizational guidelines; providing all information as required to KCO Fleet Coordinator/Head Driver.
Maintain and update all required records and paperwork for vehicles and drivers.
Manage fuel and maintenance contracts as needed.
Ensure that planned preventative maintenance is carried out to a high standard with minimum disruption to program activities.
Ensure that all drivers are briefed on and adhere to organizational policies and procedures.
2. Asset Management
Ensure that the asset register is well maintained
Ensure that all assets have been issued a unique identification number and tracked on a central asset register, maintained at the Country Office
Regularly update the asset register whenever transfers, disposal, loss, changes in condition and procurement take place with details of that transfer, disposal etc.
Coordinate a full physical verification of the asset register at least once a year to verify that the assets are in place and ascertain their condition.
Ensure that the users of general program equipment and assets are briefed/trained on how to operate and care for the equipment correctly
Ensure that general program equipment and assets are kept in good condition, serviced as required and when necessary, promptly repaired in compliance with any existing warranty
Report to the Management on the condition of equipment and any discrepancies if found
3. Warehousing/Storage Management
Manage the transport and warehousing/and or storage contract if and when needed
Ensure that all incoming and outgoing stock is controlled according to organizational procedures and that all appropriate paperwork is in place.
Ensure that all program documentation related to warehousing or storage and those used in distributing items is properly filed and is in order
Make proper arrangements for receiving and dispatching commodities
Submit monthly stock reports to the programs department and/or designated program managers
Ensure that regular stock reconciliation is carried out and any discrepancies are properly investigated and reported to management.
Ensure that stocks are stored in appropriate conditions according to their specific requirements and that Office Assistants are briefed on this.
Ensure that all incoming and outgoing stock targeted for beneficiary distributions and programme use are captured into the system according to the policies and procedures.
Authorize and approve stock movements that have been captured
Ensure that stock and physical inventory are properly reconciled and are always balancing.
4. Property and Security
Ensure that contracts, leases and other agreements are properly prepared and updated so as to meet organizational needs, include fair and reasonable commitments from service vendors, and comply with country government law.
Serve as security focal point person for the Program Unit – staying up-to-date on security of the premises and alarm systems.
Make sure that the premises are always clean, accessible and no hazardous material are left unattended.
5. Travel
Responsible for all the travel arrangement within the Program Unit
Maintain a database of all the travels and accommodation of all field staff and visitors
Be the focal point for the travel agents and taxi to ensure that the Program Unit is given the best services and value for money
Brief Management on any issues related to travel and suggest best practices
Educational Qualification and Experience
Bachelor’s degree in Business Administration or related field
3-5 years’ experience of progressive responsibility in administration
2 years’ experience in managing a team
Basic computer literacy – working with MS Office
Skills Specific to the Post
People skills (communication, supervision, negotiation, influencing)
Report writing skills
Competencies
Takes initiative
Takes responsibility
Analytical ability
Team orientation
Problem solving
Multi-tasking
go to method of application »