Website: Website https://plan-international.org/

Regional Business Analyst

Job Details
The Regional Finance Department leads the financial management and accounting teams throughout the MEESA region.
The Regional Business Analyst support the Regional Finance Manager in providing financial leadership and management in the region, champion innovation in business processes and ensure effective financial information system is maintained all times. The RBA also directs the regional Office’s accounting, treasury, financial and internal control practices/systems working closely with the Plan Kenya Shared Services. The maintenance of its financial records and the preparation of its financial reports.
This role further supports the Regional Finance Manager (RFM) to implement global and regional financial strategies.
Dimensions of the Role

The role has no supervisory role in the Regional Office Finance Department and but closely interact with 15 Country Finance managers and their teams. Supports the implementation of global and regional financial strategies in the region and to provide timely and reliable financial information and analysis that leads to effective decision making at the Regional Level.
Contributes to MEESA’s strategic objective for Finance by ensuring effective business critical support information is in place and contributing to maximize the availability of resources for programs by cost effective financial processes and other operating activities by timely and accurate management reporting.
Provides permanent support to in – country Finance teams in order to improve overall transparency and accountability in Plan’s external financial reporting.
This role is involved in the review and consolidation of regional finance reports for a Regional budget worth € 120,000K.

Accountabilities

RESA Region Financial Analysis & Reporting

Interact with Plan Accounting system, extract data per Country Office (CO) and prepare financial reports tailored for different clients in the region
Make analysis of the report presented and communicate to management on the status
Provide observations, gaps and areas requiring improvement / recommendations
Prepare and or review monthly regional financial reports before sharing with management
Support the RFM with timely and reliable financial information
Ensure monthly financial reports presented in a timely manner to the Regional Management with clear highlights of areas of concern affecting business.
Support effectiveness and efficiency by ensuring sound business analyses and the provision of key management information.

RESA Region Technical Focal Person in system i.e. SAP, BPC, HRIS etc.

Focal person in system issues relating to finance raised by CO before escalating to System specialists i.e. technical issues in finance
Liaison or capacity building to staff on work around in SAP, BPC, HRIS among other initiatives
Testing or trouble shooting issues around finance systems that are working and those that are not and feedback to IH leads
Support in FAD set up, project set up

Business planning Processes for the Region

Facilitate and coordinate business planning processes for the ROSupport the RFM in Consolidation and review planning inputs for the MEESA RegionFacilitate and coordinate business planning processes for the RO.Support the RFM in consolidation and review planning inputs for the MEESA Region.
Support the Regional Finance Manager in communicating instructions and milestones within the region for business planning, including long term planning, budgeting, quarterly forecasting and cash flow forecasting
Support the RFM in consolidating and reviewing planning inputs from countries.
Monitoring key monthly, quarterly and annual financial performance measures of country offices and regional office, provide advice on corrective measures and opportunities on a timely basis and implement actions required related to financial standards
Preparation and/or review of business plans and funding requests from countries and departments within the region, challenging the assumptions and quality of the data and presenting these on behalf of the region to Global Hub (GH) for funding and approval
Supporting development and execution of country funding plans

Ensure appropriate financial controls processes, procedures and systems are in place and adhered to in the ‘’Regional Office & more Importantly in the Region’’

Working with Plan Kenya Shared Services team, support in ensuring monthly review of all regional office projects being implemented are monitored monthly.
Follow up finance – related audit actions for the Regional Hub (RH) and implementation of global financial policies and procedures within the region
Identifying key financial risks and reporting these to the RFM for inclusion in the Regional Risk Register. Recommending and implementing mitigating actions to address key financial risks.
Maintaining a high degree of awareness of the risk of fraud and necessary fraud prevention measures and ensuring that the global fraud policy and fraud incident reporting and investigation requirements are met
Implementation and accurate use of global finance systems within the RH.

Champion of Strategic finance Innovations in the region

The Business analyst is expected to examine the practices, procedures and processes and recommend better ways of doing things
Suggest thoughts on better ways of working, input on shared services approaches and creating of the hub.
Document and share learnings in financial management in various countries
Share reflections on the transition process in the RH role in offering strategic finance, ‘basically think beyond the debit and credit’

Support the Regional Finance Manager on any other assigned tasks i.e

Cost and benefit analysis, Payroll analysis, Taxation, investigations, Short deployment covers to Countries with gaps
Technical expertise, skills and knowledge

Knowledge
• Bachelor’s degree in Accounting or related field, post graduate education is an added advantage
• Professional Financial/Accounting qualification i.e. CPA (K) or equivalent
• Knowledge of the sector and the financial management issues specific to it an advantage
• Knowledge of the region and local finance regulations an advantage
• Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques and the reporting requirements of major international grant donors
Skills
• Proven effective Management skills leading teams across different context and operating in a multi-disciplinary and multicultural environments
• Strong team building skills, motivated & with good attitude towards work.
• Strong negotiating, facilitating and influencing skills
• Excellent proven financial analytical skills
• Good written and spoken English Good presentation and communication skills in delivering financial management information
• Proficient in computer skills and use of Microsoft based packages. Experience of using general ledger packages and other databases is an advantage. (Plan uses Microsoft Dynamics, SAP and various bespoke systems).
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.Holds self and others accountable to achieve the highest standards of integrity.Consistent and fair in the treatment of people.Open about mistakes and keen to learn from them.Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.Creates a climate of continuous improvement, open to challenge and new ideas.Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.Builds constructive relationships across Plan International to support our shared goals.Develops trusting and ‘win-win’ relationships with funders, partners and communities.Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.Builds constructive relationships across Plan International to support our shared goals.Develops trusting and ‘win-win’ relationships with funders, partners and communitiesEngages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
Typical office responsibility
Level of contact with children
Low contact: No contact or very low frequency of interaction

October 26, 2024
Inclusive Employability Project Manager

Role Purpose
Innovation to Inclusion (i2i) is a new project funded by the Department for International Development (DFID) under Aid Connect UK to ensure people with disabilities are engaged in waged employment, particularly in the private sector. i2i is a 44-month project (including an 8-month co-creation period) focused on Kenya and Bangladesh, with a third country potentially to be introduced during project implementation. The project is implemented by a consortium led by Leonard Cheshire together with a diverse and complimentary group of northern and southern actors.
As a leading organisation for gender equality and inclusion, Plan International works with the consortium members to ensure that the i2i project and its interventions address the specific vulnerabilities, risks and barriers to access facing women with disabilities. In Kenya, Plan International will also deliver a gender-transformative pilot project to support 100 women with disabilities to access waged private sector employment.
Dimensions of the Role
Based in Nairobi and reporting to the Area Manager, Nairobi, the main purpose of the Project Manager is to oversee the implementation of Plan International Kenya’s deliverables under the i2i project, linking closely with the Plan International Kenya Gender Coordinator, other colleagues within the Country Office and in Plan International UK, as well as i2i consortium partners in Kenya.
The incumbent should have good understanding of the interface between innovation and inclusion programming and should be familiar with working with the private sector especially within the areas of business, economic empowerment, partnerships with government, and civil society. Experience working with Disabled People’s Organizations (DPOs) on social and economic inclusion – particularly of women with disabilities – will be an added advantage. Additionally, s/he will be familiar with managing large donor projects and ensuring compliance with donor guidelines and regulations. The position holder must be willing to adhere to Plan International’s values and sign – and abide by the principles of – the organisation’s policy on safeguarding children and young people.
Accountabilities

Implementation of project deliverables: Technical quality assurance to project development and implementation

Realize implementation phase deliverables:
Support development of Plan International Kenya Pilot project design on employment inclusion of women with disabilities;
Support the development and execution of gender analysis for the i2i consortium;
Support the development of i2i consortium gender mainstreaming strategy;
In collaboration with the project Gender Coordinator, provide technical gender support to consortium partners, private companies and TVETs;
Coordinate the realization of i2i project monitoring and evaluation deliverables; including the project baseline and end term evaluation of the project;
Contribute to the development of a learning paper on what works well in employment inclusion of women with disabilities;
Lead the technical support on employment inclusion for person with disabilities in the i2i consortia;

Lead Plan International Kenya’s engagement in the scaling up of the i2i project to a third country
Monitoring and evaluation, accountability and learning:

Ensure robust monitoring of project activities, outputs and outcomes as per the project Monitoring, Evaluation and Learning framework;
Support the development and roll out of inclusive, gender-sensitive beneficiary feedback mechanisms;
Regularly monitor project risks and ensure action is taken to mitigate negative impacts
Suggest and oversee implementation of course corrections to strengthen programme quality, as necessary
Identify and document learning on gender mainstreaming emerging from the consortium’s work in Kenya order to inform and strengthen programming, and for sharing across the sector

Project management:

Represent Plan International Kenya in monthly consortium coordination meetings and in engagements with external stakeholders on the project;
Draft timely project narrative and financial reports;
Report monitoring data to the consortium’s online M&E system on a quarterly basis;
Provide regular updates to Plan International Kenya senior management on project implementation, progress on activities, risks, etc.;
Ensure compliance with Plan International Kenya and donor policies, requirements and regulations;
Ensure smooth/efficient project performance and effective management of and communication with project team, other internal and external contacts.

Management of project resources:

Line manage the Gender Coordinator in line with Plan International Kenya HR policies and practices;
Liaise with HR to ensure project staff are in place to deliver project activities;
Monitor expenditure to ensure spending is as per the approved project budget;
Review expenditure reports on a monthly basis and make adjustments as necessary (including through re-forecasting exercises)

Expertise, skills and knowledge

Relevant master’s degree in economics, gender, social sciences or international development
At least 5 years’ experience in project/programme development and/or management in the context of economic empowerment projects/programmes
Strong understanding of innovation in development and experience of designing and/or implementing innovative approaches
Experience of working collaboratively with a variety of organisations (private sector, academia and NGOs), ideally including within consortia projects
Excellent English-language verbal and written communication skills
Experience in financial, budget and administrative management or related issues
Understanding of and/or experience of disability-inclusive programming desirable

Skills Specific to the Post

Strong organisation skills
Solid writing and reporting writing skills (in English)
Good Interpersonal / Communication skills
Results-orientated
Good leadership skills

Plan International’s Values in Practice
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
The position will be based in Nairobi with some travel to Mombasa and Kisumu.
Level of contact with children
Low level: Little interaction with children. The candidate must be willing to abide by and sign Plan’s policy on Safeguarding Children and Young People.
Location: Nairobi
Type of Role: Programme Management
Reports to: Area Manager – CEN

October 26, 2024
Executive Assistant

Dimensions
The post holder reports to the Country Director (CD). The position does not supervise anyone. However, it has close working relations with Operations Director, Program Director and all the CD’s supervisees on certain tasks e.g. following up on reporting and the Administration Department.
Accountabilities

To provide administrative and programmatic support to the CD and in his/her absence to the Nominee.
Ensures that a comprehensive diary is maintained and communicated well in advance with logistical arrangements.
Provide logistical and programmatic support to Director of Operations and Program Director and anyone else at the discretion of the CD.
Act as the initial contact point for the Country Director’s Office. On a daily basis, respond promptly to questions from Senior Leadership Managers who need to contact and get responses from the CD.
To co-ordinate, monitor and make travel and logistical arrangements for the CD and other senior directors.
Prepares documentation to support the office of the CD and its functions and to meet deadlines in processing CD correspondence. Monitors incoming mail and forwards to respective departments/units.
Co-ordinate the preparation of briefing information for the CD relating to travel/conferences, working closely with departmental colleagues as appropriate.
Provide back-up support to ensure the effective and timely response to requests from Donors, other NGOs, press and media, staff and partners of Plan.
Direct requests for information or assistance from outside bodies to staff as appropriate. Ensure action is taken and that good public relations are maintained.
To provide logistical and administrative support for the organization of seminars, meetings, workshops, conferences, and training sessions organised through the CD’s office.
To manage all office expenses to support the CD’s office, and raise the necessary request for purchase requisitions.
To implement and maintain robust office systems including filing and record keeping for the CD’s office.
Preparation of invitation/visa letters where applicable for visitors to enable them acquire visas either prior or upon arrival at the airport.
Support to CD’s office during the compilation of the quarterly report.
Preparing the Delegation of Authority letters as and when necessary.
Coordinating documentation to CD’s office requiring signature.
Maintaining/updating CD’s diary to ensure appointments and meetings are well organized and coordinated.
Identify appropriate opportunities to ensure the CD’s visibility and accessibility is maintained, working with relevant departments where necessary, and providing corporate inter- office support
Any other duty as may be assigned.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Technical expertise, skills and knowledge
Education and Professional Qualifications:

A first degree in business administration or social sciences
Minimum three (3) years’ experience in a similar role
Proven experience in providing high quality administrative and personal assistant services to senior level staff
Possess proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint and Access)

Essential

Excellent written and verbal communication skills.
Proven interpersonal and customer service skills with people at a range of levels from a variety of social and cultural backgrounds.
Assertive and pro-active, with the ability to work on own initiative with little or no supervision.
Good analytical skills with the ability to identify key points from complex material or information.
Self-motivated, flexible and able to make judgement as to when to take the initiative on the CD’s behalf.
Excellent time management skills. The post-holder will need to manage their own time well, and the time of the CD.
Demonstrated personal integrity and ability to deal with sensitive and/or sensitive issues with tact, and diplomacy while maintain complete discretion and confidentiality.
Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services.
Experience in providing comprehensive support to staff committees and meetings.
Experience with an INGO in a similar role.

Plan International’s Values in Practice
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
Moderate travel to project specific field offices. (5%)
Level of contact with children
Low contact: No contact or very low frequency of interaction.

October 26, 2024
Country Change Partner and Transformation Lead

Dimensions of Role: The Country Change Partner & Transformation Lead (hereafter referred as CCPTL) role requires working collaboratively with all staff, stakeholders and organisational structures in order to lead Plan International Kenya through both a time sensitive remediation change process and through an organizational wide transformation in pursuance of the 100 Million Reasons Global Strategy.
This role will utilize change management principles, processes, and tools to focus on driving transformation that will enable Plan Kenya to achieve Plan International’s Purpose and Global Strategy. The role is expected to take a lead in informing and/or designing the change strategy, assessing stakeholder impacts and organizational readiness, recommending and/or implementing appropriate communication, training, and behavioural change solutions, and measuring effectiveness to enhance organization, group, and individual performance.
The CCPTL will be a member of the Country Management Team (CMT) and will in principle

Work with our leadership teams to strengthen how we operate, including modernising our business processes systems and the way we work;
Work with various teams leads to ensure we have a well-designed Country Office strategy and product(s) that are fully integrated into a transformation implementation plan and
Work with various leadership teams within the Country Office and at the Regional Office and ensure delivery of the intended outcomes emanating from both, a time sensitive remediation plan and a Transformation Strategy on time and on budget whilst ensuring that our people are engaged in the new ways of working

The role will enable faster employee adaption of new ways of working by focusing on engaging people with change and helping to embed and grow a values and performance driven culture.
Anticipated and specific deliverables from the transformation process include:

Implementation of a time-sensitive and a risk managed remediation process that informs a re-engineered Organisational operating model and Archetype;
Re-engineered “end to end” internal business processes and portfolio management to enhance organisational performance across key functional areas, including but not limited to Business Operations, Program Unit, Human Resources and Business Development;
Contribution to a Country Aspiration and Goal Setting development process, including identification of skills requirement across functional areas;
Supporting documentation e.g. Risk Profile, Results Framework, Milestone Plan, Change Assessment and Business Case, as need arises.

Typical Responsibilities – Key End Results of Position:

Determine and drive the pace needed to implement the Global Strategy through a well-structured remediation and transformation process;
Leading a change process that ensures staff own the change process while balancing the need for time-sensitive remediation processes;
Provide overall guidance to the transformation process to ensure timely implementation, optimised cost and expected quality;
Ensure buy-in and support for both a time sensitive remediation change process and for the wider transformation process across all stakeholders, including the Country office and Regional Office leadership team; whilst allowing for deep reflections by leadership, of lessons learnt and sharing of how to do things better;
Coordinate the multi-level change required for transformation to achieve the aspirations of RESA and the Global Strategy;
Catalyse implementation of the new strategy across Plan International Kenya by utilising the transformation framework;
Provide concise reporting to enable visibility of the transformation process and a consistent and coherent message around the status, progress and significant changes.

Dealing with Problems:

Stakeholders have differing expectations and needs relating to the overall transformation process that will require:
Clear articulation of purpose and expected outcomes at all times and with appreciation for time sensitive delivery;
Understanding and managing conflicting expectations; negotiating and accommodating a variety of required outcomes within procedures, tools and guidance; influencing and persuading around purpose and expected outcomes;
Developing communication routines covering all stakeholders within Plan Kenya and externally.

Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Knowledge and Experience

Bachelor’s Degree in OD, HR, Finance, Project/Program Management and related. A Master’s Degree is preferred
At least 10 years in relevant experience in the following areas:
Designing and leading on organisational development and change processes;
Supporting the delivery of major projects with regards to business processes and systems within large and complex organisations;
Exceptional inter-personal skills- engaging as well as asserting, influencing, negotiation and active listening;
Business acumen with at least one of the following core business disciplines, OD, Strategic HR, Finance, Project/Program Management and/or Lean and Six Sigma.

Skills

Establishing and maintaining strong relationships;
Strong analytical skills to drive data driven solutions;
Flexible and Adaptable: Able to work in ambiguous situations
Resilient and tenacious with an ability to persevere;
Leadership Facilitation;
Excellent oral and written communication
Competent in Microsoft Word, Excel and Power point; Ability to embed change management capability across the organisation;
Problem solving skills through analysis, developing a clear way forward and ensuring buy-in;

Behaviours:

Self-managed and motivated;
Inclusive, consultative and adaptive in development stage, decisive backed up by good in-depth analysis; communications at the delivery stage;
Role model for the implementation of Plan’s Values.

Physical Environment and Demands:
The post will be based in a typical work environment and will work out of the Kenya Country Office in Nairobi, and will require some level of travel (approximately 30% of working time)
Type of Role: 1 year Fixed term contract with the possibility of renewal
Reports to: Country Director
Grade: TBC

October 26, 2024
Supporting the Africa Led Movement to End FGM – Advocacy Lead

This role can be located in any of the following programme countries: Ethiopia, Kenya, Nigeria, Guinea, Sierra Leone, Mali, Somaliland/ Somalia.
The Opportunity
Plan International seeks an outstanding Advocacy Lead [Contingent on proposal award ] to lead the Consortium’s influencing work, positioning it as a reliable partner for FGM issues at international level and building the movement to eliminate FGM in Africa as part of the anticipated Supporting the Africa Led Movement to End FGM Programme across 6 countries (Kenya, Somaliland/ Somalia, Nigeria, Guinea, Sierra Leone, Mali) with an expected budget of approximately £35 million over five years. Advocacy Lead will provide advice and capacity building support to Country Offices, and Consortium partners (networks and organisations) at multiple levels, with a particular focus on youth-led and women-led organisations, to strengthen their organisational and activism capacities; to enable their active participation in campaigning; and to increase their leadership on FGM.
The project will focus on accelerating the pace of change to end FGM and achieving results at scale. The programme looks at achieving change at scale in the chosen countries, but also reinforcing this with a more global approach to grassroots networks and campaigns/advocacy. The programme will deliver community-level projects to end FGM by changing attitudes and behaviours towards harmful practices, empowering communities to protect the safety, rights and choices of women and girls.
Responsibilities

Undertake in-depth power and policy analysis of the structures, systems and networks in participating countries, regional and international levels to identify key influencers and key opportunities for changes in law, policy, budget and behaviour that will drive the achievement of the strategic goals and objectives set by the consortium, in close consultation with the component 2 lead within the UN Joint Programme
Collaborate with media and campaigns lead within the consortium to agree key campaigning and advocacy targets and approaches and messages
Lead and manage the design and implementation of an FGM Influencing Strategy, in coordination with staff and partners, by taking an integrated approach to influencing. Review and update the Influencing Strategy as appropriate in response to the evolving context
Ensure strong linkages with the Programmes and Monitoring, Evaluations and Research (MER) staff so that advocacy and policy approaches are based in evidence, well monitored, and adapted based on assessment
Identify and build strategic partnerships and engagement to advocate and negotiate with diverse, relevant external actors’ such as organisations, networks, political contacts, technical experts, civil society, and other key stakeholders to further the delivery of the FGM influencing agenda and build a stronger movement
Making use of policy analysis and to support its recommendations, lead on the establishment and maintenance of dialogue with key decision-makers within government and other relevant institutions such as ECOWAS/ regional bodies, African Union etc.
Lead the development of Influencing tools such as briefings and key messages; guidelines; training modules; and awareness raising material/communications in collaboration with the COs, Influencing focal points and local implementing partners for a variety of stakeholders.
Facilitate the sharing of best practice, case studies and learning from other experiences, including the design and delivery of conferences, workshops and other events.
Work with Country Offices, Regional Offices, National Offices and Global Headquarters to strengthen and support influencing on FGM, collaborating on region-wide and global initiatives.
Provide Influencing advice across the consortium during programme design/co-creation phase and implementation to support the successful integration of Influencing into operations.
Coordinate collective action efforts across the participating countries, including supporting and building CO capacity, and connecting national level initiatives to regional/global opportunities and spaces such as Day of the Girl, ECOWAS/ regional bodies, African Union, Women Deliver etc.
Coordinate with Safeguarding Advisor to ensure that safeguarding risk identification and management strategies are developed for sensitive activities
Engage and collaborate with activists, regional children and youth/girl-led movements to mutualise resources and capacities to influence the state of girls in the region.
Coordinate the youth-led advocacy programme: Working with COs, build the capacity of local partners, especially youth- led organisations on advocacy and influencing and support the development of advocacy action plans

The Person

In order to succeed in the challenging and varied role, you will have extensive experience in the following areas:
Demonstrated experience in using with success key influencing strategies such as advocacy, lobbying, movement building, or policy development
Demonstrated experience in identifying and engaging with external power holders, for example ministers, officials, parliamentarians, high level positions in various media outlets, public figures, human rights activists
Preferably experience in influencing on FGM or related issues such as gender equality, harmful practices, VAWG
Familiar with key international human rights frameworks and their relevance for change actions and opinions of power holders and social behaviour.
Experience of working directly with children and youth in participatory ways to develop youth-led influencing strategies and campaigns for change including experience of developing and delivering advocacy strategies and/or campaigns preferably with a gender equality or girl-led focus an advantage
Practical knowledge and competence of in identifying risks and mitigation processes that are associated with youth influencing – understanding of youth safeguarding and child rights, current issues and best practice including protection issues associated with campaigning and advocacy including digital safety
Experience of policy processes affecting the realisation of gender equality and inclusion and engaging in key mechanisms to shape the agenda of governments, institutions, multi-laterals and donors.
Experience in developing and delivering robust policy and advocacy strategies in development and/or humanitarian contexts, and working with policy makers, technical staff and multi-lateral institutions
Experience of working with coalitions and networks, building effective relationships, demonstrating leadership and exerting influence with various stakeholders through acting in an advisory capacity
Understanding of movements and activism approaches and trends across Africa including intersectionality with youth movements and of strategies to support cross-movement and intergenerational learning, collaboration and influencing.
Experience preparing young people for advocacy engagements, activities and opportunities
Experience in project cycle management, implementing community level social norms and FGM/HTP interventions and/ or acting as a technical advisor to such programmes an advantage
Able to consult, gather and integrate feedback into internal and external influencing briefings and materials
Fluency in English
Knowledge of French/Arabic/local languages would be an advantage

For full job description, please follow this link: https://www.dropbox.com/s/3e07g6t8n64q7zo/Advocacy%20Lead%20JD.docx?dl=0
Type of Role: 5-year fixed term contract
Location: Based in the Plan AU liaison office (Addis Ababa) or one of the programme countries (Kenya, Nigeria, Guinea, Sierra Leone, Mali, Somaliland/ Somalia). To be confirmed at the later stage. Travel to programme participant countries required (up to 50%)
Salary: Competitive salary and package available
Reports to: Country Director
Closing Date: 2019
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Please note that only applications and CVs written in English will be accepted.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

October 26, 2024
Safeguarding Advisor

This role is contingent on proposal award. If awarded this role can be based from Plan Internationals offices in either Kenya, Nigeria, Guinea, Sierra Leone, Mali, Somaliland/Somalia.
Plan International seeks an outstanding Safeguarding Advisor to provide safeguarding technical support to the design, implementation and monitoring of the anticipated Supporting the Africa Led Movement to End FGM Programme which will be implemented across 6 countries (Kenya, Somaliland/ Somalia, Nigeria, Guinea, Sierra Leone, Mali) with an expected budget of approximately £35 million over five years.
The project will focus on accelerating the pace of change to end FGM and achieving results at scale. The programme looks at achieving change at scale in the chosen countries, but also reinforcing this with a more global approach to grassroots networks and campaigns/advocacy. The programme will deliver community-level projects to end FGM by changing attitudes and behaviours towards harmful practices, empowering communities to protect the safety, rights and choices of women and girls.
Responsibilities

Provide safeguarding advice across the consortium during programme design/co-creation phase and implementation to support the successful integration of safeguarding into operations.
Develop a programme safeguarding framework based on Plan safeguarding minimum standards and monitor its timely implementation.
Ensure the well-functioning and alignment of the safeguarding incident reporting system with Plan in country safeguarding reporting mechanisms.
Where needed, provide support and advice in dealing with alleged cases of safeguarding abuses and concerns including initiating, assisting with any necessary investigations and survivor’s care in line with appropriate policies and procedures.
Contribute to the development of safeguarding tools, guidelines, training modules and awareness raising material in collaboration with the COs, safeguarding focal points and local implementing partners.
Provide support to in country safeguarding focal point to deliver safeguarding training with staff and partners and to develop and integrate safeguarding in partners due diligence assessment.
Support M&E colleagues in formulating relevant safeguarding indicators and support process of adapting programming to ensure that interventions maintain a positive impact and do no harm.
Review and strengthen safeguarding systems and processes within the team and partners and conduct safeguarding supervision visits in intervention areas.
Collaborate with and provide advice to key teams to ensure that safeguarding risk identification and management strategies are developed for sensitive activities
Review on a regular basis the safeguarding risk register to make sure that new risks are identified, and mitigation measures planned and implemented
Support and contribute to the writing of the inception report to the donor and other regular reports to be produced throughout the programme
Present to various audiences on the safeguarding aspects of the programme design and implementation and support the process of dissemination of learning.
Support the development of safeguarding costed annual workplans, as needed.

The Person

In order to succeed in the challenging and varied role, you will have extensive experience in the following areas:

Extensive technical knowledge in thematic area of Safeguarding and protection, including knowledge of current trends and policies;
Experience of developing and implementing safeguarding frameworks, including for large complex projects, at country and/or regional level,
Experience in implementing community level social norms and FGM/HTP interventions and/ or acting as a technical advisor to such programmes an advantage
Experience in case management is a strong advantage
Experience of working with/ through partners, including building technical capacity of implementing partner organisations
Experience of working in one or several of the proposed countries and strong understanding of context and contextual challenges faced by communities in the country is an advantage
Strong public presentation skills and ability to represent the programme to a variety of audiences ranging from government representatives, donor, academic institutions, civil society, community representatives, and other as required.
Advanced report writing skills.
Diploma and language
Advanced degree in a relevant field, for example, Gender Studies, Development Studies, or Sociology
Fluency in English
Knowledge of French/Arabic/local languages would be an advantage
Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.

October 26, 2024
Senior Business Development Coordinator

Dimensions of the Role
Working under the overall direction of the Business Development Manager (BDM), the Senior Business Development (BD) Coordinator will play a critical role in the development and realization of an ambitious business development country strategy. The role will support the BDM in market research, identification of emerging trends as well as coordinating specific end to end bid development, which may include but not be limited to synthesis of the opportunity, partner identification and managing of assigned proposal development teams and with a view to leading collaborative teams that promote winning proposals.
Under the direction of the Business Development Manager, the incumbent will support the identification of new business development and identify new funding opportunities and ensure appropriate tracking of such bids in line with Plan Kenya systems and standards and oversight for business development end to end business processes for bids as assigned.
The position requires the incumbent to undertake a wide range of assignments that compete for time and resources, think strategically and drive innovations as needed. The role involves a high degree of problem solving for project contexts and works with project teams to design to deliver results. The position requires an individual with the capability to work with a diverse range of individuals of different cultural contexts. The post holder will demonstrate the ability to problem solve, thinking strategically while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable operating environment.
Accountabilities

Support in the development of opportunities such as proposals, concepts to donors (including institutional, corporate, multilateral, and, foundations, etc.). •Prepare and develop concept notes and other proposal write ups including proposals; •Monitor, document and highlight new business development to ensure that Plan Kenya is abreast of new opportunities in line with Plan Kenya’s strategic focus; •Support the effective tracking of opportunities on Plan Kenya corporate business development pipeline tracking tool on Plan’s Grant Management Tracking portal whilst ensuring accurate information on databases

Representation and Networking •Build a network of professional business contacts within Plan’s industry including negotiating partnership teaming arrangements, related budgets and other institutional arrangements with partners; •As delegated and under the direction of the Business Development Manager, represent Plan Kenya to donors and partners in line with the an agreed upon Country office response plan; •Attend forums and meetings (including Skype calls) with/or on behalf of the Business Development Manager to represent Plan that will advance its interests to improve its resource base; •Support to mobilize and setup network meetings between Plan Kenya, its partners, donors and other interested parties.

Project start-up and Contracting •Develop Fund Agreement Documents and monitor to ensure contracting is finalized between National Offices (NOs) and Plan Kenya; •Act as a liaison between Grants Department and Business Development Department to ensure there is a harmonized coordination between the departments especially during proposal development (including developing proposal budgets), contracting and hand over of contracted projects to the Program leadership and project staff; •As part of hand over processes, support in setting up new project start up workshops with the program team and designated project staff and other Plan International key staff.

Support a high performing team and ensure all relevant departments have the necessary knowledge and skills to acquire and implement sustainable grant funding •Identify staff training needs and Work together with the Business Development Manager to identify and coach Plan Kenya staff on grants acquisition to ensure there is a steady pool of staff to support the department in its fundraising efforts. •Participate in regular team meetings and contribute to the overall smooth operation of the department. •Support in the development of training materials for staff on Business Development and mentor staff in proposal development as needed; •Take an active role to develop and keep up to date on trends, issues, and solutions pertaining to Plan’s Areas of Distinctiveness

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Excellent working relationships will need to be built with the Country Management team, Program teams, Grants team, Field Area and other relevant units within Plan International Kenya, Plan International National Organisation counterparts within the federation, and with the Country Director for appropriate high level client engagement.
Technical expertise, skills and knowledge

Bachelor’s degree equivalent practical experience, in interdisciplinary areas within human rights, international development and program leadership;
5 years of demonstrable and relevant experience in managing multilateral and bilateral donor funded grants/contracts and other fund sources;
Experience in private sector engagement will be an added advantage;
Proven experience in proposal writing, concept development, and business cases;
Understanding of multiple donor policies and procedures particularly ECHO, OFDA, Global Affairs Canada, SIDA, DFID, USAID, EC and UN Agencies;
Proven ability to develop, drive and support end to end business development processes;
Proven results based client/donor relationship management;
Good understanding of gender equality programs and meaningful child participation;
Knowledge of development challenges and contexts in Kenya, in particular in child rights, girl’s rights and child protection;
Demonstrated experience working collaboratively and supportively without the need for close supervision;
Proficient computer skills and use of relevant desktop applications and internal systems.

Skills Specific to the Post

Partnership building and ability to build and sustain interpersonal and professional relationships with internal colleague, donor contacts and peer organisations
Analytical and conceptual skills
Good Interpersonal / Communication skills
Results orientated
Good coordination skills and ability to multi-task with ease, adapting to frequently changing priorities;
Good negotiation and conflict resolution skills;
Good understanding of budgeting as part of bid development;
Ability to effectively work with others and with minimum supervision
Working knowledge and understanding of donor priorities and regulations
Good working experience in one of Plan International’s thematic areas or a support function.

Personal attributes and Behaviours

Supports learning in diverse teams
Acts with high degree of integrity and professionalism
Relates to people in a friendly, open manner and engenders trust from other staff
Holds self and others to account to deliver on agreed goals and standards of behaviour
Remains calm and positive under pressure and in difficult situations
Promotes innovation and learning
Ability to act as part of multi-cultural and multi-disciplinary team
Ability to work with others
Ability to travel within Kenya and on occasion, out of the country as may be required

Plan International’s Values in Practice
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
Typical office environment with ability to travel 30% of the time.
Level of contact with children
Low level: Little to no interaction with children.
Please note that only applications and CVs written in English will be accepted.
References will be taken and background and Anti-terrorism checks will be carried out in conformity with Plan International& child protection standards including appropriate background checks and adherence to our Global Policy on Safeguarding Children and Young People.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
Female candidates are strongly encouraged to apply.

October 26, 2024
Influencing and Child Rights Advisor

DIMENSIONS OF THE ROLE
Under the general direction and guidance of the Director of Programme Strategy, Quality and Development s/he will ensure influencing/advocacy and right based approach to programming are incorporated in the design and implementation of all projects. The position holder will coordinate all advocacy work in the Country Programme and act as the liaison with influencing partners at National level. S/he will also ensure coordination of capacity development in influencing and RBA for project implementation in order to contribute to Plan Kenya’s strategic areas of distinctiveness and the Global goal and ambition of impacting lives of 100 Million girls by 2022. The position holder is expected to provide technical support to project staff to ensure programme and influencing objectives are successfully achieved, with frequent visits to the field to support high quality programme implementation.
She/he shall also provide leadership in the implementation of the Country’s Advocacy and Child Rights strategy and monitor its effective roll-out and represent Plan Kenya in forums and working groups, including collaboration with and participation in Plan CR global networks. She/he will support the overall country strategic intent to focus on ensuring that the most marginalised children achieve their rights to learn, lead decide and thrive.
Accountabilities
Strategic Planning and Programme Development (30%)

Lead the review of Plan Kenya’s advocacy and Influencing policy to align it with the global policy on programme and influencing. The position holder will also support development of the country strategy and ensure the influencing agenda is well articulated reaching the 100 Million girls by 2022
Support the mainstreaming of Influencing and right based programming across all the thematic areas of Plan Kenya’s work, ensuring collaboration with other technical leads to support quality implementation of the right based and influencing agenda. In addition, ensure all new programmes support the achievement of Plan Global and National strategic and thematic objectives and ensure alignment with the Government of Kenya policies and legal frameworks in child rights.
Support the Director of programmes and Business Development Manager (BDM) in analysing opportunities for funding in the areas of influencing and RBA and donor priorities. S/he will also support in building on technical knowledge, personal understanding of the child rights issues and priorities in Kenya, and current/previous programming – develop proposals for new programming in influencing and Child Rights.
Ensure that the country programme strategy supports and demonstrates good practice in influencing, advocacy, child participation and child safeguarding.
Using a child rights programming lens, ensure that our programming is built around the Global Theory of Change and aligns with Plan’s areas of global distinctiveness.

Lead the engagement of Plan Kenya in tracking implementation of the Sustainable Development Goals
Policy review and development support (20%)

Keep updated and analyse the GOK’s policies and how they might impact Plan Kenya’s work on child rights and advise management accordingly. Support civil society strengthening to hold duty bearers accountability to policies, including through participation in relevant national level working groups, forums and coordination meetings.

Help to clearly articulate the CR advocacy messages for the Kenya country programme and develop advocacy plans for implementation at national, PU/County and community level.

Represent and advocate for Plan with regional and international agencies, donors, Kenyan Government, NGOs and others as required.

Act as focal point within the Country Office on national, regional and global child rights research initiatives, ensuring coordination of the various stakeholders.

In collaboration with the M&E Manager, Learning and Innovation Advisor and Communications Manager, ensure active dissemination of programme findings and lessons learned through the production of high technical quality lessons learned documents and their effective dissemination to key stakeholders inside and outside the organization.

Represent Plan Kenya in national forums and advocacy platforms and support development of treaty reports (UPR,CEDAW, CRC, ACRWC etc)

Programme Quality (20%)

Support capacity development of the implementing staff in the PUs in influencing and RBA and in providing timely, relevant, accurate input on overall technical aspects of project proposals and reports. The position will be required to travel occasionally for field support

Assist in the development of tools for project staff and partners to improve the quality of influencing and Rights Based Approach to programming. Where necessary provide technical training for project staff and partners as required (child rights programming and the role of duty bearers, investment in children, etc.)

Review relevant monitoring reports to donors to ensure that technical issues are well articulated and reports are of acceptable quality before submission. Provide support where necessary to improve report writing skills.

Provide input on partner selection, and provide technical coaching of partners in CR, including sharing of relevant publications, tools and training opportunities.

Monitoring, Evaluation and Learning (15%)

Support the M&E team in developing tools and monitoring influencing and child right activities

Contribute to the documentation and sharing of information and knowledge in influencing and RBA

Staff Management and leadership (10%)

Provide supervision and support to the Programme Coordinator, Child and Youth Safeguarding and participation

Provide thought leadership in influencing and child right programming in the organization

Other (5%)

Support communication department in running the global and national level campaigns eg “Girls get Equal”

Participate actively in programme meetings, planning and review activities, providing enhanced insight into child rights programming.

Actively participate in key relevant internal meetings such as Programme Review Meetings, Advocacy and Communications or area-based meetings as required. Participate in any donor visit to project(s) within the country office portfolio, as required.

Live Plan Values.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Key staff engaging directly:
Technical Specialists for Health, Education, Child Protection, Advocacy & Influencing Advisor; Nairobi Programmes Coordinator; Head of M&E Manager; Communications Manager; Global Working Group on CR, Programme/Project Managers and Area Programme Managers
Technical expertise, skills and knowledge

Advanced degree in Social Sciences, Law, Development Studies or related field. A bachelor’s degree with combination of relevant experience and professional qualifications may be acceptable in lieu of an advanced degree
Proven experience in advocacy and influencing work at national level. Experience in child rights advocacy assignments at regional level an added advantage
At least 5 years of relevant work experience in girls and child rights programming.
A clear understanding of the legislative/budget making processes at both national and county levels.
A good understanding of treaty reporting processes and how to mobilize CSOs/children to meaningfully participate in the processes.
Knowledge and experience in child rights programming and rights based approach.
Experience working with civil society and community based organisations, particularly in Kenya.
Experience developing partnership strategies, and proven ability to provide enhanced capacity building of local partners.
Strong analysis of Child Rights Governance data and ability to summarise and communicate this to a range of audiences.
Highly developed interpersonal and communication skills including influencing and negotiation
Highly developed cultural awareness and ability to work well with people from diverse backgrounds and cultures especially children and young people.
Strong results orientation, with the ability to challenge existing mind sets.
Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
Ability to present complex information in a succinct and compelling manner.
Fluency in English, both verbal and written, knowledge of Swahili language required.
Commitment to Plan values and willingness to abide by Child and Young people Safeguarding Policy and hold others accountable.

Plan International’s Values in Practice
We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
Frequent travel to Plan programme areas and occasional travel outside the country.
Level of contact with children
High level contact: Occasional interaction with children.
Please note that only applications and CVs written in English will be accepted.
References will be taken and background and Anti-terrorism checks will be carried out in conformity with Plan International’s child protection standards including appropriate background checks and adherence to our Global Policy on Safeguarding Children and Young People.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
Female candidates are strongly encouraged to apply.

October 26, 2024
Sponsorship Data Clerk Senior Grants Accountant

ROLE PURPOSE
This role will ensure that sponsorship communications are entered in child data as per the corporate standards. This will ensure production and quality standards are met for continuous relationship between the Organization and National offices.
Dimensions of the Role
The post holder reports directly to the Sponsorship Coordinator.
Accountabilities

Ensure that all sponsorship communication items are accurately entered into the child data system before the close of every month.
Tracking and processing of incoming communications in a timely manner and as provided for by the sponsorship guidelines.
Ensure all outgoing communications are processed in child data system after quality checks to meet corporate requirements.
Utilization of the child data system as per Plan International policies. This is as regarding access, uploading & extracts processing.
Regular tracking and updating of to-do’s to aid in timely feedback.
Maintain a good filing system for sponsored children data (cancelled files) in the office.
Ensure availability of credible and usable sponsorship information in child data system
Provide monthly feedback to sponsorship field staff and partners to enhance quality communication products.
Ensure all processed sponsored children files are dispatched to the field in a timely and organized manner.
Ensure stock and inventory control for the sponsorship department
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships
Communication is very vital and this position maintains a daily contact with Sponsorship Coordinator and the Sponsorship Officers in order to achieve the desired targets.
An effective working relationship with other functional networks within the Program Office and with the Sponsorship Administrator at the Country Office for technical back up is necessary.
Technical expertise, skills and knowledge
Educational Qualifications, skills and experience

Diploma in community Development or related field.
Computer literate (MS Office Word, Internet Explorer, Excel etc.)
At least two years’ experience working in similar position.
Fluent in written and oral English and Kiswahili.
Computer skills and Internet knowledge.
Proven typewriting and proof reading skills.

This position requires integrity, a team player, a person keen to detail and one with a positive disposition, in the way they relate to people in order to achieve the desired outputs and deliverables.
Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children

go to method of application »

October 26, 2024
Sponsorship Data Clerk Senior Grants Accountant

ROLE PURPOSE
This role will ensure that sponsorship communications are entered in child data as per the corporate standards. This will ensure production and quality standards are met for continuous relationship between the Organization and National offices.
Dimensions of the Role
The post holder reports directly to the Sponsorship Coordinator.
Accountabilities

Ensure that all sponsorship communication items are accurately entered into the child data system before the close of every month.
Tracking and processing of incoming communications in a timely manner and as provided for by the sponsorship guidelines.
Ensure all outgoing communications are processed in child data system after quality checks to meet corporate requirements.
Utilization of the child data system as per Plan International policies. This is as regarding access, uploading & extracts processing.
Regular tracking and updating of to-do’s to aid in timely feedback.
Maintain a good filing system for sponsored children data (cancelled files) in the office.
Ensure availability of credible and usable sponsorship information in child data system
Provide monthly feedback to sponsorship field staff and partners to enhance quality communication products.
Ensure all processed sponsored children files are dispatched to the field in a timely and organized manner.
Ensure stock and inventory control for the sponsorship department
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships
Communication is very vital and this position maintains a daily contact with Sponsorship Coordinator and the Sponsorship Officers in order to achieve the desired targets.
An effective working relationship with other functional networks within the Program Office and with the Sponsorship Administrator at the Country Office for technical back up is necessary.
Technical expertise, skills and knowledge
Educational Qualifications, skills and experience

Diploma in community Development or related field.
Computer literate (MS Office Word, Internet Explorer, Excel etc.)
At least two years’ experience working in similar position.
Fluent in written and oral English and Kiswahili.
Computer skills and Internet knowledge.
Proven typewriting and proof reading skills.

This position requires integrity, a team player, a person keen to detail and one with a positive disposition, in the way they relate to people in order to achieve the desired outputs and deliverables.
Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children

go to method of application »

October 26, 2024