Jobs Kenya

Website: Website https://plan-international.org/

  • Country Supply Chain Manager

    Country Supply Chain Manager

    ROLE PURPOSE

    Within Plan International Kenya, this role will ensure appropriate strategic direction is set and maintained for the Country Supply Chain, aligned with Plan International standards and processes. The postholder will drive supply planning and engage proactive front-end Supply Chain support to meet project needs and requirements; achieving compliance to Donor, Grants and Plan procedures and systems, as much as upholding high standards of ethics.

    Responsible for the efficient and effective organisation and coordination of the Supply Chain Team, this is an opportunity to grow performance and expertise within the Country Office and across Programme Units, strengthening internal control, processes, capacity and performance. With a strong analytical and problem-solving mind, you will be able to identify opportunities as much as challenges, and act as a leader for change.

    Dimensions of the Role

    Supply Chain management in the scope of this role includes:

    Technical processes across Operational Planning, Procurement, Assets, Inventory and Warehouse Management, Distribution, Fleet, Gifts in Kind in both Humanitarian and Development contexts

    Process performance analysis, monitoring and reporting
    Systems application, compliance and strengthening
    Team management and capacity building
    KPI’s for Supply Chain and Administration are developed, measurements are in place and objectives met to ensure seamless synergies with other departments
    Support and report to the Director of Operations in minimizing financial and compliance risks throughout the Supply Chain

    The role covers the areas of Supply Chain at a Country Office level, and supervision of field Programme Units through dotted line management. Cross-functional engagement with other functions is critical to ensure alignment of processes country-wide.

    Staff – The postholder directly line manages a Team at a Country Office level, and technically supervises the Teams in the field Programme Units. The team include staff from Procurement, Logistics and Administration.
    Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries within the Country (Programme and Project staff, Finance, IT, Risk and Compliance, Programme Unit managers…). Externally there will be engagement within and outside the sector, including INGOs, UN agencies, partners and suppliers.

    Accountabilities

    Maintain high management standard of all Supply Chain activities

    The needs of the Country Programme are planned, consolidated and appropriately sourced, with effective processes to achieve cost-savings, compliance and minimise risk
    The Country’s Fleet of engines (including vehicles and motorbikes, owned and rented) is fit for purpose to deliver Plan International’s projects and well managed
    The storage and flow of goods in the Country’s supply chain enable project delivery, whilst maintaining consistent and appropriate controls.
    The Country has a planned, fit for purpose pool of assets (low and high value), and can effectively control, manage and report on them.
    Offices and other premises (incl. warehouses, accommodation) are managed as a country-wide portfolio, with needs and costs reviewed and anticipated regularly.

    Leadership

    Accountable for overall Supply Chain performance, providing strategic direction for the function and ensuring it is well aligned to the organizational strategic objectives.
    Ensure the development of the overall operational planning for procurement, fleet and assets, in liaison with respective user departments, and lead the implementation of the plan in order to realize the organizations’ objectives
    Monitor overall process performance, manage continuous improvements in the department, ensure regular reports are received including quarterly spend analysis.
    Performance Management – Manage, motivate, develop and oversee the performance management of staff in line the organization’s systems, rules and regulations for HR management including staff evaluation, training and career planning.
    Act as the supply chain & logistics focal point for all grants/programs in providing a very high level of leadership and management support in related areas.
    Provide input to the development of grant proposals covering all aspects of supply chain & logistics (supply chain plans, procurement plans, ensuring Plan International leadership in efficiency & effectiveness metrics, staffing plans, budgeting, etc.).
    Leading on driving supply chain change initiatives through the global/country supply chain excellence in line with operations manual.
    Providing supply chain leadership & management support to key programs in the country, with emphasis on ways of working effectively with the different Programme Units.
    Proactively engage with cross-functional Teams to ensure inclusion of Supply Chain aspects in all areas of the organization from proposal development, budgeting, programme planning, inception and implementation.

    Supply Chain operations management
    Responsible for the compliant and efficient execution of Supply Chain operations in line with Donor rules and regulations and Plan Global standards and policies.
    Proactively input to the development of grant proposals covering all aspects of supply chain (supply chain plans, procurement plans…) ensuring Plan International leadership in efficiency & effectiveness metrics, staffing plans, budgeting, etc.
    Lead on Procurement Planning development, analysis and strategic orientation for procurement activities within the Country ensuring efficient planning and allocation of resources
    Develop strong a strong procurement structure with proactive market and supplier identification, development of supplier framework agreements in line with overall Country Programme needs and requirements
    Strengthen the development, monitoring and execution of contracts with suppliers, ensuring all policy documents for Plan International are included (Child Protection, Anti-corruption and Anti-Terrorism Policy, Gender and Release from Liability Policy)
    Ensure efficient process turnaround, value for money and efficient use of resources (staff, assets, infrastructure)
    Fleet management is efficiently managed, rightly utilised and sized as per Programmatic needs, mitigating risks and adhere to high standards of safety and security
    The pool of assets is
    Offices are efficiently managed ensuring staff health and safety, appropriately, efficiently and regularly maintained
    End to end Supply Chain costs are understood and monitored to ensure appropriate cost recovery to projects
    Supply Chain excellence, Logistics and Procurement compliance

    Accountable for effective, compliant and cost-efficient Supply Chain management processes, measures and controls that ensure the right quality and quantity of goods and services are purchased at the right price and delivered at the right place
    Certify that internal Supply Chain controls are always adhered to and safeguard the organization from loss or malpractices
    Evaluate and control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary
    Review all Procurement documentation ensuring compliance is met as per the organisation’s policies and procedures operations manual, country thresholds and related
    Ensure compliance to stores/warehousing, inventory and assets procedures which include physical checks/verification of goods and services received and efficient inventory management practices are in place
    Ensure appropriate fleet processes are in place, ensuring mitigation of risk, improving safety and security as much as efficient usage of assets

     

    Capacity Development And Stewardship

    Conduct staff appraisals and monitor performance through mentoring, coaching and regular 1:1 and coordination meetings
    Develop strong integrated working relationships with user departments to support the early identification of supply needs and also support the grants management team during proposal writing
    Provide analysis, benchmarks and recommendations for determining effective resource utilization
    Lead and implement continuous improvement as a standard way of operating within the Supply Chain department
    Provide oversight of the Supply Chain function, including the field Programme Units, building on process capacity and teams capability

    Safeguarding and Young People Policy

    Ensures that Plan International’s global policies for Safeguarding of Children & Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

    Technical expertise, skills and knowledge

    Essential

    University degree in Supply chain management, Business management and administration or related field with 8 years of practical experience in similar position most of which should preferably be from within the humanitarian/NGO sector
    Member of the Kenya Institute of Supplies Management (KISM) and /or Diploma in Procurement and Supply from the Chartered Institute of Procurement & Supply (CIPS UK) or other relevant professional qualification.
    Experience in a similar environment with significant scale of country wide logistics and procurement management including procurement, warehousing, fleet and security management.
    Previous experience in managing and developing teams and the ability to lead, motivate and develop others
    Strong leadership and interpersonal skills with a particular ability to think out of the box
    Strong analytical and problem-solving skills, with the ability to report and demonstrate on performance improvement and efficiencies through spot on and concise reports
    Excellent communication skills
    Strong IT skills, including Excel and integrated resources management (ERP) software (SAP, Microsoft Dynamics…)
    Knowledge and experience of project management
    Strong technical skills in supply chain with significant experience in leading supply chains across multiple sites
    Knowledge of the humanitarian sector trends and constraints would be an advantage

    Desirable

    Experience in international supply chains and custom regulations would be an advantage
    Training and capacity building would be an advantage
    Experience in international supply chains and custom regulations would be an advantage
    Experience of working in ERP based systems and environment
    Experience of working in large scale/fast moving emergency responses would be an advantage

    Plan International’s Values in Practice

    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness .

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children .

    We are inclusive and empowering

    We empower our staff to give their best and develop their potential
    We respect all people, appreciate differences and challenge equality in our programs and our workplace
    We support children, girls and young people to increase their confidence and to change their own lives

     

    Physical Environment

    National role with frequent visits to field locations

    Level of contact with children

    Medium: Occasional interaction with children

    Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
    A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
    As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
    Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
    Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
    We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

    Apply via :

    al.org

  • Innovation Manager Risk and Compliance Manager

    Innovation Manager Risk and Compliance Manager

    The Opportunity
    We are seeking an Innovation Manager to work in the Innovation Team in our Global Hub. This role requires an experienced innovation practitioner with a unique blend of creative and technical skills to help us maximise the impact of our innovation capability across the organisation.
    You will be responsible for creating an enabling environment for innovation across the organisation. This will involve the design and implementation of a knowledge management system so previous experience in this area would be beneficial. Furthermore, you will create and implement a communications plan for innovation that will build internal understanding and uptake of innovation principles, methods and tools, as well as creating external awareness of the Innovation team’s capability and opportunities for impactful partnerships.
    You will also be leading innovation projects, which includes planning and resource management, coaching of teams across multiple locations, facilitation of live and virtual workshops, managing multiple internal and external stakeholders, and ensuring quality assurance, legal compliance and project scaleup.
    Reports to Edward Duffus, Head of Innovation
    LocationGH, Bogota, Sao Paolo or Nariobi
    Travel required: Up to 50%
    DIMENSIONS OF THE ROLE
    The Innovation Manager will be responsible for creating an enabling environment for innovation across the organisation. In particular, the post holder will:
    Lead innovation projects, including planning and resource management, methodological guidance, coaching of project teams across multiple geographies, facilitation of workshops (both live and virtual) with cross-functional teams and partner organisations, contracting and management of consultants, project MERL, safeguarding, quality assurance, legal compliance and data protection, and project scaleup.
    Design and implement a knowledge management system for innovation at Plan International, including innovation project MERL
    Create and implement a communications plan for innovation at Plan International that will:obuild internal understanding and uptake of the innovation principles, methods and toolsocreate external awareness of Plan’s innovation capability and develop opportunities for impactful partnerships
    Create a skilled network of innovators within Plan International that feel inspired and collaborate to identify problems and solutions
    Facilitate workshops with cross-functional teams and partner organisations throughout the innovation life cycle, from problem identification through to ideationand rapid prototyping
    ACCOUNTABILITIES
    The Innovation Manager willbe accountable for:1.The delivery of innovation projects that create a measurable impact in support of the global strategy.
    Innovation knowledge management that provides for the innovation needs across the organisation and maximizes the value of learning from projects in the innovation portfolio
    Internal and external communications of the innovation capability at Plan International
    Ensuring that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI), and Data Protection are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
    KEY RELATIONSHIPS
    The role will include close coordination with the following internal teams:
    Programming, Campaigns, and Influencing teams
    Global Fundraising Hub
    DRM team
    Digital team
    All support functions including HR, procurement, finance, and legalThe role will include close coordination and relationship building with:
    Other INGOs and intergovernmental organisations
    Design, innovation and technology consultancies
    Public sector
    Private sector
    AcademiaThe role will report to the Global Head of Innovation, Edward Duffus.
    TECHNICAL EXPERTISE,SKILLS AND KNOWLEDGE
    Essential
    Educated to at least Degree level in a subject relevant for innovation for social impact
    Demonstrated the ability to lead the deliveryof new offerings that create significant business value, preferably with social impact
    Expertise in design thinking workshop facilitation, preferably in a developing world context
    In-depth knowledge of human-centred design and practical experience utilising the techniques in a business context, preferably for social impact
    Experience with creating and implementing communication plans for internal and external audiences
    Experience with developing effective knowledge management systems and processes
    Strong communication skills to articulate innovation approaches and concepts internally and externally
    Technology-aware and curious about technology trends, without necessarily having deep technological expertise
    Fluent in English and Spanish/French/Portuguese as appropriate to the location of the roleDesirable
    Experience working in fragile and low-resource contexts
    Fundraising in international development
    MERL for innovation expertise and leadership
    Experience with building innovation capacity in an organisation, including but not limited to direct skills building and culture change
    Experience with managing a large community of practice, preferably in innovation or some related discipline
    Knowledgeof and relationships with innovation practitioners across private sector, academia and preferably the development sector
    Teaching or coaching skills
    Participatory methods, particularly involving children
    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Risk and Compliance Manager

    Risk and Compliance Manager

    READVERTISEMENT
    DIMENSIONS OF THE ROLE
    While overall accountability of risk management sits with the Country Management Team (CMT), the position holder acts as an extra line of defence to the Country Director (CD) and CMT. She/he measures and test systems, procedures, policies, and controls to ensure they facilitate the achievement of overall goals and objectives of the organisation. The position is required to benchmark risk and compliance standards and procedures against like-minded entities. S/he is a member of the Country Management Team (CMT), providing high-level, strategic contribution to the leadership of the organization.
    The position involves a high degree of complexity in resolving a wide range of challenges. Most challenges typically occur while developing effective and efficient systems, internal controls, policies and procedures and testing their compliance by staff and sometimes dealing with issues of sensitive nature.
    Accountabilities
    Risk Management (30%)
    Ensuring training and support of staff in the development of key control standards and to strengthen risk management and compliance
    In consultation with the CD, ensures that the CMT reviews the risk register and follows through the implementation of the recommended actions in a timely manner.  
    Monitoring the progress of completion of actions and recommends to the CD if further action is required.
    Providing quarterly reports to the CMT on risk exposures, effectiveness of mitigating actions and make recommendations.
    Continually follow-up the timeliness and effectiveness of management’s actions on the recommendations contained in the risk register and provide regular updates to the CMT on progress of implementation of actions.
    Ensuring capacity building and strengthening risk management and compliance for Plan International.
    Supervising Risk and Compliance staff on varied audit engagements.
    Internal Control Reviews (20%)
    Assigning internal audit resources in collaboration with other lines of defence to ensure effectiveness and efficiency in risk compliance and management.
    Appropriately define audit scope, objectives and approach for each audit engagement.
    Engaging with key stakeholders in planning and delivery of the internal audit processes and procedures
    Enforcing a thorough understanding and application of Plan International’s policies and procedures by testing compliance with or suitability of policies.
    Perform and/or supervise audit engagements that encompass governance, risk management and internal control assessments to ensure set deadlines are met.
    Document process flows and walk through testing during audit engagements and in accordance with the internal audit methodology.
    Collaborating with audit clients/stakeholders to analyse and conclude on the design and operational effectiveness and efficiency of the control environment and activities and develop innovative recommendations for correcting unsatisfactory conditions, improving ways of working and achieving value for money.
    Developing and maintaining effective communication protocols with key clients and stakeholders specific for each audit engagement.
    Manage and review the audit work papers and ensure electronic files are in accordance with the Internal Standards.
    Quality control on external audit processes and reports before submission to National Offices and/ or donors.
    Monitoring to ensure timely implementation of audit recommendations and management remedial actions. This includes re-testing and timely escalation of unresolved matters where appropriate.   
    Legal (20%)
    Ensuring that Plan International management team both in Kenya and Global Hub receive timely, appropriate, professional legal advice and comply with legal requirements.
    Ensuring an updated Risk and Compliance system including progress of all litigation matters involving Plan International Kenya.
    Ensuring quarterly submission of legal signoff for all cases in the Risk and Compliance system and follow up for quarterly approval by the CD.
    External Grant Audit Review and Partnerships (20%)
    Ensuring compliance of grant management activities with key controls contained in the grant management guidelines of Plan International Kenya & donor regulations
    Overseeing tracking and recording of Grants and Donor audits’ schedules and ensure audits are done within agreed timelines and reports issued to the donors within stipulated time.   
    Ensuring proper records of all donor grants audit and internal assessment reports 
    Ensuring periodic pre-audits on grants are carried out prior to the donor audits so that matters arising are addressed in a timely manner.
    Reviewing due diligence reports prepared by the grants team and provide feedback on the suitability of the partner.
    Assessing compliance with the partnership guidelines of Plan International Kenya
    Fraud Risk Management & Ethics (10%)
    Monitoring and supporting the implementation of the Anti-Fraud Policy anchored on zero tolerance to fraud.
    Conducting Ad Hoc and investigative assignments where required in line with the stipulated methodology and Counter Fraud Unit timelines.
    Overseeing capacity building that ensures that there is adequate knowledge awareness among staff members on matters to do with risk management, fraud, internal controls and global management standards.
    Disseminating of conflict of interest, anti-fraud, anti-bribery and anti-corruption policy.
    Reporting (10%)
    Preparing annual risk and compliance audit plan including budget.
    Ensuring audit reports are timely, factual and concise and provide practical recommendations for areas requiring improvement.
    Preparing quarterly briefings and other reports as requested from time to time for the Country Management Team.
    Overseeing regular updating of the Risk and Compliance Information System with key risks, controls and actions.
    Other duties assigned from time to time (10%)
    Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
    Technical expertise, skills and knowledge
    Essential
    Bachelors degree in Accounting, Management or any other relevant degree. A Masters degree is desirable
    Full Professional qualification i.e. CPA (K) and must be registered by ICPAK or equivalent professional bodies
    At least eight years’ relevant experience five of which are at a senior level, gained in a closely related field;
    Knowledge of auditing and assurance practices and policy issues as they relate to risk management in Kenya
    Ability to prepare and present concise oral and written reports
    Fluent in English and Swahili
    High degree of integrity and professionalism
    High level of confidentiality
    Sound judgment and decision-making in complex situations
    Ability to act as part of multi-cultural and multi-disciplinary team
    The post holder will demonstrate the ability to problem solve, thinking strategically while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable operating environment. He/ She will have a high level of professionalism and confidentiality.
    Desirable
    Knowledge of the NGO and donor environment
    Ability to build strategic work relations
    Good planning and organizing skills
    Excellent interpersonal, analytical and communication (verbal and written) skills
     
    Plan International’s Values in Practice
    We are open and accountable
    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people
    We strive for lasting impact
    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.
    We work well together
    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.
    We are inclusive and empowering
    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    Apply via :

    al.org

  • Business Development Manager – Somalia

    Business Development Manager – Somalia

    The Opportunity
    Plan international has opened an office in Somalia/Somaliland and has started programmes that focuses on child protection, education and youth economic empowerment programming, working with/through partners and providing technical support to INGOs, Somaliland NGOs and the Government of Somaliland in Plan’s areas of expertise.
    Somalia Country Office pursues to build its annual budget portfolio to enable us reach the vulnerable and excluded children, particularly girls every year; with high quality gender transformative programs and influencing work that deliver long lasting benefits.    As Such the Business Development Manager is responsible for identifying funding opportunities aligned to program and influencing strategic priorities, coordination of writing and submission of winning funding proposal, formation of strategic partnership for fund raising and submission of competitive bid and strengthening systems and processes for effective grant management, management of relationship with Plan National Offices and donors and coordination of donors’ report writing to ensure timely submission of highly quality report.
    The Business Development Manager is needed to support the achievement of country fundraising ambition and learning regarding the funding portfolio, while assisting the Country Office in Somalia to build a strong professional image among donors so that additional grant funding is acquired to grow and support Plan’s program in Somalia. 
    The post holder will report to the Country Director and will be a member of Country Management Team. The Purpose of this role is to lead growth and diversification of the income portfolio for Plan International Somalia in line with the priorities and develop a country resource mobilization strategy.  The incumbent will be responsible to expand and diversify the institutional donor portfolio as well as the corporate donor base. 
    The post holder will work proactively with National Organization (NOs) in Plan Federation, to identify and win appropriate grant awards by ensuring the timely and quality delivery of successful proposals and building the capacity of team members in the development of strong quality proposals.
    The post holder will be a member of the Country Leadership Team (CLT) on grants management related country activities.  S/he will report directly to the Head of Mission.  The post-holder will be based in the Hargeisa office with extensive travel Nairobi, Mogadishu and NOs.  S/he will uphold Plan’s Core Values, promote Plan Purpose, programme principles (transparency, gender equality and diversity), to enhance programme impact.
    Do you have what it takes?
    Knowledge, skills & behaviours :

    Demonstrable knowledge as a result of study, training and practical experience on grants acquisition;
    Knowledge of the various donors’ strategic interests, priorities and requirements;
    Excellent English oral and written communication skills
    Proven strategic relationship management skills, including negotiation skills
    Marketing skills
    Coaching, mentoring, training and facilitation skills
    High level of computer proficiency.
    Ability to maintain strategic vision and link with everyday work
    Clear and effective communication that builds relationships in order to influence others
    Proactive, demonstrates record of creativity and entrepreneurship
    Accountability and responsibility for own performance
    Promotes team work and cooperation
    Confident in taking initiative and exploring new opportunities

  • Regional Head of Disaster Risk Management

    Regional Head of Disaster Risk Management

    Dimensions of the Role
    Responsible for overseeing and supporting the implementation of the humanitarian scope of Plan International’s Global Strategy ‘100 Million Reasons’, the global DRM strategy and compliance with the DRM Policy across all of Plan International’s country offices across the MEESA region, whilst contributing to global learning and initiatives aimed at strengthening DRM across the wider organization.
    The post is a key linkage/coordination point between global approaches to our DRM work (held in our Global Hub and National Offices) and the implementation of the DRM policy and practice at Country Office (CO) level. 
    The post holder manages a Regional DRM specialist and a Child Protection in Emergencies Specialist, with matrix links into Country Office DRM leads and Emergency Response Managers. 
    The post holder is expected to be deployable as Emergency Response Manager in responses to large scale disasters in the region.
    Accountabilities
    Disaster Preparedness

    Responsible for overseeing and supporting the implementation of the DRM strategy across the MEESA region.
    Facilitate learning and exchange through maintaining a regional network of Country Office based DRM focal points.
    Ensure readiness to respond to disasters through ensuring compliance of the Disaster Preparedness Process (DPP) and roll out of capacity building activities across all COs in the region.
    Establish and facilitate peer support processes and inter-country collaboration between countries in the region.
    Establish and regularly update the roles and responsibilities of MEESA staff during emergencies, and assure regional DPP processes and action planning.

     
    Disaster Response

    Be ready to deploy as emergency response manager at the initial stage of medium or large scale emergency in the region for up to two months.
    Support and advise CO management timely decision making in slow-onset, protracted and rapid onset emergencies.
    Jointly with the COs/MEESA Management/GH, the Regional Head of DRM will identify additional capacity needs and coordinate rapid deployment of additional surge capability (funding, people and materiel) as required.
    Support CO’s in documentation of lessons from all significant disasters, including supporting real time reviews, evaluations and reflection workshops.
    Available to give technical support to others regions, when requested by GH.
    Advise on allocation of the global disaster fund (medium/large scale disasters).

     
    Programme Management and Fundraising

    Actively fundraise to ensure high quality sup-ort is available for the DRM portfolio in the MEESA region and ensure that the grants commitments are met in terms of performance, schedule and costs.
    Support formation and relationship management of relevant consortiums in the region.
    Contribute to ensuring quality of multi-country projects and responses in the region (e.g. South Sudan refugee and displacement programme) though capacity building, formation of practitioner’s networks, development of tools and undertaking of research and lessons learned exercises.
    Engage and work closely with the Girls in Displaced Situations Centre of Excellence which is based in Uganda. 
    Take an active role in supporting regional grant acquisition for relevant DRM related work and support country applications with advice where required.

     
    Resilience Mainstreaming

    Work with COs in monitoring and supporting integration of resilience across relevant programmes within the region, as guided by the global strategy ‘100 Million Reasons’.
    Provide guidance and technical support for DRM integration in new County Strategies and support development of programmatic approaches and guidance.
    Support and facilitate learning and sharing of DRM related resources/tools/experiences between countries in region.
    Coordination, Networking and Advocacy:
    Engage externally with relevant actors and coordinate Plan International’s work with other international/regional agencies and networks, such as the regional IASC network and working groups and donors.
    Ensure representation of Plan International in regional conferences and influencing events.
    International DRM strategy implementation:
    Take part in international meetings and contribute to international initiatives with Plan’s international DRM team.

     
    Line Management:

    Manage and coach a team of regional technical specialist (2) and project managers/coordinator (1) to support the implementation of the global DRM policy and to implement regional grants across countries.

     
     

    Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

     
    Key End Results

    All COs in the region maintain an appropriate level of readiness (capacity/skills/procedures) through adequate preparedness and capacity building processes, adopted to the risk level of the CO.
    COs in the region have responded to all significant disasters, as per internationally acceptable humanitarian standards and received appropriate support in doing this.
    Basic DRM training targeting Country Management Teams and Emergency Response Teams has been carries out at country level, comprising both operational and programmatic aspects of humanitarian response.
    All COs have a contingency plan in place for managing disasters, including standardized operational protocols, contingency funds and adequate stock of prepositions.
    All new Country Strategies have included risks/hazards related to natural disasters, conflict and environment in their child rights analysis and designed programmatic responses.
    An increase in the volume of regional grants raised for DRM, with a focus on Gender in Emergencies, Climate Change Adaptation, Girls in Crisis and Resilience.
    Plan International’s professional profile within the DRM sector has been raised through regular attendance/contributions in coordination meetings and relevant forums.
    Prepared and updated disaster preparedness plan for the region.
    Monitoring progress towards strategy and regional learning is reflected in global policy and practice.

     
    Dealing with Problems:
    The post is a key linkage/coordination point between global DRM work (GH/NOs) and the implementation of the DRM policy at CO level.  For this reason, the post holder must be able to manage relationships well with different parts of the organizations, including conflicting priorities and ad hoc request at times, in the best interest of the organization and in line with the DRM policy.
    Given the wide scope of responsibility and limited resources, it’s essential that the post holder is able to stay on top of a variety of work and make clear prioritizations and be creative in making use of internal (and external) resources (people/funding) to achieve the outcomes of the Global Strategy. 
    Key relationships
    Internal:

    Under the supervision of the Director of the Sub Region (DSR) North and East Africa and the Director for DRM (GH) the post holder will work closely with the Country Directors, Country Management Teams and DRM national advisors/managers for the roll out of the DRM ambition in the MEESA Region.   
    The post requires close liaison and coordination with technical experts in the DRM teams at GH and regional managers of finance, operation, HR, MERL, resource mobilization, and communications to build capacities in support functions and for deployment.
    For fundraising purposes and grants management, the post holder will liaise with NO colleagues.

    External:

    Engage externally with relevant actors and coordinate Plan International’s work with other international/regional institutions and agencies, technical networks, regional government bodies, consultants, academy, consortium partners, regional IASC network, and donors.

    Technical expertise, skills and knowledge
    Essential
    Knowledge

    Demonstrable knowledge as a result of study, training or practical experience on the key debates in DRM, especially also related to working in conflict and protracted crises, and emergency response methods and effectiveness;
    Knowledge of the requirements of donor compliance and financial management;
    Knowledge of key debates in the humanitarian sphere, including on the nexus and triple nexus debate, and about the practical implications of the key debates at field level.
    Knowledge of programming in complex and constantly changing environments.

    Key Skills and Behaviours

    Energetic and motivated individual, with a proven track record of undertaking similar assignments successfully.
    Excellent interpersonal skills and able to work in a dynamic environment with multiple stakeholders at different level.
    Ability to think strategically, but also result oriented and get things done.
    Commitment to continuous learning and willingness to keep abreast of new developments in the field (DRM and humanitarian issues in general).
    Able to work independently, but also to lead the coordination and management of virtual teams and networks.
    Excellent communication skills, written and verbal in order to present arguments clearly and powerfully to a variety of audiences.
    Ability to establish and sustain good working relations with colleagues in the MEESA COs and Regional Hub though efficient communication, using virtual relationship management.
    Culturally and socially sensitive, and able to work successfully with partners and sector professionals.
    Embodies Plan International Values and behaviours as outlined in its values and behaviours framework, notably being open and accountable, being inclusive and empowering, demonstrating the ability to work well together and striving for lasting impact.
    Ability to prioritize and manage complex and varied workload, often to tight deadlines.

    Qualification and experience

    Documented experience from disaster risk management work, including disaster preparedness and managing response programs.
    Documented experience from at several major disaster events, working in “high risk” environments.
    Documented experience to lead capacity building and organizational development on humanitarian issues.
    Experience of strategic planning, i.e. analysing relevant factors from both the internal and external environments, identifying crucial issues that have to be addressed, setting medium and long term objectives and developing plans of actions.
    Experience of working with institutional donors/fundraisers.
    Documented experience to oversee planning, monitoring and evaluation of grants.

    Plan International’s Values in Practice
    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    We are inclusive and empowering

    We empower our staff to give their best and develop their potential
    We respect all people, appreciate differences and challenge equality in our programs and our workplace
    We support children, girls and young people to increase their confidence and to change their own lives.

    Physical Environment
    This position entails 50% travel both within and outside region, often in hardship locations.
    Level of contact with children
    Mid contact: Occasional interaction with children

  • Shared Service Centre Lead

    Shared Service Centre Lead

    MEESA Regional Hub is seeking to recruit a Shared Service Centre Lead (SSCL). This role will support the design of the processes and structures of the new independent shared services (SSC) and main drivers for change to an independent shared services unit premised on Plan’s resolve to make cost efficiencies in the business support costs supporting the Nairobi Hub. The SSCL will lead in the establishment of an independent SSC to enable us work in unison, adapt to the constantly changing external context in order to stay strong and deliver the Plan Objectives in Nairobi Hub.
    THIS IS A SHORT TERM 3 MONTH ASSIGNMENT
    The Shared Service Centre Lead (hereafter referred as SSCL) role requires working collaboratively with all staff, stakeholders and organisational structures. This role will design and implement a change strategy and tools in addition to measuring effectiveness to enhance organization, group, and individual performance, assessing stakeholder impacts and organizational readiness, recommending and/or implementing appropriate communication, training, and behavioural change solutions. The role will be expected to implement operational processes that will enable business support in the Nairobi Hub to achieve Plan International’s Purpose and Global Strategy.  
    The SSCL will work closely with Plan International Kenya Country Change and Transformation Lead and will in principle
    (i). Work with our various Business teams to strengthen how we operate, including modernising our business support processes, systems and the way we work;
    (ii). Work with various teams leads to ensure we have a well-designed independent Shared service and product(s) that will deliver cost efficiencies in the business support costs supporting the Nairobi Hub and
    (iii). Work with various leadership teams within the Nairobi Hub and ensure delivery of the intended outcomes emanating from both, a time sensitive plan and on budget whilst ensuring that our people are engaged in the new ways of working. The role will enable faster employee adaption of new ways of working by focusing on engaging people with change and helping to embed a performance driven culture.
    Anticipated and specific deliverables from the set-up process include:

    Implementation of a time-sensitive and a risk managed process that informs a new operating model of the Shared Services;
    Develop an acceptable structure and business processes that meet the needs of all the business units based in Nairobi or depending on Nairobi for support, while considering the Nairobi Hub units as Key Business Units (KBU) with specific responsibilities in delivering programmes;
    Develop SLAs for robust customer centric service provision;
    Contribution to identification of skills requirement across functional areas;
    Supporting documentation e.g. Risk Profile, Change Assessment and Business Case, as need arises.

    Accountabilities

    Scoping, Planning and Identifying possible risks to the review project;
     Data Gathering including interviews with functional heads and high level process reviews which look at the business processes and structures; systems analysis; people in terms of competencies, skills required to do the job and organisational culture.
    Detailed process review for each functional area, identifying the roles and responsibilities in the process steps, followed by the redesign of individual job profiles.
    Preparing design options, evaluating, refining, and selecting a preferred option outlining the structure, processes, human resources requirements, and alignment of human capital.
    Prioritize the transition initiatives and costs required to close the gaps between current and future states and submission of a final report.
    Concise and coherent messaging to stakeholders to enable visibility of the process, progress and significant changes.

    Dealing with Problems:
    Stakeholders have differing expectations and needs relating to the overall process that will require:

    Clear articulation of purpose and expected outcomes at all times and with appreciation for time sensitive delivery;
    Understanding and managing conflicting expectations; negotiating and accommodating a variety of required outcomes within procedures, tools and guidance; influencing and persuading around purpose and expected outcomes;
    Developing communication routines covering all stakeholders within Nairobi Hub

    Technical expertise, skills and knowledge
    Essential
    Knowledge and Experience

    Bachelor’s Degree in OD, HR, Finance, Project/Program Management and related. A Master’s Degree is preferred.
    At least 5 -10 years in relevant experience in the following areas:
    Leadership of transformational programmes of a similar scale using a variety of improvement techniques (CI, IT enabled transformation)
    Expertise in the translation of thought leadership in SSC design into design of effective SSC from the customers’ perspective whilst maximising resource utilization.
    Designing and developing of effective and efficient shared services support standards, Service Level Agreements ,  processes, procedures and controls; ability to specify, design and use business operations and performance management systems to achieve control and assurance across a complex and diverse business in a similar organizational setting.

    Exceptional inter-personal skills- engaging as well as asserting, influencing, negotiation and active listening;
    Business acumen with at least one of the following core business disciplines, OD, Strategic HR, Finance and or Project/Program Management.

    Skills

    Establishing and maintaining strong relationships;
    Strong analytical skills to drive data driven solutions;
    Flexible and Adaptable: Able to work in ambiguous situations
    Resilient and tenacious with an ability to persevere;
    Leadership Facilitation;
    Excellent oral and written communication
    Competent in Microsoft Word, Excel and Power point; Ability to embed change management capability across the teams;
    Problem solving skills through analysis, developing a clear way forward and ensuring buy-in;

    Behaviours:

    Self-managed and motivated;
    Inclusive, consultative and adaptive in development stage, decisive backed up by good in-depth analysis; communications at the delivery stage;
    Role model for the implementation of Plan’s Values.

    Plan International’s Values in Practice
    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

          We are inclusive and empowering

    We empower our staff to give thier best and develop thier potential.
    We respect all people, appreciate differences  and challenge equality inour programmes and workplace.
    We support children , girls and young people to increse their confidence and to change thier own lives.

  • Chief of Party, USAID/Kenya Youth Activity 2020 Senior Supply Chain Coordinator

    Chief of Party, USAID/Kenya Youth Activity 2020 Senior Supply Chain Coordinator

    ROLE PROFILE
    The purpose of the position is to lead Plan International’s efforts to manage risk by ensuring that effective risk and compliance strategies, policies and frameworks are in place through securing sound legal advice, ensuring effective governance arrangements, enforcing compliance with approved policies and procedures, and promoting ethical behavior. The position provides guidance in the identification, analysis, mitigation and documentation regarding key risks and their resolution
    DIMENSIONS OF THE ROLE
    Plan International seeks qualified Chief of Party candidates for an anticipated five-year USAID-funded program in Kenya that will seek to support evidence-based and evidence-producing county-level models that empower youth and connect them directly to social and economic opportunities to improve their livelihoods and well-being. The Chief of Party will be based in Kenya (specific county to be determined) and will oversee all aspects of program implementation, providing vision to the program and ensuring that objectives are met on time and within budget.
    Note:
    This position is contingent to funding.
    Citizens of Kenya who are Youth are highly encouraged to apply.
    Due to the urgency to fill this position applications will be screened on a rolling basis.
    Accountabilities:

    Provide strategic and technical leadership to the program and the team; bring dynamic and creative leadership to bring innovation to rigorous program implementation and meeting donor deliverables
    Serve as the principal liaison with USAID, as well as with key government officials at the county and national level, other donors and implementers, private sector and civil society partners
    Engage with program beneficiaries, youth leaders, youth cooperatives, youth networks, and other stakeholders; ensure that all stakeholder relationships are managed effectively
    Develop annual work plans in collaboration with staff and stakeholders, and oversee work plan implementation
    Develop and maintain effective partnerships with local, regional, and international organisations.
    Ensure project activities are implemented on schedule and within budget
    Supervise, manage, and mentor project staff
    Oversee project budgeting, financial management, and ensure contractual compliance
    Oversee monitoring, evaluation, and reporting of program activities; promote a culture of learning and adaptation across the project
    Oversee project communications
    Other duties, as assigned.

    Technical expertise, skills and knowledge
    Essentials

    Master Degree in a relevant field such as Education, International Development , non-profit management with 4-6yrs of relevant experience/or Bachelors Degree with 10yrs experience  in leading programs focused on Research, youth services, Workforce development, livelihoods and /or Private sector development.
    Successful track record of supervising, designing, managing, and implementing complex donor-funded technical assistance projects (with strong preference for past USAID-funded project management experience
    Proven experience in contract management (donor narrative & financial reporting, sub-grant management and knowledge management)
    A successful track record of working substantially with local organizations, positioning them as authentic development partners and to lead major interventions
    A minimum of four (4) years of experience in Africa, preferably Kenya or East Africa
    Demonstrated success working at the community level assessing challenges, creating and implementing solutions, and achieving measurable results on donor-funded development projects
    Ability to establish strong working relationships with senior government officials; youth-led groups, community officials, media, civil society, and private sector leaders; international donors; and other stakeholders
    Demonstrated ability to track and manage budgets and plan both strategically and creatively to meet project objectives
    Strong understanding of the Kenyan context preferred
    Proven leadership qualities and excellent management skills
    Strong representational and organizational skills
    Fluency in written and spoken English.

    Desirables

    Supports learning in diverse teams
    Acts with high degree of integrity and professionalism
    Relates to people in a friendly, open manner and engenders trust from other staff
    Holds self and others to account to deliver on agreed goals and standards of behaviour
    Remains calm and positive under pressure and in difficult situations
    Promotes innovation and learning
    Ability to act as part of multi-cultural and multi-disciplinary team.
    Ability to work with others
    Ability to travel within Kenya and on occasion out of the country as may be required.

    Plan International’s Values in Practice
    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

     We are inclusive and empowering

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    go to method of application »

  • Inter- Agency Working Group (IAWG) Graduate Trainee Assistant

    Inter- Agency Working Group (IAWG) Graduate Trainee Assistant

    DIMENSIONS OF THE ROLE
    The position will work closely with IAWG Coordinator, the IAWG Co-chairs, steering committee/core group and sub groups chairs in delivery of the IAWG mandate.
    This position is responsible for supporting the coordinator in running the secretariat functions including admin, logistics/procurement, finance and communication.
    Accountabilities

    Support the coordinator in the running of the IAWG secretariat activities – this includes but not limited to providing on-hand assistance during conferences and sub-group meetings e.g. ensuring that participants are welcomed, signed in, take minutes and ensure other specific administrative and logistics issues are responded to in a timely and appropriate manner.
    Updating the IAWG website – posting of events/jobs vacancy among others.
    Update IAWG social media on a regular basis with relevant material, highlighting key events and achievements using blogs etc.
    Designing concepts for campaigns, events and other special projects.
    Carry out media monitoring and report on a weekly/monthly basis.
    Generate, edit and publish the weekly bulletin.
    Support in development and maintenance of a suite of materials (events posters, brochures, flyers etc.) to effectively communicate the work of IAWG.
    Support in report writing for all IAWG related activities.

    Key relationships
    Internal
    The position will also work closely with IAWG Coordinator as well as the sub groups leads.
    Technical expertise, skills, knowledge, experience and behaviours
    Knowledge and experience

    University degree in the field of communications, public relations, languages, journalism & peace, conflict and International relations.
    Experience in managing websites and in using social media tools in a professional context.
    Demonstrated experience in events coordination, administration and/or management, preferably within INGOs.
    Pro-active communicator, with experience working in multi-disciplinary teams.
    Resourcefulness, flexibility, good organisational skills and the ability to prioritise and to meet deadlines.
    Demonstrated effective organizational skills and ability to handle work in a timely manner.
    Ability to work effectively with people from different nationalities, cultures, ethnic and religious groups across the region.
    Good understanding of humanitarian issues in East and Central Africa, and the ability to relate IAWG work within this context.

    Skills

    Strong interpersonal, diplomacy, negotiation and team engagement skills.
    Ability to network effectively and develop a wide range of relevant contacts.
    Influential communicator with excellent written English and oral communication skills
    Competent IT skills & experience in the use of software programs such as MS Word, PowerPoint, Excel, Mailchimp & Adobe suite 6 – A MUST.
    Experience of operating multi-media equipment including digital cameras, video recording equipment, web cams, and voice recorders.
    Experience of tailoring communication and advocacy messages for a variety of decision-makers and high level audiences.

    Behaviours:

    Value driven individual committed to uphold Plan’s values and adhere to its code of conduct, policies on safeguarding and sexual harassment.
    Striving for excellence: You focus on reaching results while ensuring an efficient process.
    Collaborating: You involve relevant parties and encourage feedback.
    Taking the lead: You take ownership and initiative while aiming for innovation.
    Communicating: You listen and speak effectively and honestly.
    Demonstrating integrity: You act in line with our vision and values
    Sensitivity to cultural diversity, gender issues and commitment to equal opportunities.
    Proactive, self-motivated, enthusiastic and diligent team player able to work under pressure within tight deadlines and with minimum supervision.

    Plan International’s Values in Practice
    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    We are inclusive and empowering

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    Physical Environment
    Typical office environment in the RESA regional hub
    Level of contact with children
    Low contact: No contact or very low frequency of interaction.

  • Project Manager – Innovation (Re- advertisement)

    Project Manager – Innovation (Re- advertisement)

    ROLE PURPOSE
    Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
    We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
    We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
    Plan International has set a goal of reaching 100 million girls and to achieve this goal it will not be done through business as usual. We are challenging ourselves to find new and impactful ways of tackling gender inequality and working with girls to find new ways to protect their rights. This means new types of programming, new bold ways to influence those with power, and new business models for Plan International and the sector we have purposed to Innovate.
    With Funding from Plan International Innovation fund, the main purpose of this position is to manage an innovative project working with young mothers in informal settlements with limited skills and education. To unite them and make them into powerhouses to drive their own agenda to grow their income and take care of their children. As project lead, the manager will provide oversight to the project, prepare reports to Global Hub and will be the link with other partners and other Plan Country offices.
    Dimensions of the Role
    The Project Manager will report to the Area Manager and will ensure that project outcomes are realized through providing effective, timely and coordinated project management. S/he will provide direct technical input in the implementation in accordance to Global Hub guidelines and standards.
    Through the Innovation Fund, Plan Kenya received funding to prototype an 8-month project in Kayole working with young mothers working as domestic workers, and small-scale traders to help them enhance their financial skills by facilitating them join a cooperative group as a way to invest, save, and provide safe day care services for their young children. During the prototype phase, the project seeks to learn and the success will pave for a pilot project based on the learnings and viability of the model proposed.
    The project is Nairobi based with frequent travel to informal settlements of Kayole and Mathare.
    The Project Manager will supervise a Project Assistant.
     Accountabilities
    Coordinate Project, design, planning & Implementation (30%)

    Promote compliance to Global Hub requirements and regulations during implementation
    Promote the realization of set targets quality outcomes.
    Identify and manage project risks
    Smoth efficient project performance and effective management of and communication with project team

    Budget Management (20%)

    Monitor expenditures to promote prudent budget management and adherence to approved budget.
    Preparation and submission of accurate and timely financial reports according to donor regulations
    Develop project implementation plan and update project Budget

    Pr       Project Monitoring, Evaluation, Learning and Reporting (20%)

    In liaison with M&E Hub coordinator, establish proper data management systems, monitor the progress of project implementation, and undertake corrective actions.
    Develop quality and timely reports in accordance with Global Hub guidelines and procedures.
    With support of M&E Hub Coordinator, enhance learning and knowledge management through documentation and profiling of Plan’s work.
    Promote evidence based learning and programming.

    Build and maintain stakeholder relations (15%)

    Participate in external meeting with partners and other stakeholders on project’s deliverables.
    Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours. 
    Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships.
    Promote active engagement and participation of communities in Project activities.

          Human Resources Management (10%)

    Promote good team management in accordance to Plan purpose and values
    Performance management of all direct reports
    Coach and mentor direct reports to enhance thier skills for project delivery.

    Technical expertise, skills and knowledge
    Essential

    Bachelor’s Degree in Social Sciences, Project Management, Development studies and related disciplines.
    3 years’ relevant experience.
    Worked with community groups on economic empowerment such as VSLA
    Strong mentoring skills
    Good Interpersonal / Communication skills
    Sound understanding of integrated development issues and rights based programming.
    Willingness to sign and adhere to the Plan Safeguarding children and young people policy.

    Desirable

    Analytical and report writing skills
    Strategic planning skills
    Results orientated
    Relevant computer skills
    Budget and Cost Control
    Risk management
    Monitoring and Evaluation skills

    Plan International’s Values in Practice
    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

     We are inclusive and empowering

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    Physical Environment
    The position is based at Kenya Country Office  with frequent travel to the field.

  • Policy and Advocacy Advisor

    Policy and Advocacy Advisor

    The Opportunity
    As Policy and Advocacy Advisor, you will act as the focal point for a minimum of three national partners in relation to project management, grant management and technical support. This will also require coordination across the Equal Measures 2030 Secretariat to ensure projects are connected, leveraged at regional and global levels, and supported by the data, advocacy, communications, and finance teams.
    In this role, you will also act as the focal point across the Equal Measures 2030 Secretariat for the learning and capacity building pillar. As a new and growing area of work, you will be required to scope opportunities for growth in this area, leveraging existing strengths like the Data-Driven Advocacy Training Toolkit and the expertise of EM2030’s regional and global partners, as well as supporting the Secretariat in designing a forward-looking approach for the entire pillar.
    The Individual
    We are looking to recruit a committed individual who has proven experience in working on gender equality and/or international development issues across geographies and contexts. You will be able to develop and execute advocacy strategies and influencing approaches, particularly in the Global South. You will also be required to develop and deliver capacity-building approaches to stakeholders based on adult learning principles and peer-to-peer participatory processes.
    To be successful in this role, you will have strong listening/interpersonal skills and also the ability to distance-manage relationships and work effectively with others in diverse locations and cultural contexts. It is essential that you can manage multiple demands, meet deadlines and prioritise workload.
    Fluency in English and professional proficiency in Spanish essential. Proficiency in other languages is desirable. [Please indicate level of language proficiency in application]