Jobs Kenya

Website: Website https://plan-international.org/

  • M&E Coordinator

    M&E Coordinator

    Plan International Kenya’s strategic goal in the next five years is to end teenage pregnancies and end gender based violence against adolescent girls and young women. We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach approximately 3 million (tbc) girls and Young Women directly over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions. 
    The Monitoring and Evaluation and Learning Coordinator will oversee Plan Kenya monitoring and evaluation activities and specific data requirements for projects as well as tracking and reporting on outcomes and impact of our activities.  The MERL coordinator will share their learning across the organisation and help facilitate learning in other departments and regions. The MERL coordinator will share their learning across the organisation and help facilitate learning in other departments and regions.
    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

    Monitoring Implementation and M&E coordination (30%):

    Supervise and coordinate application of monitoring tools to track program performance in line with the Theory of Change and the M&E Plan
    Offer leadership and technical support to PIK field staff in the implementation of their monitoring responsibilities to ensure correct and timely collection of monitoring data
    Manage and conduct qualitative monitoring among program beneficiaries and other stakeholders, such as surveys, focus group discussions, interviews and case studies
    Establish an inquisitive learning culture within PIK through leading the capacity building efforts in M&E
    Collect data on a regular basis to measure achievement against the performance indicators.
    Check data quality with partners.
    Maintain and administer the M&E database; analyse and aggregate findings.
    Support project progress reporting, project mid-term review and final evaluation.
    Identify areas where technical support to project partners is required. Organize refresher training on M&E for partners as required.
    Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the supervisor on improving project performance using M&E findings.

    Quality improvement and standards (20%) 

    Implement appropriate indicators and sets of measures of sustainability and success to generate reliable evidence on the results and lasting impact of our work
    Uses on-going project monitoring and assessment, working closely with project teams to improve the quality of implementation and adapt project design.
    Identifies knowledge gaps, work with project teams and M&E Manager to identify and roll out research initiatives and evaluates activities, using appropriate ethical principles and methods. 
    Interprets and contextualises data, assesses results and draws conclusions to inform programme and influence initiatives
    Ensures adherence to M&E standards, Research and evaluation standards and all M&E cooperate standards at the Program Unit. 
    Clearly communicates the results of evaluation and lessons learned as appropriate.

    Data management and knowledge management (20%)  

    Lead and conduct analysis of quantitative data as well as qualitative data on all program inputs, outputs and outcomes to inform project designs
    Monitoring Reports for internal and external audiences
    Support the MERL Manager to respond to Senior Management or donor data queries in an -accurate and timely manner
    Creates, establishes and maintains programme level monitoring tools and databases that are mainstreamed to existing systems and aligned with programme design and allow for evidence based adaptation and capture relevant data for measuring the delivery of the programme and contributing to learning
    Develops and maintains an updated database of all completed interventions and periodically carry out meta-analysis of the information.
    Ensures all the data is disaggregated by sex and age and all the studies are gender responsive 
    Responsible for supporting from a gender perspective, data collection, analysis and utilization across all programs at the country level, based on the agreed tools developed and approved by the Country MERL Manager 
    Ensures that project and program teams utilise the country based data collection tools and observe data quality controls 
    Establishes systems for the capture of qualitative and quantitative data that shows progress over time and where a cooperate database be in place, have responsibility over such data bases
    Ensures there is a proper database in the hubs that allows for quick access and retrieval of information for management decision making processes

    Coordination of documentation, learning and Knowledge management (15%) 

    Prepares M&E data and reports that meet requisite standards of quality and usability for donors and internal purposes.
    Supports Project teams, partners and community based structures on documentation of lessons learnt
    Supports dissemination of key studies and lessons to stakeholders, communities and donors 
    In consultation with the PU program management team and program staff, establishes an overall program monitoring and reporting plan, ensuring that all project and donor deliverables are covered. Work with staff in the development of annual work-plans, monitoring and reporting schedules.
    Develops an internal mechanism while liaising with the knowledge management specialist of sharing of documents across the hub and the country programs 
    Prepare high quality consolidated project reports according to the donor’s guidelines and criteria. This integrated report will be a compilation of data generated from all Plan Kenya programs 
    Facilitate and support the documentation of best practices and lessons learned in the Plan programs for audiences within and outside Plan International
    Participates in relevant technical exchange of advocacy networks and M&E forums and networks  
    Leads the program teams in developing case studies annually for publication in a professional journal.
    Identifies and documents interventions and initiatives, and knowledge management products that can be replicated or scaled up.

    Capability building through knowledge sharing, networking and coaching (10%)

    Reviews M&E findings and best practices and disseminates information to stakeholders to facilitate evidence-based planning, learning and informed decision-making
    Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of the progress of programmes and projects 
    Promotes individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management. 
    Communicates complex technical MERL concepts and terminology in simple language to non-experts.
    Explains data and evidence in a way that is appropriate and actionable for users and decision-makers.  
    Supports, coaching and training of staff and partners for improved MERL practices in response to needs. 
    Builds, maintains and engages in internal and external MERL partnerships and networks.
    Assesses the capacity of project implementation teams and project partners on Monitoring and Evaluation systems and processes and build their capacity on identified gaps to ensure they are able to co-participate in the monitoring and evaluation of projects 
    Strengthens the capacity of Plan Kenya’s project teams on qualitative and quantitative data collection methodologies to allow them report on outcomes of interventions they engage in 
    Trains and manages staff in M&E data collection, analyses and verification, which requires frequent travel to the field/project sites
    Capacity builds local partners and staff where appropriate on the result framework, data management, and results-oriented programming that incorporates gender considerations
    Coaches, trains, and mentors project teams on M&E
    Promotes and strengthens the understanding of the importance of MERL within the hub team and the use and /or analysis of M&E systems during program design and implementation

    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 6%

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
    Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

    TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
    Qualifications/ experience essential:

    Minimum of a University Degree in Social Science, Economics, statistics, development studies or any other related field from a recognized university. 
    At least 3 years of demonstrated successful coordination of M&E functions and experience 
    Grounded understanding of qualitative and quantitative methodologies in research and evaluation 
    Experience with evaluations/research logistics, administration and/or project or research management 
     Experience with database design and management including advanced use of Excel and data analysis and entry packages including at minimum SPSS, Stata, R, Epiinfo, Atlas-Ti, CSpro and the use of ODK platforms for data collection 
    Excellent written and spoken English, including the ability to write clear and engaging reports
     Strong demonstrable levels of knowledge of and experience with gender sensitive research design, performance monitoring, impact evaluation, and / or social and environmental research methodologies 

    Qualifications/ experience desirable: 

    Evidence of experience in development of longitudinal real time data bases including online application for management of data 
    Experience in advising / coaching individuals, teams and / or organisations in M&E system design, research methodologies, research design
    Previous experience with mobile data collection (Kobo, ODK, CsPro) and GIS mapping an asset 
    Experience in the application of MER systems and frameworks including theory of change and logical frameworks

    Apply via :

    al.org

  • SAP Support Officer

    SAP Support Officer

    ROLE PURPOSE
     
    Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.  
    With approximately 38 years of experience in implementing its programme, Plan International Kenya (PIK) mainly operates in 10 geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay, Kisumu and Tana River.
    About the “SAP Support Officer” role
    The Program “Your Organization Data and Analytics” (Y.O.D.A.) is a Plan International initiative to become more data driven and transparent. We are changing from our current Enterprise Resources Planning solution (SAP) to a new one called Microsoft Dynamic 365, which is going to be part of Y.O.D.A. knowing that the other part of Y.O.D.A. is the M&E Solution. Generally, Y.O.D.A. will strengthen our business solution to make it more efficient and sustainable. Y.O.D.A. will enable us to be much more data driven and have greater impact on our work. It will make sure that we are always improving design to deliver and evaluate our gender transformative program for 100 million Girls and ensure that our Program approach is properly evaluated and delivered. 
    One of the biggest issues we have with SAP is that the data quality inside SAP. This is obvious every time we run reports. As we are changing to the new system and in order to migrate SAP data either to data warehouse (historical Data) or to migrate it to Microsoft Dynamics 365 (Current Data), we have to clean it. We have to ensure that all data inside SAP conforms to our Policies, Guidance and Procedures. The Data cleansing concept is therefore essential to ensure we are going to start the new system with strong accurate and reliable data
    To contribute to the Data cleansing concept key objective which is to ensure all data inside SAP is clean, accurate, reliable and ready to be moved into the DATA WAREHOUSE (Historical Data) or migrated into Microsoft Dynamics 365 (Current Data), the country has managed to close over 90% SAP items that needed to be closed. To ensure that data, once cleansed, will be maintained in SAP until its migration to Microsoft Dynamics D365 and that all outstanding SAP open items are systematically cleaned, the position of SAP Support Officer is expected to coordinate, execute and report on strategies and work plans designed to ensure that going forward, all data inside SAP is clean, accurate, reliable and ready for rollout of Microsoft Dynamics 365, with the following objectives:

    Coordinate the fast tracking and systematic clearance of all outstanding SAP open items. 
    Lead the monitoring to ensure that data, once cleansed, will be maintained in SAP until its migration to Microsoft Dynamics D365 
    Work closely with GH / MEESA Hub teams and Programs team, Grants team, Finance and procurement SAP users to fix outstanding SAP data cleansing issues in area of Programs, Finance, Grants and Procurement. 
    Facilitate best practice of embedding data cleansing in the day to day processes by following-up on various clearance items that come up as part of Month End (MEND) are identified and cleaned, ensuring NO open item is carried forward to the next month if it can close. 
    Prepare reports of outstanding items reports for management on a monthly basis showing completed and pending actions.

    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

    Liaise with Procurement to check clearance of all outstanding open purchase orders throughout the month.  Facilitate best practice of embedding data cleansing in the day to day processes. Follow-up on outstanding open items as part of Month End (MEND). No open item should be carried forward to the next month if it can close. Prepare reports of outstanding open purchase orders for management on a monthly basis showing completed and pending actions.  (25%)

    After the items/services are received in full and MIGO for the full quantity is posted for a PO line. Ensure that the tick on ‘Delivery Complete’ is done, indicating that all quantities on that PO line are received
    If the PO line is not fully received yet and the MIGO is posted for partial receipt, wait until the full amount is received and MIGO is posted for the remaining amount. Before the tick on ‘Delivery Complete’ is done for that PO line. This is important to note to ensure that the full value does not show up in GRIR or budget reports before the full quantity is actually received.
    If there are any changes in the amount ordered (returns or cancelations), then the quantity on PO line should reflect these changes before the MIGO is posted. Once the PO line and MIGO posting match, please go ahead and tick the ‘Delivery Complete’ for that PO line.
    Run a Zopen PO report that lists all the open POs that are applicable to KEN1. Tick Boxes: Delivery Completed prior to MEND

    Liaise with Finance to check clearance of all outstanding SAP open items throughout the month. Facilitate best practice of embedding data cleansing in the day to day processes. Follow-up on outstanding open items as part of Month End (MEND). No open item should be carried forward to the next month if it can close. Prepare reports of outstanding items for management on a monthly basis showing completed and pending actions.  (25%)

    Coordinate clearance of cheque accounts – Clearance of all outstanding SAP open items. Find volume of open items. Manage the cheque accounts using t-code: FB05 to post and clear open items against a specific G/L account. Use transaction F-03 to manually clear matching items. Facilitate best practice of embedding data cleansing in our day to day processes. As part of MEND process: Check the various scenarios to enable clear open payment documents in the cheque accounts e.g. cheque was never cleared – Scenario 1 – Cheque Cleared and debit reflected on bank statement. Scenario 2 – Matching items (matching debits and credits in the cheque account .Scenario 3 – Cheque never cleared / payment not reflected on bank statement If the invoice relates to a purchase order, follow appropriate steps to clear expense / commitment in addition to above three steps i.e. Reverse Goods Receipt, Tick delivery complete and final invoice for each affected purchase order line item, delete affected purchase order line item, delete relevant purchase requisition line item. IMPORTANT: Finance Data Cleansing “write-off’s” should be posted to the identified GL account 659550
    Coordinate GRIR Account 208030 clearing- Find volume of open items. Check the various scenarios to enable CO’s clear open payment documents in the cheque accounts e.g. cheque was never cleared.     Manage the cheque accounts using t-code: FB05 to post and clear open items against a specific G/L account and also explains how to use transaction F-03 to manually clear matching items.
    Coordinate Intercompany Account (121000) Clearing – Find volume of open items in the intercompany account 121000 and how CO’s can use the “Open item”, “Cleared item” and “all items” report query options. Check various scenarios e.g. if it is not valid recharge, – Use t-code: FBU8 to reverse the intercompany transaction in both entities. Scenario 1 – Open item balance not cleared from intercompany account You will need to carry out two steps to clear the open items from the 121000 G/L account. Step 1: Clear the balance through journal posting to the relevant expense account. Step 2:Clear the matching items (matching debits and credits) via the open items managed accounts clearing transaction F-03. Clear open items using transaction code F-03. Run the FAGLL03 report again to confirm items have been cleared. Scenario 2 – Open item balance cleared from intercompany account but matching items still open. Clear the matching items (matching debits and credits) via the open items managed accounts clearing transaction F-03. Clear open items using transaction code F-03. Run the FAGLL03 report again to confirm items have been cleared. Scenario 3 – Recharge not valid. If recharge is not valid, recharge sending entity needs to reverse the intercompany document making reversal in both entities using transaction code FBU8. Post SAP data cleansing “write-off’s” to GL account 659550.
    Coordinate Open Item Managed (OIM) accounts clearing – Ensure you know how to check if an account is set as OIM and if it requires to be cleared. Only outstanding line items that make up the balance on the account will be visible. Those line items can be viewed in report transaction: FAGLL03. Historical line items that have been cleared can be easily viewed separately also in transaction FAGLL03. Realized exchange rate differences are automatically generated by the system upon clearing of line items. As part of month end process all Open Item Managed (OIM) accounts should be reviewed and cleared if possible. An OIM account is an account that has been set up to allow clearing of transactions (Debits and Credits) that refer to each other and should in most cases give balance of zero. A classic example of an OIM account is GR/IR clearing account: 208030.

    Coordinate Vendor Liability Clearing- Check various scenarios and how to resolve. Check if it is actual liability and if so pay and settle; if not actual vendor liability then reverse invoice, reverse GR, and delete PO line items .FB60 sundry invoices. As part of MEND find volume of vendor liability / open items. Manage vendor liability and clear vendor accounts using t-code F-44.
    Coordinate Payment to Partner clearance. – Familiarize with Scenarios Covering: .1 Partial Liquidation, .2 WBS Transfer, 3 Fund Reallocation, 4 Partial Liquidation as per new WBS/ fund reallocation, .5 Return Remaining Advance and Close Internal Order. Check Advance and Liquidation Journals,
    Assist in maintaining a checklist to ensure that withholding of statutory deductions such as PAYE, VAT and withholding tax and timely submission of reconciled monthly schedules to KCO for payment. Make follow-ups of al staff and vendors advances and review liquidations. Liaising with the bank to resolve issues concerning funds transfers. Contribute to coordinate the preparation of monthly and year end schedules and reports and to review partner’s liquidation reports 

    Liaise with Grants to check clearance of all outstanding open grants throughout the month.  Facilitate best practice of embedding data cleansing in the day to day processes. Follow-up on outstanding open items as part of Month End (MEND). No open item should be carried forward to the next month if it can close. Prepare reports of outstanding open grants for management on a monthly basis showing completed and pending actions. (20%)

    Business should conduct checks at the end of each month, to flash out Grants that are not in a closed state. Two 2 codes are used here, 15616 which is Award status and 15617 which is Closing status. The data is filtered on the Valid to Date field being less or equal to the end of the month. If the result reflect the predicted end date on a grant that has been entered by the business and has passed,  business will be required close such grant before month end, failing which  the business community will be flagged and reported as not following the defined process for closing Overdue grants.

    Liaise with Program to check clearance of all outstanding open items (throughout the month. Facilitate best practice of embedding data cleansing in the day to day processes. Follow-up on outstanding open items as part of Month End (MEND). No open item should be carried forward to the next month if it can close. Prepare reports of outstanding open project items for management on a monthly basis showing completed and pending actions.  (20%)

    Projects that have a Project end date that is less or equal to the completed month and has a status flag of either APPR, TCCL or SBCL should be identified. Projects scheduled for closure by the end of completed month but are still open should be closed promptly. 

    Other (5%)

    Any other assignment within the scope of work, including responsibility of various SAP updates as directed.

     Safeguarding Children and Young People (Safeguarding) Gender Equality and Inclusion (GEI) 5%

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Ensures that all staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
    Ensures that PIK contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 
     

    TECHNICAL EXPERTISE, SKILLS, KNOWLEDGE AND BEHAVIOURS
    Qualifications/ experience essential:

    Degree in Procurement and Supplies Management, Business Management or relevant training in Logistics procedures and systems and CIPS accreditation –or- Bachelor’s Degree in Finance/Accounting related courses with CPA or other professional qualification in accounting
    2-3 years relevant procurement –or- accounting experience preferably in an INGO 
    Previous 2-3 years’ experience of SAP use and practice in an INGO setting
    Previous SAP data cleansing experience.

    SKILLS AND KNOWLEDGE
    Skills:

    Exceptional analytical and problem-solving skills
    Excellent organisational abilities, able to prioritise tasks and deliver to tight deadlines
    Service oriented / Customer centric/ customer relationship skills
    Good communication (written and spoken), and interpersonal skills and ability to communicate ideas and technical information to a non-technical audience
    Strong analytical and logical ability 
    Strong negotiation, facilitating and influencing skills
    Problem-solving skills
    Creativity and Innovation
    Works collaboratively as a team player
    Capability to coordinate and cooperate within interdisciplinary teams
    Attention to detail.
    Ability to work and interact with others at all levels
    Outstanding planning, management and coordination skills

    Knowledge:

    Experience or training in MS Excel.
    Ability to support Programs team, Grants team, Finance and procurement SAP users to deal with complex issues during the data cleansing exercise. Guide the teams in addressing the various complex scenarios.  
    Understanding of relevant tools/reports to monitor and maintain clean data going forward 
    Building a strong community with Programs team, Grants team, Finance and procurement SAP users to ensure constant support.
    Understand and explain the monitoring that will take place after going forwards to ensure that data, once cleansed, will be maintained in SAP until its migration to Microsoft Dynamics D365 
    Capacity to work closely Programs team, Grants team, Finance and procurement SAP to fix major issues they are facing with SAP in area of Programs, Finance, Grants and Procurement.

     Behaviors

    Pro-active team player with a flexible and dynamic approach
    Self-starter and ability to work independently in a fast-paced, often ambiguous environment
    Ability to build collaborative working relationships with internal and external partners
    Highly creative individual with the ability to find innovative solutions to problems
    Logical and structured in approach
    Holds a high-quality standard and helps others meet standards
    Highly collaborative and excels working in diverse teams
    Highly motivated, focused, creative, flexible, organized, and able to balance multiple priorities
    Passion for equality, including gender equality, inclusion and girls’ and women’s economic empowerment
    Ability to create climates of trust by being open, honest and transparent, holding his/herself and others to account for decisions and impact on others
    Innovative personality and capacity to achieve substantial results with limited resources

    Languages required

    Excellent written and verbal communication skills in English

    PLAN INTERNATIONAL’S VALUES IN PRACTICE
    We are open and accountable

    Promotes a culture of openness and transparency, including with sponsors and donors.
    Holds self and others accountable to achieve the highest standards of integrity.
    Consistent and fair in the treatment of people.
    Open about mistakes and keen to learn from them.
    Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

    Articulates a clear purpose for staff and sets high expectations.
    Creates a climate of continuous improvement, open to challenge and new ideas.
    Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
    Evidence-based and evaluates effectiveness.

    We work well together

    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
    Builds constructive relationships across Plan International to support our shared goals.
    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
    Engages and works well with others outside the organization to build a better world for girls and all children.

    We are inclusive and empowering

    We empower our staff to give their best and develop their potential
    We respect all people, appreciate differences and challenge equality in our programs and our workplace
    We support children, girls and young people to increase their confidence and to change their own lives.

    Apply via :

    al.org

  • Integrated Senior Project Coordinator (Bondo)

    Integrated Senior Project Coordinator (Bondo)

    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
    Planning, strategy and policy (10%) 

    Provide strategic leadership and support project teams to develop quality project outlines in line with the Country & Global Strategy and the Program Influencing & Quality Policy (PIQP).
    Ensure sponsorship and program work directly contributes to the outcomes for girls and young women are realised and that girls take lead in advocating for their rights
    Advance a seamless integration of Program and Sponsorship processes to give the organization optimal results
    Ensure compliance with relevant donor policies, contracts, and agreements.
    Influencing stakeholders and duty bearers to the enactment and enforcement of policies relevant to Plan work.
    Promote sensitization of staff, stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours. 
    Enhance compliance to child sponsorship policies and guidelines
    Ensure correct and appropriate branding and media coverage at all times while working in contact with the Communications Manager and Country Director.

    Programme and project design and influence (15%) 

    Enhance realization of children and girls’ rights through design and implementation of gender transformative project interventions.
    Ensure meaningful engagement with relevant stakeholders (including sponsored children) in program activities.
    Ensure effective management of all communications with National Offices & country office on child sponsorship.

    Working in Partnership and resource mobilisation (15%) 

    Lead relationships and represent the organization at county government authorities and departments and establish and maintain strong networks and partnerships at sub-county and county levels to ensure Plan’s profile is held in high esteem
    Participate in relevant County level cluster meetings and promote Plan’s development agenda.
    Promote active engagement and participation of communities in Project activities.
    Identification, engagement and capacity development of partners to support program implementation.

    Quality improvement and standards (15%)

    Ensure timely and effective implementation of programs according to approved project outlines and approved monthly activity and budget plans.
    Monitor the progress of project implementation and undertake corrective actions.
    Develop quality and timely reports in accordance with Organization guidelines and procedures.
    Monitor child sponsorship activities to ensure realisation of sponsorship commitments and monthly KPIs
    Promote evidence-based programming through data gathering and dissemination with wide consultation of sponsored families and other stakeholders.
    With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.
    With support of M&E, maintain a beneficiary tracking system in line with monthly and quarterly reporting tools.

    Financial Responsibility (10%)

    The incumbent will have oversight of the Satellite Office budgets and be the primary budget holder for several allocated budgets to levels set by the executive management team, which can be varied at any time. S/he will track monthly sponsorship activity budgets and report on any variances to relevant project/program managers and the Country Office finance manager.
    Support the development and execution close out plans and budgets for the PU
    Ensure smooth transition of donor funded projects upon phase out of the PU
    Monitor expenditures to promote prudent budget management.
    Support the development and usage of procurement plans in execution of project activities.
    Ensure timely procurement of goods and services at the Satellite Office level and Coordinate with the Administration manager at the Kenya Country Office (KCO) level to ensure availability of credible supplier database at all times.

    Risk Management (10%)

    Risk assessment and ensure existence and compliance of controls for proper risk management for all functions at the PU level (operations & programs).
    Provide oversight on asset, fleet, office and inventory management
    Ensure Satellite Office resources such as assets are properly managed and accounted for following the laid down procedures at all times. 
    Leading audit management responses and corrective action plans
    Ensure phase out from sponsorship is managed well to safeguard sponsored children and their families and reputation of PIK

    Capability building and People Management (15%) 

    Provide strategic leadership that inspires the Satellite Office team towards the realization of Plan purpose
    S/he will supervise approximately 3-4 staff. 
    Manage staff performance and deal with any unsatisfactory performance proactively
    Undertake appropriate representation at leadership level and promote effective communication between the Satellite Office and the country office.
    Promote team cohesiveness and integration at the Satellite Office level and ensure all staff are clear on their individual contribution to the overall program goal
    Manage change in the phase out of sponsorship operations
    Coach and mentor direct reports to enhance their skills

    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
    Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

    Other duties ( 5%)
    Any other duties as assigned by the supervisor
    Technical expertise, skills and knowledge
    Qualifications/ experience essential: 

    Bachelor’s Degree in Social Sciences, Project Management, Development studies and related disciplines. Post graduate qualification is an added advantage.
    4 years’ relevant experience preferable in management of gender transformative and girls’ rights projects
    At least 2 years’ experience managing teams.
    Demonstrable experience managing projects with budgets over and above US$1 million preferably across various thematic areas.
    Demonstrable experience in implementation of programs through partnerships.

    Qualifications/ experience desirable: 

    Sound understanding of integrated development issues and rights based programming.
    Experience in advocacy and influencing
    Thorough knowledge of programming methodologies
    Experience in capacity building of partners
    Experience working with grassroots organizations 
    Specialist expertise in either Inclusion or Social and gender norm change 

    Languages required

    Excellent written and verbal communication skills in Kiswahili and English.

    Apply via :

    al.org

  • Gender Lens Network Lead

    Gender Lens Network Lead

    Plan International Kenya’s Strategy
    Plan International Kenya’s strategic goal in the next five years is to end both teenage pregnancies and sexual and gender-based violence. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 3 million girls and young women over the period of the strategy 2021-2025 and to reach additional beneficiaries through its interventions. Plan Kenya’s redefined strategy represents a strategic shift in focus.
    The Impact Lab
    Plan International’s ambitions – both at a global level and in Kenya – require that we work in new ways and unleash our full creative potential. To this end, Plan International has established the Impact Lab, a global team working to develop and grow the organisation’s social finance approach through the pursuit of innovative financing and impact investing opportunities, as well as supporting gender transformative enterprises in line with the principles of gender lens investing. One of the Impact Lab’s three workstreams is Gender Lens Ventures which will focuses on defining, designing and implementing Plan International’s value proposition for gender lens investing. The Impact Lab has selected Kenya as its pilot country where the team will establish how Plan International can work with gender transformative social enterprises to deliver greater impact for women and girls.
    Plan International is seeking a dynamic and skilled individual to join the Impact Lab’s growing team to lead the design and implementation of its Gender Lens Ventures pilot in Kenya, developing Plan International’s network in the gender lens investing ecosystem in Kenya.
    Management Scope, Reporting Lines, key relationships
    The Gender Lens Network Lead will be part of the Impact Lab, a global team leading Plan International’s work in social finance and gender lens investing. This role will work as part of a team of three based in Kenya who will collectively be developing the Impact Lab’s Gender Lens Ventures approach. This role will report to the Impact Lead and collaborate closely with Plan Kenya, the wider Impact Lab team and Plan International’s Global Hub. This role has no direct reports but will independently own and deliver projects in the Gender Lens Ventures workstream.
    The Gender Lens Network Lead will work extensively with external stakeholders to build Plan International’s network within in the gender lens investing ecosystem in Kenya and East Africa. This role will be critical in sourcing and managing partnerships and projects with external stakeholders to ensure the successful delivery of Plan International’s Gender Lens Ventures work in Kenya.
    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
    The Gender Lens Network Lead will be critical in working with internal and external partners in the design and implementation of Plan International’s Gender Lens Ventures pilot in Kenya. As this role will be an integral team member leading a new project, the key activities are likely to change as learnings at each phase inform the direction of the project. The Gender Lens Network Lead must be an individual who thrives in ambiguity and is able to pivot and iterate based on new findings.
    Examples of key activities:
    Discover Phase

    Develop long-term relationships with external stakeholders including social enterprises, gender lens investors, intermediaries, advisors, thought leaders, and sector and functional experts to provide support across the project
    Network extensively across the gender lens investing ecosystem in Kenya, identifying key players and potential partners for future work
    Support in identifying and assessing key research partners to collaborate with on the market research
    Support in drawing key insights from the market research to inform the Define phase

    Define Phase

    Support in ideating potential value propositions for Plan International’s role in the gender lens investing market in Kenya using insights drawn from the Discover phase
    Work with key internal teams and stakeholders – including the Innovation team, Plan Kenya, the Social Finance Taskforce and the Social Finance Community of Practice – to test the hypotheses

    Develop Phase

    Support in designing solutions for Plan International to tackle key challenges in the gender lens investing market in Kenya
    Identify and select external partners for project delivery
    Work with Plan Kenya’s business development team and National Organisations to mobilise resources and fundraising for the projects, identifying key sources of funding for these projects
    Support in the design and implementation of the solutions, working with closely partners

    Deliver Phase

    Support in defining Plan International’s value proposition based on learnings from the Develop phase
    Identify global partners to support in scaling the selected solutions nationally and internationally
    Working with the Gender Lens Enterprise Lead, continue to lead the ongoing implementation of the selected solution in Kenya

    Indicative breakdown of responsibilities:

    Programme and project design (40%) 
    Planning and strategy development (20%) 
    Capability building and people management (15%) 
    Working in partnership and resource mobilisation (10%) 
    Quality improvement and standards (5%)
    Risk management (5%)

    Across all phases: Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
    Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

    Technical expertise, skills and Behaviours
    Qualifications and experience

    Educated to at least Degree level in social entrepreneurship, business management or similar
    5+ years of experience working in social entrepreneurship, venture capital, impact investing, management consulting or similar in Kenya
    Deep understanding of and experience working in the gender lens investing ecosystem in Kenya
    Experience or interest in social finance and impact investing in the international development context
    Experience of working in an international team and proven ability to deliver in a complex environment with multiple, divergent stakeholder interests 

    Skills

    Exceptional relationship building skills – networking, influencing and stakeholder management skills
    Ability to identify, analyse and monitor diverse, relevant external actors to work with and understand the purpose and implications of working with them
    Experience in developing strong, equal and robust partnership contracts with diverse organisations from across the public and private sectors
    Experience leading high-level stakeholder engagement and strategic partnerships
    Strong project management skills, with the demonstrated ability to lead the delivery of complex projects that create significant social impact
    Exceptional analytical and problem-solving skills
    Excellent written and verbal communication skills
    Attention to detail
    Excellent organisational abilities, able to prioritise tasks and deliver to tight deadlines
    Understanding of human-centred design and experience adapting it and applying it for social impact

         Behaviours

    Entrepreneurial personality and capacity to achieve significant results with limited resources
    Pro-active team player with a flexible and dynamic approach
    Self-starter and ability to work independently in a fast-paced, often ambiguous environment
    Ability to build collaborative working relationships with internal and external partners
    Highly creative individual with the ability to find innovative solutions to problems
    Logical and structured in approach
    Holds a high-quality standard and helps others meet standards
    Highly collaborative and excels working in diverse teams
    Highly motivated, focused, creative, flexible, organized, and able to balance multiple priorities
    Passion for equality, including gender equality, inclusion and girls’ and women’s economic empowerment
    Passion for social entrepreneurship and international development
    Ability to create climates of trust inside and outside the organisation by being open, honest and transparent, holding his/herself and others to account for decisions and impact on others

    Languages required

    Excellent written and verbal communication skills in English

    Apply via :

    al.org

  • Civil Society Strengthening and Partnership Specialist

    Civil Society Strengthening and Partnership Specialist

    Functional Area (job family/role type)

     
    Influencing

    Discipline/field

    Partnerships Management 

    Specialism

    Civil society strengthening program approach
     

    Reports to:

    Head of Regional Influencing and Strategic Communications dotted line to SNO program department (technical)

    Office location:

    Nairobi

    Travel required:
    40%

     

    Geographical scope of role

    MEESA RH
     

    Effective Date:

    ASAP

    Grade:

     

    ROLE PURPOSE
    Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
    Plan International is embarking on an ambitious and exciting change process, to make the organisation more relevant, bold, engaging and effective in a new global context. Our ambition for policy and influencing work is to drive changes in policies, behaviours and practices at international, regional, national and local levels, so as to advance children’s rights and equality for girls. Plan International’s new Global Strategy aims to transform the lives of 100 million girls and implement a programme and influence approach to achieve it. Regional level influencing – in MEESA and related country offices – will play a key role in delivering results at scale. To help achieve this, Plan International is currently recruiting a Civil Society Strengthening and Partnership Specialist
    The purpose of this position is to provide leadership and strategic direction for Plan International’s work to strengthen civil society for the promotion and protection of the rights of children and young people. The position holder will also be responsible to support the implementation and realization of Middle East, Eastern and Southern Africa (MEESA) Reginal Hub’s partnership practice through strategically guiding the partnership management based on Plan International’s Global Partnership standards.
    Primarily the role will cover countries and programs supported by Plan International Sweden with funds from Sida CIVSAM. This means that the post holder will, in these countries, be responsible for providing strategic leadership for Plan International’s engagement with and strengthening of civil society; Plan’s contributions to the generation of an enabling environment for Civil Society –  and for the implementation of Plan International’s partnership standards and guidelines. The role will entail collaboration with the Influencing Advisors and other thematic specialists in order to strengthen the role of Civil Society in all its roles addressing rights of children and youth..
    He/she will serve as the principal point of contact for Civil Society Strengthening (CSS) and be the interlocutor between regional and global processes. He/She will work in close collaboration with Plan International Sweden (SNO) and especially the team of CSS advisors based in Sweden, Region of Americas (ROA) and MEESA.
     
    The position will provide CSS technical support for the development, implementation, monitoring and evaluation of quality and innovative programming, including grant-financed initiatives. The position will also plan and drive the up-scaling of Plan International’s work in this area, and contribute to Plan International being a better partner to CSOs including child and youth and girls-led organisations, through securing strategic partnerships, resource mobilization/grants acquisition, knowledge management and organizational learning, evidence-based influencing and external representation at sub regional level as well as global forums.
    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
    Strategic Leadership and innovation CSS and partnership (20%)

    Provide strategic leadership so that Plan International’s Global Building Better Partnership Guidance is understood, owned, internalized and effectively implemented.
    Support the development and implementation of guidelines and standards for strengthening civil society – including CSOs, community-based organisations, children and youth organizations, as well as informal civil society group and networks. Particular focus will be to ensure the regular monitoring of the environment for civil society; and contributing to a more enabling environment for Civil Society
    Support countries to map and identify new partnership opportunities, assess partner organization capacities, facilitate relevant capacity strengthening support and provide ongoing support to  advance the organizational development of  CSO partners throughout the program implementation.
    Provide strategic leadership for the identification, up-scaling and resourcing of effective models and methods for the strengthening of civil society,
    Stay abreast of current trends in CSS and partnerships and share learning with others, as well as linking with the Regional and Global CSS and Partnership Focal Persons

    Development and implementation of CSS and Partnership methods (40 %)

    Lead/Co-lead the development and roll-out of standards, guidelines and methods/tools in MEESA for strengthening of civil society organizations, groups and networks/platforms , and  provide support for their appropriation and implementation in the Sida  Civsam funded projects.
    Lead/Co-lead the development and roll-out of standards, guidelines and methods/tools in MEESA for how programs contribute to a more enabling environment, as well as monitor, prevent and protect CSOs and activists in the programs in relation to shrinking space risks.
    Support the development of and review partnership management practices as part of BBP steps and principles; identify and follow up on actions to improve management practices with a particular focus on Sida Civsam funded programs and countries.
    Acts as a regional focal point, contributing with generic quality assurance and information sharing in relation to the development of the Youth citizens scorecards methodology.
    Supports countries and RH to develop systems and policies that are supportive of the BBP Partnership Approach, and support periodic review and updating of policies once they are in place.
    Work with the humanitarian lead to support localisation and provide technical support to setting up systems for working with partners (implementing and strategic) in a humanitarian preparedness and response, as per the Core Humanitarian Standards.

    Partnership Management and Capacity Development/Organisational Development: (30%)

    Manage and maintain effective, equitable partnership and alliance relationships with key organizations through supporting the strengthening of relations between COs / CSO partners and relevant stakeholder in the government system, UN organizations and other institutions
    Support strengthening of the capacity of Plan International staff in the concerned COs in terms of civil society strengthening and partnership development and engagement in line with the steps and principles of BBP as well as the Sida related policies.
    Coordinate across teams to carry out partner organizational capacity assessments. Analyze assessments to identify specific capacity building and organizational development needs, and  provide training and targeted capacity strengthening support within the technical area;
    Facilitate partners’ feedback on their partnership with Plan International and work with relevant departments to address feedback;
    Support towards COs and program for improved coordination with external agencies working with the same partners, ensuring a partner centered approach and minimizing risk of duplicating capacity strengthening efforts

    Monitoring, Evaluation, Accountability and Learning: (5%)

    Lead knowledge management and learning in civil society strengthening and partnership, and ensures that learning from the countries feeds into global processes and vice-versa regarding Sida framework initiatives.
    Coordinate with the MEAL team to ensure the development and implementation of appropriate M&E and program management tools and systems for use by the CSS program.
    Provide technical support to COs and programs for development of system for accountability towards CSO partners where Plan International regularly seeks feedback from partners on its strategies and plans (in line with BBP).
    Analyse results and feedback of on-going partnerships and partners to produce lessons learnt and inform strategic decision-making.
    Document and disseminate lessons learned and good practices: facilitate the documentation and sharing of partnership experiences of Plan, best practices, lessons learnt and innovation among Plan COs and CSO partners
    Develop and provide technical support to research initiatives related to CSS and partnerships.
    Monitor the environment for civil society across the region and ensure analysis is shared with CSS projects and initiatives and relevant networks.
    Supports relevant quality assurance mechanisms in relation to civil society strengthening and partnerships and in line with donor requirements in place – in close collaboration with SNO and the team of Civil society advisors.

    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
    Ensures to contribute to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

    Knowledge and experience

    Minimum Bachelors and preferably a Masters in social or political sciences
    Knowledge and professional experience in the area of civil society strengthening, child rights and child / youth governance and participation.
    Demonstrated technical advisory expertise in the design, implementation and evaluation of programming for civil society strengthening and preferably child and youth governance.
    Knowledge on what an enabling environment for civil society entails, and understanding of the challenges of shrinking civic space.
    Relevant work experience from working for civil society organisations, particularly youth and/or members based organisations, including with organisational development at a strategic and operational level.
    Relevant work experience of advocacy and influence at a strategic level.
    Experience (at least three years) in results-based project management or logical framework, and rights-based monitoring and evaluation models.
    Knowledge of child and/or human rights based approach, children and youth rights issues in the region.
    Knowledge on gender mainstreaming approaches, such as gender transformative approach.
    Demonstrated facilitation and training experience.

    Skills

    Listening, communications and negotiation between organisations and among different stakeholders at all moments when developing, nurturing and ending a partnership, including with children and youth.
    Excellent communication skills, including virtually, across different cultures and across generations
    Context analysis skills to understand how context and stakeholders’ interests influence the partnership and our ability to achieve mutual goals
    Able to learn quickly and adaptive to new and different perspectives
    Influencing, representational and advocacy skills
    Strong analytical and writing skills.
    Excellent command of English, both spoken and written. French, Spanish and/or Arabic is an asset.

    Behaviours

    Promotes and facilitates teamwork, provides vision and strategic leadership in an inclusive manner
    Flexible, adaptive while maintaining the big picture
    Culturally sensitive, gender-sensitive and inclusive
    Assumes responsibility for actions and the results of these
    Innovative, entrepreneurial and pro-actively takes the initiative to identify new opportunities
    Able to put visionary ideas into practice and concrete measures.
    Engage in Child and Youth Safeguarding Policy and respect its code of conduct

    Apply via :

    al.org

  • Finance Assistant- SSC

    Finance Assistant- SSC

    Functional Area (job family/role type)

    Shared Service Centre-SSC

    Discipline/field

    Finance and Grants

    Specialism

    Financial Management

    Reports to:

    Senior Finance and Grants Coordinator

    Office location:

    MEESA Hub

    Travel required:

    5%

    Geographical scope of role

    KCO, MEESA RO and others

    Effective Date:

    April  2021

    Grade:

     B

    ROLE PURPOSE
    Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
    Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 
    The Shared Services Centre is a Centre of Excellence based in the MEESA region office.  The centre’s vision is that within 2 years its clients will have recorded  added value within their support services.  The centre is committed to a reliable, efficient and effective service to the MEESA regions at a competitive price.  Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.
    The Finance Assistant will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures and donor requirements at the SSC level.
    The post holder will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre(SSC) Team supports support in the implementation of grants and sponsorship budgets in the KCO and MEESA RO offices.
    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
    Payment Processing

    Receive, track and sort all payment requests confirming they are properly approved for processing.
    Enter in to the SAP all approved vendor invoices for payment while observing segregation of duties.
    Receive approved Mobile requests, process them on available platforms (Mpesa/Popote) and submit for payment.
     Process all mobile transactions and related journals in SAP.
    Process fund requests for all approved travels and subsequent liquidations as per Plan policies
    Create internal orders to facilitate partner advances and subsequently process partner advances liquidations in SAP advances module.
    Support in management of staff and vendor accounts and clear open items.
    Support in period-end adjustments and balance sheet reconciliations
    Prepare support documents for intercompany recharges including analysis and allocation of costs
    Coordinate and analyse withholding tax for MEESA Regional office, Plan International Kenya, Nyanza & Coast hubs as well as process the payment
    Ensure that all financial documents are properly filed for easy retrieval.
    Support audits in retrieval of sampled documents.
    Update approved partner liquidations in SAP module
    Issue remittance advices to payees

    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

    Technical expertise, skills and knowledge
    Qualifications/ experience essential:

    Bachelor’s Degree in Finance/Accounting related courses.
    CPA II or other professional qualification in accounting
    1-year relevant accounting experience preferably in an INGO
    Knowledge of finance processes, systems and principles.
    Experience in computerised accounting applications.

    Qualifications/ experience desirable: 

    Previous experience in SAP or ERP
    Analytical skills
    Facilitation and training skills
    Administration and effective communication skills
    Ability to work and interact with others at all levels
    Planning and organizational skills
    Have a customer centric focus and vision on timeliness, effectiveness and efficiency

    Languages required

    Excellent written and verbal communication skills in English.

    Technical competencies
    Knowledge:

    In-depth knowledge of finance processes, systems and principles.
    Good Knowledge of major donors’ compliance requirements
    Proven ability to support program teams during budgeting and reporting

    Skills:

    Ability to work and interact with others at all levels

    Hands on experience and skilled in usage of SAP or Major ERP system

    Strong analytical skills
    Excellent planning, management and coordination skills
    Ability to communicate clearly and effectively

    Behaviors:

    Role model our values and behaviors both internally and externally.
    Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
    Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners

    The ability to build collaborative working relationships

    Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy
    Communicates effectively at and with a range of appropriate styles for different audiences
    Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management

    Plan International’s Values in Practice
    We are open and accountable
    We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
    We strive for lasting impact
    We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
    We work well together
    We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
    We are inclusive and empowering
    We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

    Apply via :

    al.org

  • Project Coordinator – EZAKASO (CCE)

    Project Coordinator – EZAKASO (CCE)

    ROLE purpose
    Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
    Our strategic goal is to ensure vulnerable adolescent girls, young women, men and children are supported/ empowered/ facilitated to drive social-economic change and break gender barriers, to enable them access equal opportunities and realize their rights in an enabling environment.
    EZAKASO Community Comprehensive Education Project is an integrated project working across the pillars of Education, Health Care, Food & Nutrition, Clean Water & Sanitation and Income training & generation (promoting culture of local savings groups).
     
    The Project Coordinator is responsible for the conceptualization, development and execution of the project activities in line with the approved grant within Ezamoyo, Kazandani and Sosoni areas of Kauma Sub county in Kilifi county. The role will ensure that all the project activities and outcomes are aligned to realizing Plan International Country Strategy. The responsibilities also include the implementation of the project design, monitoring and reporting on the progress of the project activities. The incumbent will be accountable for monitoring and management of the project budget. Additionally, the role will require strengthening safeguarding of children procedures in project areas and will require liaising with other project teams to ensure synergy and integration of project interventions. The job holder will manage a multi-million-shillings Project and must be abreast with donor regulations, environment and reporting.
    To realize and sustain the quality and impact of the EZAKASO Community Comprehensive Education Project within Ezamoyo, Kazandani and Sosoni areas of Kauma Sub County in Kilifi County, in relation to enhancing household resilience, improved nutrition, good health and provision of a safe and engaging school environment where children can learn, play and receive a healthy balanced meal.
    The role takes leadership to strengthen community-based child protection systems to ensure children, especially girls, are protected from the impacts of climate change and any form of abuse. It ensures inclusive and gender responsive plans for strengthening the primary school environments and surrounding communities, which includes Household Economic Strengthening (HES) while forming/working with predominantly women-led Village Savings and Loan Association (VSLA) groups. The Coordinator will therefore provide key inputs into plans, proposals, program designs, activity implementation and monitoring and evaluation. He/She will build the capability in their field of expertise of Plan’s staff, BoMs, communities, women-led groups and partners.
    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

    Planning, strategy and policy (10%)

    Ensure the project work directly contributes to the outcomes for girls and young women are realised and that girls take lead in advocating for their rights
    Ensure compliance with relevant donor policies, contracts, and agreements.
    Influencing stakeholders and duty bearers to enactment and enforcement of policies relevant to Plan work.
    Ensure correct and appropriate branding and media coverage at all times during project implementation while working in contact with the Communications Manager and Country Director.

    Programme and project design and influence (20%)
    Enhance realization of children and girls’ rights through design and implementation of gender transformative project interventions.

    Lead start-up meetings for the new project to guarantee a joint understanding among stakeholders on project objectives and expectations.
    Promote the realization of set targets and quality outcomes.
    Enhance gender mainstreaming in the project cycle
    Enhance community participation in the project planning, implementation and monitoring
    Mobilization and inclusion of children and vulnerable groups in the project
    Develop monthly activities and budget plans to be implemented as per approved work plan and ensure that all activities are on track with appropriate scheduling, quality and timelines
    Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards

    Working in Partnership and resource mobilisation (15%)

    Lead relationships and represent the organization in project strategic network technical meetings and establish and maintain strong networks and partnerships at sub-county and county levels
    Promote active engagement and participation of communities in Project activities.
    Maintain a high level of external communication/contact with the community, County, Project Stakeholders (Education, Agriculture, Health, BoM). This is to facilitate the implementation of the project activities effectively.
    Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours.  
    Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships.
    Engage and influence key duty bearers towards realization of children rights in project communities.
    Facilitate access to relevant and accurate information on the project to stakeholders including the government officers, parents, and children.
    Coordinate closely with colleagues at Plan International USA, keeping them abreast of project implementation and management as well as liaising with them on activity planning, reporting, budgeting, etc.

     
    Quality improvement and standards (20%)
    •    Ensure timely and effective implementation of programs according to approved project outlines and approved monthly activity and budget plans.
    Monitor the progress of project implementation and undertake corrective actions.
    Promote evidence-based programming through data gathering and dissemination with wide consultation of target beneficiaries and other stakeholders.
    With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.
    With support of M&E, maintain a beneficiary tracking system in line with monthly and quarterly reporting tools.
    Develop quality and timely reports in accordance with donor guidelines and procedures. This includes (activity reports, monthly and quarterly) in line with the laid down requirements and Plan standards.
    Contribute to documentation and sharing of best practices with all stakeholders for learning and sustainability beyond the project phase.
    Financial Responsibility (15%)

    Develop and regularly update annual and quarterly project implementation plans and budgets.
    Monitor expenditures to promote prudent budget management and adherence to approved budget.
    Promote compliance with relevant donor policies, contracts, and agreements.
    Preparation and submission of accurate and timely financial reports according to donor regulations.
    Capability building and People Management (10%)
    Identification, engagement and capacity development of partners to support project implementation.
    Promote good team working environment in accordance to Plan’s purpose and values.
    Support performance management of the Project Assistant and create an environment for personal development.
    Support project team including partners at both institutional and Community level and continuously identify opportunities for learning and change.

    Risk Management (5%)

    Identify and manage project risks
    Promote compliance with Plan Kenya and donor requirements and regulations in project implementation
    Report possible project risks to Plan International USA colleagues in a timely and transparent manner.

    Other duties (5 %)

    As assigned by the Line Manager
    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%
    •    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
    Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

    TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
    Qualifications/ experience essential:
    Essential

    A Bachelor’s degree in Agriculture, Community Development, Agriculture Extension and Education, or any other related field.
    Must have proven knowledge of or an interest in early childhood development and Primary school  education .
    Knowledge and experience in working with schools in promoting child participation in climate smart agriculture and environmental protection
    Government stakeholder engagement
    Knowledge of women economic empowerment and gender integration best practices
    Knowledge and Experience on health, nutrition, water and sanitation, especially for young children.
    At least 3 years’ experience in project management/coordination.
    Strong Knowledge and experience of community development.
    Sound understanding of integrated development issues and rights based programming.
    Conversant with child rights issues and child participatory methodologies.
    Knowledge and experience of working with children, youths and women groups
    Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s Safeguarding of Children and Young Persons Policy.
    Willingness to sign and adhere to the Plan Safeguarding children and young people policy
    Effective team management experience
    Ability to ride and use Motor Bike for field Operations
    Ability to use local languages for Coast Region will be an added advantage
    Relevant computer skills
    Comfort with Microsoft office suite, especially Word and Excel

    Desirable

    Master’s degree
    Analytical and report writing skills
    Good Interpersonal / Communication skills and team working
    Strategic planning skills
    Results oriented
    Budget and Cost Control
    Risk management
    Monitoring and Evaluation skills
    Skills in managing project implementation and monitoring is critical
    Community facilitation, networking, partnership development and management skills
    Good communication, negotiation and advocacy skills
    Conflict Management

    Apply via :

    al.org

  • Project Officer Break Free – Tharaka

    Project Officer Break Free – Tharaka

    ROLE PURPOSE
    Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
    Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 
    Plan International Kenya (PIK) has approximately 38 years of experience in implementing its programme. Currently PIK mainly operates in nine geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay and Kisumu.
    Plan International Kenya Strategy statement
    Plan International Kenya’s strategic goal in the next five years is to end both teenage pregnancies and sexual and gender-based violence. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 3 million (tbc) girls and Young Women over the period of the strategy 2021-2025 and to reach an additional beneficiary through its interventions.
    Plan Kenya’s redefined strategy represents a strategic shift in focus. The Department leads operationalization of the new program strategy and its focus on gender equality and the empowerment of girls and youth as agents of change. 
    The BREAK FREE Project is a new project that will contribute to the realization of the new country strategy and aims to work with adolescents to exercise their right to live free from Teenage Pregnancy (TP) and Child Marriage supported by civil society and other stakeholders.
    The Project Officer-Break Free Project will be responsible for the implementation of the project activities that ensure adolescents exercise their right to live free from Teenage Pregnancy, Child Marriage and FGM/C in Tharaka so that they can access education and SRHR services.
    S/he will work closely with the Project Manager, implementing officers from the Break Free consortium, government officers in the various line ministries concerned with children, private sector players, community-based organizations (CBOs) and targeted girls to provide relevant training, coaching and mentoring in the areas of child rights, Gender Based Violence including Child Marriage, Female Genital Mutilation/Cutting Sexual Reproductive Health Rights. In addition, the role is intended to manage partnerships at community and county level and sustain good working relationships for greater impact.
    ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
    Planning, strategy and policy (30%)

    Ensure Break Free Project is effectively implemented to contribute to the project outcomes and results are realised.
    Take lead in the implementation of the Break Free project in a gender transformative approach as per the country and Global strategies.
    Facilitate consultation, participation and feedback to the community in relation to Plan programs and policies.
    Coordinate the development and harmonization of annual and quarterly costed work plans in accordance with Plan’s financial years.
    Ensure smooth and synergized day-to-day implementation of all Break Free field activities.
    Coordinate weekly review meetings with Break Free field teams and implementing partners.

    Programme Implementation, Project Design and influence (25%) 

    Ensure effective participation of all project beneficiaries and communities in project cycle for the achievement of outcomes.
    Maintain close collaboration with local partners – Youth Led Organisations, Community based Organisations, religious leaders and all relevant stakeholders
    Train and support youth advocates and support them to participate in relevant forums at local and national level.
    Influence stakeholders to address the varied and complex root causes of the issues that impact girls’ lives.
    Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.
    In consultation with the Project Manager and Break Free team, support the drafting of Project Outlines in SAP.
    Participate in relevant stakeholders’ forums at county level including ASRH TWG and FGM, CM Working groups and coordination forums as may be required.
    Facilitate access to relevant and accurate information on the Break Free project to all project stakeholders and partners.
    Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.

    Networking and Collaboration (15%) 

    Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of Break Free Project deliverables.
    Management of identified implementing partners to effectively support Break Free project delivery.
    Maintain a high level of external communication and contact at the community and county levels. This is to facilitate the implementation of Break Free project activities effectively.
    Build and strengthen working relations with local structures (local administration, schools, BoMs, Youth groups, among others) and ensure their participation and support to program activities.

    Represent the Break Free project in different technical working groups at Ward and Sub-County level

    Conduct selected implementing partners’ capacity gaps in delivery of Break Free project, work and develop capacity building plans for mutual development

    Quality improvement and standards (10%)

    Deliver timely and quality Break Free project deliverables as per monthly and quarterly schedules.
    In liaison with the M&E coordinator ensure Break Free project activities and outputs are regularly tracked towards the realization of results and put appropriate remedial measures to ensure project implementation is on track.
    Work with the M&E and Research and Learning and Knowledge management team in documenting project best practices and lessons learnt.
    Facilitate and coordinate joint reflection sessions with Break Free Project beneficiaries, and stakeholders to inform programming/improve on quality of interventions.  

    Financial Management (10%)

    Develop quarterly and monthly activity costed plans and budgets as per donor approved work plan and ensure all activities are on track with appropriate scheduling, quality and timelines.
    Monitor expenditures by interventions and ensure compliance with approved budget.
    Review expenditure reports on a monthly basis.

    Risk Management (5%)

    Develop risk assessments for the project and put in place mechanisms to mitigate/manage the risks during the implementation phase.

    Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

    Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
    Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
    Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
    Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

    Qualifications/ experience essential: 

    A Bachelor’s degree in Education, Social work, community development or another relevant field.
    At least 3 years’ experience in working with children and young people in protection, education and development

    Strong Knowledge of community development with a focus on ASRH and adolescent  health.
    Knowledge in donor reporting mechanisms.
    Evidence of having worked and collaborated with government line ministries, County governments, private sector, communities, young people and other stakeholders in supporting youths from marginalized backgrounds.
    Knowledge and experience in execution of participatory trainings.
    Understanding and experience in advocacy and influencing.

    Qualifications/ experience desirable: 

    Strong report writing skills
    Community facilitation, networking, partnership development and management skills
    Good communication, negotiation and advocacy skills
    Good interpersonal, relationship and team working
    Conflict Management skills

    Languages required

    Excellent written and verbal communication skills in Kiswahili and English.

    Knowledge:
     

    Knowledge and experience of working with children and youths
    Strong Knowledge of community development.
    Knowledge on management of partners including capacity assessment and strengthening.
    Understanding of the implications of working with a rights-based approach to development and is able to analyse the situation of children’s and particularly girls’ rights in his/her working context

    Skills:

    Ability to design, implement and monitor evidence-based solutions for SRHR programmes
    Excellent relationship building skills – networking, influencing and stakeholder management skills
    Ability to identify, analyze and monitor diverse, relevant external actors to work with and understand the purpose and implications of working with them.
    Experience in capacity building
    Hands on experience and skill in result based MERL system

     
    Behaviors:

    Role model Plan International values and behaviors both internally and externally.
    Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
    Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
    Apply participatory influencing methodologies both internally and externally
    The ability to build collaborative working relationships
    Communicates effectively at a high level and with a range of appropriate styles for different audiences
    Builds capability through knowledge sharing, networking and coaching.

    Apply via :

    al.org

  • She Leads Advocacy Advisor

    She Leads Advocacy Advisor

    The Opportunity
    Plan International is seeking a Youth Advocacy Advisor to manage the youth advocacy, activism and network building component of a multi-country programme, She Leads, and ensure alignment to Plan International’s global youth advocacy and movement building efforts through its Powering the Movement strategy.
    She Leads is a strategic partnership between Defence for Children – ECPAT the Netherlands (DCI-ECPAT), African Women’s Development and Communication Network (FEMNET), Plan International Netherlands, Terre des Hommes the Netherlands (tdh) and the Dutch Ministry of Foreign Affairs. Equal Measures 2030 is a technical partner. The She Leads consortium brings together child rights organisations, feminist/women’s rights organisations, and GYW-led groups and aims to increase sustained influence of girls and young women (GYW) on decision-making and the transformation of gender norms in formal and informal institutions.
    The geographic focus of the programme is East Africa (Uganda, Ethiopia, Kenya), West Africa (Ghana, Mali, Sierra Leone, Liberia) and the Middle East (Lebanon, Jordan). In addition to programming in these countries, a considerable part of the programming will be done at regional level, targeting regional institutions and other stakeholders operating at regional level.
    The consortium aims to achieve this goal by working through three interrelated domains: central to the She Leads programme is the enhancement of collective action of girls and young women in a gender-responsive civil society (civil society domain), support by increased acceptance of positive social gender norms (socio-cultural domain) and by enabling meaningful participation of girls and young women in decision-making by political institutions (institutional domain).
    She Leads adopted 10 shared principles that are based on feminist leadership and meaningful youth participation. Several of these principles focus on Girls’ and Young Women’s autonomy and meaningful participation in decision-making, on equal partnership and the values each consortium organisation brings to the partnership, on decentralized decision-making and mutual accountability and transparency, and on inclusiveness and collective care and wellbeing. The dimensions and accountability of the role are guided by these principles.
    The Youth Advocacy Advisor will be managed by Plan International’s Head of Youth Movements, with a dotted line to the Plan Netherlands International Advocacy lead. The role will involve being the lead person responsible for managing a multi-year girl and youth engagement strategy, facilitating cross-partner and country youth advocacy and network building efforts, ensuring meaningful global youth advocacy and building a strong, collaborative network of youth partners. The role will liaise with youth advisors from consortium partners and work across Plan International offices from country to regional and global levels. It will involve building strong relationships with youth partners and identifying and cultivating relevant external relationships such as with regional and global young feminist networks and organisations.
    The role will have no budget responsibilities but there will be a need to coordinate with offices to secure budget for relevant project activities. Given the scope of the programme and engagement both with consortium partners and external stakeholders and given the sensitivity of potential activism issues and speaking truth to power in a time of closing civic space, there is a high degree of risk to manage. The Advisor will be able to analyse and manage medium level partnerships, reputational and safeguarding risks and make informed, risk-based decisions, knowing when to seek strategic guidance from the Head of Youth Movement or relevant teams such as Safeguarding.
    About You
    A strong understanding of feminist movements in Africa and the Middle East and experience designing advocacy and campaign strategies and, ideally advocating at different levels will be essential in this role.

    You will have proven experience building networks and working with multiple partners in a participatory way and of working across diverse groups, cultures and languages.
    Experience working with adolescent girls and young people, including applying youth-friendly methodologies and participatory approaches to co-designing projects and of designing engaging and dynamic virtual spaces and workshops is key. Given the nature of this role you will also have practical experience of safeguarding and risk management practices.
    Your organisational and project management skills combined with a curious and strategic mind, a positive and visionary perspective and the ability to work with others as equal collaborators will ensure success in this role.
    Excellent English and either working level French or Arabis will be essential.
    Please follow this link for a full role profile; https://www.dropbox.com/s/l97d6nfhjxg8dqi/She%20Leads%20Youth%20Advocacy%20Advisor%20role%20profile.docx?dl=0

    Apply via :

    al.org

  • Innovation Technical Lead

    Innovation Technical Lead

    We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
    The Opportunity
    As a leader in the global movement for girls’ rights, our ambition is to take collective action so that 100 million girls learn, lead, decide and thrive. These ambitions require that we work in new ways and unleash our full creative potential.
    Plan International has built an Innovation Team that has the expertise and skills to nurture creativity and help existing teams to develop innovations in the areas of programming, influencing, fundraising and operations. A Global Innovation Fund has been created to invest in the central innovation capabilities and in the innovation projects it supports; this investment is currently €3m per annum. The team is deployable to where it is most needed and guides projects from the early stages of identifying a challenge statement through to the realisation of scalable impact for girls. This team is creating an enabling environment for innovation to flourish, including a network of innovators, skills building in “design thinking” methodologies, an ecosystem of relevant partners and thought leadership in innovation for social impact.
    Plan International is seeking an Innovation Lead, an experienced innovation practitioner with a unique blend of technical skills that will help maximize the impact of our innovation capability across the organisation.
    The Innovation Lead will lead and successfully deliver innovation projects; to incubate and accelerate disruptive projects to deliver gender-transformative impact in line with our global strategy, 100 Million Reasons. The Innovation Lead will share and amplify the learning and results from these projects and contribute to the development of the Girl-Centred Design methods. To succeed in this role, the post holder will need to demonstrate in-depth expertise and experience in innovation for social impact, with a specific focus on working with girls and young women in developing work and humanitarian contexts. Fluency in English and another Plan language are required for this role (French, Spanish, or Arabic). 
    Please follow this link for a full role profile; https://www.dropbox.com/s/wozt0bcx98lmv47/JD_Innovation%20Lead.docx?dl=0
    Location: The location of this role is flexible and could be based at the Global Hub in Woking, UK, Nairobi, Dakar, Niamey, Bogota or Sao Paulo. Other locations where Plan International has an entity may also be considered. Applicants must have the pre-existing right to work in the location. Those locations closest to the point of impact are preferred. 
    Type of Role: Permanent
    Reports to: Head of Digital and Innovation
    Salary: We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that this will vary according to the location of the appointed candidate and therefore it is not possible to include full details here.

    Apply via :

    al.org