Jobs Kenya

Website: Website https://hcsafrica.com/

  • Bilingual Program Director, Africa Region

    Bilingual Program Director, Africa Region

    Our Client, a nonprofit organization that provides healthcare services globally seeks to recruit a Bilingual Program Director, Africa Region. S/he will support Program Leads/Officers in their work with partners to strengthen the programmatic, institutional and financial capacity to implement sustainable sexual and reproductive health programs in line with their respective missions.
    Reports to: Regional Director, Africa     
    Purpose
    The bi-lingual Program Director/Coordinator will oversee all aspects of project implementation within the Africa Region. S/he supports Program Leads/Country Program Officers in their work with partners to ensure/assure optimum impact and results.
    S/he will be responsible for the effective implementation and management of all ARO projects. In this role s/he will also be responsible for strategizing, creating and facilitating processes throughout all project lifecycles including, maintaining annual budgets, workplans and reports. S/he will oversee all operational related aspects of ARO projects ensuring alignment of activities with budgets, while supporting program teams to meet reporting deadlines and monitoring the progress of projects against key performance indicators on a routine basis.This position requires an individual to work collaboratively with internal and external stakeholders routinely ensuring all parties are kept informed of changes or updates to project deliverables or timelines.
    Delivery: 
    KEY ROLES AND RESPONSIBILITIES:
    In consultation with the Regional Director, and working with HQ colleagues, provide oversight support and guidance to Country Teams on the following
    Work plans

    Development of partner project implementation plans and budgets in collaboration with Program leads/Country Officers
    In consultation with Regional Director and Program leads in ARO , develop and facilitate the implementation of project work plans in a coordinated and integrated manner. 
    Monitoring programmatic and financial performance of projects through site visits (with leads and officers) and review and analysis of programmatic and financial reports. Virtual meetings can substitute site visits when the situation so dictates.

    Technical Assistance

    Identification of partner training and technical assistance (TA) needs and tailoring training and TA to ensure programmatic, organizational and financial strengthening; and as needed, development and implementation of programmatic M&E plans (including tools) and financial monitoring.
    Provide guidance to program leads on the provision of technical support on project implementation and management to in-country programs as needed and ensure that they meet the expected agreed targets.
    Work with ARO Regional Director, program leads, LARO, HQ and ARO Program Officers supporting projects for additional technical assistance support for implementation by partners.
    Ensure that program staff are trained in carrying out TA and other program management functions, including follow up on systems development, supervision, service delivery, financial and commodity management, and project evaluation issues. Keep with other TA related tasks.
    Provide on-site/virtual Technical Assistance (TA) and obtain specialized TA for grantees as required.

    Finance

    Works with the Grants & Compliance team on overall project financial management to ensure pipelines are accurate, meet timelines for the set objectives.
    Ensure timely and regular reporting of all project’s activities and expenses to Africa Regional Director, donors and HQ
    Work with finance to provide financial oversight for all project activities. 

    Reports/Proposals/Writing

    Coordinates the production of project donor reports in a timely manner and works with the Regional Director and other program leads/teams on finalizing donor reports for submission to HQ.
    Guide program leads/officers in writing project updates and reports as needed and share with the Regional Director, Africa.
    Provide guidance and leadership to program leads on writing abstracts and articles for publication and makes presentations at meetings and conferences.

    Monitoring/Review/Learning

    In collaboration with the Program Learning Team, oversees overall program monitoring and evaluation through reports and on-site visits as well as ensuring accurate data for purposes of reporting, program improvement and donor accountability. 
    Work with partner organizations and project staff in conducting project reviews and development of refunding proposals based on results of the review processes.
    Promote learning, knowledge management and testing of innovative approaches to address critical challenges in program implementation.
    Work collaboratively with Latin America and US-based headquarters staff to promote cross-regional learning and collaboration.
    Collaborates on program evaluation and other relevant SRHR research activities. 
    Work with the Operations team to ensure program teams remain compliant to  the organizations processes and procedures

    Strategy/Planning

    Work with ARO SMT members and country teams to plan, develop and align ARO strategies and interventions across program countries with the divisional strategic priorities.
    Track progress towards theGlobal’s strategic plan and specific donor objectives. 
    Participate in strategic planning and the design of new project initiatives, 

    General

    Manage, lead and develop in country focal point persons, to ensure effective management and high performance. 
    Assists/leads on new partnership opportunities including the development of technical proposals.
    Participation in the orientation of new (program) staff on the organizations Global systems and procedures and project management. 
    Monitor the operational environment with respect to increased level of threat on implementation of Sexual Reproductive Health and Rights (SRHR).
    Perform any other duties as may be assigned by the Regional Director.

    Engagement: 
    Regularly interacts with other regional office staff (ARO/LARO) and collaborates with the North America office staff, as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the organizations Global interests.
    Knowledge, Skills and Abilities (KSAs): 
    Education:  Master’s Degree, or related number of years of experience, in public health, SRHR, international development, sociology or related field required.
    Experience working on SRHR is required
    Experience:10-15 years of experience in project planning, implementation, monitoring and evaluation, and working with programs to identify and address training and technical assistance needs, preferably with a reproductive health and rights focus. 
    Experience working in multi-sector programs.
    Skills or Related Knowledge: Ability to work independently and as a member of a team. Ability to synthesize information and generate persuasive and clear verbal and written communications; strong time management skills and the ability to multitask and meet deadlines with a keen attention to detail and follow through; self-directed; and able to anticipate, prioritize, and manage tasks.
    Excellent written and oral English communication skills, both English and French. Must demonstrate good interpersonal and negotiation skills, in addition to ability to work autonomously, using good decision making and computer skills (word processing, spreadsheet and statistical analysis applications). Analytical problem solving using systematic approaches to analyze and propose solutions is part of everyday activities, and cultural sensitivity is imperative. Knowledge of reproductive health issues.

    Interested and qualified candidates should forward their CV to: jobs@hcsafrica.com using the position as subject of email.

    Apply via :

    jobs@hcsafrica.com

  • Legal Program Officer

    Legal Program Officer

    Our client, an international development agency is looking for a Legal Program Officer(on Consultancy basis) to work at the East Africa Community level and should be familiar with regional human rights mechanisms, and respective legal SRHR frameworks of the six-member states.
    Reports to: Senior Program Officer, Advocacy
    Duration (up to): December 2022                                                                        
    Purpose:
    S/He will be responsible for the development, management, implementation, reporting, and evaluation of related projects. Specialized assistance and technical guidance to respective partners will be critical to ensure that the partners’ interventions are aligned to the donor and program design.
    Tasks and Responsibilities

    Cultivates partnerships and liaise with like-minded legal, legislative, and human rights organizations at local, regional, and international levels.
    Establishes relationships with relevant legal, legislative, and human rights research stakeholders and/or networks, project and legal officers, and other support staff.
    Coordinates research under the legal advocacy program and projects and drafting of analysis of laws, legislation, protocols, and other memoranda and correspondence on relevant legal matters to be presented and shared with target audiences including partners, stakeholders, and the public. 
    Convenes regular legal, legislative, and human rights consultative workshops with partners and like-minded organizations to discuss strategies in alignment with prevailing country and regional contexts.
    Provides legal, legislative, policy trainings, and prepares training materials for partner organizations and other stakeholders.
    Represents the organization in national, regional, and international legal forums, as and when appropriate.
    Prepares quarterly program-related reports in a timely manner, materials for both internal and external use including reports, action materials, and submissions to be made in different forums.
    Ensures timely and regular reporting on the project implementation to the immediate supervisor and development partners.
    Any other duty that may be assigned from time to time to further the vision and mission of the organization.

    Qualification and Experience:

    A Degree in Law (a Master’s in Law is preferable) with 3-5 years of proven litigation and legislative policy experience.
    Strong background  in Sexual Reproductive Health.
    At least five years’ experience as a Legal/Legislative Program Officer, preferably working on donor-funded legal or judicial reform, access to justice, or community engagement projects.
    With  3-5 years of research and demonstrated experience preparing legal, legislation, policy guidelines, documents, advocacy materials, memoranda, and reports. Opposition research is an added advantage.

    Skills or Related Knowledge

    Has high levels of emotional intelligence.
    Is a creative, innovative, and strategic thinker.
    Advocates for women’s reproductive health and rights and LGBTI rights.
    Demonstrates resiliency/adaptability and flexibility.
    Operates effectively under difficult circumstances and interacts effectively in a multicultural environment.
    Has the ability to quickly simplify legal jargon to essential and simple concepts and approaches.
    Good interpersonal skills; Actively listens and communicates.
    Is an excellent communicator (verbal and written) in English. French is an added advantage.

    Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs@hcsafrica.com  with Legal Program Officer on the Subject line. Candidates MUST indicate their Current and Expected consultancy fee on a monthly basis

    Apply via :

    jobs@hcsafrica.com

  • Bilingual Human Resources Manager

    Bilingual Human Resources Manager

    Our Client, a not for profit Reproductive Health INGO seeks to recruit a Bilingual Human Resources Manager (French and English)in the Africa Regional Office (ARO).
    Purpose:
    This position contributes to the organization’s global mission in general and to the Africa Region strategic plan through effective human resource strategy building and best practice that supports quality organizational results leading to high performing and motivated staff. The Human Resources Manager is responsible for employee relations, employee engagement, fair and coherent compensation and benefits, performance, and skills management, learning and development, organizational culture as well as recruitment of staff and interns throughout the Africa region. The Human Resources Manager will be based in the Africa Regional Office in Nairobi, Kenya.
    Reports to: Director, Human Resources
    KEY ROLES AND RESPONSIBILITIES/DELIVERY:
    Recruitment and Selection

    Manages the end-to-end recruitment process for open positions.
    Maintaining on-going contact with Team Heads regarding hard-to-fill positions and provides necessary professional advice.
    Preparing Job Descriptions based on interviews with incumbents and/or completed questionnaires.
    In consultation with Director, Human Resources, negotiates fees, hiring arrangements and employment contracts with agencies, search firms and candidates.
    Manages the Posting of vacant positions either for internal or external hires.
    Manages the development of recruitment questionnaires and selection criteria

    HR Policies and Procedure

    Manages theprocess of development and design of human resources policies, procedures and programs to comply with legal regulations and organizational objectives.
    Helps with the benchmarking surveys of policy and program issues, and recommends action to the Director, Human Resources.
    Ensure compliance with relevant country labor laws, regulations, current practices and developments in the benefits and compensation field.
    Responsible for composing and distributing of new employee and promotion announcements.
    Ensure effective implementation of HR procedures, systems and processes.
    Provide quality and professional advice to the Senior Leadership on all aspects of HR.
    Disseminate HR policy to staff

    Compensation and Benefits

    Responsible for the implementation, and management of salary review processes
    Manages the compensation and benefit plans for the region.
    Responsible for the management of various human resources surveys, assessments, and analyses periodically.
    Negotiates with insurance carriers to ensure that we get the most economical premium rates and the best value for money.
    In collaboration with the Director, Human Resources, responsible for the marketing of employee benefits for endorsement by senior leadership.

    Staff Development

    Responsible for themanagement of a staff development program and a tailored onboarding program.
    Identify areas of staff development needs in collaboration with unit heads and Director, Human Resources

    Employee Relations
    Helps in conflict and grievance resolution together with the Director, Human Resources
    Coaching and Technical Support to Country and Field Offices
    Responds to questions from country offices in regard to policies and procedures to ensure fairness and consistency.
    Acts as liaison between human resources, other country offices and employees regarding human resources issues.
    HR Administration

    Responsible for drafting of the organizational charts and employee directory.
    Keep abreast of HR developments and priorities in other international organizations to be able to perform even more effectively.

    Legal Issues
    Under the direction of the Director, Human Resources, attend to any legal matters
    Facilities

    Responsible for the management of leases for the regional office and supports country offices whenever there is such need
    Ensure that we have current contract with service providers, and manages the renewal process where necessary
    Ensure that all systems regarding IT, Security and safety are working and not limited to use, sourcing, and maintenance
    On request from country office regarding security related matters, escalate it to the Director, Human Resources
    Coordinate security trainings for staff in the region

    Management of staff personnel files:

    Maintain a safe and secure filing system for general files and important HR documents including personnel data, recruitment documents among others.
    Ensure that any staff requesting to view their personnel file, they do so in the presence of HR staff
    Ensure that no staff removes any document from their file while reviewing it
    Keep an electronic copy and hard copy of staff files.
    Build a comprehensive HRIS system that can be accessed with ease and keep it up to date.

    Management of Staff Leave of Absence:

    Manage and Maintain leave records for all staff using the available tracking tool
    Provide technical support to staff in case of any challenges accessing their online platform for leave application.

    Management of Staff Contact List:
    Keeping the ARO staff contact details up to date
    Staff Transitions

    Responsible for managing staff transitions
    Completes special projects as assigned and required

    Engagement
    Regularly interacts withDirector, Human Resources, Human Resources Business Partner, Vice President, Global Operations, Senior Director, Global Operations, Strategy and Planning, Regional Director, Global Operations staff, Program staff, other regional office staff and senior management team as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations.
    Knowledge, Skills and Abilities (KSAs): 
    Ability to work independently and as a member of a team. Good analytical and decision-making skills. Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through. Capacity to work under pressure and meet inflexible deadlines. Must demonstrate good interpersonal skills. Cultural sensitivityimperative. Ability to analyze and synthesize information andcommunicate clearly and persuasively verbally and in writing. Must possess excellent written and oral English and French communication skills. Proficiency in MS Word, Excel, PowerPoint, G-Suitesand basic accounting.
    Education: –

    Master’s degree in Human Resourcesor business-related discipline.
    Must be a current and active member of the Institute of Human Resources Management (IHRM). Must be a Certified Human Resources Professional-Kenya (CHRP-K).

    Experience: – 

    Five years of experience in discharging Human Resources function.
    Experience working with donor funded organization is necessary.

    Skills: –

    Ability to work independently and as a member of a team. 
    Ability to synthesize information and generate persuasive and clear verbal and written communications; strong time management skills and the ability to multitask and meet deadlines with keen attention to detail and follow-through; self-directed; and able to anticipate, prioritize, and manage tasks. 
    Excellent written and oral English and French communication skills. 
    Must demonstrate good interpersonal and negotiation skills, in addition to ability to work autonomously, using good decision making and computer skills (word processing, spreadsheet, and statistical analysis applications). 
    Analytical problem solving using systematic approaches to analyze and propose solutions is part of everyday activities, and cultural sensitivity is imperative. Knowledge of reproductive health issues is key. 
    High degree of confidentiality

    TRAVEL: 
    Ability to travel a minimum of 50% of time within and outside the country

    Interested and qualified candidates should forward their CV to: jobs@hcsafrica.com using the position as subject of email.

    Apply via :

    jobs@hcsafrica.com

  • Driver/Logistician

    Driver/Logistician

    Our Client, a not for profit Reproductive Health INGO seeks to recruit a Driver/Logistician, in the Africa Regional Office (ARO). The incumbent will provide logistical, transport and office support for the Executive and staff in the Regional Office
    Reports to: Human Resources Manager
    KEY ROLES AND RESPONSIBILITY:

    Safely drive the Organization vehicle on official trips as required.
    Drive the Regional Director as per her/his request to designated places to attend meetings and other functions.
    Drive other senior executives and staff of the Organization as may be requested.
    Ensure proper use and security of assigned vehicle and equipment, and ensure passengers conform to safety regulations.
    Conduct routine inspection on the vehicle, including oil, brake fluid and water levels, tire pressure and other vehicle consumables as well as all mandatory vehicle accessories including jumper cables, first aid kit, life savers and fire extinguisher.
    Liaise with the Supervisor in making the necessary arrangements for vehicle repairs and service to ensure t the vehicle is always in good running condition.
    Carry out pre-repairs and post-repairs inspection.
    Understand and obey all applicable traffic signs, rules, and regulations.
    Responsible for ensuring that all vehicle documents are securely,
    Keeping a log of all trips and recording monthly maintenance needs
    Immediately report to the Organization all involvement of the vehicle in accidents, including minor accidents, damage, loss or theft of vehicle accessories.
    In consultation with vehicle users, ensure timely pickup and drop off to their respective destinations as approved.
    Always ensure cleanliness of assigned vehicle.
    Any other duties as may be assigned.

    Engagement:
    Regularly interacts withRegional Director, Human Resources Lead, Operations teamand staffas appropriate to ensure work is on time and meets performance goals. Divisional policy and work plan will determine the nature and frequency of external contacts
    Education:-

    College Diploma in any field with good communication skills
    Valid Driving licence

    Experience:-
    5 Years of Driving experiencein a busy city preferably Nairobi, and a good geography of Kenya
     
    Skills or Related Knowledge:-

    Good analytical and decision making skills.
    Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
    Capacity to work under pressure and meet inflexible deadlines.
    Must demonstrate good interpersonal skills.
    Cultural sensitivity imperative.
    Efficiency in discharge of duties
    High level of integrity
    Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing
    Honesty and reliability

    TRAVEL:
    Ability to travel a minimum of 10% of time within the country and outside the country if there is need.

    Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs@hcsafrica.com  with Driver/Logisticianon the Subject line. Candidates MUST indicate their Current and Expected salaries

    Apply via :

    jobs@hcsafrica.com

  • HR & Admin Manager-Mombasa

    HR & Admin Manager-Mombasa

    Our Client, in the Tea Industry is looking to recruit a HR & Admin Manager. He/she will be responsible for attracting, motivating and retaining the right human capital who will ensure
    successful realisation of the company’s strategic objectives. The position will also offer general
    Administrative support and counselling.
    Reports to: Managing Director
    Position supervises: Administration Assistant/ Receptionist
    Office Services/Logistics Assistant
    Duties and Responsibilities
    Core duties and responsibilities

    Provide input in the development, implementation and evaluation of strategic human resource management plans and budgets to be used as the basis for human resources planning,
    Conduct workforce analysis to minimise duplication of tasks/activities, determine optimum staff numbers and redesign jobs in line with the approved strategic plan,
    Implement staff recruitment and selection processes to fill vacant positions, and prepare recommendations for staff appointments,
    Implement staff induction and on-the-job orientation programmes aimed at providing newly employed staff with relevant information about the technical and social aspects of their work,
    Conduct training needs analysis, design and implement relevant training programmes aimed at building capacity by providing staff with the necessary knowledge and skills,
    Conduct baseline surveys to determine employee attitudes and perceptions in order to identify areas of improvement,
    Conduct job evaluation including pay and benefits surveys in order to develop equitable pay and benefits structure encompassing terms and conditions of employment,
    Develop and implement human resource policies and procedures to enhance workplace relations; gain employee commitment and improve morale,
    Receive and analyse employee grievances and disciplinary cases, and assist employees to find satisfactory solutions to personal problems through counselling services,
    Coordinate the implementation of performance management system and ensure that employees are continuously monitored and measured against realistic targets,
    Update and maintain employee records and ensure integrity of data and information related to employees,
    Ensure proper management of all employee records; correspondences, documents and information both electronic and physical,
    Provide guidance and support to all staff on HR related matters including staff welfare and resolving queries on the same,
    Coordinate the development and implementation of procurement plans and budgets, as well as administrative and logistics services outlining key activities to be undertaken and resource requirements
    Coordinate and participate in procurement negotiations with suppliers and vendors,
    Supervise the provision of office services, comprising cost-effective mail collection and delivery system; front office reception service; ablution and refreshments facilities; as well as office security,
    Coordinate the repair and maintenance of company equipment, machinery, motor-vehicles and property
    Coordinate and implement security policies and systems to protect company employees, equipment, machinery and property,
    Develop and implement guidelines outlining health, safety and security measures aimed at protecting staff from accidents and hazards

    Generic duties and responsibilities

    Participate in teams to enable them develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organisational effectiveness,
    Develop and implement strategies for creating a high performing organisational culture based on transparency, integrity, accountability, performance measurement and results
    Initiate and participate in organisational performance reviews, and business process improvement programmes, as well as undertake special investigations aimed at improving organisational effectiveness
    Prepare monthly progress reports showing achievements of the human resources management and administration function against planned targets as well as providing justification for performance variances and also defining areas of improvement

    Academic qualifications

    A Bachelor’s Degree in Human Resource Management or a related field from a recognized University; or
    A Bachelor’s Degree in Business, Social Sciences or a related field from a recognized university

    Professional qualifications

    Certified Human Resources Practitioner (CHRP)
    Registration with the Institute of Human Resource Management (IHRM – Kenya)

    Experience

    A minimum of five (5) years of experience in a similar role
    Knowledge, skills and attributes
    A high degree of ethics and confidentiality
    Excellent planning and logistical skills
    Basic accounting knowledge
    Strong analytical skills with a result-oriented mind-set
    Demonstrated leadership and supervisory skills
    Good communication, interpersonal and team building skills
    Ability to work well under pressure with minimal supervision
    Proven problem-solving skills and knowledge of conflict management
    Excellent negotiation skills
    Solid knowledge of office procedures
    Experience with office management software

    Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs1@hcsafrica.com  with HR & Admin Manager-Mombasa on the Subject line. Candidates MUST indicate their Current and Expected salaries.

    Apply via :

    jobs1@hcsafrica.com

  • Sales Officers

    Sales Officers

    Our Client, a leading Mobile Micro Lending company that offers salary advances and short term loans seeks to recruit Sales Officers.
    Job Purpose    
    The Sales Officer will be responsible for prospecting for, acquiring and maintaining customer relationships. The role will also be responsible for understanding customer needs and making recommendations for existing product and process redesign while also contributing to new product development. With overall direction from the Sales Team Leader, the role holder will be expected to actively drive sales growth through telephone, on the ground sales activities and customer visits. Their main measure of success will be the amount and number of loans disbursed and percentage of loans collected per month.
    Reportsto: Sales Team Leader
    Department: Business Development
    KEY RESPONSIBILITIES

    Have a thorough understanding of the organizations products and services and the supporting policies and processes
    Be able to articulate each products core value proposition to the customer both verbally and in writing
    Have a thorough understanding of the organizations core target market
    Constantly prospect for new customers in the form of new employers (mid-size corporates and SMEs)
    Engage new employers (mid-size corporates and SMEs) to secure opportunities to pitch their products and services
    Develop strategy and plans to engage employees of targeted MOU clients that will provide opportunities to meet and pitch to as many active employees as possible
    Spend time on the ground engaging employees of MOU clients to drive uptake of the organizations products
    Identify new and unique opportunities to engage employees of MOU clients to improve awareness of the organizations products amongst the employee captive market
    Ensure all loans sold are properly applied for and all requirements met by the applicants before presenting to Credit teams for approvals
    Follow up collection of loan instalments from clients by ensuring that instalments are paid through check off
    Where the instalments are missed or clients separated from employment then the role holder will be expected to follow up the borrower for recovery of the loan
    Customer service – ensure that the overall customer experience is positive and that the organization meets all its brand promises to its customers – quick, no hassle loans!
    Always maintain a good understanding of the competitive landscape of the organizations direct competitors, their price points. Product features etc. to enable the job holder effectively position and sell its products

    QUALIFICATIONS & EXPERIENCE REQUIREMENTS

    Post-secondary school diploma or professional qualification required
    University Degree – in a business or marketing field will be an added advantage
    At least 2 years’ experience (if no university degree)/1 year experience (if a degree holder) working in a sales role in a micro finance or credit only organization, bank, insurance company or FMCG with a clear track record of successfully meeting challenging targets

    Interested and qualified candidates should forward their CV to: jobs1@hcsafrica.com using the position as subject of email.

    Apply via :

    jobs1@hcsafrica.com

  • Bilingual Manager, Grants and Compliance

    Bilingual Manager, Grants and Compliance

    Our Client, a non-profit organization that provides healthcare services globally seeks to recruit a Seasoned, dynamic and dedicated Bilingual (French and English) Manager, Grants and Compliance, in the Africa Regional Office.
    Reports to: Director, Grants & Compliance- Global
    Purpose:
    The Bilingual Manager, G&C is responsible for leading the monitoring of grant funding activities of the organization Africa Regional Office. The Bilingual Grants manager will monitor and provide technical assistance to in-country partners and programs teams on the implementation of activities, reporting, communications, and other functions in successful execution of the organization’s Projects in Africa.  This role is part of the larger Global Operations team.
    KEY ROLES AND RESPONSIBILITY:
    Delivery:

    Lead financial grants management implementation process from partner selection to project close out, being diligent in monitoring donor compliance while providing capacity building to all stakeholders involved.
    Provide proactive, effective feedback and sustainable solutions to key stakeholders on financial matters related to donor funding best practices, budget versus actuals monitoring and reporting, financial sustainability, financial risk assessment and strategic financial planning
    Work in partnership and coordination with programs teams to guide partner implementation of donor funds, ensuring high impact results, donor compliance and effective use of funds, providing technical assistance as needed
    Design and implement innovative improvements to streamline workflows, achieving greater efficiencies and sustainable solutions
    Work independently and effectively, in cross-functional teams, at a global level with multiple languages and across different time zones
    Manage the appropriate systems including Fluxx and Mides to ensure the organization and maintenance of meticulous records for each Partner, tracking and ensuring all the necessary documentation is submitted in a timely manner, validating quality of data for decision making purposes
    Serve as liaison between Partners, technical/operations staff, and the ARO and US to clearly document, address and resolve any necessary issues or challenges encountered during grant implementation.
    Work closely with individual Partners to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the appropriate program staff.   
    Participate in the design and solicitation process for future awards as well as the selection of additional Partners; assume a lead role to ensure the process is well-managed and conducted in a collaborative and efficient manner. Guide on boarding process of new Partners to provide assessment of their financial readiness, financial health and risks in assuming new awards
    Provide the US teams with accurate and timely consolidated reports of financial expenditures for donor-mandated reports, that allow for agile decision making
    Oversee the coordination of timely submission on approved milestones and deliverables; work closely with Partners to complete any delayed or incomplete milestones.
    Work closely with Partners providing financial oversight and review/processing of payment documentation (receipts) as needed, providing technical assistance on best practices for donor funding implementation.
    Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
    Collaborate with Program Officers to draft regular reports on the Partners’ progress and activities for senior and technical management as well as appropriate staff in the US
    Contribute to project work plans, budgets, and annual/quarterly reporting.
    Perform other duties as assigned from time to time and fall within the capabilities of the employee

    Engagement:
    Regularly interacts with other regional office staff and collaborates with New York office staff, as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of the Organization.
    Knowledge, Skills and Abilities (KSAs):
    Education:
    Should have a first degree in project management, Business or related field from a recognized university with five years of work experience. Advanced knowledge of grants management life cycle and/or experience of working in the non-profit sector. Experience in data entry & management; Familiarity with Fluxx or related grants management platforms. Knowledge of Google suite platform is necessary.
    Experience:
    Minimum of Five years’ experience in Grants management. Experience working with foundation grants preferred. Good understanding of best practices in procurement necessary
    Skills or Related Knowledge:

    Ability to work independently and as a member of a cross functional team.
    Ability to synthesize information and generate persuasive and clear verbal and written communications
    Strong time management skills and the ability to multitask and meet deadlines with a keen attention to detail and follow through
    Ability to work autonomously and proactively, while anticipating, prioritizing, and managing multiple tasks
    Ability to make agile and transparent decisions based on data, policies and stakeholder needs
    Analytical problem solving skills using systematic approaches to analyze and propose solutions as part of everyday activities
    Cultural sensitivity is imperative
    Knowledge of reproductive health issues is key
    Excellent written and oral English and French communication skills
    Must demonstrate good interpersonal and negotiation skills
    Strong computer skills (word processing, spreadsheet, Google suites)

    TRAVEL:
    Ability to travel a minimum of 35% of time within the country and outside the country.

    Interested and qualified candidates should forward their CV to: jobs@hcsafrica.com using the position as subject of email.

    Apply via :

    jobs@hcsafrica.com

  • Bilingual Finance Planning Officer

    Bilingual Finance Planning Officer

    Our Client, a non-profit organization that provides healthcare services globally seeks to recruit a Bilingual Finance Planning Officer for the Africa Regional Office.
    Reports To: Finance Manager, Africa Regional Office
    Purpose:
    The Bilingual Finance Planning Officer’s main function is to monitor and manage expenditure and budgets in the Africa Regional Office with key emphasis on grants management and Operations. The position will involve coordinate payments, ensure coding is correct, financial tracking, analysis and reporting, providing financial data for grants reporting, and ensuring budget tracking organization finance procedures while aiding in donor reporting requirements.
    Delivery:
    KEY ROLES AND RESPONSIBILITY:

    Accounting and Finance

    Provide sound project financial, administrative, and programmatic management
    Enter transactions in accounting system (QBO) and ensure all transactions are supported by adequate documentation, are complete and in accordance with the policies and procedures
    Be responsible for the month end close process and ensure timely submissions of financials.
    Prepare the monthly financial reporting (ROE), month end reconciliations and follow up on any variances for all ARO, including projects and funding sources
    Assist with the quarterly accrual process and reconciliation process
    Continuously reviews accounting procedures, internal controls, perform risk assessments, identify potential risk areas and establish risk mitigation plans.
    Coordinate various annual project assessments and audits
    Help ensure financial data is maintained in consistent formats to maintain regional reporting performance
    Analyze trends of KPI’s, especially relating to financial metrics such as program, and operational expenditures
    Monitor organization’s KPI’s and identify the cause of any unexpected variances
    Develop and continually improve budgeting, financial/treasury and operational forecast
    Support senior management with ad hoc reporting and analysis
    Implement Business Intelligence and dashboard reports

    Payments/Accounts Payable back up

    Prepares payment documents including vendor payments, consultant payments, payments to Partners and payroll documents and related deductions, advances and various schedules. Upload payments into the bank portal and complete bank reconciliations.
    Codes, tracks and processes invoices, vouchers, advances, expense reports and other schedules to ensure completeness, accuracy, reasonability, and validity.
    Monitor inbox for vendor and consultant  invoices and follow up with them to ensure that payments are in accordance with vendor/consultants contracts and done on timely manner
    Keep track of office supplies and prepares for replenishment and purchase
    Reviewing, finalizing, and managing grant budgets/proposals
    Reviewing and monitoring of donor budgets to ensure payments and transactions are aligned with donor budgets

    Engagement:
    Regularly interacts with other regional office staff, Global Operations staff, Program and management team as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of the Organization.
    Knowledge, Skills and Abilities (KSAs):
    Education
    Bachelor’s degree in accounting, finance, commerce, business administration or any other relevant field. Professional qualification in CPA (K), ACCA or its equivalent. Must be a member of a regulatory body within the field, and proof of which will be required.
    Experience
    Minimum of Five years’ experience in Finance and Grants management. Experience working with foundation grants preferred. Good understanding of best practices in procurement necessary.
    Skills or Related Knowledge

    Good analytical and decision making skills.
    Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
    Fluency in English and French is MANDATORY.
    Capacity to work under pressure and meet inflexible deadlines.
    Experience in Tableau is an added advantage.
    QuickBooks, G-Suite experience are a must.
    Must demonstrate good interpersonal skills.
    Cultural sensitivity imperative.
    Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing.
    High degree of efficiency and short turnaround time in addressing issues

    TRAVEL
    Ability to travel a minimum of 25% of time within the country and outside the country.

    Interested and qualified candidates should forward their CV to: jobs@hcsafrica.com using the position as subject of email.

    Apply via :

    jobs@hcsafrica.com

  • Bilingual Finance Officer

    Bilingual Finance Officer

    Our Client, a non-profit organization that provides healthcare services globally seeks to recruit a Bilingual Finance Officer for the Africa Regional Office.
    Reports to: Finance Manager, Africa Regional Office.
    Purpose:
    The Bilingual Finance Officer’s main function is to monitor and manage expenditure and budgets in the Africa Regional Office with key emphasis on grants management and Operations. This will involve coordinating payments; ensuring coding is correct, financial tracking, analysis, and reporting, providing financial data for use in reporting, and ensuring compliance with organization finance procedures and donor reporting requirements. This position will report to the Finance Manager, Africa Regional.
    Delivery:
    KEY ROLES AND RESPONSIBILITY:

    Accounting

    Assist in sound project financial, administrative, and programmatic management
    Enter transactions in accounting system (QBO) and ensure all transactions are supported by adequate documentation, are complete and in accordance with the policies and procedures
    Be responsible for the month end close process and ensure timely submissions of financials.
    Prepare the monthly financial reporting (ROE), month end reconciliations and follow up on any variances for all ARO, including projects and funding sources
    Assist with the quarterly accrual process
    Continuously reviews accounting procedures, internal controls, perform risk assessments, identify potential risk areas and establish risk mitigation plans.
    Coordinate various annual project assessments and audits
    Prepares and maintains internal documents to support financial reports; monitors spending performance, ensures that financial reports are accurate and timely.
    Any other responsibility that may be assigned from time to time, but falls within the capability of the employee
    Responsible for maintaining an updated fixed asset inventory, ensure items are tagged

    Payments/Accounts Payable

    Prepares payment documents including vendor payments, consultant payments, payments to Partners and payroll documents and related deductions, advances and various schedules. Upload payments into the bank portal and complete bank reconciliations.
    Codes, tracks and processes invoices, vouchers, advances, expense reports and other schedules to ensure completeness, accuracy, reasonability, and validity.
    Monitor inbox for vendor invoices and follow up with vendors to ensure that payments are in accordance with vendor contracts and done on timely manner
    Keep track of office supplies and prepares for replenishment and purchase
    Reviewing, finalizing, and managing grant budgets/proposals
    Reviewing and monitoring of donor budgets to ensure payments and transactions are aligned with donor budgets

    Engagement:

    Regularly interacts with other regional office staff, Global Operations staff, Program and management team as appropriate to ensure work is on time and meets performance goals.
    Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations.
    Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of the Organization.

    Knowledge, Skills and Abilities (KSAs):
    Education:-Bachelor’s degree in accounting, finance, commerce, business administration or any other relevant field. Professional qualification in CPA (K), ACCA or its equivalent. Must be a member of a regulatory body within the field, and proof of which will be required.
    Experience:

    Minimum of Five years’ experience in Finance and Grants management. Experience working with foundation grants preferred. Good understanding of best practices in procurement necessary.

    Skills or Related Knowledge

    Good analytical and decision making skills.
    Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
    Fluency in English and French is MANDATORY.
    Capacity to work under pressure and meet inflexible deadlines.
    Must demonstrate good interpersonal skills.
    QuickBooks, G-Suite experience are a must.
    Cultural sensitivity imperative.
    Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing.
    High degree of efficiency and short turnaround time in addressing issues

    TRAVEL:
    Ability to travel a minimum of 25% of time within the country and outside the country.

    Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: jobs@hcsafrica.com  with Bilingual Finance Officer on the Subject line. Candidates MUST indicate their Current and Expected salaries.

    Apply via :

    jobs@hcsafrica.com

  • Physical Onboarding Agent

    Physical Onboarding Agent

    Our client, an on-demand Courier Service that delivers products ordered through their mobile app seeks to recruit a Content Agent. The Job holder will be responsible for Store Creation & Partner on boarding.
    Duties/Roles

    Store Creation

    Checking mails for new activation assignments.
    Working on completing the content for the activations assigned (store + menu creation)
    In case of no new activations, content improvement check is done (checking the menus of already implemented stores to align everything to current standards);
    Extra content related tasks that may arise from Finance, Commercial, Sales departments for improvements or corrections

    Partner Onboarding  

    Checking if there’s any priority in terms of onboarding
    Checking and calling one by one all the “suitable” partners and training the partners on how to operate their stores.
    Giving support to partners with onboarding issues (device not working, they have issues/questions with web app, credentials not working etc.) reported on all internal channels + Customer

    Responsibilities

    Partner On-boarding

    Checking and calling one by one & scheduling trainings.
    Physical training of partners.

    Partner On-boarding follow up

    Checking if there’s any priority in terms of on-boarding (partners already contacted and postponed the on-boarding for a given time) Monitoring all self on-boarding channels + comms channels.

    Activation

    Enabling stores on Salesforce and admin after training the partners.

    Menu Update

    Menu corrections/additions on Admin.

    Support

    Deliver bags/stickers/tablets or any other item required by the partner for new stores when going to train them.

    Any other content-related tasks

    Requirements

    Diploma or Bachelor’s or equivalent training and/or least 6 months relate experience preferred
    Effective English written and communication skills
    Computer proficiency in MS Office, G-docs and call center equipment/software programs
    Organized and logical, willing to adapt quickly to changing policies and procedures.
    Must be able to work as part of a team in a fast-paced and pressured environment.
    Communicating effectively with both colleagues and clients and following verbal and written instructions

    Interested and qualified candidates should forward their CV to: jobs1@hcsafrica.com using the position as subject of email.

    Apply via :

    jobs1@hcsafrica.com