Website: Website http://www.wvi.org/kenya

  • Community Mobilizer Technical Advisor

    Community Mobilizer Technical Advisor

    Duties for the Community Mobilizer Job
    Project Implementation
    Liaise with the AACs to rescue girls subjected to FGM, early marriages and other forms of abuse.
    Facilitate teachers to roll out life skills development and enforcement of life skills curriculum in schools.
    Facilitate community dialogues for the total abandonment of FGM and other harmful cultural practices
    Ensure integration of girl child education and accelerating abandonment of FGM grant interventions
    Support to coordinate linkages and systematic referrals between decentralized systems and services(counties) and the beneficiaries(children at risk of harmful practices among other vulnerable categories)
    Facilitate Empowerment of girls, and women in the focus counties by building their capacity to raise their voices to oppose harmful practices, and ultimately contribute to breaking the intergenerational cycle of poverty and discrimination.
    Facilitate social support towards total abandonment of FGM and other harmful cultural practices by engaging influential voices, organizing collective discussions and dialogues to educate communities on human rights and health issues
    Facilitate cohesive and sustained information flow on harmful cultural practices within the designated areas.
    Ensure effective integration of accelerating abandonment of FGM grant interventions with other projects in the program
    Monitoring, Evaluation and Reporting
    Support in the coordination of joint monitoring visits between the donor and the national office contribute to evaluation planning, support data collection, analysis and interpretation
    Monitor on a monthly basis project indicators and make relevant improvements
    In collaboration with key stakeholders including the NO Technical Specialist analyze trends in the focus counties and develop strategies to address them
    Ensure timely submission of quality reports (Annual, Semi-annul and Monthly Management Reports) in line with WV/grant reporting guidelines and the donor expectations for both the UNICEF funded grant and the Girl Child Education project Grants
    Utilize financial planning tools such as spending plans, work plans based on project activities and budgets.
    Utilize budget estimates and anticipated costs based on programmatic priorities and activities for planning purposes.
    Monitor on a monthly basis the project expenditure alongside implementation
    Actively participate in the identification, documentation and dissemination of promising practices of accelerating abandonment of FGM and in the target project areas.
    Engagement, Networking and Collaboration
    Participate in mobilizing stakeholders during baselines , evaluations and other relevant programming activities
    Collaborate with community leaders and education partners to plan the education monitoring activities
    Represent WVK in forums within the sub-county
    Actively participate in National/International education/FGM/Gender days at the county and sub-county level.
    Provide necessary support in capacity building forums for CVA ,BOMs, FBOs, CBOs, AAC and other functional structures for promoting sustainable quality education and protection interventions
    Facilitate exchange visits for rescued girls to learn from other girls’ mentorship programme.
    Community Mobilizer Job Qualifications
    A diploma in sociology, education, community development, gender studies or related field
    Have two years’ experience in community development work preferably child advocacy or child rights
    Prior experience working with partners at community level
    Computer literacy
    A local from Laisamis Sub County is preferred (include copy of identity card)
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  • WASH Cluster Information Management Specialist

    WASH Cluster Information Management Specialist

    PURPOSE OF POSITION:
    The WASH Cluster Information Management Specialist will ensure that an integrated information management system is developed at sub-national level that database is linked to ensure assessment and evaluation of humanitarian response operation. This will be 50% of the time allocation, 25% will be supporting the Global WASH Cluster (GWC) in information management and data analysis, and 25% of the time will be working with WV HEA and WASH team on information management and humanitarian cluster awareness
     
    KEY RESPONSIBILITIES:
    On Deployment:
    Collect data on WASH service delivery from WASH Cluster partners, local authorities and ensure that data reporting is received and stored in a timely manner.
    Ensure close collaboration with the appropriate ministries and other health cluster partners including OCHA and IOM as applicable, to receive first hand data on population, population movement and other data of relevance for the WASH Cluster.
    Work closely with the WASH cluster coordinator responsible for the UNICEF WASH staff to standardize, store and report the data received from the different locations.
    Perform validation and quality assurance checks on data sets received.
    Assist in gathering the data for the indicators proposed by the WASH Cluster and feed them into the central database on a regular basis.
    Develop meta-data for key data sets (needs assessment) in coordination with partners.
    Gather and maintain the 4Ws data (Who is doing What, Where and When) sheet and the distribution list of the health cluster agencies.
    Develop maps, report charts as required.
    Attend the WASH Cluster and Information Management Group meetings.
    Ensure that the WASH Cluster folder of share point us up and running in an acceptable manner.
    Ensure the maintenance of the WASH Cluster page within the humanitarian response website www.humanitarianresponse.info
    Perform any duties that may be assigned as required.
     
    Support to GWC:
    Remote support to active clusters without IM staff.
    Analysis of data collected at the global level for emergency and pending disasters.
    Support to the development of the GWC Bulletin and other documentation.
     
    Support to WV:
    Assistance in development of IM tools for emergencies.
    Training WV staff on the importance of reporting into clusters and how to engage partners.
     
    KNOWLEDGE, SKILLS & ABILITIES:
    Information management preferably at an advanced level, in a subject area relevant to information management.
    Excellent knowledge of written and spoken English.
    6-10 years progressively responsible humanitarian work experience with UN and/or NGO, including information management in the first phase of a major emergency response relevant to the cluster.
    Extensive work experience outside the humanitarian sector which is relevant to this post may be considered as a replacement for humanitarian experience.
     
    Preferred:
    Minimum of 6 years international field experience, with IM experience.
    Excellent communication and negotiation skills and ability to convene stakeholders and facilitate a policy process among UN, NGOs, national health authorities and donors.
    Producing results.
    Fostering integration and teamwork.
    Functional Skills.
    In-depth knowledge of emergency relief policies and practices within the UN, other UN Specialized Agencies, donor agencies, national and international NGOs.
    Sound knowledge and experience about national disaster prevention and preparedness programs.
    Working knowledge of a second international/UN and/or local language.
     
    Work Environment/Travel:
    The position requires ability and willingness to travel domestically and internationally up to 60% of the time

  • National Director

    National Director

    Kenya Country Profile
    Kenya enjoys the largest, most diversified economy in the East African region; the country’s location as a transport hub amplifies its importance for much of sub-Saharan Africa.
    Capital: Nairobi
    Area: 580,367 sq km
    Population: 39,002,772
    Life expectancy at birth: 57.86 years
    Ethnic groups: Kikuyu 22%, Luhya 14%, Luo 13%, Kalenjin 12%, Kamba 11%, Kisii 6%, Meru 6%, other: African 15%, non-African (Asian, European, and Arab) 1%
    Religions: Protestant 45%, Roman Catholic 33%, Muslim 10%, indigenous beliefs 10%, other 2%
    Languages: English (official), Kiswahili (official), numerous indigenous languages
    The official language in Kenya is English, which means that English is the main language in offices and also English is the language used in schools; almost all Kenyans speak Kiswahili – which is also an official language but also the national language. There are other numerous indigenous languages with each ethnic group having their own dialect. Literacy levels in Kenya are high, with over 85% of the population being above to read and write.
    Conflicts are triggered by political, economic and social factors, which result in violent confrontations and rural/urban insecurity that may lead to internal displacement of people (particularly women and children), influx of refugees, and disruption of lives, reduced capacities for improved livelihoods and acceleration of poverty.
    WV Ministry In The Country
    World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision (WV) began its operations in Kenya in 1974.
    World Vision Kenya (WVK) is an intermediate National office with an intermediate Board and has been in operation in Kenya for the last 40 years. Currently WVK works in 35 out of the 47 Counties coordinated in five regions and with 56 Area Development Programs (ADPs) implementing development, relief and advocacy interventions in various parts of the Country. WVK projects and programs are funded through 14 WVI support offices and several bilateral and multilateral donors.
    Key Issues that are of paramount significance to the WV Kenya’s 2016-20 Strategy and Programming include:
    Increasing Insecurity, Conflict And Violence Against Children And Women
    Increasing Vulnerability for Children, Youth and Families.
    Increasingly a Young Nation where in 2014, with ages 0-5 being 15% and 5-24 years being 48% of total population and almost 500,000 refugees with High Population Growth Rate of 3.2% compared to 2.9% of agricultural sector which the main stay source food, employment, income and GDP.
    High Levels of unemployment at 12.7% of working age with Youth being 80% (2.9 M) of the unemployed in 2014.
    Increasing adverse effects of Climate Change e.g. reduced rainfall, failed seasons, frequent and prolonged droughts, diminishing water resources, floods/flash floods, landslides, severe famine, hunger, and resource use conflicts.
    Increasing Urbanization and its effects including slums (60% of urbanites); by 2050, almost 50% of Kenyans will be urbanites.
    Increasing use / application of ICT in child focused development work e.g. social media, Programming, Business Process etc.
    Heavy Government investments in infrastructure (irrigation, railways, roads, power, etc.) and job creation.
    Shrinking Humanitarian Space through amendments to the PBO Act 2013, Security Bill 2014 and legal / policy instruments`.
    Changing donor landscape & funding trends with focus on local institutions / CBOs and less on INGOs and more private sector involvement in development (PPPs).
    Strategic Goal & Focus
    By 2020, World Vision Kenya will contribute to increased protection, participation and well-being of 2.6 million most vulnerable children through direct programming and 14 million through policy influence.
    To realize our child well-being aspiration, WVK’s strategic focus will be on three key areas:
    Improved livelihoods and strengthening family resilience and their capacity to respond to disasters.
    Increased protection of children by all members of the community and ensuring continued access to quality education.
    Improved health status of the children and their families with nutrition, water, sanitation and hygiene as key contributors to the management of diseases and health related issues.
    There are crosscutting themes that must be fully integrated in all the strategic objectives for holistic development; the management and conservation of environment and natural resources, gender and disability inclusion, peace building and conflict sensitive programming, Christian commitments as an integral approach to our sharing the love of Christ and lastly, the focus on influencing policies at national and county level through our advocacy efforts.
    Purpose Of The Position Of The National Director
    Set a strategic vision for the office and lead, develop and direct the implementation of all aspects of World Vision Kenya Ministry as an effective member of the Partnership in line with ‘Twin Citizenship’ principles to ensure solid ministry quality and high impact in the field; be accountable for all aspects of WV’s work in the country.
    Ensure that WV’s ministry directly aligns with LEAP 3 principles and contributes at scale to the sustained well-being of children and the fulfilment of their rights within families and communities.
    Have a strong external orientation and represent WV with all donors, project partners, WV Partnership Offices and divisions, local government, church representatives and non- governmental organizations, serving according to the Power of Attorney given by the Global Center.
    Ensure alignment with MFI (Vision Fund) through participation in Vision Fund’s Board as Chair of the Board and other Governance structures, and provide appropriate collegial support to MFI Executive Director.
    Appropriately develop national governance through identifying national lay leaders for board membership and leading organizational transition.
    Maintain a strong growth with quality mentality and lead the office to leverage its private resources portfolio to ensure growth in the area of grants.
    Provide leadership, strategic direction and support in the development and implementation of an effective Resource Development Strategy.
    Ensure people issues are front and centre, promoting an office that embraces diversity, interfaith collaboration, gender balance and engagement with all Partnership staff.
    Internal
    Key Relationships:
    The National board
    East Africa Regional Leader & Leadership Team
    WV Global Center
    WV Support Offices
    Vision Fund (MFI) Board
    External
    External donors
    Local Church
    National Government
    UN representation
    World Bank representation
    In-country INGO community
    Spiritual Leadership
    Ensure that the office has a strong and integrated Faith and Development strategy that includes staff nurture, integration of program approaches such as Covenant with umbrella church bodies, Celebrating Families, FBFs, etc.
    Model a high standard of personal Christian leadership, ministry and integrity though lifestyle and work relationships, and provide spiritual guidance to staff on the Vision, Mission and WV Core Values.
    Ensure that office leadership is capable to work in interfaith contexts and is familiar with World Vision’s commitments.
    Participate and lead regular devotional meetings.
    Ministry Performance
    Ensure high quality ministry approaches that align with LEAP 3 principles and ensure best practice development work at scale.
    Ensure strong ability to measure CWB outcomes and maintain a green rating on the CWB report each year.
    Ensure strong engagement in resource mobilization, including positioning and support to grant acquisition efforts to raise additional resources and diversify WV Kenya’s portfolio.
    Ensure the highest standards of quality and accountability through compliance with World Vision policies and standards and international standards for emergency response, disaster mitigation, rehabilitation and development.
    Ensure all project proposals, reports, integrated audits and ministry evaluations are reviewed at a proper level within the office and appropriate actions are implemented, to ensure impact, accountability and compliance.
    Ensure that a strong national Monitoring & Evaluation strategy is in place and that M&E systems are streamlined to reduce processes and focus on child well-being.
    Ensure accountability for the implementation of effective ministry to all key stakeholders. Ensure a relevant, timely and accurate flow of management and operational reports according to program objectives and standards and to meet reporting requirements from donors, Regional Offices, local partners.
    Strategy, Operating Plan And Long And Short Term Targets
    Ensure there is a documented office strategy, Ministry strategies and operating plans, and the latter have been derived from the office strategy and has clear, measurable short-term and long-term targets; Ensure that Ministry strategies are aligned with Regional and Partnership strategic priorities.
    Ensure there are clear strategies for People and Culture, Communications and other main functions, and they are based on the office strategy and operational plan and include main priority areas identified in respective Regional and Partnership Strategies. Facilitate and be accountable for the execution and monitoring of strategies.
    Leadership And Management Of WV Kenya
    Promote WV’s Vision, Mission, Core Values and key Partnership Standards and Practices among the staff and partners and ensure these are the core foundation of WV Kenya strategies and work.
    Lead SLT and ensure diverse representation on the leadership team.
    Strong focus on leadership and people management, ensuring the most capable and qualified staff members are in place to implement office strategy and operational plans.
    Lead processes to develop national office governance from advisory status to governing board. Lead processes to transition the office to fully interdependent status.
    Review and approve WV Kenya’s succession plan; ensure that proper capacity is in place and succession plans are updated and executed.
    Promote and participate in leadership development initiatives, including those for staff at management levels in the field and at the NO level.
    Lead and manage WVK’s team in a way that facilitates a high performance culture, open trustworthy relationships and integrity; Promote a culture of learning and development, employee engagement and good stewardship of human capital in the office.
    Ensure implementation and compliance to Partnership Performance Management Standards and Principles, while seeking to implement Performance Management guidelines on reasonable level; Champion WVK’s leadership team in the proper implementation of Performance Evaluations on a mid –term and annual basis for the whole organization.
    Support initiatives for staff care and well-being, both for international and local employees.
    Ensure excellent standards in the management of the human, financial, capital and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders.
    Visit field projects frequently to encourage, build relationships and support WV programs.
    Ensure that initiatives directed to build capacity required to implement local fundraising are included in the office capacity-building plan.
    Advocacy And Representation
    Represent WVK and engage and build strategic alliances with the government of the country, WVK board, major donor agencies, WV Partnership, non-governmental agencies, churches and media.
    Develop and implement appropriate advocacy strategies to raise awareness of- and advocate for change in- key issues within Kenya that relate to CWB.
    Lead and facilitate strategies for the promotion of justice that look for the change of unfair structures that oppress those in need; Ensure WV is positioned as a leading NGO in promoting the well-being and rights of children within the country context to develop public and stakeholders’ confidence and trust.
    Strengthen awareness of World Vision’s program both within and outside of the WV Partnership.
    Ensure that the WV brand is respected within the country and that all vehicles and facilities are properly branded with standard WV branding.
    Provide leadership, strategic direction and support to the team for developing and implementing a strong donor experience and acquisition of ministry funds.
    Identify new opportunities and forge alliances that lead to optimization of all resources.
    Financial Management And Financial And Operational Audit Compliance
    Ensure efficient and effective organizational practices that result in successful financial and operational audit scores.
    Ensure action planning and execution to resolve audit findings in an agreed and timely manner. Undertake appropriate reporting of audit results and actions.
    Oversee and ensure strong engagement of leadership in monthly FFRs and ensure rapid action on issues raised.
    Ensure strong financial compliance through timeliness and completeness of financial reports.
    Ensure strong operational compliance through timeliness and completeness of program/project reports.
    Provide direction for integrating private and public funds to maximize results and respond to community needs in most effective and efficient way;
    Manage overall financial integrity of the program to WV Support Offices donors, the government and other stakeholders.
    Provide overall strategic leadership and initiative for identifying and securing financial resources to support the program.
    Safety And Security, Disaster Mitigation And Preparedness
    Develop and maintain capacity to respond to natural and man-made emergencies.
    Review security and safety plans and protocols (security manual, evacuation plan, Disaster Preparedness Plan, and risk assessments at national Regional and Cluster Office levels) and ensure understanding and compliance by all staff and visitors.
    Oversee relief efforts, as and when they arise and work in partnership with response teams. Build in-country relief response capacity to ensure adequate disaster management and response.
    Liaise with other international organizations to collect information about the security environment and, where appropriate, discuss joint responses to security threats.
    Compliance And Country Legal Environment
    Ensure the office complies with local labour law requirements and standards.
    Maintain an external legal counsel that can support WV leadership when required.
    Ensure and oversee proper mechanisms for Child Protection and other WVI standards and principles implementation.
    Ensure that the entity functions in a complementary, cohesive manner where principles of interdependence and twin citizenship guide the contribution made to the Partnership and the use of WV Partnership resources.
    Resource Development And Management
    Explore opportunities and facilitate Resource Development business planning. Align with regional GAM team objectives.
    Develop and implement an effective National Resource Development strategy and implementation plan to generate funds locally.
    Execute plan to generate funds from a variety of donors.
    Implement long term and short term programs that create new opportunities for acquisition, retention and transformation of a diverse set of private donors.
    Ensure strong external engagement and visibility of WV Kenya to help promote its work to key donors and acquire greater levels of resource for ministry from a diverse set of donors.
    Ensure strong grants management to create trust and engagement with the donor for accessing future resources and increased credibility.
    MFI Strategic Management
    As Chair of the VISION FUND board, ensure that Vision Fund’s micro-finance ministry is integrated with World Vision’s ministry to promote fullness of life for children and their communities.
    Facilitate programmatic integration of VISION FUND and APs/ADPs operations.
    Government Grants & Budgets
    KNOWLEDGE, SKILLS & ABILITIES:
    Strong knowledge of financial management and accounting principles.
    Strong expertise in grant acquisition and management.
    Manage a budget of almost $60m (Level III position – $41 – 100 million).
    Major Ministries
    Experience in technical programming in at least one of the major ministry components.
    (Relief, Development or Advocacy), close familiarity with the other two.
    Knowledge of LEAP 3 processes and Transformational Development preferred.
    Experience and/or understanding of advocacy execution, national advocacy strategy development and leading advocacy efforts as a pillar of a theory of change.
    Contexts
    Experience working in African contexts.
    Understanding of political, socio-economic, and cultural contexts within the country achieved within 3 months after assuming the role.
    Experience and/or understanding of working in a large and complex organization with a matrix management structure.
    Leadership/Governance:
    Experience leading diverse executive teams. Experience with boards or advisory councils.
    Ability to present persuasively to a board, Senior Management Team, staff, donors, NGOs, government officials, community leaders and other stakeholders.
    Qualifications
    Education/Knowledge/Technical Skills and Experience:
    The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training.
    Master’s Degree in a relevant field.
    15 years relevant experience in international relief and development, with progressively more complex and higher level leadership roles.
    Training in NGO leadership and experience in leading diverse teams that include national and international staff.
    Experience with integrated community development programming, with a diverse knowledge of technical program areas where WV focuses (education, health/nutrition, livelihood/resilience, micro-finance, child protection, etc.).
    Experience managing large and complex operations. Experience in emergency/refugee contexts.
    Excellent grant acquisition experience, including experience with a diverse set of donors, as well as a strong ability to partner and position for complex grants.
    Experience in leading local fundraising, including management responsibilities preferably over the areas of fundraising with major private donors and Governments.
    Experience in Microfinance operations is an advantage.
    Experience in being a member of Board and also understanding of Board mandate
    Significant management experience (general/operational) where there is evidence of both accountability and managerial know-how, and high quality delivery of results.
    Strong ability to engage externally with donors, partners and other stakeholders. Evidence of building coalitions and engaging externally to influence policy and strategic directions.
    Fluency in English/strong written and spoken English language skills and ability to communicate the Mission and Vision of the organization well.
    Experience with World Vision desirable.
    Other Competencies/Attributes
    Must exhibit composure and professionalism. Able to represent World Vision to government officials, donors and other external stakeholders in a professional and self-assured manner.
    Have worked in Africa and understand the context and cultures of the continent.
    Able to interact with a variety of individuals and ethnic groups.
    Strong developer of teams and ability to embrace leadership principles and promote staff engagement and well-being.
    Model Christian commitment and integrity while embracing denominational diversity and demonstrating an ability to engage in an interfaith context.
    Strong moral values and convictions. Personal life which is exemplary.
    Working Environment/Conditions
    Work environment: Office-based with frequent travel to the field.
    Travel
    25% domestic with occasional international travel required.

  • Procurement Officer

    Procurement Officer

    Purpose of the Position: The position will manage an efficient procurement support system in East Africa Regional Office, to procure goods and services in accordance with the World Vision East Africa Regional Office (WV EARO) and World Vision Kenya laid down systems, procedures and guideline.
    Key Responsibilities:
    Receive incoming requisitions and responsible for registering the same into the requisition register and in the order tracking tool.
    Draft and obtain quotations/or open tenders where necessary and prepare local purchase orders.
    Provide secretariat services to the East Africa Regional Office Procurement committee.
    Sit in the central tender committee whenever East Africa Regional Office purchase is being discussed.
    Participate in supplier pre- qualification exercise and processes including developing of World Vision East Africa Regional Office approved list of contractors and maintaining vendor database with accurate and current information.
    Responsible for supplier performance record, monitoring quality and service levels with overall objective of improvement of delivery of goods and services.
    Prepare and submit VAT documents to Ministry of Foreign Affairs and follow up with KRA.
    Handle and co-ordinate imports and exports and maintain a register for the same.
    Responsible for processing of all invoices related to procurement of goods and services.
    Maintain systematic filling of records for all procurement documentation and ensure the filling is always updated and easily understood by all.
    Responsible for preparation and drafting of all contract documents in accordance to World Vision procurement policy and legal requirements.
    Maintain contract files, and update contract database.
    Receiving goods with the user departments.
    Other Responsibilities:
    Carry out any other additional responsibilities as required.
    Knowledge Skills and Abilities:
    The position includes a great variety of assignments, which must be undertaken with minimal supervision.
    Must have:
    Diploma in business management or Degree in Business Administration/Commerce/Economics.
    Professional qualifications or any other recognized certification in supply chain management.
    Membership to professional body is desirable e.g KISM/ CIPS.
    At least 3 years’ experience in the supply chain management field.
    Current computer applications including MS-Excel and Word.
    Knowledge of English and Kiswahili.
    Sound public relations are essential along with business acumen.
    Competencies/Attributes:
    Must be a committed Christian, able to stand above denominational diversities.
    Attend and participate/lead in daily devotions and weekly chapel services.
    Adhere to WVI security protocols
    Integrity and accountability are key in this position.
    Perform other duties as required.
    Work Environment / Travel: The position is office based

  • Food Assistance Info. Mgt & Reporting Technical Specialist

    Food Assistance Info. Mgt & Reporting Technical Specialist

    Purpose Of The Position
    The Food Assistance Information Systems Technical Specialist is responsible for supporting system deployments and field-based technical operations pertaining to the Last Mile Mobile Solutions (LMMS) and Commodity Tracking system CTS.
    This includes identifying equipment needs, readying of systems in food assistance projects, the provision of technical support to country deployments by leading technical and end-user training events, and providing on-call/demand technical support to assigned countries implementing the technology solution. This position will also require delivering systems maintenance, soliciting client user requirements, and assisting with new/upgraded system installations as well as identifying relevant technologies for humanitarian aid delivery.
    The position demands regular reporting to various stakeholders on IT and Food Assistance Information Systems issues pertaining to technologies such as LMMS & CTS. In order to successfully do so, the position holder must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.
    Key Responsibilities
    Lead the reorganization of the Systems Support under FAIM so that it is fit for the future while ensuring smart working for effective customer support. This includes:
    Re-envisioning ‘client support’ so that it is less dependent on people and therefore scalable.
    Broadening customer support from a focus on technology to a focus on the people, processes, and organizational culture required for robust, predicative, and dynamic information management.
    Leading change management processes at a ‘field’ level to influence how organization’s responses are staffed and structured.
    Influencing organizational design and changing mindsets to ensure robust support of information management and cash based programming at scale.
    Efficient and innovative capacity building mechanisms that ensure an ongoing knowledge acquisition culture such as self-test materials online.
    LMMS Deployment
    Support the NOs in planning for new LMMS deployments, expanding to new areas of food assistance projects.
    Leads capacity development with NO end user and technical staff to ensure adequate technical coverage as LMMS scale in implementing country offices.
    Support field based technical specialists in overseeing wireless connectivity issues between mobile devices and roaming servers in field operations, troubleshooting where necessary.
    Ensures correct functioning of LMMS in beneficiary registration, enrolment, household updates and commodity distribution activities. Troubleshoots technical problems as they arise.
    Ensure backups of field data collection and ensures safety of data collected in field operations by making sure encrypted backup is done by field technical staff.
    Help administer system users and to customize country baseline databases for LMMS use in existing and new deployments countries.
    Leads regular technical and end user training events online when new releases are availed to the field deployments to orient staff with new functionality.
    Report technical failures, help to replicate problems and lead field installations with system upgrades/new releases.
    Document technical shortfalls within the existing mobile product offering and with new version releases.
    Serve as technical point of contact/support for NO technical support staff and the system development team on areas of further support. Includes being on-call for support to the assigned client based.
    Monitor/support in-country training plans.
    Identify appropriate training methodologies and assist in delivery of such training to WV staff and partners on the LMMS.
    Communication
    Maintain channels of communication with country offices and provide information on available training opportunities within or outside the partnership.
    Coordinate with senior staff to ensure that plans for deploying LMMS in country programs are considered and appropriate budgeting information included in programs.
    Provide regular reporting on field level system deployments/user experience to various stakeholder groups.
    Maintain communication channels with existing and new deployments country to ensure LMMS is running smoothly in these countries and no faltering whatsoever.
    Maintain communication channels with training participants in order to monitor if training events are producing the intended impacts.
    Knowledge Management
    Maintain end-user guiding documentation, technical user documents and user guiding policies for end user and technical staff use.
    Maintain information on trained staff, this will serve as a resource for HR by readily providing qualified staff for relevant roles in Food Assistance Information Systems.
    Manage the FAIR Interest Group by ensuring focused and quality discussions. Ensure discussions are well captured with clear deliverables, suggested solutions, recommendations, etc.
    CTS Technical Support
    Provide Technical support to NO on CTS Installation and configuration.
    Provide Hardware suggestions in using the CTS.
    Guide FAIRO in operational CTS issues and Field Operational Issues that leads to reporting.
    Train field based staff in CTS operations and usage.
    Liaise with field based staff and CTS developers to enhance features and functions in CTS in line with user needs.
    Escalate technical issues to CTS developers and/or management.
    Support testing of new modules, features and functions in CTS database.
    Maintenance Of Food Grants Database (FGDB)
    Develop new reports as required by NOs/SOs.
    Fix database errors.
    Update the system documentation (User Guide).
    Assist users in posting of reports.
    Understand the database schema and integrate with other systems or third party products.
    Perform backups and recoveries.
    Perform routine maintenance, recovery, and handling failover of the database.
    Solve database performance problems.
    Responsible for database security and user audit.
    Manage access permissions.
    Knowledge, Skills & Abilities
    A bachelor’s degree in computing sciences or related fields with substantial exposure to World Vision commodity and aid assistance business process, mobile computing technologies, Android operating system and Windows Operating systems.
    Expert training in secured computer networking, exposure to Object Oriented Programming and Database Management Systems with particular Emphasis to RDBMS inclusive of MySQL.
    Technical skills and experience in Lotus Notes application development with applicable programming languages and frameworks such as @Formulas and LotusScript, to Java and AJAX. Must be able to integrate Lotus with any third-party products using any means – from DECS and LEI to Web Services.
    Good understanding of Object Oriented languages – in particular Java and networking standards (including mobile communications), Database management systems with particular emphasis on MySQL scripting.
    Understanding of Web Services in particular XML messaging and the use of Apache Tomcat.
    Ability to troubleshoot and document IT/software programming problems – both hardware and identify software failings.
    Good written and oral communication skills; strong communication skills to interact with all levels of staff and management.
    Must have strong analytical, problem solving and organizational skills with an attention to details with the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
    Requires a good understanding of the project life cycle with emphasis on analysis, user requirements, and gap analysis etc.
    Teamwork – Excellent interpersonal skills and ability to establish and maintain effective working relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
    Substantial experience (3+ years) in capacity building pertaining to software systems and in provision of technical support to software system users.
    Must have experience that indicates strong client-service focus in capacity development and issue resolution (responsive to requests, professional interactions, troubleshooting).
    Effective in written and verbal communication in English.
    Basic written and verbal communication in French
    Project management certificate preferred.
    Evidence of networking certificates (such as CISCO certifications) preferred.
    Preferred
    Experience in delivering varied experience user training on IT systems.
    Experience in Database Management Systems.
    Professionalism – Demonstrated effectiveness in developing training programmes and procedures.
    Experience in the practical delivery of training.
    Experience working in a multi-cultural and/or international work environment.
    Commitment to continuous learning – Develop self, and maintain knowledge in relevant field at all times.
    Self-driven learning: Seeks out new technologies, techniques or tools for humanitarian aid delivery.
    Demonstrates personal integrity and trustworthiness.
    Understanding of key challenges for aid agencies in rolling out mobile and other digital platforms in remote areas.
    Knowledge of TCP/IP networks.
    Light programming (usually scripting, which involves writing programs to automate tasks).
    Work Environment/Travel
    The position requires ability and willingness to travel domestically and internationally up to 70% of the time.
    This position requires ability and willingness to be deployed in emergency context within short notice.

  • National Technical Coordinator

    National Technical Coordinator

    Purpose Of The Position
    To provide overall strategic guidance and coordination of integrated Environment and Climate Change programming in terms of technical support, accountability, learning and innovation, resource acquisition, engagement & networking, and DM&E all aimed at achieving well designed, integrated and sustainable climate change response initiatives for child well-being.
    In order to successfully do so, the office holder must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.
    Major Responsibilities
    Technical Support(30%)
    Provide effective technical support to project teams on roll out of Partnership and other recognized and approved models on Environment & Climate Change (e.g. Farmer Managed Natural Regeneration, Climate Smart Agriculture, Conservation Agriculture with Trees, Energy Saving Cook-stoves with Carbon Credits etc.);
    Participate in joint technical coordination, planning and review meetings for all Environment & Climate Change;
    Identify capacity gaps in Environment & Climate Changeto inform the national level staff capacity development strategy;
    Ensure skills and capacity development for staff and partners in Environment & Climate Change strategies, models and approaches;
    Coordinate regular learning forum to profile, communicate and ensure adoption of promising practices;
    Participate in the development of National Strategy, Technical Approaches and Programmes;
    Ensure Linkage with EARO and GC Resilience & Livelihoods learning centres/CoPs/advisors for continued backstopping to enable quality programming within WVK;
    Ensure Environment & Climate Change is well articulated in the L&R Technical Approach and Technical Program and utilized to implement NO Strategy and;
    Environment & Climate Change Implementation Guidelines are available at the project and regional levels and utilized with feedback reports.
    Accountability, Learning and Innovation (20%)
    Support programs/projects to ensure that high quality Technical Program/Project Designs are in place;
    Ensure interpretation and utilization of assessment , baselines, evaluations and verification on quality of designs;
    Ensure development of standardized monitoring tools including Project Models such as FMNR, CSA are in use with appropriate feedback;
    Analyze and interpret ECC assessment findings and utilize the findings to generate evidence-based recommendations for subsequent Programme designs;
    Gather data at National level for reporting on Environment & Climate Change as well as reports (MMR, Semi-Annual, Annual Reports) and CWB Annual Report;
    Support in ensuring quality (re)-design for Environment & Climate Change projects, AOPs, proposals and concepts as per LEAP guidelines and other standards;
    Upscale and support WVK’s current work and integration on Environment & Climate Change within and among WVK’s areas of operation;
    Facilitate Regions and Programs to develop high quality integrated Environment & Climate Change projects through conceptualization, innovation, development and planning;
    Expose WVK staff on issues of green economy, carbon trading, and possible ways that communities can benefit from the two and;
    Ensure that lessons learnt are shared across programmes and are fed into WVK’s policy work, ensuring that various offices share information on useful tools, contacts and publications.
    Program Development and Grants Acquisition (25%)
    Lead in development and utilization of MOUs / working agreements with Environment & Climate Change strategic, funding and program/project implementation partners such as UNEP and other accredited organizations;
    Participate in Go-No Go Processes, write ups, meeting with prospective donors and submission of concepts/proposals;
    Technically support PD&GA team to develop proposals/concepts to prospective donors and SOs for Environment & Climate Change Projects in general as per the yearly set targets;
    Physically present/defend Environment & Climate Change Proposals to donors in coordination with PD&GA when required;
    Respond effectively to calls and queries by donors and SOs on Environment & Climate Change Concepts/Proposals in coordination with PD&GA and;
    Work closely with the Communication Department in the production donors and for marketing purposesand;
    Develop Environment & Climate Change specific Job Descriptions for technical staff in liaison with P&C.

  • Accountant (Various field based positions)

    Accountant (Various field based positions)

    Purpose Of The PositionThis position is responsible for the Finance and Supply Chain management function within the assigned programs/projects to ensure sound Financial and Supply Chain Practices with adequate internal controls and in line with WVK Policies, Systems and Procedures.The position holder must be able to Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.Planning, Budgeting & Budgetary control ( for the assigned programs/projects (15%)
    Provide input during the budgeting process for the assigned projects.
    Coordinate the planning and budgeting process to ensure quality and realistic budgets are developed
    Ensure Planning & Budgeting guidelines are adhered to
    Ensure compliance with grant guidelines and other standards
    Conduct financial analysis for management decision making.
    Ensure accurate and quality budgets are uploaded into existing databases and systems.
    Monitor and implement changes on PBAS commitment.
    Develop realistic cash flow forecasts in line with the plans
    Prepare funding requests to ensure compliance
    Prepare grant funding agreements for local level partners
    Participate in proposal writing and grant budget development.
    Periodically monitor and advice management on budget utilization
    Procurement Management (30%)
    Prepare the annual procurement plans and consolidate grants and projects to form a Programs plan
    Prepare annual procurement plans in collaboration with Project Officers
    Keep track of all procurement plans to ensure timely project implementation
    Manage procurement process at the Programs/project level.
    Ensure procurement procedures are adhered to as per policy
    Guide and facilitate prequalification of suppliers process at the Programs level.
    Ensure sufficient internal controls are in place and observed by all
    Build capacity of Programs/Project staff and CBO on procurement processes
    Share procurement plans with the Area Programs Accountant and solicit for support in timely implementation
    Prepare/Review tender analysis to guide the procurement committee at the respective level.
    Coordinate the award process
    Ensure, monitoring and tracking of contracts implementation
    Ensure safe custody of supplies and inventory controls
    Prepare/Review disbursement records and ensure timely settlement of invoices
    Financial Reporting (10%)
    Prepare financial data transactions into the Accounting System.
    Prepare and submit accurate project funding requests.
    Prepare bank reconciliation statements
    Prepare financial analyses for management decision making
    prepare and submit accurate and timely financial reports.
    prepare Core/Logframe Combined Financial Reports
    Record Employee Expense Reports.
    Management of balance sheet Cash and Assets Management (15%)
    Ensure safe custody of cash and cheque book
    Ensure maintenance of up to date records of cash disbursement.
    Cash flow management to ensure compliance with target low.
    Maintain an accurate and updated fixed assets register for the Programs/Projects.
    Ensure that assets are properly utilized and safe guarded.
    Risk Management (15%)
    Prepare and ensure timely settlement of supplier invoices
    Instill financial discipline in advances
    Facilitate internal and external audits
    Contribute to audit management responses
    Implement financial audit recommendations
    Ensure that all LDRs are correctly filled and personnel cost distributed accordingly
    Implement and adhere to grants regulations
    Local partners’ capacity building (10%)
    Support financial assessment of potential local partners.
    Build financial management capacity of local partners
    Review MOUs and funding agreements
    Ensure timely funding of the local partners
    Review financial reports and transactions
    Provide monitoring support Any other duties as assigned by supervisor (5%)Qualifications: Education/Knowledge/Technical Skills and Experience:
    Bachelor of Commerce, Economics, Accounting or Finance , Business management/ Administration or related degree
    Minimum Certified Public Accountant (CPA) Part II
    Minimum of 3 years’ relevant experience:
    Post graduate qualification in Purchasing and Supplies Management from CIPS is an added advantage
    Professional membership with a recognized body
    Knowledge of Sun system is an added advantage Preferred Skills, Knowledge And Experience
    Ability to lead a multi-cultural team with an empowering and outcome oriented approach.
    Strong budgetary and financial management and analytical skills.
    Proficiency in written and spoken English.
    The person must be results oriented, able to handle public relations, able to satisfy stakeholders and a team player.
    Good interpersonal, organizational and management skills.
    Integrity, commitment and respect for diversity
    Ability to solve complex problems and to exercise independent judgment.
    Computer literate.

  • Senior Supply Chain Officer HEA Information Management Officer P&C Coordinator

    Senior Supply Chain Officer HEA Information Management Officer P&C Coordinator

    To facilitate strategic sourcing, and supervise day to day procurement activities with emphasis on category management, supplier relationship management and contract management while maintaining high standards of integrity and accountability.
    Senior Supply Chain Officer Job Responsibilities
    Strategic Sourcing
    Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.
    Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement
    Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.
    Review recommendations for procurement by the Supply officers as per procurement procedures
    Build strong and long term buyer-supplier relationships with key suppliers.
    Manage Bidding and Tendering Process
    Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards
    Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.
    Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.
    Offer technical advice for procurement at CTC level as per procurement policy.
    Facilitate negotiations for contracts and agreements.
    Contract Management
    Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards
    Preparation of specific supplier contracts and facilitation of the contracting process.
    Monitor and review contractor performance to ensure compliance with terms and conditions
    Ensure proper maintenance of contract registry, control and tracking of contract files
    Prepare contract variations and modification in line with CTC recommendation.
    Supplier Relationship Management
    Facilitate development and review of supplier pre-qualification templates to comply with WVK standards
    Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.
    Facilitate the process of supplier pre-qualification
    Maintain a pool of prequalified suppliers.
    Facilitate supplier review and performance management.
    Facilitate NO level and support field level supplier capacity assessment and development activities.
    Qualifications for the Senior Supply Chain Officer Job
    University graduate preferably business related studies
    Post graduate qualification in Purchasing and Supplies Management from CIPS
    A member of Kenya Institute of Supplies Management (KISM)
    Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience
    Computer literate with excellent working knowledge in MS Office.
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  • P&C Coordinator Senior Supply Chain Officer

    P&C Coordinator Senior Supply Chain Officer

    Major Responsibilities for the P & C Coordinator Job
    Compensation & Payroll Management
    Liaise with Birches Group to ensure Salary & Benefits surveys for Kenya and Somalia are conducted regularly.
    Liaise with GC Compensation to facilitate the development of new salary scales when required.
    Prepare merit increment and salary adjustment analyses as and when required
    Liaise with field P&C Officers and field managers to facilitate the roll out of new scale when necessary
    Prepare merit increment letters to staff as and when they are implemented.
    Provide advice to managers and employees regarding general compensation queries.
    Ensure timely and accurate processing of monthly payroll and out of payroll payments.
    Facilitate and ensure quarterly and annual PAYE returns are submitted to KRA in time by the tax consultant
    Ensure Kenyan international staff taxes are computed, reviewed by Finance and submitted to GC Payroll on time as and when there are changes affecting payroll.
    Ensure timely preparation and payment of final dues for separating staff.
    Work closely with the financial analyst to prepare annual budget for salary and benefits
    Our People System Management
    Conduct Our People trainings for field P&C Officers as and when required
    Conduct ESS/MSS orientation for new / existing staff and managers
    Liaise with the P&C users on a monthly basis to ensure that Our People data is accurate
    Ensure that Our People monthly error rate reports are consistently below 0.5%
    Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
    Ensure accurate and timely submission of annual employee census report
    Benefits Administration
    Manage the medical schemes for Somali and Kenyan national staff ( member enrolment and deletion, hospital admissions, staff medical limits, reviews and policy renewals etc)
    Ensure accuracy of premiums charged/credited under both the medical and group life schemes and the claims settled against the outpatient funds.
    Liaise with the insurer/insurance broker and pension administrator regarding employee benefits and services (Pension withdrawal payments, referrals etc).
    Ensure staff receive orientation/updates on benefits entitlement for medical, pension and group life.
    Prepare and submit housing worksheets/PAFs for international staff for appropriate G&S entitlement.
    Business Partnering
    Train line managers on new P&C products under portfolio
    Conduct biannual opinion surveys to seek feedback from staff and managers regarding P&C services
    Implement action plans within portfolio resulting from Our Voice Survey or other opinion surveys.
    Liaise with line managers to find effective and customer driven solutions with regards to problems affecting their staff
    Staff Wellbeing
    Organize wellness sessions for staff with the relevant service providers on a periodic basis
    Facilitate staff welfare activities for staff occasions (bereavement, staff farewell, new born, birthdays, hospitalization etc)
    Administer the implementation of staff well-being policy/initiatives( SALTI etc)
    Ensure quarterly staff meetings take place.
    Facilitate psychosocial support for staff in need.
    Provide peer support as and when required.
    Qualifications for the P & C Coordinator Job
    A university degree in Human Resource Management, Business Management or the equivalent
    Minimum four years’ experience as a Human Resource Officer in charge of Compensation & Benefits, staff care, human resource information system in a large International Organization
    Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written
    Very good organizational and coordination skills
    Excellent attention to details with good analytical skills
    Very good customer service skills and problem solving skills.
    Very good negotiation and facilitation skills
    Ability to work in a multicultural environment and promote team cohesion
    Extensive knowledge of international staffing processes and policies
    A good understanding of Kenya labour laws, some knowledge of the Somalia labour laws
    Thorough knowledge of office systems, including computer applications in Microsoft office
    Working Environment / Conditions
    Work environment: Office-based
    Travel: 30% travel to Somalia
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  • Grants Accountant – SomRep

    Grants Accountant – SomRep

    Purpose Of The Position
    Make department payments to our service providers, suppliers and Sub-Recipients (SR) and also report on grant spending for World Vision Somalia Sub Recipients.
    Sub Recipient Monitoring
    Follow up with partners to ensure timely and error free financial reporting.
    Timely disbursement of funds to SR
    Ensuring Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.
    Undertake field visits as necessary to ensure Financial reports can be linked to the programmatic reports
    Thorough review of SR submitted financial reports including payment vouchers and giving feedback on performance, areas of improvement and expectations in terms of SR financial performance.
    Monthly and Quarterly Financial Grant reports:
    Consolidate SR quarterly and or monthly financial reports in a timely manner and with no errors.
    Review and where necessary provide appropriate expense codes to partners for accurate posting of expenses.
    Prepare analysis of grant expenditure for management action to help in monitoring the burn rate of various grants.
    Preparation and participation in annual Audits of the department:
    Ensure all financial documents are filed and files are available for Audit. This would include financial records and contract agreements.
    Work with auditors to retrieve the sampled documents from the files.
    Assists auditors to receive required information for SomRep program from other departments, for example Supply Chain department, P&C and World Vision Somalia Finance Office during audit.
    Contribute to acceptable and timely audit reports through provision of required feedbacks during Audit processes.
    Make SomRep Departmental Payments:
    Payments to Service Providers; housing expenses for SomRep International Staff, school fees for International Staff Children and Travel agent who facilitate SomRep travel needs both locally and Internationally-pay Tickets and Travel transfers
    Legal fees for example, Audit fees, consultant fee.
    Per diems for World Vison SomRep staff.
    Business and Travel Advances for SomRep staff.
    Confirmation from Administration and P&C department on expenses to be incurred by the office and those to be charged to individual accounts –policies issues on expenditure limits, for example housing and school fees for the dependents.
    Budget Monitoring:
    Help SomRep Senior Program Officer in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the program matches to the budget
    Work with Grant Finance Manager to match SR budgets to the program budget for consistency.
    Monitor and review SR activities to ensure that only budgeted costs have been incurred.
    Monitoring bank balances:
    Inform Grant Finance Manager on bank balances to ensure the Accounts are not overdrawn and money is available to make required payments.
    Ensure funds are available for smooth running of program activities
    Administration:
    Ensure all copies of final signed Grant agreements documents between SomRep donors and sub- recipients are available on file.
    Ensure good storage of financial reports and records pertaining to the SomRep program in line with the department and donor requirements.
    Attend program technical meetings and give feedback and updates on financial aspect of the SomRep program.
    Qualifications: Education/Knowledge/Technical Skills and Experience
    A minimum Bachelor’s degree in Accounting/ Commerce/Finance or a related study
    Should be CPA / ACCA Finalist
    Over 5 years working experience managing donor funded grants.
    Experience working with Danida, SDC, EU and DFAT government grants will have an added advantage.
    Demonstrated experience working with partner organization.
    Experience in developing budgets and negotiating the same with partner agencies and donors.
    Demonstrated success in achieving results under challenging implementation circumstances.
    Sound knowledge of programme management.
    Well-developed and effective organizational skills, including ability to multi-task and work in a highly demanding work environment.
    Demonstrated ability to analyze financial documents, projections, expenditures, and accruals with great details.
    Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
    Working Environment / Conditions
    Work environment: Office-based with frequent travel to Somalia
    Travel: 15% Domestic/international travel is required.
    On call: Yes