Purpose Of The Position
Offer support in receipt, storage, dispatch of commodities and ensure that warehouse is well maintained and meets safety and health standards. Count all commodities during loading and offloading of trucks at the warehouse.
Major Responsibilities
Warehouse Commodity Management
Check trucks on arrival at the warehouse and count commodities. If any shortages, damages or excess promptly report to the Warehouse keeper to document the differences.
Support in truck inspection and prepare the respective report
Train laborers on how to stack commodities neatly in the warehouse. Ensuring that a meter is always observed between different stacks.
Assist Warehouse Keeper to ensure torn bags / leaking tins / cans are segregated and reconstituted / repacked immediately.
Count the commodities when trucks are being loaded or offloaded.
Assist Warehouse Keeper to ensure no commodities enter or leave the warehouse without a delivery note / waybills and ensuring that it is properly signed.
Ensure that trucks are covered with tarpaulins after loading.
Ensure laborers and other visitors do not smoke inside the warehouse.
Ensure at all times commodities are stored on pallets / tonnage.
Support in maintaining conducive environment in the warehouse i.e. organized, clean and neat
Ensure laborers do not mishandle, throw bags, pails, and tins while loading or unloading.
Documentation and Accounting
Maintain daily attendance book for the casual workers (laborers) and advise the warehouse keeper in case of any change of names.
Ensure tally sheets are prepared during receipt or dispatch of commodities.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Post-Secondary Certificate in a relevant field
Have one year experience in warehousing management and inventory control
Ability to organize issues related to transport and transporters.
Working Environment
Work environment: field based
On call: during emergencies and crisis and as required
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Website: Website http://www.wvi.org/kenya
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Tally Clerk Project Officer – Emergency WASH Driver BSFP
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BSFP Community Nurse
Purpose of the Position:
The project nurse will provide health and nutrition services to the BSFP beneficiaries where required. The nurse will ensure all beneficiaries identified to be malnourished are referred in integrated management of malnutrition (IMAM) program for further management.
Major Responsibilities
Project Planning and Implementation
Ensure the successful implementation of blanket supplementary feeding program (BSFP) teams
Provide health and nutrition services to beneficiaries in BSFP according to MoH guidelines and protocols.
Work closely with MoH and other partners to establish a referral mechanisms of both moderately and severely malnourished children to IMAM program.
Work closely with the food assistance program Field Monitors to set up a food supply system that maintains a regular supply of foodstuffs, good storage of all commodities and efficient safe distribution to the beneficiaries.
Responsible for ordering, storage, accountability of medical drugs and other nutrition commodities.
Prepare list of Children referred to IMAM sites
Monitor beneficiaries in OTP and SFP to ensure appropriate weight gain.
To ensure program reporting protocols are implemented according to both World Vision and BSFP strategy/ guidelines
Consolidate/ summarize routine data and reports for timely submission to the Nutrition Project officer.
Support/ liaise with nutrition officer for field logistics
Preparation of progress reports, stocks and program reports according to UNICEF, WFP and WV requirements.
Capacity Building
Support CHWs offering health education to ensure they deliver quality health talks
Work closely with BSFP screeners to ensure they measure accurately and adhere to IMAM protocols when referring children diagnosed with malnutrition
Qualifications: Education/Knowledge/Technical Skills and Experience
Diploma in Nursing and with a valid practicing license from Nursing Council of Kenya
At least 2 year experience in health programming in a competitive project
Experience in collecting data, organizing and documentation
Understanding of World Vision health programming added advantage
Good understanding of Ministry of Health standards and guidelines
Experienced in local engagement
Computer literate
Local’s preferred
Working Environment:
Work environment: field based with logistics and reporting done at the office
Travel Required: Mainly domestic
On call: As required -
Information Management Support Officer Field Monitor
Purpose Of The Position
The position of Information Management Support Officer will provide support to National Offices to assist, in developing information management tools, design and implement software solutions and implement relevant GIS activities in compliance to both internal and international standards, facilitate humanitarian learning across the region, and provide assistance to the region’s humanitarian knowledge management.
Key Responsibilities
Facilitate the collection of relevant information and data from key WV NOs, humanitarian partners, including Clusters, representatives of national governments, UN agencies, donors, local and international NGOs, in order to facilitate and maximize the exchange of information and data between humanitarian partners, and manage the creation of appropriate information products for decision-making and humanitarian response;
Lead the collection and collation of baseline data sets. Compile and disseminate these, in particular demographic and vulnerability data, in different formats (including GIS) through ARC GIS Online utilizing existing World Vision tools.
Provide training and advice to relevant staff on use of document archiving systems and the use of meta-data standards.
Maintain databases based on existing templates (or develop if necessary, including user-friendly menu access and reports) to support humanitarian operations. Utilize skills to design relevant information management publications through tools such as InDesign.
Ensure that inventories of the information management systems, tools and products of the EARO office and, where possible of other key humanitarian partners and perform and supervise reference functions by advising internal and external users on holdings and accessibility, and assisting in the administration of access and declassification activities.
Provide basic GIS support to the office in general and lead the development of appropriate maps and info graphic products to support humanitarian decision-making and reflect humanitarian response.
Support the maintenance of an inventory of EARO/WVI-produced maps and, where possible, those available from other humanitarian partners.
Deploy as necessary to national, regional and global responses
Other Responsibilities
Carry out any other additional responsibilities as required.
Must Have
KNOWLEDGE SKILLS AND ABILITIES:
Minimum of a Degree in Geography, Computer Science, Engineering or a related field of study.
At least 5 years work experience 3 of which should be in emergency response information management.
Strong experience and training in ARC GIS and ARC GIS Online related software.
Strong experience and training utilizing graphic design software (InDesign or eq).
Strong empirical knowledge of the humanitarian sector including humanitarian charters, laws, standards principals, and ability to mainstream leading cross-cutting themes.
Empirical knowledge of emergency response DM&E processes.
Proven track record for infosheet and information sharing tools design.
Requires cross-cultural experience, understanding and sensitivity.
Strong ability to facilitate appropriate information flow and coordination amongst a complex range of internal and external stakeholders.
Must have a clear understanding of major donors’ perspectives, requirements and standards and the ability to represent WV to major donors and other external stakeholders in a highly professional manner.
Strong commitment to WV’s vision, mission and core values
Must be a committed Christian, able to stand above denominational diversities.
Participate in daily devotions and weekly Chapel services.
Work Environment /Travel
The position is office based with and requires ability and willingness to travel both domestically and internationally, up to 10%of the time and on short notice( within 24 hours) and for periods longer than 30 days as required.
One must have the ability to function in high stress situations.
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Global Messaging Senior Systems Administrator
To be successful, individuals must possess a combination of business, technical and leadership skills and competencies. This requires an understanding of client’s business needs, processes and functions. They also need a solid knowledge of IT infrastructure, architecture, applications development and support, networks, and computer operations. In addition, individuals working in this job family must have excellent communication skills and the ability to influence others.
KEY RESPONSIBILITIES:
Business and IT Strategy:
Implements the tactical components of the IT strategy at an Enterprise level.
Works with business partners to understand business needs.
Manages the development and implementation of IT initiatives to support business strategy.
Change Management:
Embraces and executes change through frequent, communication to staff and clients about the change and the impact of the change (individual and business).
Consistently advocates for the change.
Coaches staff through the change.
Identifies and removes obstacles to change.
Governance:
Provides input into demand management process and executes on plan.
Architecture:
Provides input to technology planning within a functional area.
Implements solutions consistent within current context of overall architecture.
Process Improvements:
Implements defined process improvements.
Finance:
Participates in the development of IT budgets.
Tracks and takes appropriate steps to stay within budget.
Provides high-quality services at optimal cost to customers.
Measures service performance and implements improvements.
IT Technology Development:
Develops and implements technologies to improve the performance of a business efficiency and effectiveness.
Service Level Agreements (SLAs):
Participates and provides input to the SLA development process.
Ensures internal SLAs are met.
Vendor Management:
Provides advice and counsel to the vendor relationship decision-making and contract development processes.
Reviews service provider performance.
Identifies and confirms performance problems and notifies contract managers.
Resource Management:
Meets regularly with team to gather work statuses.
Discusses work progress and obstacles.
Provides advice, guidance, encouragement and constructive feedback.
Ensures work, information, ideas, and technology flow freely across teams.
Establishes measurable individual and team objectives that are aligned with business and organizational goals.
Documents and presents performance assessments.
Recognizes and rewards associates commensurate with performance.
Implements organizational practices for staffing, EEO, diversity, performance management, development, reward and recognition, and retention.
Workforce Planning:
Identifies the roles, skills and knowledge required to achieve goals.
Ensures staff has the resources and skills needed to support all work initiatives within the assigned function or Center of Competency (COC).
Participates in IT workforce deployment activities.
KNOWLEDGE, SKILLS & ABILITIES:
Degree in Computer Science, Information Systems, or other related fields or equivalent 5+ years of work experience.
Experience with administration of Domino environment.
Experience working with ITSM tools (ServiceNow).
Typically has 5 to 7 years of relevant IT work experience.
Ability to work independently but also collectively within a virtual, global team.
Detail oriented.
Effective in written and verbal communication in English.
Preferred:
Strong technical background including Domino Server build and Patching.
Strong analytical and problem solving skills.
Application development experience would be beneficial.
Self-disciplined – being able to work virtually.
Technical experience with Virtual Servers.
Experience with IBM Traveler would be beneficial.
Work Environment/Travel:
The position requires ability and willingness to travel domestically and internationally on occasion. -
Project Officer – Food Assistance Information & Reporting
Purpose of the Position:
To provide technical lead in field-based IT operations pertaining to the Last Mile Mobile Solutions (LMMS) and Commodity Tracking System (CTS).
The holder of the position should communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Major Responsibilities
LMMS/CTS System operation:
Oversee wireless connectivity issues between mobile devices and roaming servers in field operations, troubleshooting where necessary.
Ensures correct functioning of LMMS in beneficiary registration, enrollment, household updates and commodity distribution activities.
Ensure Safety of data collected in the field; maintain backups and encryption of laptop data when required.
Support in the administration LMMS/CTS system users within the project.
Provide systems support and report back to the field team on state of field deployments.
Work with software developers and partners in new systems and upgrades
Report technical failures, help to replicate problems and lead field installations with system upgrades/new releases.
Document technical shortfalls within the existing mobile product offering and with new version releases
Prepare LMMS/CTS reports and forward them to relevant departments within WVK and LMMS/CTS Global IT.
Documentation and Reporting
Prepare commodity reports (CSR, RSR, LSR) and ensure timely submission to National office and other stakeholders.
Maintain a neat, organized and chronological filing system, ensuring that hard copies of the recommended reports are available and easy to access at any required time.
Update the shipment registers, shipment receipt summaries, Loss claim register and Loss files to make sure that the soft copy and files are up to date for easy accessibility on monthly basis.
Make frequent visits to the field locations to ensure accountability.
Collect and keep all the receipts and dispatch summary, truck inspection reports, loss reports, physical inventory, warehouse inspection report, distribution summaries and distribution center visit reports.
Track key CWB indicators of strategic relevance from secondary and primary data available.
Ensure real-time monitoring and appropriate data storage so that local programming data is readily available at times
Ensure Physical inventory for all the warehouses to ensure that the commodity book balances match the actual stock in the warehouses and explanations provided for any variances.
Review invoices and other Cooperating Partner reports
Ensure all records are maintained as per CBTD, commodity manual and Cash transfer guidelines.
Coordination and collaboration
Work closely with the global LMMS/CTS Support personnel in all aspects of the technology readiness and rollout, in addition to providing feedback to, and receiving technical instructions from, the FAIR Coordinator on IT upgrades, maintenance and new developments
Participate in fora of IT support staff for LMMS/CTS for sharing common experiences and troubleshooting technical challenges.
Capacity Building
Participate in capacity development initiatives for field staff to ensure adequate LMMS/CTS coverage.
Support FAIR Officer to provide training to other Food Assistance staff
Qualifications: Education/Knowledge/Technical Skills and Experience
Minimum of Bachelor’s degree in computer Science or IT or any other related course from a recognized University.
A minimum of 2 years work experience in IT or related.
Solid background in the Window Operating System – XP in particular. Comfortable invoking, stopping or restarting System Services, installing and uninstalling software, creating user groups and setting up user privileges.
Solid networking skills – able to set up, securing and administer wireless ad-hoc peer-to-peer networks. Ability to isolate and troubleshoot network connectivity difficulties accordingly and through running IP configuration tools, resetting wireless connections. Understands TCP/IP protocol.
Knowledgeable of Relational Database Management Systems – exposure to MySQL highly desirable, including the use of database management tools (such as MySQL Query Browser and Administrator).
Ability to troubleshoot IT problems – log, track and systematically troubleshoot IT problems.
Working Environment:
Work environment: field based with frequent travel to the field
Travel Required:Up to 30% domestic and International travel
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IT Manager – Security Operations
Purpose Of Position
The IT Manager III role is responsible for managing and maintaining global IT processes and standards relevant to their area. They manage one or more IT processes within one functional area and provide services to one or more global field office locations.
Individuals within the IT leadership job family have responsibility for activities that contribute to planning, creating and implementing an IT vision and strategy aligned with the companys strategic business plan. They oversee the development of corporate standards, technology architecture, technology evaluation and transfer. They manage small to large teams of people responsible for developing and delivering IT solutions for the business and customers. Each role within this job family provides technical and business leadership to their organizations as well as to the business.
IT Leaders are also responsible for analyzing trends in technology, assessing the impact of emerging technologies on the business, providing solutions to address technology and business issues, and managing financial resources while ensuring the development of high-quality technology solutions. These solutions must be developed at the best possible cost and be aligned with customer and business needs while establishing relationships with employees and key internal and external stakeholders. They are also responsible for participating and leading the development of an IT governance framework that defines the working relationships and sharing of IT components among various IT groups within the organization.
To be successful, individuals must possess a combination of business, technical and leadership skills and competencies. This requires an understanding of clients business needs, processes and functions. They also need a solid knowledge of IT infrastructure, architecture, applications development and support, networks, and computer operations. In addition, individuals working in this job family must have excellent communication skills and the ability to influence others.
Key Responsibilities
Business and IT Strategy:
Develops the tactical components and strategies to achieve goals at an enterprise level.
Works with business partners to understand business needs.
Manages the development and implementation of IT initiatives to support business strategy.
Change Management
Articulates change.
Is active and visible throughout the change process.
Provides frequent, communication to department/organization and clients about the change (i.e., rationale, expected outcomes, the “big” picture) and the impact of the change (individual and business).
Builds a coalition of sponsorship (managers, staff and clients) and manages resistance to the change.
Identifies and removes obstacles to change.
Governance
Leads or participates in a customer advisory board to manage IT services demand.
Communicates client’s needs and priorities and provides feedback on pricing and investment.
Architecture
Provides input to technology planning within multiple functional areas.
Implements solutions consistent with current and future architecture.
Process Improvements
Manages the improvement processes that impact customer satisfaction and relationships.
Owns the designated processes and is accountable for ensuring that established processes are followed.
Finance
Participates in the development of IT budgets.
Tracks and takes appropriate steps to stay within budget.
Provides high-quality services at optimal cost to customers.
Measures service performance and implements improvements.
IT Technology Development
Directs the development and implementation of technology solutions required to increase business efficiency and effectiveness.
Service Level Agreements (SLAs)
Participates and provides input to the SLA development process.
Ensures internal SLAs are met.
Vendor Management
Provides advice and counsel to the vendor relationship decision-making and contract development processes.
Reviews service provider performance.
Identifies and confirms performance problems and notifies contract managers.
Resource Management
Meets regularly with team to gather work statuses.
Discusses work progress and obstacles.
Provides advice, guidance, encouragement and constructive feedback.
Ensures work, information, ideas, and technology flow freely across teams.
Establishes measurable individual and team objectives that are aligned with business and organizational goals.
Documents and presents performance assessments.
Recognizes and rewards associates commensurate with performance.
Implements organizational practices for staffing, EEO, diversity, performance management, development, reward and recognition, and retention.
Workforce Planning
Identifies the roles, skills and knowledge required to achieve goals.
Ensures staff has the resources and skills needed to support all work initiatives within a limited number of COCs or functions.
Participates in IT workforce deployment activities.
Knowledge, Skills & Abilities
Bachelors Degree in Computer Science, Information Systems, Information Security or other related field. Or equivalent work experience.
Requires experience in supervising and building relationships with people at a variety of levels.
Typically has 7 to 10 years of IT Security and business work experience.
Requires demonstrated ability to launch and deliver a single IT project on time and within budget.
On-hands security operations experience.
Effective in written and verbal communication in English.
Preferred
CISSP desired.
CISA desired.
A minimum of 2+ years managing high performance information security teams or projects.
Work Environment/Travel
The position requires ability and willingness to travel domestically and internationally up to 25% of the time. -
National Coordinator – DRR & Disaster Management Associate Director – Health Technical Programme
Purpose Of The Position
This position is responsible for coordinating and managing all Disaster Risk Reduction and Disaster Management (DRR & DM) initiatives of World Vision Kenya by ensuring that the office promotes disaster risk reduction, builds community resilience, initiates early recovery and facilitates the entrenchment of disaster mitigation in WVK programming. The position ensures that policies and procedures are adhered to, in accordance with World Vision International DRR and DM protocols and standards as well as other internationally accepted humanitarian standards; the intended outcome being enhanced effectiveness in emergency response, early recovery and disaster mitigation.
Coordination of Disaster Risk Reduction and Disaster management
Lead the successful development, elaboration and roll out of DRR/DM elements in the National Office and ADP strategic and operational plans that focus specifically on community wellbeing;
Coordinate disaster mitigation and early recovery as per the national strategy.
Participate in strategic organization meetings, NO strategic planning and co-chair the Integrated Disaster management Committee ( IDMC) meetings
Provide technical support to WVK staff (and community) in mainstreaming of DRR within development programmes
Ensure accountability and institutionalization of DRR/M in WVK through the use of disaster risk management and resilience programming tools.
Lead establishment of DRR/DM programming guidelines and business processes to ensure that program interventions in DRR and DM achieve or surpass relevant WV child well-being objectives;
Lead the IDMC to develop and review the national disaster Preparedness plan
As part of the context monitoring group (CMG), provide monthly updates to the SMT to inform programming decisions.
Coordinate DRR & DM grants at National level.
Resource Acquisition
In collaboration with the Program Development and Grants Acquisition team, Contribute towards the development of highly competitive humanitarian-related grant acquisition concept notes and proposals.
Provide technical support to the development of Private Non Sponsorship funded Concepts/Proposals and support staff to successfully meet or exceed established yearly resource acquisition targets
Develop special project proposals focused on staff capacity building on disaster risk management and preparedness, working with other ministry lines on the integration of DRR and resilience in development programming.
Engagement/Coordination/Collaboration & Networking
Conduct effective engagement especially with the humanitarian donor community, namely: United Nations ( UNICEF, WFP, UNHCR, OCHA, IOM, HABITAT, FAO) and with other main emergency donors (OFDA, AUSAID, DFID, ECHO and ensure that adequate agreements are made and adhered to between WVK and such partners
Ensure high profile representation of WVK in National and International forums on DRR/DM.
Establish and maintain effective networks with other NGOs, GoK and other authorities and partners
Represent World Vision at various national humanitarian platforms such as UN agencies meetings, GoK, NGOs, Cluster working groups and among others;
Successfully engage with key internal and external stakeholders, including WVK entities (Finance, Supply Chain), PAS (People and Culture, Administration and Security as well as Support Office, Global Centre, national and international research entities, church and other civil society representatives.
Facilitate establishment of key partnership and MoUs for DRR & DM
DRR Programming, Preparedness & Early Actions
Facilitate Area Programmes to develop quality DRR/M mitigation and response projects through conceptualization, innovation, development and planning of program goals and objectives;
Conduct projects and programmes early action based on robust early warning systems.
Coordinate planning & budgeting for disaster preparation costs as appropriate to the context (NFI, food, NEPRF levels) etc. stocks)
Ensure projects and programmes include disaster risk assessments and actions based on their context.
In conjunction with Regional Managers, ensure the successful implementation of DRR and DM projects across the country.
Support the successful implementation of National Office Disaster Management Score card.
Work with the NDMT (National Disaster Management Team) to ensure that staff re aware of core humanitarian standards (people in aid, sphere, WV standards etc.)
Lead the process of updating the unit risk register.
Work with security department / focal point to assure incidents are logged and timely managed.
Ensure project and programme staff have relevant required training for their risk level context.
Work with security to ensure policies and guidelines are in place and used to manage security risks in different locations.
Work with Regional Managers to ensure that projects and programmes budget effectively for core security requirements.
Emergency Response, Recovery & Rehabilitation
Monitor the country’s humanitarian landscape and ensure emerging risks are analyzed and developing crises are promptly declared leading to timely life-saving and livelihoods protection responses.
Following confirmation of early warning alerts, work with the IDMC to develop appropriate disaster preparedness plans.
Support ADPs to use EW information and implement timely early actions especially for slow onset emergencies.
Ensure WVK development and emergency recovery interventions are designed and developed in alignment with a fully integrated three track ministry approach and also in compliance with WV, GOK, Donor and Partnership Standards, including monitoring and evaluation plans;
Ensure quality, focus and feasibility in the development, design, implementation, monitoring and evaluation of WVK interventions in integrated community resilience and disaster mitigation and management – through interpretation and utilization of assessment , baselines and evaluations, including facilitation of log frames development
Ensure baseline data are in Project Designs and referenced when reporting by contributing to plans, developing measuring tools, assisting in recruitment of consultants, data analysis and interpretation, and utilization of findings;
Develop /review of DRR, DM and Environmental and Climate Change related policy documents
Project and programme level crisis management teams are trained and aware of their roles
Contribute to crisis management teams for identified incidents (political disturbance, social unrest etc.)
Contribute to policy reviews and their orientation to staff working in challenging contexts
Assist the NO Livelihood and Resilience Team to be in the forefront of new themes and thinking as regards Disaster Risk Management practices and strategies
Capacity Building
Facilitate capacity Assessment for staff in regard to DRR and DM
Ensure that Community Vulnerability and Capacity assessment and corresponding Community Disaster Management Plans are effectively implemented
Lead on capacity development for staff and community on identified gaps on DRR & DM
Train ADPs through ROs to effectively contribute to Early Warning & Early Action processes and in institutionalizing EWS in WVK and the Partnership
Develop and manage plans that support staff capacity building in management of relief operations
Conduct staff trainings on international and WV humanitarian standards including accountability, Sphere, Humanitarian protection and disaster management standards.
Documentation, Monitoring & Reporting
Develop/review and disseminate standardized DRR/M monitoring tools for use by ADPs, analyzing and synthesizing s information, providing feedback to field staff and using the monitoring data for decision making at the National level;
Facilitate the design, management and implementation of research and development projects on DR Mitigation, Preparedness, Adaptation and response
Support the consolidation of a learning culture – based upon evidence based best practices and industry standards – to enable program staff to achieve and/or surpass established targets and standards;
Document and share best practices and models of DRR and DM
Monitor and strengthen adherence to both internal and international Disaster Management Standards during emergency responses
Ensure timely reporting for all disaster management operations
Support humanitarian learning/ reflection events and monitor and support the implementation of resultant plans of action.
Support the identification, documentation and dissemination of promising humanitarian practices within the organization
Support the implementation of regional Disaster Management initiatives as per the HEA LC
Support mechanisms for gathering, analyzing and communicating lessons-learned and ongoing documentation of best practice and innovation to NO and the Partnership.
Gather data, develop and share on-time quality NO level DRR/M reports (MMR, Semi-Annual, Annual and CWB Annual Reports);
Continuous review of DRR/DM Programming for informing strategic decisions
Work closely with the Communication Department in the production of high quality and professional DRR updates for submission to donors and for marketing purposes
Qualifications: Education/Knowledge/Technical Skills and Experience
Minimum of a Bachelor’s degree in relevant field, however a Master’s degree will be an added advantage
Requires at least 5 years work experience in implementing disaster risk reduction & resilience and disaster management programming and hands on operations.
Experience in dealing with government of Kenya, donor and UN agencies is essential.
Must be conversant with internationally accepted humanitarian relief standards, disaster management cycle and concept.
Working knowledge of humanitarian codes, standards, principals, and ability to mainstream leading cross-cutting themes.
Empirical knowledge of emergency response and DM&E processes and methodologies, including database development and management.
Proven track record for multi-sector program design and implementation in large and complex emergencies.
Working Environment
Work environment: Office based with frequent travel to the field
Travel Required: Up to 40% domestic and International travel
On call: As required
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Senior Auditor Assistant Finance Director Project Officer M & E Coordinator
Position location to be determined by home country of successful candidate in a jurisdiction (country or US state) where WVI is registered to operate.
The purpose of this position is to contribute to the Global Internal Audit (GIA) mission of providing WVI Board and Management independent assurance on the adequacy, efficiency and effectiveness of internal control, risk management and governance systems by:
Utilizing the ministry-wide risk assessment project (MWRAP) and the risk-based integrated audit (RBIA) approach to identify, assess, and provide recommendations to address the major risks that threaten the organization’s ability to achieve its goals and objectives.
Ensuring that GIA’s services are rendered in accordance with the IIA Standards, GIA’s Charter and WVI’s policies and procedures.
Promoting good stewardship over funding received among key stakeholders of audited entities to ensure alignment with donor and partnership objectives, expectations and requirements.
The role of the GC Auditor is primarily focused on the implementation of risk-based audits of National Offices, GC departments, Regional and Support Offices. Verification of compliance with donor requirements and regulations is also particularly important. The incumbent will also be instrumental in rolling out and streamlining GIA strategic initiatives aimed at improving the effectiveness and efficiency of its assurance services.
Responsibilities for the Senior Auditor Job
Leadership of Audit Engagements:
This role is about leading the processes required to plan and conduct audit engagements included in GIA’s annual audit plan, as well as special assignments and investigations. This involves:
Identify and lead the audit team (2-3 members) as they develop and implement the engagement plan for all audits (preliminary survey, MWRAP template, audit planning memo) to ensure quality audit procedures and effective engagement with business owners and key stakeholders.
Ensuring the GIA team produces all deliverables in a timely fashion, including APMs, e-binders, and final draft reports, and that findings are discussed, along with key action plans, with business owners and key stakeholders.
Maintaining positive relationships throughout entire audit process through open and effective communication while building and maintaining strong cooperation within the audit team.
Reviewing work papers of audit team members and maximizing resources to ensure that all work performed by the GC audit team meets quality standards of GIA and capitalizes on opportunities for efficiency.
Process Improvement & Simplification
Developing a keen understanding of costumer needs, including key goals, risks, and procedures to ensure continuous improvement of each audit engagement.
Creating a culture of iterative improvement, where each team member is empowered to identify and provide feedback on improvement or adjustment within GIA’s standards or procedures.
Identifying trends through analysis of recurring audit issues to be highlighted to the partnership leaders and process owners.
Suggest to the GIA manager and to other GIA leaders to address identified weaknesses in GIA procedures, tools and services, to make the process simple and effective.
Professional Development & Quality Assurance
The GC Auditor will ensure that the audit team maintains professional proficiency while assisting the GIA leadership with special tasks:
Performing audits and investigations assigned by GIA leaders, including consulting engagements or specialized reviews, and providing assistance to external auditors whenever needed.
Providing continuous feedback to local auditors after each engagement based on review of performance, ensuring that each team member has adequate opportunity for individual and professional development.
Monitoring to ensure compliance with IIA standards for Continued Professional Education (CPE) hours.
Promoting a Christ-centered internal audit environment by ensuring that significant team building and spiritual development activities are shared by the audit team.
Keeping the GIA manager and the director abreast of all significant findings as they arise in the field, particularly on issues of suspected fraud and/or potential significant reputational impact to the Partnership.
Senior Auditor Job Requirements
Bachelor’s degree in accounting, finance or other relevant field.
Fluency in English, solid verbal and written communication skills.
Solid team-building and interpersonal skills.
Proficient in Microsoft Office standard packages.
Minimum of 5-7 years audit experience.
At least 3 years risk-based audit experience.
Proven experience to produce quality outputs under pressure.
Experience on Enterprise Risk Management, Government Grants, IT audits, Fraud Examination.
Experience in Operations, Fund Raising, Finance, Accounting and other support functions (e.g., HR, Procurement, IT, and etc.)
Good knowledge of World Vision’s structure, regulations and operations.
Cross-cultural working experience.
One of the following or equivalent is required, CIA, CPA, CA.
Internal audit experience working for a NGO.
Fluency in any other of WVI’s official languages (i.e. French, Spanish, Portuguese).
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Communications Officer
Responsibilities for the Communications Officer Job
Campaign Planning & Implementation (30%)
Provide technical support to the development of the Annual Overall Campaign’s Plan and budget and Quarterly review of the Campaign Plan and Budget
Lead the development and implementation of the Annual Campaign’s Communication’s Plan and Budget
Develop and Implement the Campaign’s Social Media Strategy (this being a subset of the Campaigns Communication plan)
Support monthly engagement with targeted campaign stakeholders as mapped out in the campaign plan. This includes making appointments for formal and informal meetings, making follow ups, documenting the proceedings during such meetings and providing internal advisory on the next steps to be taken as a result of such engagements
Support monthly planning and execution of specific campaign activities such as conferences, workshops, forums, roundtables, public engagement, media engagement, popular mobilization, children engagement among others
Campaign Knowledge Management (35%)
Manage the Campaign’s Website, including the signup page & feedback page and generate weekly progress reports on the number of stakeholders joining the campaign and those taking action towards the achievement of the campaign objectives
In collaboration with internal campaign stakeholders, collect and analyse data for use in generating evidence for external engagement; and package such evidence in the form of quarterly campaign engagement briefs and/or policy briefs. This includes ensuring quality preparation and editing of content and ensuring that material is consistent and up to date
Analyse campaign related information as collected from the Social Media platforms, print and other digital media; and use such analysis reports to inform learning sessions among internal stakeholders and partners involved in the campaign execution
Generate quarterly campaign documentaries for use as a critical tools for influencing attitude and practices among stakeholders
Generate quality monthly campaign bulletins targeted at both Internal and External stakeholders
Public and Media Relations (20%)
Work regularly with project staff in the national office and field office to create communications resources (stories, visibility items, social media, presentations) to raise awareness, knowledge, of the levels and impact of violence against children.
Facilitate national media sessions on the status of implementation of the Kenya’s national action plan to end child marriage
Monitor and maintain coverage of various media coverage of various campaign activities and makes recommendations on ways to improve the sameProvides background briefings for spokespersons including coordinating event logistics and interviews i.e.
videography, still photography, advisories, news releases, stagesetting collateral, etc.)
Develop and implement proactive earned media outreach, as well as the targeting and placement of paid advertisements to support various campaign activities,
Produce various communications products including social media for WV regional communications outlets and global WVI campaign publications,
In liaison with campaign manager write opinion pieces, background pieces, talking points, speeches and press kit materials, and other written materials.
Develop and maintain professional contacts with key local and international print, radio and TV media in areas of story opportunities, project visits and interviews.
Works with innovative influencers including individuals, networks, children and youth, the private sector, faith leaders and celebrities and other networks to raise awareness and prompt action to end violence against children.
Support Office and Donor relations (10%)
Support PD&GA team to preposition, develop and market proposals/concepts
Support teams to ensure that grant projects meet operational compliance as per the set donor standards.
Support the grants acquisition team in actual writing of concepts and proposals
Work with the PD&GA to establish donor linkages, develop and market fundraising products (concept notes, proposals etc.) and acquire extra financial support for the Program
Perform any other duty as may be assigned from time to time (5%)
Qualifications for the Communications Officer Job
Minimum Bachelor’s degree in Mass communications/Journalism or other relevant training from a recognized university.
Minimum four years’ professional experience in a busy communications or media office.
Atleast 2 years’ experience in child focused campaigns
Ability to write creatively and edit communication narratives, resources and reports.
Must have good photography skills
Videography and video editing skills are an added advantage.
Experience in the use of basic graphic design and/or Web Design
Good experience in computer software programmes.
Should have high value media contacts and actively engaged on social media
Must have good command of both spoken and written English.
Should be creative and a team player
Must be flexible, be ready to travel and work under pressure and meet strict deadlines. -
Assistant Regional Finance Director
PURPOSE OF POSITION
Provide effective and efficient support to the Regional Finance Director (RFD) in ensuring standards of excellence through financial management, accountability and integrity in the region.
KEY RESPONSIBILITIES
Strategic Financial Planning and Management:
Review monthly funding requests from National/Regional Offices and ensure that they are in compliance with their committed budget.
Assist the Regional Finance Director (RFD) to ensure National/Regional Offices are monitoring their spending against budget commitments to assure that spending occurs only where there are commitments and to minimize year-end overspending.
Assist the RFD in the region’s financial planning and budgeting process.
Promotion of Financial Accountability and Reporting:
For the RO and NO allocated to this position for direct oversight:
Ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WV’s ministry in the region. Involves assisting National Offices designing and improving internal control systems and project accounting systems.
Oversee and evaluate the region’s financial performance and efficiency through the quarterly financial scorecard issued by the FRSC.
Financial Systems and Processes:
Assume the role of SunSystem/Vision/LEAP point person for the region, which includes the co- ordination of SunSystems & LEAP Point Persons for the region, co-ordination of trainings, and defining a strategy.
Capacity Building:
Assist RFD to build financial capacity at National/Regional Office.
Risk Management:
Work with Regional Audit Manager to gather Audit Trend Analysis to promote improved Partnership internal audit results through assuring implementation of audit recommendations and addressing common audit findings.
Others:
Functionally supervise the RO Finance Manager.
Perform special projects for the RFD as necessary. This could include researching key finance ratios to set benchmarks; developing training material for use by National Office/Regional Office (NO/RO) finance staff (e.g. CD- ROMS, PowerPoint presentations); identifying alternative options for cost-cutting; researching cost allocation methods within the region; investigate problem areas in RO/NOs; compiling socio-economic data to assist with a model for the effective allocation of resources, etc.
Act on behalf of the RFD during their absence.
Attend and participate in devotional meetings.
KNOWLEDGE, SKILLS & ABILITIES:
Degree in Finance, Business Admin, or Accounting. Bachelor or equivalent preferred.
High level computer literacy and knowledge of spreadsheet applications.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
Knowledge of and experience with government grant regulations and financial reporting requirements preferred.
Experience in establishing and enforcing common protocols and standards throughout a large organization.
Senior leadership experience in strategic financial management.
Track record of successfully training, developing/mentoring and supervising finance staff.
Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices.
Strong inter-personal skills, and proven team-player.
Excellent written and oral communication skills.
Proven ability to manage competing priorities.
Able to solve complex problems and to exercise independent judgment.
Able to work in a cross-cultural environment with a multi-national staff
Must be a committed Christian, able to stand above denominational diversities.
Attend and able to lead in devotions and Chapel services.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel 25% International travel is required