Website: Website http://www.wvi.org/kenya

Senior Finance & Administration Manager (Karen)

PURPOSE OF POSITION

To provide overall management of the WV East Africa Regional Office Finance and administration functions. The role will ensure financial stewardship, accountability, reliability and accuracy of financial information, and strategies, systems and skills to support the operations of the office.

The position will also ensure effective and efficient administrative support to the East Africa Regional Office staff, hosted staff, Global Centre and National Offices and adherence to the law of the land and representing WV’s interests in legally binding contracts.

MAJOR RESPONSIBILITIES

Finance & Administration Management (30%)

Manage the finance and administration units in EARO and ensure smooth running efficient delivery of services.
Identify gaps in financial, administrative and procurement policies and provide appropriate recommendations for development and review
Ensure adherence to partnership policies and guidelines including International Financial and procurement Manuals
Manage RO budget, cash flow and project funding.
Facilitate the budgeting process as per budget guidelines
Prepare quarterly analysis of the financial performance of the Regional Office(RO) and provide appropriate recommendation
Ensure effective operation of the RO to ensure optimal use of resources
Ensure implementation of new partnership initiatives involving Finance and Administration.
Ensure that staff in EARO have a safe work environment in accordance with the OSHA standards
In collaboration with Supply Chain Team, contribute to the development of supply chain strategies and approaches that ensure full optimization of ProVision KPIs
Represent the RO in the Karen Shared Service Finance and Administration initiatives.

Finance & Administration Accountability and Reporting (25%)

Design systems, policies and procedures that provide appropriate levels of security and control of EARO assets, resources and operations
Ensure implementation of efficient and effective internal control systems
Submit timely and accurate periodic reports
Ensure filing of annual returns

Risk Management and Controls (15%)

Ensure that appropriate financial systems and controls are in place to minimize risk
Ensure that management responses to audits performed are sent on time to the Audit Department, and that audit recommendations are implemented
Ensure adequate preparation and participation in internal and external audits.
Review, Monitor and update the Financial Risk Matrix and act accordingly.

People Management & Capacity Building (15%)

Identify capacity gaps and ensure appropriate development interventions for finance and administration unit
Facilitate operations and other non-finance staff in understanding and interpretation of financial policies, guidelines and reports
Ensure roll out of finance and administrative initiatives relating to EARO
Set and monitor performance standards for Finance & Administrative team and provide overall mentorship and coaching to the department staff

Cost efficiency and effectiveness (10%)

Review cost efficiency of contracts as negotiated by SCM to ensure value for money
Review contracts to ensure compliance with WV polices and local legal requirements

Others (5%)

Perform any other duties as assigned by the supervisor
Representative in special task forces and committees
Active representation strategic regional meetings and forums

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS FOR THE POSITION

Degree in Finance, Accounting or related field. MBA is preferred
Certified Public Accountant
8 years’ experience in Finance and Administration roles preferably in the humanitarian sector, 4 of which must have been in management level.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
Good knowledge of procurement processes and internal control systems
Working knowledge of the WV Partnership is preferred.
Must have good working knowledge of computerized accounting software, preferably Sun Systems & Vision and literacy in using Microsoft Office programs.

Additional work experience required

Ability to work in a cross cultural environment
Able to solve complex problems and to exercise independent judgment
High professional ethics and integrity
Good interpersonal skills

Apply via :

careers.wvi.org

October 28, 2024
Senior Finance & Administration Project Officer Project Coordinator – ABRA/READs Education Project Technical Adviser (TSO) – Faith and Development

PURPOSE OF POSITION

To provide overall management of the WV East Africa Regional Office Finance and administration functions. The role will ensure financial stewardship, accountability, reliability and accuracy of financial information, and strategies, systems and skills to support the operations of the office.

The position will also ensure effective and efficient administrative support to the East Africa Regional Office staff, hosted staff, Global Centre and National Offices and adherence to the law of the land and representing WV’s interests in legally binding contracts.

MAJOR RESPONSIBILITIES

Finance & Administration Management (30%)

Manage the finance and administration units in EARO and ensure smooth running efficient delivery of services.
Identify gaps in financial, administrative and procurement policies and provide appropriate recommendations for development and review
Ensure adherence to partnership policies and guidelines including International Financial and procurement Manuals
Manage RO budget, cash flow and project funding.
Facilitate the budgeting process as per budget guidelines
Prepare quarterly analysis of the financial performance of the Regional Office(RO) and provide appropriate recommendation
Ensure effective operation of the RO to ensure optimal use of resources
Ensure implementation of new partnership initiatives involving Finance and Administration.
Ensure that staff in EARO have a safe work environment in accordance with the OSHA standards
In collaboration with Supply Chain Team, contribute to the development of supply chain strategies and approaches that ensure full optimization of ProVision KPIs
Represent the RO in the Karen Shared Service Finance and Administration initiatives.

Finance & Administration Accountability and Reporting (25%)

Design systems, policies and procedures that provide appropriate levels of security and control of EARO assets, resources and operations
Ensure implementation of efficient and effective internal control systems
Submit timely and accurate periodic reports
Ensure filing of annual returns

Risk Management and Controls (15%)

Ensure that appropriate financial systems and controls are in place to minimize risk
Ensure that management responses to audits performed are sent on time to the Audit Department, and that audit recommendations are implemented
Ensure adequate preparation and participation in internal and external audits.
Review, Monitor and update the Financial Risk Matrix and act accordingly.

People Management & Capacity Building (15%)

Identify capacity gaps and ensure appropriate development interventions for finance and administration unit
Facilitate operations and other non-finance staff in understanding and interpretation of financial policies, guidelines and reports
Ensure roll out of finance and administrative initiatives relating to EARO
Set and monitor performance standards for Finance & Administrative team and provide overall mentorship and coaching to the department staff

Cost efficiency and effectiveness (10%)

Review cost efficiency of contracts as negotiated by SCM to ensure value for money
Review contracts to ensure compliance with WV polices and local legal requirements

Others (5%)

Perform any other duties as assigned by the supervisor
Representative in special task forces and committees
Active representation strategic regional meetings and forums

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS FOR THE POSITION

Degree in Finance, Accounting or related field. MBA is preferred
Certified Public Accountant
8 years’ experience in Finance and Administration roles preferably in the humanitarian sector, 4 of which must have been in management level.
Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
Good knowledge of procurement processes and internal control systems
Working knowledge of the WV Partnership is preferred.
Must have good working knowledge of computerized accounting software, preferably Sun Systems & Vision and literacy in using Microsoft Office programs.

Additional work experience required

Ability to work in a cross cultural environment
Able to solve complex problems and to exercise independent judgment
High professional ethics and integrity
Good interpersonal skills

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Use the link(s) below to apply on company website.

Apply via :

October 28, 2024
Security Advisor

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview In case you are shortlisted

Reporting to: National Director

Grade Level: 16

Purpose of Position

Lead the security function ensuring World Vision Kenya security management is fit for purpose. To provide advisory services for all aspects of security management at World Vision Kenya to create an environment which enables World Vision Kenya to deliver programs safely, securely and effectively.

The position holder must be able to live out and communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others and undertake all work with due regard to the safeguarding and protection of children, and to health and safety requirements and with due regard to best practice and legal requirements relating to diversity and equality.

Major Responsibilities

Security Advisory 40%

Provide security advice and technical guidance as it relates to World Vision Kenya’s operating contexts and during critical incidents.
Manage risk thresholds across program activity by designing and implementing, a security operations plan to facilitate an environment that enables World Vision Kenya deliver programs safely, securely and effectively.
Lead National Office Incident Management (IM) capability. Ensure a reliable IMT response from the National Office, lead Incident Management training and build capacity of field teams synergizing National Office and OCS responses. Liaise with national authorities and stakeholders during crises.
Ensure appropriate and timely collection, analysis and dissemination of security information to the National Director and staff. Establish early warning systems.
Business partner with department Heads to manage security risks associated with World Vision Kenya’s strategy objectives: advocacy, media, philanthropy and partnerships, community engagement etc.
Develop and ensure proper implementation and regular reviews and updates to the Security Standard Operating Procedures for all National Office work locations and situations.
In consultation with the Regional Security Director, ensure integration of internationally acceptable security standards during resources acquisition and program delivery ensuring security is considered and resourced.
Monitor security compliance status for World Vision Kenya and inform the National Director of any concerns for timely mitigation.
Develop Contingency plans for World Vision Kenya operations in high-risk areas. Contingency plans to include evacuation protocols and arrangements for staff, major mobile assets and critical documentation.
Identify areas whereby the National Security Management requires external support and advice on obtaining the needed external support.
Develop and manage the annual security budget recommending security investment to the National Director and field operations. Control purchase and issue of security related equipment and services at the National Office.
Identifying and communicating internal training opportunities related to Safety and Security for staff and providing guidance on external training provision.

Security Operations & Risk management 30%

Support development of field-based security plans, analysis and training for safe programming. Identify offices or programs that require safety improvements, advise best practice in relation to context and financial capacity.
Lead and develop appropriate security policies and crisis management plans ensuring they are continually applied.
Assess if Security Risk Assessments, Country Risk Ratings and Core Security Requirement standards, training, processes and procedures are completed in accordance with current Office of Corporate Security guidelines and training
Develop a security training plan for SAINT, SRMT training.
Promote a positive security culture in alignment with policies, Core Security Requirements and a thorough communications plan.
Ensure that Participatory Profile Management Plans are developed with stakeholders at all levels of WVK operations to determine WV acceptance.
Build systems to train staff toward and maintain an effective security culture throughout the National Office
Ensure that all Security projects are established and executed within current international ‘good practice’ project management standards.
Ensure organizational security and the mitigation of operational risks for ministry effectiveness are optimized.
Ensure Country Security Risk Ratings are reviewed on quarterly basis in order to inform implementation of Core Security Requirements
Ensure that all staff and visitors are properly trained and inducted on personal security and kept updated by regular sharing of security updates
In Collaboration with the Administration department, ensure that all security related OSH risks are mitigated and regular training, drills and audits are conducted regularly to ensure security incident preparedness.
Ensure that the Security Risk Assessments (SRA) are conducted and reviewed as informed by the Security Ratings and Security Risk Assessment recommendations are implemented in line with SRA within acceptable timelines.
Ensure timely reporting of any security incidences in accordance to the World Vision Security Policies
Lead in conducting Security related investigations and provide recommendations for risk mitigation
Ensure that all World Vision Kenya premises, residential facilities and all premises where world Vision conducts its business are properly assessed and are secure before use by WV staff or guests.
Maintain and update Security Risk register on Riskonnect ensuring that all security risks are identified and risk mitigation measures provided. Advise risk committee and directors risk mitigation measures and resources requirements, work to minimize World Vision Kenya’s risk exposure.
All security incidents are reported in accordance with WV Security Policy and follow up done. .
Provide leadership to a security team through supervision, coaching, and mentoring.
100% security briefing/orientation to all new staff and visitors to WVK

Advocacy, Research, Networking and External Liaison/Engagement 20%

Establish, manage and nurture relationships and networks with senior executives of government, UN, interagency bodies, and private corporations involved in the sector for networking and sharing of information.
Develop and maintain contacts with the military authorities as appropriate and in line with World Vision International Civil Military guidelines.
Ensure organizational knowledge and capacity is present, utilized and monitored to determine impact of policy and tools on the quality of our work and safety and security of staff.
Liaise and engage with the Inter Agency Security sub Working Group (IAWG) and International NGO Safety Organization (INSO) and ensure information from these groups is disseminated to relevant staff.
Ensure security systems and mechanisms for institutionalizing an organizational culture and practice of safety and security are established.
Maintain Contact with Office of Corporate Security regarding national office security strategy.

Team Management 5%

Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team.
In close collaboration with P&C, ensure right program staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.
Assess and plan for staff capacities/competencies.
Engage appropriate Subject Matter Experts for identified training gaps
Facilitate capacity building of staff on technical areas through trainings, workshops, On the Job Training and technical backstopping etc.
Provide effective leadership to staff within the unit ensuring that professional development activities, including appraisals, monitoring and needed training and mentoring activities are successfully carried out
Provide Staff supervision and guidance to ensure overall quality and comprehensive management of the docket.

Other duties 5%

Participate in committee & Task forces requiring security input or guidance.
Any other duty that may be assigned by the National Director.

Knowledge, Skills and Abilities

Bachelor’s degree in either Armed Conflict and Peace Studies, Criminology and Security Studies, , Security Management , Security and Disaster Management, Forensic and Criminal Investigations or related fields.
Master’s Degree in a security related field is an added advantage. Self-management/resilience and emotional maturity.
Senior level HQ and field experience with INGO or similar background.
At least 7 years’ experience in a proven security field (public, private, and government or NGO sectors), four of which must be in management
Police/Law Enforcement Training
Radio and/or Satellite phone communications experience, operations and management
Sound knowledge of the security risk assessment process, security & contingency planning and crises management in the humanitarian context.
Expert in security best practice, risk management and crisis response in conflict zones.
Able to set strategic direction and culture for organizational security function and policy.
Can develop operational security plans and key performance objectives for field programs.
Experienced line manager with knowledge of remote management and staff mentoring.
Concise communicator with ability to navigate contentious issues and convey complex themes to advise senior leaders and trustees. Strong ability to deliver written and verbal briefs.
Strong knowledge of conflict, terrorism trends and political violence in Kenya.

License, registration, or certification required

Certificate of Good Conduct.
Clearance from security service arms.

Apply via :

careers.wvi.org

October 28, 2024
Technical Adviser (TSO) – Faith and Development Regional People & Culture Business Partner Enterprise Risk Management Officer Ground Water Development & Quality Officer Grants Compliance & Reporting Manager Field-Facing (Roving) Security Officer Faith & Development Advisor Security Advisor Communications & Marketing Manager

Job Description

PURPOSE OF POSITION:

The TSO Technical Advisor (TA) position provides high quality faith and development technical assistance to clients in the areas of fragile contexts, church partnerships and faith engagement, innovation and impact, and core World Vision International (WVI) Faith and Development (F&D) project models. In addition, the position will support project assessments, programme design, implementation, monitoring, evaluation and scale-up of F&D project models and sector approaches in alignment with WVI strategy to improve child well-being (CWB) impact. This includes all aspects of grant acquisition and management for foundations, bi-lateral and multi-lateral donors including facilitation, partnering with peer

organizations and private sector engagement as per needs defined by Field Office, Regional, Support Office and Global Centre clients. The TA will continue to learn and grow in technical expertise to provide best in class service. This position will travel up to 30% for client requests and where possible for the individual. The TA reports to the sector Technical Director

MAJOR RESPONSIBILITIES:

Field Office and Regional Office Assignments

Programme Design:

Provide high quality technical assistance to Field Offices (FO) for programme design, monitoring and evaluation.
Provide technical expertise for all aspects of programme design (including win themes, theory of change development, logframe, proposal coordination and writing etc.) based on data, to enhance impact and evidence of impact.
Develop faith and development research agendas for inclusion in grants to enhance evidence of impact.
Lead, facilitate or participate in assessments.
Lead or participate in developing winning programme design and resultant proposals for grant donors as per requests from clients including developing alternative and complementary faith and development approaches.
Support FOs in developing capacity statement and
Acts as key technical personnel of grant funded programmes for FO during start-up or transition phases.

Programme Implementation

Ensure FO Technical Program (TP) designs meet organizational standards.
Influence decision makers and technical specialists across the partnership, (especially in FOs and Support Offices (SO)) for continuous Programme Quality and quality improvement using programme data.
Lead and/or participate in programme assessments and evaluations and provide inputs and advice.
Assist with scale-up of core project model implementation in FOs, in alignment with strategy.

Innovation and Learning:

Influence Global Centre (GC) and field implementation teams with innovative and promising approaches .
Facilitate and/or participate in learning events.
Document lessons learned and generate stories of impact.
Share learnings within team (sector and/or project model).
Participate in Regional COP (Community of Practice) or learning networks relevant to the sector.

Staff Capability:

Work alongside FO staff to build understanding of WV’s global faith and development sectoral approaches and core project models and global best practices and lessons learned.

Provides training (virtual or in country) to clients as requested, including using data to inform decision making.

Mentors and coaches technical staff in FOs and SOs.

Contribute to the development of learning pathways for technical staff.

Global Centre Engagement and Assignments

Project Model Guidance and Adaptation:

Co-creates and develops new project models and sector approaches in collaboration with and as per the requests from the GC Sector Team.
Using best practices, innovative thinking and cutting-edge technical expertise, TA provides insight and practical ideas for adaptive design of core project models, donor and partner models and next generation approaches.

Research:

Lead or support the development of articles, presentations and other products that contribute to World Vision’s technical brand in alignment with relevant external engagement strategies and donor needs.

Personal Development, TSO Core and Domains

Professional Development:

Commitment to ongoing learning for professional development and growth.
Engage with leading global practitioners and donors to learn, share, develop and communicate external best practices and standards aligned with WV strategy, Our Promise.

TSO Systems and Knowledge Management:

Lead or participate in a TSO Domain/GAM CORE team.
Serve as a Core Project Model or Approach ‘Hero’ for your sector team.

Administration and Management

TSO Business Processes & CREDO:

Internal Relationships.
Work collaboratively with staff in other TSO sectors, and with GC sector and ministry teams.
Approach work with a commitment to client-service that grows the capacity of FO clients.

External Engagement:

Engage with external agencies as needed in the provision of technical services to clients.
Represent WV in external conferences, donor meetings, technical forum, etc. as requested by clients.

Admin:

Maintain projects in Workfront.
Complete travel bookings and expense reports.
Ensure internal information management systems are updated and maintained.
Complete required Compliance Trainings.
Participate in team meetings and communication.

KNOWLEDGE, SKILLS & ABILITIES:

Leadership:

Consistently steps up to take leadership when opportunities present.
Creates new innovations or initiatives and leading them to completion.
Successful management or facilitation of complex tasks, including cross sector team projects.
Engages effectively with influencers in the partnership enhancing TSO credibility and value proposition.

Teamwork:

Demonstrates leadership and selflessness in team situations.
Takes leadership as a team player and encourager.
Works to gain the respect of the team.
Exemplifies and models the team values and the TSO CREDO.

Maturity:

Demonstrates sophistication in managing complex relationships.
Demonstrates foresight and insight into potential problems relating to assignments and risk management strategies.
Leads and troubleshoots in complex assignment situations.
Applies effective strategies for multi-stakeholder management.

Reliability and Consistency:

Demonstrates a high degree of self-motivation.
Completes complex tasks on time to a high level of quality.
Proactive in multi stakeholder management.

Successful Project Management:

Achieves consistent client satisfaction.
Consistently maintains or improves relationships with clients and stakeholders.
Demonstrates consistent productivity, efficiency and performance with minimal need for supervision.
Generates new business opportunities.
Effectively communicates with all stakeholders in their preferred method and style.
Education at a minimum of Bachelor degree level (ideally in Theology or Development Studies).
A proven strategic thinker.
Computer literacy; strong computer skills including Word, Excel, PowerPoint.
Excellent interpersonal skills and cross-cultural sensitivity.
Commitment and ability to develop others.
More than 5 years’ work experience including experience in a technical support provision/advisory role.
Experience working in the development sector.
Demonstrated ability to work sensitively and effectively with people from different church backgrounds and cultural contexts and nationalities, and also with people of different faiths or those who may profess to have no belief system.
Excellent training and coaching skills and ability to develop own training methods and materials.
Strong interpersonal, diplomatic and negotiating skills, ability to influence and exercise discretion.
Fluency and excellent communications skills in English and/or French/Spanish. Must be able to deliver training and develop training materials in these languages.
Ability to work with accuracy under time constraints and pressure.
Strong experience in grants acquisition and management with bilateral and multilateral donors as defined in attached GAM competency overview.
Experience in programming, grant implementation and management.
Knowledge and experience with WV operations.
At least five years of programme management experience.
Broad experience in relationship building and working with churches, faith based organizations and other faith groups.
Exposure to fragile context work.

Preferred Skills, Knowledge and Experience:

Masters Degree in a relevant subject.
Second language proficiency, needs excellent English language skills, both oral and written.
Networked with deep knowledge of the sector and the significant actors.
Spiritual maturity; clear articulation of personal faith in Christ about how their faith informs their life and work, able to stand above denominational diversities.
Sound Biblical knowledge and experience working with faith groups beneficial. Existing FBO and Church organization and partnerships and project implementation experience an advantage.
Ability and understanding to work in a cross-cultural context and in an environment with various different faith groups.
Good communication and good inter-personal skills.
Additionally this position is responsible to provide technical support for the integration of World Vision’s Christian identity and focus into the programming initiatives of various field office, lead, mentor and coordinate the church
partnership, ensuring F&D initiatives are integrated into program design.

Work Environment/Travel:

The position requires ability and willingness to travel domestically and internationally up to 30% of the time

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Use the link(s) below to apply on company website.

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October 28, 2024
Project Coordinator – Accelerating Elimination of FGM (AAFGM)

Reporting to: Program Coordinator – Gender Development

Grade Level: 13

Work Location: Nairobi

Purpose of Position

The Project Coordinator will provide technical support to 17 CBOS supporting the Anti FGM Project, which is funded by UNFPA under the Joint programme. The position will guide the CBOs to align to WVK and Donor requirements and Practices in project implementation, monitoring, evaluation and reporting in line with the project work plans and budgets. The PC will engage in capacity building of CBOs leadership, staff and partners. The PC will support CBOs in conducting effective stakeholder engagement.

Major Responsibilities

Technical Support and Program implementation, 50%

Provide technical support to ensure coordination of the CBOs Project interventions

Advise and support the CBOs and Partners on innovative strategies in addressing FGM

Develop, revise and contextualize SGBV training materials for use by the CBOs.

Guide and work together with officers in the APs to support the CBOs and ensure implementation of interventions in selected counties as envisaged in the work plan

Advise the CBOs on on-going capacity opportunities on development and provide resource materials, practical tools and references

Facilitate capacity building of CBOs project staff and partners on Sexual and Gender Based Violence (FGM and Child Marriage)

Monitoring, Evaluation Accountability, Learning and Innovation, 30%

Support Conducting of FGM assessments, reviews and audits to assess integration and involvement of women and girls

Integrate FGM considerations in Results-Based Management monitoring and reporting method

Develop tools, frameworks and resources to enable better FGM implementation

Track and report against FGM indicators and disaggregate data by gender to analyze results within each indicator.

Plan and Lead partners in monitoring and evaluation of the CBOs.

Monitor projects expenditures and disbursements to ensure delivery is in line with approved project budgets and to realize targeted delivery levels.

Aggregate data and information on elimination of FGM so as to effectively report on progress made in the UNFPA/UNICEF Joint Programme on FGM/C (including making available data as well as progress made in implementation of the Presidential Acceleration Plan to end FGM by 2022

Review and provide technical feedback on results and project reports to donors

Document knowledge about current and emerging trends in FGM and other gender issues, by analyzing programmes, projects, strategies, approaches and ongoing experience for lessons learned, promising practices and share with management and other relevant stakeholders for use in knowledge sharing and planning future strategies.

Engagement Networking and Advocacy, 15%

Organize CBOs and stakeholder meetings in collaboration with the AP managers and National office technical team.

Advocate for policy translation, position papers and influence to county plans on FGM and Child marriage

Work with relevant Government Ministries and agencies for technical direction and leveraging of resources to support FGM and child marriage interventions in the project area.

In collaboration with other actors, assist in developing initiatives to ensure regular and consistent advocacy on FGM and Child marriage concerns

Strengthen linkages between the Project and other WVK programs

Ensure coordination with the Anti-FGM Board, SDGA and other key partners in Anti FGM technical working groups and forums at the county level

Actively participate in the Project meetings and other WVK forums as appropriate

Others, 5%

Perform any other duties as may be assigned by the supervisor or designee from time to time

Participate and contribute to committees and task forces as and when required.

Minimum education, training and experience requirements to qualify for the position:

Graduate degree in social sciences such as Social Work, Gender Studies, Development Studies, Community Development, International Studies, or Sociology

4 years’ experience in implementing and coordinating AFGM, SGBV and CBO management.

An understanding of Human Rights and specifically Women and Child rights including CEDAW and Social Justice Issues and gender equity.

Demonstrated ability in project design, implementation and ME.

A good understanding of CBOs management and coordination

Effective English oral and written communication skills; ability to interact professionally in English.

Good understanding, Gender and social inclusion, approaches, standards, guidelines/ international promising practices.

Proven record of accomplishment as a staff and community trainer and capacity builder in Anti FGM and Sexual and Gender Based Violence.

Preferred Skills, Knowledge and Experience:

Ability to strengthen management of CBOs

Knowledge in training of CBOs on project planning, implementation and accountability

Ability to take initiative, solve complex problems, exercise independent judgment;

Ability to work with minimum supervision;

A team player, capable of building staff and partners in HES sectors

Cross-cultural sensitivity, and emotional maturity

Ability to maintain performance expectations in diverse cultural contexts and;

Excellent English communication skills (both oral and written).

Apply via :

careers.wvi.org

October 28, 2024
Senior Manager- Grants Finance IT Change Program Manager – VisionFund.

Reporting to : Finance and Support Services Director

Grade Level : 17

Purpose of Position

To support the Finance Director in designing, developing and assessing organizational financial management strategies & systems that support grants acquisition and management of the grant program finances. The position supports the Finance Director in proposal development, budget formulation for all grant projects, financial reporting to donors for grants, ensuring compliance with donor regulations and ensuring the implementation of financial policies and procedures for effective resource acquisition, utilization and safeguarding of WVK assets.

The incumbent will ensure that grant programs meet community and donor financial accountability in line with World Vision’s policies and standards. The position will be responsible for managing ongoing relationships with the support offices, donors and other stakeholders for ministry effectiveness.

Major Responsibilities

Grants Financial monitoring and reporting, 20%

Ensure timely and accurate grants financial reports submission to donors and other stakeholders
Ensure the analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.
Provide leadership to the grants management team and field based grants accountants to ensure monitoring visits to projects are done frequently
Ensure that all grants financial reports are prepared, communicated and reviewed with donors according to the agreed donor requirements.
Ensure proper monitoring of grants by actively participating in monthly grants meeting with Operations Team
Provide monthly updates to the Leadership team on grants highlighting high risk grants and actions taken to mitigate the risks
Ensure the grants monitoring system is operational and information shared regularly
Coordinate grant closeout procedures and ensure that phased out grants are in compliant with phase out guidelines
Advise on grant supplier requirements and work with the procurement department to ensure compliance with the grants procurement guidelines.

Sub-recipient Management 20%

Develop mechanisms to ensure all potential sub recipients are screened according to the donor requirements
Coordinate the capacity assessment process for all potential sub-recipients
Develop and coordinate the delivery of capacity building initiatives for identified sub-recipients as required
Plan for and ensure that quarterly visits to Sub-recipients are done for compliance with donor regulations. Work with the Sub recipients to implement recommendations to address any areas that require strengthening
Ensure that all financial reports from Sub-recipients are reviewed on a quarterly basis for compliance and accuracy
Ensure that the accurate records and files are maintained for each Sub-recipient at all times

Leadership and Staff Management, 15%

Ensure strong and positive leadership is provided to field finance/grants team and competent staff are hired
Coordinate professional and personal development grants staff through adequate orientation, on the job coaching, identification of training needs and opportunities
Ensure effective performance management as per WVI guidelines and standards
Ensure staff capacity is developed to enhance efficiency in execution of duties
Create an environment that enhances team development
Ensure positive supervisory skills are developed

Grant Financial risk management 10%
Ensure all grant projects are audited according to the donor requirements.
Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
Together with project grants managers and accountants support the FD in ensuring that all payroll grant charges are accurately captured through the LDR system.
Work with the donors to develop Terms of reference for special purpose grant audits.

Ensure the grants budgets and financial plans meet donor requirements, 10%

Advise management on and monitor grants budgets, funding requirements, expenditures and support the management in execution of the same
Provide technical support in proposal budgets development to GAM and Operations teams
Ensure myPBAS is updated and outstanding commitments followed up with the SOs
Ensure grants budgets and expenditures are monitored and provide regular updates to operations leadership and Senior Leadership Team and ensure corrective actions are taken as necessary together with Operations

Capacity building and Strategic partnerships, 10%

Ensure that professional and personal development of grants finance is done through on the-job coaching, identification of learning and training needs and opportunities
Ensure that continuous capacity building on donor risk management and financial risk management for grants is done across the organization
Communicate to WVK staff on partnership directions on grants management
Conduct grant financial risk assessment and support the Finance Director in ensuring the implementation of the core risk mitigation measures identified.
Coordinate the grant start up workshops in liaison with operations
Coordinate major donor regulations training workshops

Networking and Coordination, 10%

Maintain effective communications and pro-active relationships with Support Office partners and donors.
In coordination with the Finance Director work closely with regional and ADP staff in the implementation of Partnership initiatives and enhance knowledge sharing within the department.
In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such as the Grants technical communities of practice.

Others 5%

Perform any other duties as requested by the supervisor
Adhere to WVI key policy documents – mission, core values, and covenant of partnership.
Attend daily devotions.

Knowledge, Skills and Abilities

Have a Master’s Degree in Finance/ Accounting/ Business Accounting
Holder of a Finance Degree (Bachelors of Commerce in Finance/ Accounting/ Business Administration)
Minimum of 10 years’ experience in finance and accounting; with a good understanding of project management cycles in a complex, international development organization. 5 years should have been at a managerial level.
Qualified Accountant (CPA (K)
Proficiency in Computer applications (Excel, Sun systems, Word etc)
Grants Management Knowledge

go to method of application »

Use the link(s) below to apply on company website.

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October 28, 2024
Global Director, Grant & Supply Chain

BACKGROUND:
Increased attention to grants helps achieve World Vision’s Strategic Mandates 2 & 3 (Strengthening Grass Roots Capacity, and Growing Resources). It is important to manage grants in compliance with donor regulations and ensuring timely delivery of project activities. Accordingly GSCM has a clear mandate to set strategies, policies, standards, controls and especially capacity building of NO SCM Teams.
PURPOSE OF POSITION:
Global Supply Chain Management (SCM) Technical Director – Grant Compliance (Supply Chain Management) will lead the efforts, across the partnership to assure WVI is managing the SCM related risks of all types of grants, effectively.
This includes close coordination with donors, support offices, global, regional and NO SCM teams and other stake holders all these levels. In addition this role will be leading the SCM Data Analysis and management of SCM Governance Documents (SCM Policies, Processes, SOPs and Business Rules) including assessment of their applicability, identification of gaps, managing exception approval process.
KEY RESPONSIBILITIES:
Business Requirements:

Proactively engage with Donors, Support Offices (SOs), GAM Teams, Finance Business Partner and other stakeholders ensuring good coordination, adequate information sharing embedding the SCM function in the Grant Acquitting and Management Process.
Engage with GAM Team in annual grant forecasting, review the progress of grant pipeline plans and identification of future trends and functional needs/readiness.

Donor SCM/Procurement Governance Management:

Provide orientation to Donors / SOs program officers about WVI SCM / Procurement Governance Documents & Tools. (Policies, Processes, SOPs, Business Rules and ProVision environment).
Identify gaps between WVI & Donor policies and procedures, evaluate the impacts and agree with Donors the way forward.
Ensure all such agreements are well documented and orientation is provided to NOs through RSCM Teams.
Be attentive of changes / updates / new releases of Donor policies & procedures, identify the impact to existing agreements with Donors and resolve any conflicts on a timely manner.

Training and Capacity Building:

Lead & coordinate initiatives on grant capacity building in collaboration with various Support Offices and Regional Offices, Capacity Building Working Group, Finance Business Partner and other Stakeholders.
Review effectiveness of current staff capacity building models, seek to replicate best practices across the partnership and stablishing new learning platforms (eg: e-Learning initiatives, donor interfaces…).
Maintain key WV grant resources, materials and databases.
Maintain a roster of grant certified staff and coordinate deployment of staff as needed.
Mentoring of Regional Grants SCM point persons on grant management.

Monitoring Tool of Grant Execution:

Coordinate with Global Centre Financial Reporting and Business Inelegance Team in developing a Global Grant Performance Dashboard and maintain it.
Globally rollout such monitoring tool at RO and NO level.
Periodic monitoring with Regional Grants SCM point persons and / or NO SCM Team leads (Grant point persons) on SCM performance based on Dashboard information and narrative reports.

Control and Compliance:

Provide leadership in evaluating potential top risk exposure in grants management & develop annual risk mitigation plans.
Coordinate with SO/Regional grant staff in developing strategies to address high priority areas.
With particular focus on Global Fund grants, develop initiatives to ensure adequate oversight of multi-lateral funding not assigned to SOs.
Evaluate risks exposure on new operational delivery models with close collaboration with Finance Business Partner and other Stake Holders. (Cash programs – cash vouchers, E-wallets, Implementing through Partners).
Recommend innovative solutions and tools to continuously improve grant supply chain management and adapt to the rapidly changing grant landscape.
Resolve/address short-term issues and action items regarding grant compliance coming from grant stakeholder groups.

ProVision Optimization:

Coordinate with RSCMDs and Finance point person/s in developing long terms plans in optimizing ProVision usage.
Work closely with GCIT and external service providers (where necessary) in resolving system related bugs, managing new releases and presenting filed requirements.
Work closely with SCM RPOs, NOs in analyzing the Procurement Operations, minimizing the cost to company (optimizing the system and process).

Global SCM Documentation Management:

In addition this role will be leading the SCM Data Analysis and management of SCM Governance Documents (SCM Policies, Processes, SOPs and Business Rules) including assessment of their applicability, identification of gaps, managing exception approval process.

KNOWLEDGE, SKILLS AND ABILITIES:

Masters Degree in Supply Chain Management, Procurement, Engineering, or Business Administration, or equivalent professional qualification (advanced CIPS).
A deep understanding of NGO contextual/cross cultural environment, risks in NGO environment, familiarity with NGO / Donor policies, procedures etc.
Proven experience at Strategic Leadership level (preferably in SCM) with working experience in grant related projects.

Preferred Skills, Knowledge and Experience:

Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirements.
Work experience in successful leading initiatives related to compliance and capacity building.
Demonstrated ability to work with a diverse group of stakeholders to reach consensus and execution of plans.

Work Environment/Travel:

The position requires ability and willingness to travel internationally up to 50% of the time.

Apply via :

careers.wvi.org

October 28, 2024
Accountability Advisor Core Banking Systems Manager Insurance Business Development Manager

PURPOSE OF POSITION:
This role provides advice to, and helps develop the capabilities of, World Vision offices in fulfilling its commitment to being accountable to the children and communities it serves. The focus will be on how World Vision’s community engagement in development programming incorporates accountability to children and communities. The role entails contributing expertise to the World Vision Global Centre teams that develop programmatic guidance, advising on how to implement that guidance, developing tools and training materials, monitoring and reporting on accountability implementation across World Vision offices and supporting other Global Accountability unit initiatives to strengthen World Vision’s accountability to its stakeholders.
KEY RESPONSIBILITIES:
Providing expert advice to Global Centre teams on incorporating accountability to children and communities (as outlined in the Programme Accountability Framework) into programmatic guidance (particularly for longer-term programming) and advising field offices on 1) implementation (including how to conduct accountability assessments, develop Standard Operating Procedures and harness technological solutions) and 2) monitoring (advising on the selection and use of output and outcome indicators).
Building capability of field office staff in implementing accountability practices, including:

Designing and delivering capability building in response to Regional Office requests, working closely with other relevant Global Centre advisors
Developing tools and training materials for implementing accountability practices, including managing the accountability e-learning courses
Coordinating the Accountability Community of Practice (CoP)

Engaging in external networks for learning around accountability (particularly networks representing international development NGOs) and ensuring World Vision is incorporating (and sharing) best practice.
Reporting both internally and externally on implementation of accountability to children and communities:

Managing, and generating internal reports from, a data set on implementation, including liaising with relevant processes (Programme Quality Self Review and Safeguarding Update Report).

Contributing to external reporting on these practices, including the World Vision International Accountability Report and website, National Office annual reports, and other publications.

Providing advice and support to the Director of Accountability & Transparency on transparency initiatives, including publication of information around World Vision investments using the International Aid Transparency Initiative (IATI) standard and monitoring the info@wvi.org e-mail address.
KNOWLEDGE, SKILLS AND ABILITIES:

Educated to at least degree level, preferably to Master’s degree level or with evidence of having completed advanced training in areas related to accountability or community engagement.
At least five years experience of working on accountability or related areas (including monitoring & evaluation, learning and community engagement) within the development sector.
At least two years experience of designing and implementing accountability practices in either humanitarian or development programming contexts.
At least two years experience in operating cross-culturally.
Experience of adapting accountability processes and tools to different contexts.
Experience in developing or operating systems for documenting and case management of feedback and complaints.
Experience, and demonstrated commitment to, actively engaging in Communities of Practice or other forms of peer learning.
Experience in managing data sets and drafting clear internal reports.
Demonstrated ability to achieve outcomes when collaborating as part of virtual teams.
Experience in working with a high level of autonomy and an ability to set and deliver on goals.
Understanding and appreciation for accountability standards within international development and the foundational principles of accountability to children and communities/affected populations.
Excellent written and spoken English, with verbal skills in French, Spanish, Portuguese or Arabic an advantage.

Preferred Skills, Knowledge and Experience:

Understanding of World Vision development programming approaches, and in particular the Learning, Evaluation, Accountability and Planning (LEAP version 3.1) framework.
Experience in developing or advising on a World Vision Community Engagement and Sponsorship Plan (CESP).
Experience of developing training materials and facilitating training in relevant areas.
Experience in harnessing technology for providing information to communities or collecting and acting on feedback and complaints.
Understanding of mobile data collection applications.
Advanced knowledge of spreadsheets.

Work Environment/Travel:

The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

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Use the link(s) below to apply on company website.

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October 28, 2024
Sr. Advisor, External Engagement – Child Protection

PURPOSE OF POSITION:
Represents and provides strategic global leadership to build World Vision (WV)’s influence, advocacy, partnerships and reputation externally for increased impact. Ensures WV is represented by subject matter experts in key forums and participates in selected networks, associations, and boards as appropriate. Actively positions WV as a NGO of choice with global 2030 Agenda platform, potential and key partners, businesses, donors and other stakeholders. Oversees and coordinates closely with Support Offices’ sector team engagement and partners and other Global Centre teams. Work with and support World Vision’s global ministries and Global Capitals.
MAJOR RESPONSIBILITIES:
Set Strategic Priorities:

In collaboration with Advocacy/External Engagement (A&EE), Disaster Management EE&RD, and Public Engagement ,develops and successfully achieves external engagement strategy for sector.
Maintain oversight of (and coordinate where needed) WV’s sectoral external engagement activities.
Strengthen and expand strategic partnerships (with particular focus on the Sustainable Development Goals and child protection in humanitarian contexts at global level including multi-stakeholder partnerships, UN partnerships, multinational corporates and especially faith actors.
Lead and coordinate efforts by WV to attain technical and strategic recognition and thought leadership position within the global worldwide sector.
Identify shared objectives and initiatives with Global Capitals.
Ensure alignment with A&EE and DM EE&RD (including on global policy positions), and GAM and Public Engagement (on resource development).
Provide management support and advice for global policy agenda / global moment / campaign as per the Partnership strategy.
With Director/Innovation, ensure WV’s technical resources and standards align with and/or exceed industry norms.
Benchmark capabilities and deliverables, process and systems in CPP programme against market leaders, and build towards best of class.
Identify key external influencers and networks to promote and inform future programme direction.
Dynamic and relevant external engagement strategy for the sector.
All sector staff engage in key relationships with external agencies as required by WV’s strategic priorities and advocacy, revenue and other goals.
Key leaders and institutions as required by the strategic priorities and policy objectives of WV influenced to maximize child well-being.
Reputation of WV amongst external stakeholders enhanced; with WV recognized as a technical leader in child protection.
WV entities become a lot more outward oriented and collaborators.
WV’s understanding of faith as an integral component of child protection is reflected in WV’s positioning and external collaborations; and WV is recognized as a leader in this area.

Build Capacities:
Provide authoritative representation, technical, and policy advice to World Vision’s sector community of practice in order to enrich our understanding and external engagement in sector.

Identify and build capacity of subject matter experts to represent sector externally.
Ensure external representations by subject matter experts reflect WV’s integrated understanding of development and child well-being and faith identity.
Communities of practice become a lot more connected with external experts and institutions.
WV experts represent World Vision’s work in external forums and platforms.
WV is recognized as a “first in class” organization in the global child protection/ending violence against children community.

Provide Global Stewardship:

Support the global resource development strategy providing expertize, and actively.
Donors increasingly select WV’s work for funding and impact positioning WV as a NGO of choice with key donors and stakeholders.
Bring to bear evidence of World Vision’s contribution to Child Well-Being (CWB) in child protection in external relations for advocacy, donor relations and building WV’s reputation.
Donor prepositioning is developed for National Office (NO) and Support Office (SO) entities.
Increased influence for donor policies contributing to the child well-being, especially the most vulnerable.

Ensure Accountability:

Ensure appropriate use of evidence of results from WV’s work with relevant external stakeholders.
Strategic influential communication of WV’s impact, reach, evidence, and ongoing learning in child protection with important stakeholders.

Promote WV Way:

Serve as relationship manager and cultivate specific partnerships with all multi-lateral agencies and work closely with WV A&EE and DM EE&RD (especially global capitals) team to realize WV’s sector strategy.
Provide management support and advice for global policy agenda / global mobilization/ advocacy campaign as per the Partnership strategy.
Oversees and coordinates closely with Support Offices’ sector team engagement and partners.
WV’s policy positions are well informed of the external landscape and internal programming experience from the sector perspective.
WV’s policy positions represented accurately in relation with external stakeholders.

External Engagement:

Relationship development and management of key global platforms and partners in the sector.
Ensure alignment with A&EE, DM EE&RD, GAM, and Public Engagement (Comms).
Support global campaign and other A&EE global ministries.
Ensure that external engagement tools and processes (as developed by A&EE) are integrated into sector practice.
Support Partnership Strategy strategic imperative on partnering and collaboration.
Represents WV in selected networks, associations, and boards as appropriate, to ensure WV is at the forefront of the global sector debate.
Identify key networks and associations such as [xxx] and seek WV representation and participation.
Keep abreast of latest developments and innovations in the broader sector that is relevant to WV and share them internally.
World Vision is represented well in key external forums participates in networks, working groups, coalitions and formal partnership as appropriate.
World Vision staff are well supported in their external engagement efforts.

KNOWLEDGE, SKILLS & ABILITIES:

Bachelor’s Degree in Communications, Marketing or International Development.
Excellent facilitation, negotiation and collaboration skills.
Proven skills and experience in external engagement that contributes to change in policy and practice and builds s industry reputation.
10 years’ work experience with an International Development Organisation, Corporation or Government in the field of external relations, communications and or policy influencing.
Experience of working in partnership with International Development Organisations through networks, coalitions and partnerships on policy themes related to sector.
Experience in working with faith actors and on faith related issues.

Preferred Skills, Knowledge and Experience:

The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

Apply via :

careers.wvi.org

October 28, 2024
Deputy Chief of Party – OVC (Kenya) Chief of Party – OVC ( Kenya) Grant and Compliance Manager – OVC (Kenya) Finance and Administration Manager – CoP (Kenya)

Purpose of Position
World Vision Kenya seeks Deputy Chief of Party (DCOP) for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The role is responsible for the overall technical oversight of the project and is specifically responsible for project implementation that relates to facility and community-level service delivery. The DCOP reports directly to the COP and takes a leadership role in ensuring technical implementation of high impact, proven interventions and ensures the project meets stated goals and reporting requirements. S/he assumes the responsibilities of the COP in the absence of the COP. S/he coordinates among USAID and key stakeholders and other implementing partners and interacts with numerous GoK institutions and representatives, particularly at the county-level. S/he is be knowledgeable about current implementation science and state-of-the-art service delivery approaches. S/he must have a broad vision linked with a clear understanding of how to get things done amid the constraints of the country context. The DCOP shall have a keen understanding of the unique political dynamics and work carefully and collaboratively to support the various entities in Kenya.
Major Responsibilities
List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.
Planning, Implementation and Management (40%)

Providing technical oversight and lead the HIV, OVC, FP/RMNCAH and Nutrition interventions implemented by the project;
Lead in preparation of work plans and ensure that performance schedules are observed and outputs are completed.
Ensure daily operations of overall HIV, OVC, FP/RMNCAH and Nutrition project implementation activities are on schedule and that reports, new plans and budgets are prepared with sufficient lead time to secure the necessary approvals
Ensure project strategic objectives and results are fully accomplished and meet expected technical quality standards
Coordinate project work, ensuring all project goals are met through proper design and implementation.
Provide supervision, training and evaluate performance of Technical Specialists;
Provide technical support to technical specialists from implementing partners.
Demonstrate strong staff management practices, consistent with WV policies, donor requirements and local laws
Ensure proper technical capacity of staff is available

Monitoring Evaluation and Budget Control(30%)

Provide leadership and oversight of quality improvement and quality assurance activities.
Ensure timely and accurate reports that meet donor requirements
Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and SO IPGs
Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean audits
Establish and maintain effective reporting, evaluation, and internal communication
Steer documentation and sharing of knowledge

Networking and collaborations (25%)

Under the direction of the CoP represents the project and WV to USAID, local USAID Mission and other in-country cooperating partners, international and national project/consortium partners, UN Agencies, and other stakeholders.
Promote effective networking, linkages to other programs and institutional strengthening on implementing partners and Community based organizations.
Liaise with Ministry officials; coordinate and collaborate with top-management officials of Government of Kenya and its relevant line ministries and other agencies related to the project.

Others 5%
Knowledge, Skills and Abilities

Master’s degree in social sciences, public health, medicine, management, business administration, or a related field
Eight years of experience in a senior role managing, complex technical service delivery programs of similar scope and dollar value.
Five years’ experience in partnership building, especially with the government representatives, donors, the private sector, and local community organizations.
Proven ability to manage technical teams and ability to integrate teams of professionals around common goals
Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya
Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs
Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.
Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.
Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local Kenyan languages (i.e. Swahili and other local languages).
Excellent past performance references (Three contacts should be provided with e- mail address,
Demonstrated ability to deliver results and meet all donor deliverables.

go to method of application »

Use the link(s) below to apply on company website.

Apply via :

October 28, 2024