Jobs Kenya

Website: Website http://www.wfp.org/countries/kenya

  • Monitoring Assistant

    Monitoring Assistant

    Academic Qualifications and Experience:
    Essential:
    Successful completion of secondary school education (KCSE), supplemented with experience or additional education in social services, nutrition, agriculture or other related field.
    Desirable:
    University degree in nutrition, social sciences, economics or other related field. Knowledge/experience in nutrition and asset creation will be an added advantage.
    Experience:
    At least three years’ progressively responsible work experience including at least one year in the field of statistics, refugee operations, nutrition, food assistance management, asset creation, refugee operations, community work, agriculture or other related field.
    Knowledge: Training and/or experience in using computers including Word, Excel and other software used by WFP.
    Strong inter-personal skills; courtesy, tact and the ability to work and communicate effectively with people of different national and cultural backgrounds. Ability to interpret and analyse a wide variety of programme issues and statistical information, and to maintain accurate and precise records. Ability to work systematically, use initiative, good judgement and to communicate complex matters both orally and in writing; proven ability to work in a team environment and achieve common goals.
    Language: Good written and spoken English and fluent Kiswahili.
    ORGANIZATIONAL CONTEXT
    Under the direct supervision of the Programme Policy Officer and the overall supervision of the Head of the Sub-Office, the Monitoring Asssitant is expected to produce organised and accurate technical work and reports. He/She will provide guidance on standard practices to other staff and counterparts in their area of work. The Monitoring Assistant will work under minimum supervision.
    JOB PURPOSE
    To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards.
    Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of food items or non-food items.
    Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.
    Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.
    Receive and collate comments and feedback from cooperating partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
    Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
    Prepare field mission reports to document programme implementation.
    Follow set emergency response processes and procedures for emergency food assistance.
    In collaboration with other UN agencies, assigned government departments, donors and NGOs, participate in the Joint Assessment missions and the annual nutrition surveys, Cooperating Partner Evaluations and food security assessments.
    In consultation with the Head of programme, and implementing partners, encourage women’s participation in implementation and decision-making processes of the WFP programmes;
    Maintain up-to-date log of all monitoring findings and recommendations, with record of follow-up actions;
    Perform any other duties as assigned by supervisor.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
    Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
    Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
    Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
    People

    Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
    Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
    Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
    Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

    Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
    Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
    Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
    Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

    Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
    Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
    Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
    Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    FUNCTIONAL CAPABILITIES

    Capability NameDescription of the behaviour expected for the proficiency level
    Strategic Management Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.
    Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
    Qualitative/Quantitative Methodology Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.
    Data Analytics and Visualization Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.
    Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Has experience analysing programme output and outcome data.
    General knowledge of WFP monitoring and evaluation systems and standards.

  • RBN Internship Programme – Procurement Intern – Vulnerability Assesment and Mapping Intern – Private Sector Partnerships

    RBN Internship Programme – Procurement Intern – Vulnerability Assesment and Mapping Intern – Private Sector Partnerships

    We are currently seeking to fill an internship position under the WFP Regional Bureau Nairobi in the Procurement Unit . The position will be based at our Regional Bureau Nairobi. The Internship will be for a period of 8 months.
    STANDARD MINIMUM QUALIFICATIONS

    Currently enrolled and have attended University courses in the last 12 months inclusive of having completed at least two years of undergraduate studies or have recently graduated in the last 6 months’ [[Mathematics, Business Studies, Accounting, Economics]];
    Proficiency in MS Office (Word, Excel, Power Point);
    Fluent in English
    [[ Online apps, SAP systems]]

    JOB PURPOSE
    The selected candidate will be assisting the WFP Procurement Unit with the following key duties:

    Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
    Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
    Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
    Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
    Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
    Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
    Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
    Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
    Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

    KEY ACCOUNTABILITIES (not all-inclusive)

    Execution of at least 5 regional tenders
    Produce at least 5 monthly proc reports
    Produce at least 5 market information reports

    TERMS AND CONDITIONS

    Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
    WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
    Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
    WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;

    go to method of application »

  • Programme Policy Officer

    Programme Policy Officer

    QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

    University Degree in one or more of the following disciplines: Agriculture/Agronomy, Horticulture, Agriculture Economics, Agribusiness, Agricultural Extension, Agricultural Education, Food Science and Technology and equivalent qualification from a recognized institution.
    Served in comparable and relevant position in the public service or private sector with an International Organisation for at least five (5) years.
    Extensive knowledge of local food market systems in Kenya. Knowledge and experience in public food procurement and supply chain management will be an added advantage.
    Demonstrated experience in project planning and management, implementing agricultural market projects, creating market opportunities for smallholder farmers and market analysis.
    Possess excellent communication skills with ability with people from different cultural settings and organisations.
    Good knowledge of key functions of the Ministries of Agriculture, Livestock, Water and irrigation, Ministry of Health – Nutrition and Food Safety Divisions, National and County governments and other related including social services.
    Skills and experience in strategic and policy engagement with both national and county governments.
    Advanced analytical skills, resourcefulness, maturity of judgement, negotiating skills and ability to communicate effectively in written and spoken English.

    BACKGROUND
    Background
    Since 1980, WFP and the Ministry of Education have jointly implemented a school meals program targeting the most food-insecure districts with the lowest enrolment and completion rates and high gender disparities – including all primary schools in the marginalized arid and semi-arid lands of Kenya and in the informal settlements of Nairobi. WFP and the Government of Kenya are currently giving a hot lunch to 1.5 million children attending school across the country each day of the school term.
    In 2009, the Government of Kenya started a national home grown school meals programme (HGSMP) to provide a meal to children at school; to support education achievements while also stimulating local agricultural production through purchase of food from smallholder farmers and local food suppliers.
    After more than three decades of joint WFP-Government programming, the transition of school feeding activities to Government ownership is underway and due to be completed by January 2019. WFP supports the hand-over process.
    The Government funded HGSMP covers all the semi-arid counties that are largely inhabited by smallholder farmers; and it is progressively expanding into the arid counties. Beginning in January 2018, the Government of Kenya will expand the HGSMP to Baringo and West Pokot sub-countries.
    JOB PURPOSE
    Local and Regional Food Aid Procurement Project
    With financial support from the United States of Department of Agriculture (USDA) and other donors, WFP has committed to support the Government of Kenya’s effort to sustainably expand the national home-grown school feeding programme (HGSMP) into the arid lands while stimulating local economic development through the procurement of food from local structured markets, strengthening local and regional food market systems, improving access to culturally-acceptable foods and connecting them to the home-grown school meals program’ and to improve systems for assuring the safety and quality of food for feeding programmes. This will entail the following:

    Assessment and Mapping of Local Food Systems and Value Chains

    WFP will support the government to conduct market assessments of local value chains in Baringo and West Pokot sub-counties, where the Government of Kenya will start providing cash transfers to schools under the Home Grown School Meals Program (HGSMP) in January 2018. These market assessments will map the production and supply capacity of local traders and farmers to schools, and the market assessments will be used to estimate the cash transfer rates that the government should use when transitioning schools to the HGSMP.
    WFP will support the government to conduct value chain analyses to identify and map locally produced commodities and local agricultural production that are well-positioned to participate in the structured demand markets created by the HGSMP. Building upon the Cash Transfers to Schools (CTS) market assessments, the value chain analyses will focus on the availability, costs and future potential of local, nutritious, and culturally-acceptable food to become part of the HGSMP food basket. The assessments will also consider the local availability of drought-tolerant crops in order to inform the development of diverse menus under the HGSMP.

    Capacity Building for National and County Institutions

    WFP will support the development of the Government of Kenya’s national implementation strategy to guide direct local procurement from smallholder farmers by government institutions, such as schools, the National Youth Service, hospitals and the Kenya Police Service. WFP, in collaboration with the Ministry of Agriculture, Livestock and Fisheries (MOALF) and the United Nations Food and Agriculture Organization (FAO), have obtained consensus from the Ministries of Education, Health, Interior, Labour and Social Protection, Devolution and Planning, as well as the Kenya Dairy Board, and the National Cereals and Produce Board, to support procurement from smallholder farmers and agricultural processors by developing an implementation strategy, which will be first implemented in Turkana, Baringo and West Pokot, before a national roll-out.
    JOB PURPOSE

    Capacity Strengthening for Local Suppliers and Traders

    WFP will train local farmer organizations, suppliers and traders in Baringo and West Pokot on the key requirements for becoming suppliers to the HGSMP, including eligibility criteria for suppliers, procurement procedures for schools, food quality assurance, and post‐harvest handling.
    WFP will partner with the Ministry of Education (MOE), MOALF, and Ministry of Health (MOH) to conduct market linkage forums in Baringo and West Pokot, which will provide an opportunity for potential suppliers to interact with school meals procurement committees. Market linkage forums will increase awareness, promote transparency during the procurement process, and provide school meals procurement committees with the opportunity to coordinate with suppliers to adjust the HGSMP food basket based on locally-available products.

    Procure Locally-Produced, Drought-Tolerant Crops

    WFP will pilot the local procurement of sorghum and cowpeas for schools in Turkana. WFP will procure these locally-produced, drought-tolerant crops using Forward Delivery Contracts (FDCs) and direct contracts issued to six farmer organizations in Turkana County. The farmer organizations have received technical support on cultivating sorghum and cowpeas, and using FDC and direct contract mechanisms through WFP activities supported by other ongoing projects. The locally-procured sorghum and cowpeas will diversify the existing food basket, by replacing a portion of the bulgur wheat and green split peas for two days per week (20 days per term) for two school-terms in 2018.

    Strengthen Systems for ensuring School Meals Food Safety and Quality

    WFP is currently working with the government to develop a National School Meals Food Safety and Quality guideline and to roll out related activities in five arid counties. WFP will continue work with the Ministries of Education, Health and Agriculture to finalise and roll out the national guideline, and with county governments to implement the guideline.
    WFP is seeking to recruit a programme policy officer (Agribusiness and Markets) to manage the four market components of the Local and Regional Procurement (LRP) project and ensure effective and timely implementation of the same.
    KEY ACCOUNTABILITIES (not all-inclusive)
    Accountability
    Under the overall supervision of the Head of WFP Resilient Livelihoods and Nutrition Unit and Direct Supervision of the Programme Policy Officer (Market Access and Linkages), the incumbent will work closely with the Country Capacity Strengthening Unit and the Nutrition team to ensure that the market component of the Local and Regional Food Aid Procurement project is implemented efficiently and effectively.
    Specific Duties and Responsibilities

    Ensure that the market components of the LRP project are well synchronised with the nutrition and feeding components. Specific duties under each of the components include

    a) Assessment and Mapping of Local Food Systems and Value Chains

    Develop detailed terms of reference for market and value chain assessments. The office will develop the terms of reference in close collaboration with the Country Capacity Strengthening, Vulnerability Analysis and Mapping units, the Nutrition team and relevant field office staff.
    Review the methodology and tools proposed by the Vulnerability Analysis and Mapping Unit for the assessments and mapping.
    Review assessment reports, coordinate provision inputs from other units and field offices (including county and relevant national government officers).

    b) Capacity Building for National and County Institutions

    Establish working relationships with relevant officials at the Ministry of Agriculture Livestock and Fisheries on ongoing efforts to develop a policy, legal and implementation framework for linking smallholder farmers to public procurement.
    Support the process of developing an implementation strategy for government institutions to buy food from smallholder farmers.

    c) Capacity Strengthening for Local Suppliers to supply the Home Grown School Meals Programme

    Ensure that the curriculum for training local suppliers (traders and farmer organisations) addresses the capacity gaps.
    Monitor effectiveness of local suppliers in the HGSMP procurement process, identify weaknesses and propose solutions.

    d) Procure Locally-Produced, Drought-Tolerant Crops

    In collaboration with Turkana Field Office and procurement unit, ensure that the procurement plan for sorghum and cowpeas is implemented.
    In collaboration with the CCS (School Meals) team ensure schools are well informed and prepared to receive, handle, cook and consume the additional food basket items.

    e) Strengthen Systems for ensuring School Meals Food Safety and Quality

    In collaboration with WFP Regional Bureau, the CCS (School Meals) and Markets teams, relevant national and county government ministries coordinate the process of finalising the National School Meals Food Safety and Quality Guideline.
    Represent WFP Kenya in the National Food Quality and Safety Committee to ensure that the Food Safety and Quality for schools integrated in the committee’s agenda.
    Ensure that proposed feedback mechanisms on Food Safety and Quality for schools work efficiently.
    Develop and update project work plans, monitor implementation to check for quality of delivery, timeliness and effectiveness and efficiency.
    Draft inputs for donor and WFP standard project reports and periodic project report updates.
    Participate in project evaluation processes – baseline and end line surveys and reporting

  • IT Operations Assistant

    IT Operations Assistant

    Job Duties

    Under the direct supervision of Head of Information Technology, the incumbent undertakes the following responsibilities:
    Carry out system maintenance tasks, such as performing monitoring tasks, running system diagnostics, and system optimization, to ensure they are running effectively and enable easy and efficient use.
    Maintain technology, including standard repairs, configuration, and storage, in accordance with data security and access controls to ensure IT equipment required for WFP staff is available.
    Prepare files and systems for inventory and archives, such as website content and directories, to ensure information is accurate and up-to-date.
    Allocate tasks to other colleagues, ensuring that tasks are delivered to agreed standards and deadlines, to support the effective delivery of services.
    Respond to a variety of queries about technology and systems in order to assist WFP staff to deliver their services.
    With support of senior colleagues, provide standard training to end users of technology and systems to ensure staff use standard technology and systems effectively.
    Perform routine deployments of server hardware and software, including testing and the identification of problems, to contribute to the effective functioning of technology.
    Responsible for maintaining information records such as updating web pages and statistical databases to ensure the information is current and well organized.
    Install, operate and maintain telecommunications systems and equipment, to ensure optimal services in compliance with standard operations procedures.
    Support the development of standard material such as training documentation and web content on behalf of senior officers, to ensure staff have access to required information about IT services and products.
    Suggest improvements to methods and processes in order to support the continuous improvement of IT services.
    Perform other duties as assigned by supervisor.

    Job Qualifications

    Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
    ITIL Foundation Certification would be an asset.
    Four years of progressively responsible work experience in IT, telecommunications and information management such as WAN/LAN networking, operating systems administration and web design.
    Experience in client support such as Help Desk or user support unit and telephone maintenance service would be an added advantage.
    Experience with the application of client services standards to resolve or escalate clients’ service problems.
    Language: Fluency in both oral and written communication in English is a requirement.
    Proven knowledge and ability to effectively use basic software packages and commonly used office equipment.
    General knowledge of UN system policies, rules, regulations and procedures governing ICT services.
    Knowledge of IT service desk tools and operational procedures is advantageous.

  • Finance Assistant Gender Analisys Research Consultant

    Finance Assistant Gender Analisys Research Consultant

    Duties and Responsibilities
    Under the direct supervision of the National Finance Officer, the incumbent will be responsible for the following duties: –

    Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations;
    Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making;
    Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed;
    Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations;
    Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics;
    Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions;
    Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts of vehicles and generators, to ensure that the databases are accurately updated;
    Maintain the web-based register for the invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines;
    Monitor and record all expenses in line with approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner;
    Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards;
    Perform other related duties as required.

    Minimum Qualifications
    Education:

    Secondary school education.
    Additional training in Accounting or related field is an advantage.

    Experience:
    At least four years of progressively responsible work experience in Finance, accounting, audit or other related field.

    Language:
    Fluency in both written and spoken English is a requirement.

    Knowledge:
    Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing the area of work.

    go to method of application »

  • National IT Officer

    National IT Officer

    The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.
    This position is open to qualified Kenyan candidates. Female candidates in particular, are encouraged to apply.
    Duties and Responsibilities
    Under the direct and overall supervision of the Head of IT, the incumbent will be responsible for the following duties:

    Participate in the development and implementation of WFP Country Office IT/TC plans, processes and procedures aligned with regional and wider WFP strategies and policies to facilitate efficient and effective Information Technology services;
    Draft IT related budgets, including Annual Procurement Plan in consultation with stakeholders at the Country Office & Area Offices; participate in preparation of budget revisions as necessitated by operational circumstances;
    Develop and maintain IT/TC systems and networks, ensuring appropriate data security and access controls considering both local and wide area network issues and enabling users to get maximum benefits from them;
    Implement and test new hardware for improving and upgrading system performance; install any technology upgrades as required;
    Develop business cases, technical specifications and tender documents to facilitate procurement of IT/TC equipment and services at minimum cost, in line with WFP rules and regulations; manage contracts with service providers, ensure all offices are adequately equipped;
    Draft reports on IT/TC activities, investments and costs, identifying trends/issues and proposing solutions to increase cost-efficiency;
    Provide advice to managers and users to resolve complex issues, understanding their needs and ensuring IT policies, procedures, systems and tools are correctly applied to support them;
    Maintain effective partnerships with colleagues and external partners, to foster information exchange and support to meet service requirements;
    Contribute to emergency preparedness and contingency planning, providing technical recommendations and monitoring the management of risks, so that WFP can maintain basic IT services and/or quickly respond and deploy resources to affected areas at the onset of a crisis;
    Draft operational plans and manage resource requirements at the onset of an emergency;
    Align IT service to the corporate catalogue; build and document processes in compliance with ITIL best practices; lead the implementation of incident management; and implement change and configuration management;
    Participate in the capacity building of staff, collaborating with colleagues in the IT division to design and deliver corporate training policies and programs aimed at developing skills/knowledge in IT and TC;
    Review IT Standard Operating Procedures (SOP) for consistency with the changing environments and adjust/recommend revision to ensure consistency with the changing operational environment;
    Perform other duties as assigned by supervisor or Management.

    Minimum Qualifications
    Education:
    Advanced university degree in Computer Science, Engineering or other relevant field, or First university degree with additional years of related work experience.

    Experience:

    At least three or more years of postgraduate professional experience in the development of IT governance strategies, policies and system architecture.
    Experience in acting in an IT advisory capacity to Country/Sub Office leadership, coordinating and managing small or medium size projects, assisting in change management procedures, activities and processes, and successful installation or testing of new hardware for improving or upgrading ICT systems performance.
    Candidates should have ground-level experience implementing IT/TC systems in emergencies, proven experience analyzing ICT service management results and developing service enhancement recommendations and has participated in the negotiation, evaluation and management of IT contracts with service providers at HQ and field office.

  • Logistics Officer Operations

    Logistics Officer Operations

    WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
    Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
    STANDARD MINIMUM QUALIFICATIONS

    Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
    National Professional: Fluency (level C) in English language and the duty station’s language, if different.

    ORGANIZATIONAL CONTEXT
    These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.
    JOB PURPOSE
    To collect, analyse and report on information to maximise efficiency of the logistics operations and activities. 
    The National Roster Talent Pool is an entry point for a professional national career with WFP. The National Roster Talent Pool is a collaborative proactive talent mapping initiative of Regional Bureau-Nairobi, WFP Kenya Country Office and WFP Somalia Country Office as they seek to build a pool of highly qualified and dynamic professionals interested in working with WFP, when the need arises.
    Selected applicants will undergo a rigorous process, which includes screening against the job requirements, a technical test and a panel interview.
    Successful national roster applicants will be notified and placed on the pool for a period of up to 1 year during which he/she and will be engaged for fixed term national positions in any of the three WFP offices ( Kenya Country Office , Somalia Country Office or The Regional Bureau  in Nairobi when the need arises.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
    Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
    Collect and analyse data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
    Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimise use of available funds.
    Guide support staff, acting as a point of referral and supporting them with analysis and queries.
    Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
    Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials).
    Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
    Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
    Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
    Other as required.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
     Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
     Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
     Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

    People

    Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
     Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
     Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
     Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

    Performance

    Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
     Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
     Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
     Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

    Partnership

    Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
     Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
     Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
     Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

    FUNCTIONAL CAPABILITIES
    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Experience coordinating service providers’ contract execution.
    Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
    Experience in evaluating offers and writing proposals.
    Experience in report writing.

    DEADLINE FOR APPLICATIONS
    27th September 2018

  • National Logistics Officer (Funds Management)

    National Logistics Officer (Funds Management)

    Vacancy Announcement No. 040/2018
    Contract type: Fixed Term
    Post Grade: FT NOB
    Duty Station: Nairobi
    Duration: 1 year (initial)
    Date of issue: 23rd August 2018
    Closing Date: 5th September 2018
    Female candidates in particular, are encouraged to apply.
    Duties and Responsibilities:
    Under the direct supervision of the Head of Logistics, the incumbent will be responsible for the following duties:

    Manage Landside Transport Storage and Handling (LTSH) / Supply Chain cost planning efforts in the Country Office;
    Review LTSH/Supply Chain cost planning, budgeting and funds management processes and requirements;
    Contribute to development of Country Office supply chain network design and planning, specifically focusing on cost planning and management;
    Analyse and monitor changes in the operational circumstances and delivery demands, and take action as appropriate;
    Perform adjustment actions in LTSH /Supply Chain costs planning and budgeting. Advise on required actions necessary to improve Logistic / Supply Chain cost-efficiencies and effectiveness if/when required;
    Ensure appropriate LTSH/Supply Chain funds utilization, which includes review, verification and approval of LTSH matrix and validate against project budgets, procurement strategies, contract documentation and optimal transport rates;
    Perform regular reconciliation of funds and expected Logistics/Supply Chain operational requirements and advise management on the usage of funds minimizing potential shortfalls or surpluses;
    Monitor recording of commitments in the Corporate Information Management system and accurate LTSH/Supply Chain funds tracking during project closure and Resource transfer;
    Analyse trends and prepare regular and ad-hoc costs and funds utilisation reports;
    Develop and enhance the Supply Chain /LTSH costs, funds, expenditure planning and tracking system in the Country Office;
    Ensure compliance with WFP Logistics and LTSH/Supply Chain management policies, rules, regulations and procedures;
    Ensure the quality of data from WFP supply chain sources for the purposes of audit support and compliance operational performance monitoring and evaluation;
    Contribute to the preparation of project related Supply Chain/Logistics Plans, funding proposals, budgets and fund status reports;
    Prepare cash forecast in line with logistics operational plan to respond promptly to Logistics financial obligations;
    Liaise with other units of the Country Office to ensure best use of LTSH funds and overall Project funds;
    Maintain close collaboration with other Supply Chain players ensuring that LTSH costs and funds utilization trends and management is in line with CO’s Supply Chain strategies and operational solutions;
    Guide and supervise staff, acting as a point of referral, providing training and supporting them with more complex analysis and queries;
    Perform other related duties as required.

    Minimum Qualifications:
    Education: Advanced University degree in Transport Economics, Supply chain, Logistics Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
    Experience:

    At least three years or more of postgraduate professional experience in commercial or humanitarian transport sectors, shipping, warehouse and commodity management.
    Proven experience in development of supply chain/logistics operational related budgets, planning/budgetary reports and other analytical reports. Proven experience in managing small to medium teams.

    Language: Fluency in both oral and written communication in English is a requirement.
    Knowledge:

    Knowledge of international public sector accounting standards;
    Experience in monitoring and reporting on budgets and financial analyses;
    Knowledge of SAP and previous experience in UN or NGO is desirable.

  • IT Solutions Developer IT Solutions Development Assistant

    IT Solutions Developer IT Solutions Development Assistant

    STANDARD MINIMUM QUALIFICATIONS
    Education: A post-secondary certificate in the related functional area. University degree in Computer Science or engineering or other relevant field is highly desirable.
    Work Experience: 1 or more years of total experience in object oriented design, development, testing and deployment of critical business applications, in a web/client-server environment.
    ORGANIZATIONAL CONTEXT
    The position is found in Country Office (CO), Regional Bureaux (RBs), and Headquarters (HQ).Supervised by the Head of Business Transformation and the senior lead developer, the incumbent will be part of the IT Solutions team.
    JOB PURPOSE
    The incumbent will work with requesting units and end users to map business processes, identify key functionality and stakeholders, develop rapid prototypes and create requirements documentation.
    KEY ACCOUNTABILITIES (not all-inclusive)
    Responsibilities

    Develop efficient software applications using SCRUM Agile Framework principles, corporate developer tools and enterprise standards for programming languages and frameworks;
    Develop RESTful APIs;
    Work in teams with other developers both within WFP and externally to deliver projects;
    Ensure automated unit testing coverage;
    Provide application support for existing software applications.

    Activities and Deliverables

    Participate in SCRUM activities;
    Deliver solution components in agreed upon timeframes;
    Ensure IT Security guidelines are applied in development activities;
    Participate in code and peer reviews;
    Conduct unit and regression tests on code developed with automated testing tools.
    Complete change requests for CTM and SugarCRM applications.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
     Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
     Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
     Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

    People

    Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
     Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
     Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
     Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

    Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
     Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
     Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
     Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

    Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
     Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
     Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
     Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

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  • Human Resources Associate (Recruitment)

    Human Resources Associate (Recruitment)

    Job Description
    Duties and Responsibilities:
    Under the direct supervision of National HR Officer and the overall supervision of Head of HR Unit.
    The incumbent will be responsible for the following duties:

    Provide assistance on a wide range of complex HR queries and follow up actions to ensure consistent and high quality HR services are delivered to clients;
    Receive and review recruitment requests, verify that supporting documentation to initiate recruitment process are in order, and draft Vacancy Announcements and issue them to the agreed channels maintaining accurate documentation;
    Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs particularly timely analysis and reporting of recruitment key performance indicators;
    Following set procedures, receive, analyze and screen candidates’ applications using set benchmarks, prepare shortlists and submit them to the hiring units. Proactively follow up on response from the hiring units;
    Ensure that WFP issued human resource and personnel policy manuals, rules, regulations, guidelines, and circulars, are complied with and inform the supervisor of any breach or irregularities in the selection process;
    Prepare a range of complex HR documentation required for the specific area of work (e.g. note for the records, Local Recruitment Committee/Local Appointment and Promotion minutes, reference checks, etc.) ensuring accuracy and meeting established deadlines;
    Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines; particularly in the area of recruitment and selection and ensuring compliance with the established deadlines and accuracy of HR data;
    Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards including preparation and updating of standard operating procedures under area of responsibility;
    Supervise and provide guidance to junior staff in the recruitment cell, support rapid recruitment and deployment of staff, and handle related administrative actions including preparation of reports;
    Support in workforce and succession planning through identifying upcoming gaps and means to fill them and contribute to gender parity targets and initiatives;
    Support activities in the areas of work in compliance with relevant processes and procedures including reclassification of positions and maintaining/updating of recruitment master plan;
    Analyse and respond to various internal and external queries to ensure that clients are well informed and that HR team activities are aligned with broader WFP objectives.
    Any other duties as may be required.

    Minimum Qualifications:
    Education: Completion of secondary school education, and post-secondary qualification in Human Resource Management, International Relations, Psychology, or related field.
    Experience: At least five years progressive work experience in the field of Human Resources, including direct experience in recruitment and selection and the use of e-recruitment tools. Previous work experience in the UN system/WFP is desirable.
    Prior work experience in emergency settings is an advantage.
    Language: Fluency in both oral and written communication in English.
    Knowledge and skills:

    Knowledge of HR business processes, procedures and tools;
    Effective interpersonal, teamwork and organizational skills;
    Proven ability to work independently and cross-functionally with different partners
    Proficiency in Microsoft Office Suite, including advanced Excel skills;
    Knowledge of the latest electronic recruitment systems and tools.