Jobs Kenya

Website: Website http://www.wfp.org/countries/kenya

  • Junior Analyst

    Junior Analyst

    JOB PURPOSE
    WFP Nairobi Regional Bureau (RBN) and Supply Chain (SCO) agreed to develop a joint initiative, named Corridor Management (CM), aimed at developing an innovative solution for the management of RBN Supply Chain corridors. The solution will enable Supply Chain (SC) Services to be operated within the context Service Model approach.
    The position will be based in the Nairobi Regional Bureau under the logistics unit . The junior analyst will work in strict coordination with business experts and involved stakeholders under the guidance, supervision and reporting lines of the Corridor Management Solution Stream Leader.
    STANDARD MINIMUM QUALIFICATIONS
    Education: University degree in information technologies, economics, finance, international cooperation, business management or any other related fields; or the equivalent combination of education and experience.
    Working Experience: At least three-years’ experience in service cost management, business processes mapping, and information system development.
    Language: Fluency in both oral and written English. Intermediate knowledge of French would be an advantage.
    TECHNICAL SKILLS AND KNOWLEDGE

    Proven knowledge of service costing principles and methodologies.
    Proven knowledge of business process mapping.
    Proven knowledge of cost accounting.
    Excellent written and analytical skills.
    Good research and learning capacity.
    Ability to meet deadlines and work under pressure as part of a team.
    Good communication skills.
    Sound knowledge of Microsoft package (Excel, PowerPoint, Publisher, and other related software).
    Knowledge of MS Access database, HTML and other programming languages and platforms (WordPress, Drupal, etc.) are appreciated.

    KEY ACCOUNTABILITIES (not all-inclusive)
    What you will do:
    Providing support to the following service cost management work stream activities:

    Definition of the service costing model focused on, but not limited to, the corridor management initiative;
    Mapping of the to-be business processes of, but not limited to corridor management;
    Design and implementation of the service costing model and support to the development and testing of related service costing tools;
    Development of project documents including concept papers, business requirements, note for the records, communication notes.

    The projects activities you will participate in include:

    Service costing definition and controlling model;
    Supply Chain cost collection and service cost allocation mechanisms, including direct costs, indirect costs, and overheads;
    Service business processes mapping and integration with the other corporate businesses.

    TERMS AND CONDITIONS
    Type of Contract:
    SC5 (G5 Equivalent)
    Duty Station:
    Nairobi Regional Bureau, Kenya
    Contract Duration:
    6 Months with a possibility of extension.

  • Consultant – Operational Data Analyst Programme Policy Officer – NOC PD Summer Internship Programme 2020 – Digital Transformation Support

    Consultant – Operational Data Analyst Programme Policy Officer – NOC PD Summer Internship Programme 2020 – Digital Transformation Support

    We are seeking to fill a consultancy position of Operational Data Analyst based in Nairobi, Kenya.
    Under the general supervision of the Chief of Digital Transformation Services the incumbent will be responsible for the following functions:
    Project design

    Work with the HQ application development team to process, design and present data in ways to help relevant stakeholders make better decisions;
    Define requirements and objectives for locally developed data products, liaising closely with relevant stakeholders, including business functions, development and architecture teams;
    Working with the data architecture team and relevant business units to define and document business rules and logic that drive the design and development of data solutions;
    Provide quality assurance of imported data, working with relevant stakeholders;
    Providing applied technical expertise in data storage structures, data mining, and data cleansing.

    Project implementation

    Manage and design the analytical environment, including data sources, analytical models, security, and metadata;
    Store and integrate local data source with existing data within the WFP data lake;
    Generate visualization and analysis from single or multiple systems;
    Troubleshoot the reporting database environment and reports.

    Training and Support
    Train end-users on delivered analytical tools and dashboards to ensure knowledge handover to relevant business teams;

    Train end-users on delivered analytical tools and dashboards to ensure knowledge handover to relevant business teams;
    Liaise with the product management and service support teams to ensure service support levels are maintained;
    Use project management skills to ensure that relevant teams and individuals are consulted and involved in decision making at key points and that all decisions made are clearly documented and communicated;
    Report progress and issues to all relevant stakeholders;

    Qualifications & Experience Required
    Education:

    University Degree in Business Administrations, Data Management, Statistics, Marketing, Information Management another relevant discipline.

    Experience:

    3 years or more of relevant progressive work experience in information management, information systems, web management, data management, GIS mapping, data visualization or project management.

    Technical Skills & Knowledge:

    Proven experience of working in a dynamic analytical environment and handling complex analysis using R, SPSS, Tableau, Horton Works and Cloudera.
    Substantive report writing skills.
    Strong data analysis skills.

    Competencies:

    Well developed problem-solving and conflict resolution skills
    Ability to establish effective working relationships in multi-cultural and multi-ethnic environments
    Ability to plan, prioritize, multi-task and manage time effectively
    Highly-developed written and oral communication skills with the ability to influence and adapt communication styles to different situations and individuals.

    Language:

    Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages) is desirable.

    Terms and Conditions
    WFP offers a competitive compensation package that will be determined by the contract type and selected candidate’s qualifications and experience.

    go to method of application »

  • Regional Innovations Consultant

    Regional Innovations Consultant

    The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles
    Selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance
    Female applicants are especially encouraged to apply
    JOB PURPOSE
    The Regional Innovations Consultant will be responsible to identify, support and scales innovations that help fast-track WFP’s work towards the next level of emergency response and achieving Zero Hunger. The Consultant will be working closely with Regional Bureaus and Business Units at Headquarters level in support of the Country Offices.
    The establishment of Regional Innovation Hubs within the Regional network will help facilitate those necessary links and collaboration initiatives among stakeholders, helping regional innovation projects to scale, establish central regional coordination, without compromising country and department specific initiatives while ensuring an orchestration of efforts, and the creation of synergies between projects, sharing knowledge and best practices among Country Offices, regions and WFP as a whole.
    Reporting to the RBN (Regional Bureau, Nairobi), Head of Partnerships and working closely with all functional units in RBN including Partnerships, Supply Chain, Programmes, etc. The incumbent will ensure innovation coordination and innovation knowledge management across the region, provide technical advice to innovation projects in COs (Country Offices) in RBN, and support the scale of innovations through partnerships management and through close coordination with relevant RBN and CO teams.
     
    STANDARD MINIMUM QUALIFICATIONS
    Education: Bachelor’s degree in Business, Innovation, Design, Technology or related fields .Preference will be given to candidates with Master’s degree in related fields.
    Working Experience: At least 5 years of progressively responsible national or international experience in a start-up, innovations function in private businesses or innovations in the humanitarian or international development sector.
    Proven Track of experience working in a large-scale organisation
    Language: Fluency in oral and written English mandatory. An intermediate knowledge of another official UN language will be an added advantage.
     
    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Passion and deep understanding of technology innovations (e.g. mobile apps, blockchain, artificial intelligence) and business model innovations (e.g. innovative finance, crowdsourcing)
    Startup experience or startup mentality. Worked or led cross-functionally and get things done in a scrappy and hands-on way
    Proven track driving projects – effectively delivering impactful elements of projects in fast-moving environment, ideally for new businesses, new business models, startups
    Able to generate new and original solutions to complex problems and to design new products ideas
    Strong conceptual thinking to develop new strategies & innovative projects
    Able to interact with a broad range of stakeholders and external audience with maturity and tact
    Excellent communication/presentation skills, with the ability to write strategy documents, to develop business plans and to write and deliver presentations
    Collaborative spirit, able to partner with a wide range of people at all levels and across different cultures and to act with credibility and diplomacy
    Self-motivated and able to work with a high degree of autonomy
    Sets high-level of ambition for the project and own work to achieve impact for the hungry people we serve

    KEY ACCOUNTABILITIES (what you will do)
    Strengthen innovation capacity at RB and CO level:

    Enable access and advice on use of innovation methodologies, such as human centered design, lean start up etc. and innovation process from ideation, sourcing, sprinting and scaling
    Support the local WFP offer of innovation services, such as running or participating in local innovation workshop/bootcamps/challenges
    Ensure linkages between COs and the Innovation Accelerator in Munich to help projects reach growth/scale (e.g. impact, level of innovation, team).
    Support resource mobilization and seed funding efforts, ensuring these opportunities are made known and country offices have the support they need to pursue these funds.
    Facilitate the Accelerator’s efforts in support to the design and implementation of the Country Strategic Plans.

    Support strategic evolution of global innovation community, scale-up enablement and general innovation accelerator build up

    Execute any other task required to support the activities of scale-up enablement and the Accelerator or regional innovation activities.

    KEY ACCOUNTABILITIES( what you will do )Cont…

    Establish and develop the Regional Innovation Hub as part of the WFP Innovation Community:

    In consultation with the Accelerator and the RBN Management, define and develop the necessary structure, roles of the responsibilities of the various stakeholders contributing to the work of the Regional Innovation Hub
    Design and build the Regional Innovation Hub processes and capabilities in line with Regional strategic priorities and with an emphasis on innovation, fundraising support, knowledge and best practice sharing
    Establish and manage relationships with internal functional and business units at RB and Cos, as well as with the Accelerator.

     Support building a strong local innovation platform, network and ecosystem

    Support building strong partnerships within the Nairobi and East Africa ecosystem, especially with other UN agencies, to drive forward innovations with potential for zero hunger
    Support building an internal innovation network to share best practices and create a peer support system
    Provide support (act as liaison) to any relevant innovations which are showcased in the UNON Innovation Park.

    TERMS AND CONDITIONS
    Type of Contract:
    Consultancy -Level 1 equivalent P3 level.
    Duty Station:Nairobi Regional Bureau, Kenya
    Contract Duration: 5 Months with a possibility of extension.
    DEADLINE FOR APPLICATIONS
    December 16 , 2019.
    Only Shorlisted Candidates will be contacted.

  • Programme Associate, Monitoring & Evaluation Data Analyst

    Programme Associate, Monitoring & Evaluation Data Analyst

    WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
    Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

     

    STANDARD MINIMUM QUALIFICATIONS

    Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
    Language: Fluency in both oral and written communication in English is a requirement.

    ORGANIZATIONAL CONTEXT
    These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). Job holders typically report to a Programme Policy Officer or Head of Field Office.At this level, job holders are expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holders are expected to manage resources and coach and coordinate support staff.

    JOB PURPOSE
    Under the direct supervision of the Monitoring & Evaluation Officer and in close consultation with the Vulnerability Analysis and Mapping (VAM) Officer head of the M&E Unit, the Data Analyst is responsible for Kenya’s Country Strategic Plan (CSP) M&E Database systems, analysis and information management.

    KEY ACCOUNTABILITIES (not all-inclusive)

    Design, develop and test databases for WFP Kenya Country Strategic Plan (CSP) M&E system. Continiously upgrade and maintain all program databases, in line with changing reporting requirements. 
    Continually advise and improve M&E tools and databases in line with new innovations and technology advancements so as to ensure the tools exhibit improved and efficient data collection and analysis capabilities and are more user friendly. 
    Develop and continually update technical user manuals and documentation for database systems.
    Migrate all databases to an online platform and create a central dashboard where food security and monitoring tools, analysis, graphs, maps, reports and guidelines can be accessed, retrieved and visualized by relevant program staff. Manage and update, repare and maintenance of online platforms.
    In close liaison with the IT Unit, ensure that all databases, online platforms, servers and tools comply with WFP corporate IT standards.
    Create visualization for all key monitoring results with ease of access for managers and programme teams.
    Implement features that ensure data safety, cleaning, validation and integrity. Develop data models, database structures, graphic user interfaces, standard queries and reports.
    Applying appropriate statistical principles, identify, analyse, and interpret trends or patterns in complex datasets to support VAM and M&E in analysis and reporting. In consultation with the M&E officer, perform data analysis and prepare monthly, quarterly and annual reports.
    Provide support to studies, evaluations and monitoring activities through training, database design, data collection, data analysis and report writing. 
    In consultation with the M&E Officer, co-ordinate and provide technical support on data collection, collation, processing, analysis and database systems development and management to the country and sub offices and field M&E focal points.
    Maintain updated COMET (Country Office Tool for Managing (programme operations) Effectively) Design with annual results for all Country Strategic Plan (CSP) outcome indicators.
    Participate in food security assessments, studies and monitoring activities.
    In liaison with the VAM Officer and GoK, provide support where required in structuring and upgrading of monitoring and early warning databases.
    Other duties as may be assigned by the officer.

    4Ps CORE ORGANISATIONAL CAPABILITIES

    Purpose

    Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
     Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
     Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
     Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

    People

    Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
     Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
     Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
     Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

    Performance

    Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
     Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
     Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
     Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

    Partnership

    Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
     Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
     Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
     Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

    FUNCTIONAL CAPABILITIES

    Capability Name
    Description of the behaviour expected for the proficiency level

    Programme Lifecycle & Food Assistance
    Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.

    Transfer Modalities (Food, Cash, Vouchers)
    Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

    Broad Knowledge of Specialized Areas
    Understands basic technical concepts and data and their relevance to food assistance programmes.

    Emergency Programming
    Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

    Strategic Policy Engagement w/Government
    Understands and applies basic principles of engagement with government counterparts at the national or local level.

    OTHER SPECIFIC JOB REQUIREMENTS
    This section is optional to describe additional responsibilities & knowledge required for the specific job.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Has worked with technical teams (i.e. M&E, Nutrition etc.).
    Experience: At least five years of progressively responsible job related technical experience in database systems and analysis 
    Must have experience in developing applications for mobile devices 
    Prior experience with a humanitarian organization or with analysis of monitoring data would be an added advantage 
    Experience in using relational database systems including MS SQL Server, Oracle and Microsoft Access, Mastery of software development tools e.g. Asp.net (C#, VB.net), PHP and other development platforms. 
    Experience in using analysis softwares including SPSS, tablueau, R and other analysis software 

    DEADLINE FOR APPLICATIONS

    Female applicants and qualified applicants from developing countries are especially encouraged to apply
    WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
    No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

  • Government Partnerships Officer

    Government Partnerships Officer

    The United Nations World Food Programme (WFP) seeks individuals of the highest integrity and professionalism who share our humanitarian principles
    Selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance
    Female applicants are especially encouraged to apply
    JOB PURPOSE
    The Partnerships Unit in the Regional Bureau for East and Central Africa ( RBN) is looking to engage a Government Partnerships Officer (NOB) specifically dedicated to supporting donor relations/partnership in the region; to strengthen the Unit’s ability to manage critical resource mobilisation; to carry out resource analysis and resource management functions; and to provide related support to Country Offices (COs) and WFP Headquarters (HQ) in Rome.
    STANDARD MINIMUM QUALIFICATIONS
    Education: Bachelor’s degree in International Studies, Political Sciences or any other related field.
    Working Experience: Five or more years of progressively responsible work experience in the relative business stream, with experience in general administrative work.
    Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.
    KEY ACCOUNTABILITIES (not all-inclusive)
    What you will do:

    Implement relevant parts of the RBN Partnerships Unit work plan by delivering activities that maintain and develop government partnerships in order to maximise resources raised for the region.
    Contribute to the management of a portfolio of partnerships, soliciting contributions, providing donor stewardship, and analysing results, in order to maximise resources raised.
    Provide support to technical units in HQ, RBN, and COs in order to assist them to effectively mobilise donor resources.
    Prepare briefs on resourcing issues for the Regional Director, participate and provide advice in the Strategic Programme Review Process (s-PRP) and the Electronic Programme Review Process (e-PRP), and operate as a resourcing focal point in order to ensure that concerns are adequately considered.

    KEY ACCOUNTABILITIES CONTINUED

    Guide more junior staff including interns, acting as a point of referral and supporting them with more complex analysis and queries on relevant issues.
    Participate and assist the RBN Head of Partnerships in negotiations for contributions and partnership agreements, in line with internal policies and external regulations, in order to reach advantageous outcomes, such as more flexibility and predictability.
    Collate and analyse data for the preparation of accurate and timely reporting on donors and programmes, to enable informed decision-making and action planning by senior managers.
    Proactively contribute to ideas and highlight fundraising opportunities to senior managers for new strategies to maintain and increase funding from new and traditional donors.
    Lead in the drafting of funding proposals to government donors in close coordination with other RBN units and COs.

    KEY ACCOUNTABILITIES CONTINUED

    Prepare and provide regular information to educate new and potential donors on the strategy, design, relevance and impact of WFP programmes, and to advocate the work of WFP.
    Represent WFP at international meetings and workshops at appropriate levels, in such a way that advances the government partnerships strategy and objectives and builds support for WFP activities.
    Prepare and provide inputs for briefing documents for senior level management meetings with donors.
    Maintain effective relationships with representatives of government donors through appropriate channels, and coordinate donor meetings, attending where required.
    Coordinate work with other government partnership officers to ensure the flow of information and other WFP units to align activities and ensure donor visibility and that donor conditions are met.
    Lead in the preparation of internal resourcing activities and meetings in RBN, including those that involve RBN Budget & Programming and RBN Supply Chain.
    Other tasks as required.

    TERMS AND CONDITIONS
     Type of Contract: Fixed Term Contract , NOB
     Duty Station: Nairobi Regional Bureau, Kenya
     Contract Duration: 12 Months- Renewable

  • Partnerships Officer, Consultant (Level II)

    Partnerships Officer, Consultant (Level II)

    The WFP Somalia activities include food assistance for reliefschool feedingsafety netsnutrition and food assistance for assets creation through provision of in-kind and cash-based transfers. WFP in Somalia is implementing a complexthree-year country programme that incorporates interventions spanning food assistance for relief to innovative food systems solutions.
    The Partnerships Officer will lead overall coordination of the business developmentcapture managementand proposal writing process of the country officeunder the supervision of the Head of Partnerships.
    This position is open to qualified candidates. Female candidates are particularly and highly encouraged to
    Duties and Responsibilities:

    Manage a portfolio of partnership opportunities to meet WFP programme objectivesmaximising resources raised by developingnurturingand leveraging relationships with partners to meet shared goals;
    Identify entry-points for newemergingand renewed partnerships ensuring alignment with WFP priorities;
    Lead coordination and preparation of proposals in liaison with various functional units;
    Lead donor mapping exercises andin line with Country Officeplan and identify opportunities to collaborate with new and non-traditional partnersincluding development-focused donorsprivate sector and foundationsand programme and advocacy partners;
    Monitor resourcing status of programmesreconcile pipelinesidentify trends and issuesand propose solutions to enable informed decision-making and action planning by senior management;
    Develop advocacy and external relations materialincluding pitch decks and investment casespresentationsand briefing materials for country management as requested;
    Maintain up-to-date knowledge of donor and government policiesand support development of key messagesdefining effective strategies for partner engagement;
    Support negotiations for contributions and partnership agreementsin line with internal policies and external regulations;
    Monitor and participate in relevant events of UN and other multilateral bodies/governments that may have an impact on WFP activities and programmes;
    Deputise Head of Unit and supervise junior staff as required;
    Perform other duties as required.

    Minimum Qualifications:

    Education: Advanced university degree in Public AffairsCommunicationsBusiness AdministrationCommercePolitical ScienceInternational DevelopmentInternational RelationsLiberal Artsor other relevant field; or First University degree with additional years of related work experience and/or training/courses.
    Experience: At least six (6) years of relevant professional experience in partnerships management.
    Language: Fluency in both oral and written communication in English is a requirement.

    Knowledge & Skills:

    Knowledge of the programme/project cycle including cross-cutting themes and issues.
    Experience or understanding of humanitarian and development cooperation and international organisations (e.g. UN or donor agency)and familiarity with the international humanitarian and development system and aid architecture
    Understanding of foreign policy and how to work within complex political economies and operational environments;
    Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations;
    Gathersanalyses and reports information in a manner that draws out fact-based insights to inform approach to partner relationships and support substantive discussion with partners. Captures relevant information and progressand ensures internal information sharing and timely decision making;
    Maintain strategic and liaison with a broad range of internal and external partners. Engages in mutually informative discussion with partners and influencers that strongly positions WFP and leadership;
    Highly developed judgement and tact to deal with highly confidential and sensitive matters;
    Hands-on relevant experience in the UN or INGOs is desirable.

    Application Instructions:
    You are required to submit an online application through E-Recruitment.
    Applications that do not meet the above requirements will be disregarded and only shortlisted candidates will be contacted
    WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles.
    WFP is an equal opportunity employer and we are committed to promoting diversity and gender balance.
    Selection of candidates is made on a competitive basis.

  • Administration Assistant, Protocol Services (G5), Nairobi (107417)

    Administration Assistant, Protocol Services (G5), Nairobi (107417)

    STANDARD MINIMUM QUALIFICATIONS
    Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
    Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
    General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
    ORGANIZATIONAL CONTEXT
    These jobs are found in Country Offices (COs), Regional Bureaus (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief, Administration Officer, or the designate.
    At this level job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
     
    JOB PURPOSE
    To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices. 
     
    KEY ACCOUNTABILITIES (not all-inclusive)

    Assist the Protocol team in carrying out the work of the Programme Unit, and deputize for the Manager in his/her absence as follows: Apply the provisions of the the WFP Host Country Agreement to Internationally recruited UN Staff Members posted to the Kenya Duty Station;
    Coordinate with the relevant Kenya Government representatives (demonstrating tact, dimplomacy, firmenss and persistence when necessary) to negotiate and solve sensitive and complicated problems. Escalate issues to the Head of Admin if necessary. 
    Maintain regular contact with the regular Kenyan Government offices to ensure that information available to staff on immigration, duty-free, and VAT exemptions is updated immediately changes occur. 
    Conduct briefings for new staff members on immigration formalities, duty-free and tax exemption priviledges, and vehicle registration, and ensure that the information is up-to-date; provide guidance to staff members in completing forms relating to the priviledges and exemptions. 
    Ensure the timely processing of the following for the organization and eligible internationally recruited staff members and thier dependents : notification of arrival documentation and the issuance of diplomatic identity cards and PIN numbers. Issuance of re-entry passes and renewal of the same; duty free imports and purchase of duty free liquour and tobacco (oficia l/ staff members); issuance and renewal of interim and new Kenyan driving licenses; registration of new / second hand vehicles and transfer / disposal of used vehicles (official / staff members); VAT exepmtions (official / staff members), issuane of red number plates and airport passes.
    Provide assistance to the Protocol team in the maintenane and integrity of data and records, generation of reliable reports and statistics, and daily work distribution within the Unit, as follows: Maintain an up-to-date filing system and electronic database with client data and ensure the integrity of data stored therein. Track expery dates of documents and visas and notify clients to initiate renewal action in good time. 
    Prepare workload statistics from data extracted from all databases and generate reports as required.
    Prepare correspondence, Note Verbales, covering letters, amd reports upon request. 
    Records and Data Management: Responsible for assembling, cataloguing, preserving and managing valuable collections of historical information for the country office. Ensure the CO complies wiht the records management reculations and policies. 
    Manage the archived paper documents in line iwht the corporate guidelines ensuring that archived documents are readily retreivable. 
    Manage the set-up of electronic records archives, ensuring swift and easy data access and retrieval as required. 
    Set-up of filing system ensuring that Country Office information is accurately managed and readily available and accessible. 
    Manage the safe disposal of archived documents in accordance wiht the retention policy.
    Ensure that records are well protected,, managing the environment where they are stored. 
    Supervise other General Service Staff in the Unit as follows: Provide guidance to other general service staff in the Unit. 
    Foster teamwork and communication among staff in the Unit.
    Lead by example.

    FUNCTIONAL CAPABILITIES
    Capability Name Description of the behaviour expected for the proficiency level Business Support Services & Reporting Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program. Collects and reports data to draw out fact-based insights. Internal Controls & Risk Management Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities. Resource Management Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. Specialised Knowledge in Administrative Services Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services. Customer Focus Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.  
    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
    Has supported in providing ad-hoc guidance to new staff members

    ADDITIONAL COMPETENCIES REQUIRED FOR THE ROLE:

    Client Orientation:Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
    Establishes and maintains productive partnerships with cliesnts by gaining their trust and respect;
    Identifies clients’ needs and matches them to appropriate solutions;
    Monitors ongoing developments inside and outside the clietnts’ environment to keep informed and anticipate problems;
    Keeps clients informed of progress or setbacks in projects;
    Meets timeline for delivery of services to clients,
    Technology Awareness:Keeps abreat of available technology 
    Understands applicability and limitation of technology to the work of the office
    Actively seeks to apply technology to appropriate tasks
    Shows willingness to learn new technology.
    Professionalism: 
    Knowledge of database maintanance functions;
    Ability to undertake basic research and gather information from standard sources.
    Demonstrated ability to apply good judgement in the contect of assignments given;
    Shows pride in work and in achievements;
    Demonstrates professional competence and mastery of subject matter;
    Is conscientious and efficient in meeting committments, observing deadlines and achieving results;
    Is motivated by professional rather than personal concerns;
    Shows persistence when faced with difficult problems or challenges;
    Remains calm in stressful situations.

    TERMS AND CONDITIONS

    Qualified female candidates are particularly encouraged to apply.
    For any queries write to Nairobi.queryhr@wfp.org  
    WFP is an equal opportunity employer and does not charge any fees during the recruitment process.
    Only short-listed applicants will be contacted

  • Budget & Programming Associate

    Budget & Programming Associate

    JOB PURPOSE
    The Budget and Programming Unit in the Regional Bureau for East and Central Africa (RBN) needs to strengthen its national capacity through the creation of a Budget and Programming position. The role will provide a range of specialised support for efficient planning, monitoring and analysis of project financial performance to enhance optimal use of financial resource.
    STANDARD MINIMUM QUALIFICATIONS

    Education: Bachelor’s degree in Finance, Mathematics, Statistics or related fields.
    Working Experience: Three(3) to Five(5) years experience in financial analysis, supply chain, budgetary and resource management analysis or related field experiences.
    Language: Fluency in both oral and written English. Intermediate knowledge of french would be an advantage.
    Technical Skills and Knowledge: Comprehensive analytical skills and advanced level of knowledge in application such as Excel, Access, PowerPoint, SAP and Tableau.

    KEY ACCOUNTABILITIES (not all-inclusive)

    Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.
    Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.
    Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.
    Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation.
    Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision-making.
    Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.
    Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.
    Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.
    Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

    TERMS AND CONDITIONS

    Type of Contract: Fixed Term (G6)
    Duty Station: Nairobi Regional Bureau, Kenya
    Contract Duration: 12 Months ( Renewable)

  • Business Transformation Officer P4 Nairobi Programme Policy Officer (Risk Management & Financial Services Specialist), SC9 Programme Policy Officer SC8 (Project Manager) – Farmer Service Centres

    Business Transformation Officer P4 Nairobi Programme Policy Officer (Risk Management & Financial Services Specialist), SC9 Programme Policy Officer SC8 (Project Manager) – Farmer Service Centres

    ORGANIZATIONAL CONTEXT
    Digital solutions are rapidly reaching some of the most vulnerable people and places affected by crisis. As one of the main humanitarian actors, the World Food Programme (WFP) has the opportunity and the obligation to leverage data and technology to better know and serve those in need by digitally transforming the way it works. Such ambition led to a plan aimed at establishing, integrating, and mainstreaming the core elements of an end-to-end digital business process.
    WFP Kenya Country Office (KCO) has 9 office locations Nairobi, Mombasa, Garissa, Dadaab, Wajir, Kakuma, Lodwar, Isiolo and Marsabit). The Head of the Business Transformation Unit, reporting to the Deputy Country Director, is accountable for providing all KCO staff with the technology products and services that they require to do their work.
    For the Nairobi office location, the Business Transformation Unit (BTU) is also responsible for providing IT services to other offices such as Regional Bureau East and Central Africa (RBN), SCOPE Global Service Desk and the Digital Transformation Unit. The Business Transformation Unit is comprised of 4 teams. The Head of BTU manages 11 staff and has an indirect reporting line to 3 TEC staff in Field Offices (Mombasa, Kakuma and Dadaab).
    JOB PURPOSE
    The Head of Business Transformation Unit role is focused on improving the value of technology in WFP Kenya. Through working with our internal clients, building strong relationships with senior management and key stakeholders, continual service improvements and mainstreaming of innovations, the shift to a new digital landscape supports our operational requirements.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Participate in Country Office strategic planning and operational decisions to advocate for results and outcomes that are aligned with WFP corporate policies, standards and strategy.
    Keep abreast of both Technology standards and WFP’s strategic direction to identify new initiatives, provide guidance on Technology options, and adopt best practices to support the Country Office Strategic Plan.
    Engage with the Country Office business units to understand business objectives, gather requirements, and analyze capabilities with the objective of shaping demand for technology products, offering new opportunities to improve business processes, better stakeholder alignment and creating value for money propositions with technology solutions.
    Contribute to the thought leadership and advisory activities with regards to Cash Based Transfers and Country Office beneficiary data management requirements.
    Manage the delivery of projects to ensure solutions transfer into the business in accordance with established overall project objectives and business strategies and requirements.
    Delivery of IT Services for Kenya Country Offices (CO) in alignment with corporate TEC Division governance, guidelines and policies.
    Oversight of managed services ensuring service levels and key performance indicators are met.
    Identification and ownership of continuous service improvements.
    Manage relationships with internal staff and suppliers to ensure effective and efficient technology products and services are delivered.
    Drive a culture where consistent data are effectively used to take decision and drive the implementation of WFP IT innovative solutions.
    Provide leadership and management to BTU staff and act as a point of escalation and coordination for critical incidents.
    Provide regular reports and updates to the Senior Management team and Kenya Country Office units via operational meetings.
    Under the Annual CO Performance plan, set targets for delivery of BTU services and manage risks and mitigations of service provision.
    Review CO programme documents (e.g. submitted for Strategic Programme Review (sPRP) and CSP process), providing inputs to incorporate and strengthen Digital Assistance Service components.
    Participate and encourage capacity building initiatives aimed at building solid Digital Assistance Services expertise amongst IT colleagues in the CO.
    Manage and motivate a team of staff, providing coaching, mentoring, training and guidance to ensure appropriate development and enable high performance.

    STANDARD MINIMUM QUALIFICATIONS
    Education:
    Advanced university degree in business management, computer science, telecommunications engineering or social sciences, or First University degree with additional years of related work experience or trainings/courses.
    Experience:

    At least eight years (of which a minimum of three years internationally) of progressively responsible professional experience in IT or related area, with an interest in international humanitarian development. Experience in strategy development and digital transformation is highly desirable.
    Experience of delivering IT services that align an organisation’s vision, mission, objectives, strategy, business and user needs.
    Understanding of the software development lifecycle (SDLC).
    Sound knowledge of ITIL service principles, experienced supplier manager and focused on delivering CSI across production platforms and IT services
    Has managed large projects requiring innovative recommendations and approaches.
    Has managed large teams in complex environments, providing coaching, mentoring and trainings.
    Has built strong relationships with internal and external partners to identify key business issues and identify new/improved IT solutions and services.
    Has international professional experiences.
    Has shown to be consistent, data driven and agile during urgent situations.
    Has shown to be able to gain credibility and respect from the team.
    Has shown to be open to challenges and to share experience and knowledge with team members and colleagues.
    Has shown to be a change agent and take decision based on effective data analysis and user-centric approach.
    Has proven to listen and understand internal and external partners’ needs.

    Language:
    Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
    Knowledge & Skills:

    Strong leadership in managing and developing operational teams and managed service providers in delivering and supporting IT services across all lines of business
    Expertise in budget planning, financial management and resource management
    Excellent oral and written communication skills, including the ability to explain technology solutions to non-technical colleagues, establish rapport and persuade others
    Accelerating professional services through industry best practice implementation.
    Ability to lead, train, mentor and coach a highly effective team coupled with project and programme management skills.
    Sound experience in IT Operations, both in HQ and Field contexts

    TERMS AND CONDITIONS
    The selected candidate will be employed on a fixed-term contract with a probationary period of one year. He/she will be required to travel abroad sometime to remote and difficult locations.
    WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.org
    Female applicants and qualified applicants from developing countries are especially encouraged to apply
    WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
    No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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  • Investigations Officer, P4, Nairobi

    Investigations Officer, P4, Nairobi

    Job description

    WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
    Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
    ORGANIZATIONAL CONTEXT
    The selected candidate will report to the Senior Investigations Officer P-5, Nairobi Office of Inspections and Investigations (OIGI-NBO). The goal and mission of the OIGI is to conduct independent investigations into allegations of misconduct involving WFP staff, contractors and other applicable persons.
    JOB PURPOSE
    The selected candidate will take part in internal reviews and assessments of complaints and allegations, efficiently plan and undertake complex investigations and prepare comprehensive reports. A large emphasis is placed on coordination of the work of investigative teams, development of policies and procedures, provision of advice on best practices with respect to investigations and guidance/training to other staff.
    KEY ACCOUNTABILITIES (not all-inclusive)  

    Efficiently coordinate and undertake office and field-based complex investigations into allegations of violations of policies, procedures, standards, guidelines, and applicablerules and regulations.
    Coordinate preparation of and/or prepare comprehensive reports and ad hoc briefs pertaining to complex investigations and, based on analysis and findings, makerecommendations for corrective actions, improved controls and efficiency of WFP operations.
    Monitor, support and coordinate the work of investigative teams to ensure outputs meet quality standards and are delivered according to established schedules.
    Effectively manage the work-flow of individual cases assigned to Investigations Officers.
    Take part in internal review and assessment of received complaints and allegations and formulate comprehensive investigation plans for complex investigations.
    Assess the potential for fraud and corruption in operational activities and formulate recommendations for senior management decisions.
    Provide guidance and advice to WFP staff on matters pertaining to the investigation of wrongdoing, and direct staff appointed by field offices to assist in investigations.
    Regularly appraise management of the progress of investigations and assess and advise management on probable impact of investigation outcomes.
    Coordinate with local officials, governments, and external organizations to facilitate investigative work.
    Effectively work, collaborate and coordinate with other control and monitoring functions as appropriate.
    Provide advice on and promote best practices with respect to investigations.
    Provide support in the preparation of work plans and the establishment of priorities in the investigation function.
    Assist in the development and implementation of investigators’ trainings.
    Develop policies and procedures and share best practices/lessons learnt from investigative work.
    Take responsibility for incorporating gender perspectives in all areas of work, to ensure equal partici 

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    Advanced university degree in Criminology, Investigations, Law, Audit, Accounting or other related fields, or a first level degree with additional years of experience.
    Formal training and/or certification in various law enforcement methodologies/fraud examination or investigation.

    Experience:

    Eight years or more (of which three international) of relevant progressively responsible professional experience in planning, leading and executing complex criminal or administrative investigations in managerial or supervisory position.
    Previous experience of investigating of internal fraud, sexual harassment, harassment, abuse of authority, and/or sexual exploitation and abuse cases is a strong asset.
    Previous experience in conducting investigations with a UN organization, an international organization (ie NGO) or an international financing institution, and
    working in developing countries, is an advantage.

    Knowledge & Skills:

    Demonstrated expertise in theories, concepts and approaches relevant to investigations and practical use of investigation and interviewing techniques.
    Strong report writing skills.
    Skills in coordination of multiple investigations and delivery of planned outputs.
    Familiarity with the use of various research methodologies and sources, including electronic sources and databases.
    Knowledge of accounting principles and practices, and of UN rules and procedures, is an asset.
    •Ability to coach staff in collection and handling facts and evidence.
    Ability to apply good judgment and strategic thinking in the context of internal investigations.
    Strong coordination, planning and leadership skills including ability to influence Senior
    Managers by consistent and clear communication.
    Strong communication skills and setting priorities.

    Language:

    Fluency (level C) in English language.
    Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

    TERMS AND CONDITIONS
    Non-Rotational Nature
    Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational”, which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational.
    Terms and Conditions
    The selected candidate will be employed on a fixed-term contract with a probationary period of one year. He/she will be required to travel abroad sometime to remote and difficult locations.
    WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit http://icsc.un.org.
    DEADLINE FOR APPLICATIONS
    1st September, 2019