Jobs Kenya

Website: Website http://www.wfp.org/countries/kenya

  • Finance Assistant ,Service Contract SC5 (equivalent to G5) Monitoring Assistant SC4, Kakuma

    Finance Assistant ,Service Contract SC5 (equivalent to G5) Monitoring Assistant SC4, Kakuma

    JOB PURPOSE
    To support effective delivery of finance, budget, and administration support services in order to facilitate transparent and efficient utilization of financial resources.
    STANDARD MINIMUM QUALIFICATIONS
    Education: Bachelor’s degree in Finance, Business Administration, Accounting or related fields
    Working Experience: one or more years of progressively responsible work experience in finance and budgeting field.
    Language: Fluency in both oral and written English. Intermediate knowledge of other UN language would be an advantage.
    KEY ACCOUNTABILITIES (not all-inclusive)
    What you will do:

    Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.
    Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
    Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
    Perform bank reconciliations for the regional bureau accounts and action of reconciliation issues.
    Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
    Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers and other supplier invoices are processed in a timely manner.
    Monitor and reconcile the Regional Bureau Invoice tracking system by ensuring weekly reports are issued to spending unit focal points and flag any system issues that require escalation.

    KEY ACCOUNTABILITIES: Cont

    Maintenance of the finance physical and digital repository files.
    Support with the vendor reconciliation process. Initiate the vendor circularization process, follow up for responses and manage discrepancies.
    Preparation of the consolidated country offices monthly management closure reports (MMC) and follow up with regional bureau management approval process and submission to headquarters.
    Coordinate and review of the quarterly external auditors’ inputs from country offices and follow up on incomplete details with respective Country Offices.
    Support with the regional coordination for the vendors record review exercise to ensure timely compliance.
    Perform any other duties as required.

    TERMS AND CONDITIONS
    Type of Contract: Service Contract, SC5 ( equivalent to G5)
    Duty Station: Nairobi Regional Bureau , Kenya
    Contract Duration: 12 months-Renewable

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    Use the link(s) below to apply on company website.  

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  • Procurement Officer

    Procurement Officer

    WFP Kenya Country Strategic Plan is based on the National Zero Hunger Strategic Review, as well as the United Nations Development Assistance Framework. It contributes to Sustainable Development Goals 2 and 17, as well as WFP Strategic Results 1, 4, 5 and 8, through four specific outcomes:

    Refugees and asylum seekers living in camps/settlements and populations affected by natural and man-made disasters have access to adequate food to meet their food and nutrition needs.
    Targeted smallholder producers, food-insecure and vulnerable populations benefit from sustainable, inclusive food systems and increased resilience to climate shocks to meet food and nutrition needs by 2023.
    National and county institutions in Kenya have strengthened capacity and systems to assist food-insecure and nutritionally vulnerable populations by 2023.
    Government, humanitarian and development partners in Kenya have access to and benefit from effective and cost-efficient logistics services, including air transport, common coordination platforms, and improved commodity supply chains.

    WFP Kenya works in some of the remotest parts of the country, working with local communities to deliver on our promise to enhance food securiy, eliminate mulnutrition and strengthen food systems. We work with the national and country governments as well as national and international actors, including other UN bodies, the private sector and individuals of goodwill.
    ORGANIZATIONAL CONTEXT
    This is a leadership role that heads a small team of procurement staff and reports to the Senior Deputy Country Director. The holder of the position is expected to operate with a high degree of independence, and guide more junior staff to ensure effective procurement services. 
    JOB PURPOSE
    This position will head the Procurement Unit and the primary responsibility is to oversee collection, analysis and reporting on information to maximize efficiency of procurement operations and activities. 
    KEY ACCOUNTABILITIES (not all-inclusive)

    Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.
    Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contributing to successful procurement of food and non-food commodities or services.
    Track and analyse data to provide recommendations for process improvement.
    Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
    Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
    Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
    Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
    Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
    Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
    Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
    Other responsibilities as required.

    STANDARD MINIMUM QUALIFICATIONS
    Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field. Applicants with a first University degree in Procurement related field with two (2) additional years of related work experience or trainings/courses will be considered.
    Work Experience: Five years or more postgraduate progressive professional (managerial) experience in procurement or related field with a minimum of 2 years in a leadership role.
    Language: Fluency (level C) in English language and the duty station’s language.
    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Experience with procurement activities (Vendor Management, Commodity/Product/Service Intelligence, Systems & Reporting, Tendering and Contracting and Ethics and Compliance etc.).
    Experience conducting cost analysis.
    Experience working with vendors or other partners.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose:
    Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
    Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
    Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
    Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
    People:
    Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
    Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
    Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
    Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
    Performance:
    Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
    Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
    Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
    Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
    Partnership:
    Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
    Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
    Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
    Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
    FUNCTIONAL CAPABILITIES

    Capability Name
    Description of the behaviour expected for the proficiency level

    Tendering & Contracting
    Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).

    Vendor Management
    Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.

    Commodity/Product/Service Intelligence
    Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.

    Systems & Reporting
    Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.

    Ethics & Compliance
    Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

    Apply via :

    career5.successfactors.eu

  • Storekeeper

    Storekeeper

    ORGANIZATIONAL CONTEXT
    This position will be stationed in the WFP Kakuma Sub Office warehouses. The job holder will report to the Warehouse Management Assistant/Associate. The job holder is exposed to all phases of the warehouse operations and work with minimum supervision. S/he may provide supervision and on-the-job training to other warehouse staff.
    JOB PURPOSE
    To handle receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.
    STANDARD MINIMUM QUALIFICATIONS DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
    Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
     Language: Fluency in English and Kiswahili. 
    Work Experience: At least 4 years progressively responsible work expereince in warehousing, logistics, supply-chain handling receipt/dispatch and verification of commodities, warehouse supervision and commodity reconcilliation. 
    Knowledge & Skills;

    Experience using logistics databases to extract routine reports.
    Experience in managing warehouses with Food and Non-Food Items.
    Experience in managing inventories.
    Experience in processing invoices.

    KEY ACCOUNTABILITIES (not all-inclusive)

    Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
    Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
    Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
    Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
    Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
    Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
    Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
     Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
     Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
     Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

    People

    Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
     Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
     Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
     Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

    Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
     Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
     Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
     Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

    Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
     Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
     Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
     Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    FUNCTIONAL CAPABILITIES

    Capability Name
    Description of the behaviour expected for the proficiency level

    Supply Chain Management and Optimization
    Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

    Planning, Project & Resource Management
    Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

    Information Management & Reporting
    Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

    Market Analysis, Contracting and Operational Execution
    Ability to collect and collate necessary information to enable WFP to make informed operational decisions.

    Warehouse and Inventory Management
    Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

    Technical Assistance and Coordination
    Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

    TERMS AND CONDITIONS

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
    The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
    WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. 
    All employment is decided on the basis of qualifications and merit.
    Applicants profile MUST match the C.V attached. Any discrepancies between the C.V and the profile will lead to automatic disqualification.
    The deadline for application is 18 November 2021.

    Apply via :

    career5.successfactors.eu

  • Procurement Officer FT, NOB (151244)

    Procurement Officer FT, NOB (151244)

    JOB PURPOSE
    To collect, analyze and report on information to maximize the efficiency of procurement operations and activities. 
    STANDARD MINIMUM QUALIFICATIONS
    Education: Advanced University degree in Business Administration, Finance, Economics or other relevant fields, or First University degree with additional years of related work
    Working Experience:  3 – 5 years’ work experience in procurement, public and government funds, with experience in conducting cost analyses, working with vendors and or partners with additional supervisory experience.
    Language: Fluency in English, both oral and written. Intermediate knowledge of other UN languages would be an advantage.
    KNOWLEDGE & SKILLS

    Knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
    Strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making
    Ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
    Ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
    • Experience with procurement activities (purchasing, vendor research, etc.).
    • Experience conducting cost analyses.
    • Experience working with vendors or other partners.
    KEY ACCOUNTABILITIES

    Contribute towards the development of food procurement plans and processes ensuring compliance with wider food procurement policies and WFP standards
     Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers, and negotiate/award contracts), following standard processes to contribute to successful procurement of food commodities and the related services.
     Track and analyze data to provide recommendations for process improvement.
     Collate data and contribute to the preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization
    Collate information and draft appropriate responses to recommendations to support auditing of food procurement activities and ensure conformity with compliance rules.
     Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs

    KEY ACCOUNTABILITIES ( CONTINUATION)

     Support training of WFP staff to take a strategic and proactive approach to the procurement of food commodities and services, for example designing and reviewing training materials.
     Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analyses and queries.
    Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.
     Act in an assigned emergency response capacity as required to meet emergency food assistance needs. Support as alternate to Head of Unit in attendance and participation in monthly food planning meetings and the monthly Integrated Resource Management Meeting
    Support the Head of Unit with the preparation of the annual Regional Food Sourcing Plan.
    Support the Head of Unit as a focal point to mobilize Procurement colleagues from Country Offices and Headquarters to prepare a consolidated presentation for demand planning meetings.
     Other as required

    TERMS AND CONDITIONS

              Type of Contract:

    Fixed term NOB

              Duty Station:

    Nairobi Regional Bureau, Kenya

             Contract Duration: 

    12 months- Renewable .

    Apply via :

    career5.successfactors.eu

  • IT Solutions Officer

    IT Solutions Officer

    Why Join WFP Somali
    In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to make Somalia hunger free in close partnership with local partners.
    This position is open to qualified Kenyans only. Female candidates in particular, are encouraged to apply.
    To contribute to the development of efficient and effective IT solutions, creating sound, innovative solutions that enable staff to deliver food assistance to beneficiaries, in line with WFP’s strategy.
    Duties and Responsibilities

    Develop and deploy IT systems aligned with business needs ensuring compliance with WFP IT policies, procedures and overall information management strategy.
    Participate in identifying business needs and propose well-researched ideas for new or improved systems and solutions.
    Write detailed technical specifications for incoming and existing applications ensuring traceability back to source requirements. Adopt technical documentations for them for quality, accuracy and comprehensive coverage of functionality.
    Install, configure and customize IT systems, integrate and migrate data between systems ensuring compliance with WFP’s IT standards, guidelines and procedures.
    Work with a Data Analyst to collate, analyze data and report on IT activities, investments; Identifying ideas to increase cost-efficiencies.
    Engage with business units to identify, design and implement business process automation tools using Office365, EasyVISTA or customized source code.
    Liaise with vendor technical teams and coordinate existing and new software developments by providing SDLC technical recommendations and guidelines that will ensure their quality or adherence to WFP corporate standards and tools; manage their reliability where hosted – Amazon AWS, MS Azure or other WFP approved hosting environments; assure vendor LTAs and SLAs.
    Execute and coordinate migration from Mobile Data collections and evaluation tool – ONA to WFP corporate solution – MODA; Migrate currently existing hosting environment and backup infrastructure to Azure.

    Minimum Qualifications
    Education:  Advanced university degree in Computer Science, IT or software engineering or First University degree with additional years of related work experience.
    Experience:  At least 4 years’ experience in IT Solutions development and Cloud infrastructure
    Language: Proficiency in oral and written communication in English is a must.
    Knowledge &Skills: 

    Advanced training and/or experience in software development, business analysis and client support.
    Has collated data and prepared reports on IT/TC investment and costs in order to facilitate decision-making by stakeholders.
    Exposure on development of WFP systems, applications, and/or databases would be an added advantage.

    Terms and Conditions
    Contract duration: 1 year

    Apply via :

    career5.successfactors.eu

  • Data Assurance Advisor SSA 11

    Data Assurance Advisor SSA 11

    JOB PURPOSE

    To improve data assurance for WFP programmes in East and Central Africa region

    Standard Minimum Qualifications

    Education: Bachelor’s degree in Statistics, Economic, Business or Computer Science.

    Working Experience: At least 10 years (of which three international) of postgraduate progressively responsible professional experience in IT/technology and/or data analytics. Progressively responsible support work experience with government on technological solutions will be an added advantage.
    Language: Fluency in both oral and written English. Intermediate knowledge of other UN languages would be an advantage.

    You Will

    KEY ACCOUNTABILITIES (not all-inclusive)

    Advise RBN senior management on Cash-based transfers (CBT) assurance needs, challenges and risks across the RBN region, and propose cross-functional initiatives to enhance Cash-based transfers (CBT) assurance
    Lead the alignment of Cash-based transfers (CBT) assurance needs between technology (TEC) and Cash-based transfers (CBT) business units at the Regional Bureau level.
    Establish processes/working agreements between technology (TEC) and Cash-based transfers (CBT) business units to improve the oversight from business units over beneficiary information management and transfer management platforms (such as SCOPE) so that processes and systems are in line with what is operationally needed across the region, both at Regional Bureau and Country Office levels (the latter as needed).
    Establish new mechanisms and implement them at Regional Bureau and Country Office level so that issues encountered in the field in relation to beneficiary information management and transfer management platforms are also communicated to relevant HQ units so that systems can be realigned as needed.
    Map and monitor usage of IT solutions contributing to Cash-based transfers (CBT) assurance at CO level in collaboration with TEC and other Cash-based transfers (CBT) business units. Develop an understanding of how their functional data layers (people, processes and technology) are structured and take responsibility for disseminating and ensuring wider uptake of best practices, appropriate to context.

    CONT:KEY ACCOUNTABILITIES

    Proactively support Country Office in planning, designing and implementing improvements to their functional data layers and for context appropriate Cash-based transfers ( CBT) data assurance.
    Lead on strategy development for functional data layers that fit the local partnership context by combining experience of functional data layers within the region with experience of Cash-based transfers ( CBT) data assurance through government partnerships worldwide (including where WFP delivers through government social protection systems).
    Partner effectively with HQ units working on the same to provide concrete guidance and leadership on data assurance issues.
    Collate best practices on data governance around externally sourced Cash-based transfers ( CBT) data (UNHCR, governments, other partners and service providers). Share these best practices across Countries
    Plan and lead the effort to support Country Officers with adopting Cash-based transfers ( CBT) data governance best practices in collaboration with HQ teams and relevant Country Office teams

    CONT: KEY ACCOUNTABILITIES

    Take responsibility for improving assurance knowledge management across the region and improve knowledge sharing between Country Offices, particularly when it comes to analyses developed for specific Cash-based transfers ( CBT) operations.
    Identify how good practices around Cash-based transfers ( CBT) data assurance can be used beyond Cash-based transfers ( CBT), for other types of assistance provided by WFP.
    Advise on the need for, and support the development of, functional training to enhance the capacity of WFP staff and partners for improved assurance.
    Ensure that WFP’s data assurance practices in the region are aligned with WFP’s personal data protection policy and make recommendations for adjustments, as needed.
    Represent WFP at international meetings and conferences, to enhance WFP’s leadership status, gather and share best practice, and propose new approaches to improve data assurance service delivery.
    Advocate for incorporating gender and protection perspectives into all areas of assurance work in the RBN region and advise on specific strategies to achieve this, in line with WFP Gender and Protection policies.
    Perform other tasks and responsibilities as requested by the supervisor.

    TERMS AND CONDITIONS

    Type Of Contract

    Special Service Agreement SSA11-equivalent to NOD .

    Duty Station

    Nairobi Regional Bureau, Kenya

    Apply via :

    career5.successfactors.eu

  • Data Assurance Advisor

    Data Assurance Advisor

    JOB DESCRIPTION
    To improve data assurance for WFP programmes in East and Central Africa region
    STANDARD MINIMUM QUALIFICATIONS

    Education: Bachelor’s degree in Statistics, Economic, Business or Computer Science.
    Working Experience: At least 10 years (of which three international) of postgraduate progressively responsible professional experience in IT/technology and/or data analytics. Progressively responsible support work experience with government on technological solutions will be an added advantage.  
    Language: Fluency in both oral and written English. Intermediate knowledge of other UN languages would be an advantage.

    KEY ACCOUNTABILITIES (not all-inclusive)

    Advise RBN senior management on Cash-based transfers (CBT) assurance needs, challenges and risks across the RBN region, and propose cross-functional initiatives to enhance Cash-based transfers (CBT) assurance
    Lead the alignment of Cash-based transfers (CBT) assurance needs between technology (TEC) and Cash-based transfers (CBT) business units at the Regional Bureau level.
    Establish processes/working agreements between technology (TEC) and Cash-based transfers (CBT) business units to improve the oversight from business units over beneficiary information management and transfer management platforms (such as SCOPE) so that processes and systems are in line with what is operationally needed across the region, both at Regional Bureau and Country Office levels (the latter as needed).
    Establish new mechanisms and implement them at Regional Bureau and Country Office level so that issues encountered in the field in relation to beneficiary information management and transfer management platforms are also communicated to relevant HQ units so that systems can be realigned as needed.
    Map and monitor usage of IT solutions contributing to Cash-based transfers (CBT) assurance at CO level in collaboration with TEC and other Cash-based transfers (CBT) business units. Develop an understanding of how their functional data layers (people, processes and technology) are structured and take responsibility for disseminating and ensuring wider uptake of best practices, appropriate to context.

    CONT:KEY ACCOUNTABILITIES

    Proactively support Country Office in planning, designing and implementing improvements to their functional data layers and for context appropriate Cash-based transfers (CBT) data assurance.
    Lead on strategy development for functional data layers that fit the local partnership context by combining experience of functional data layers within the region with experience of Cash-based transfers (CBT) data assurance through government partnerships worldwide (including where WFP delivers through government social protection systems).
    Partner effectively with HQ units working on the same to provide concrete guidance and leadership on data assurance issues.
    Collate best practices on data governance around externally sourced Cash-based transfers (CBT) data (UNHCR, governments, other partners and service providers). Share these best practices across Countries
     Plan and lead the effort to support Country Officers with adopting Cash-based transfers (CBT) data governance best practices in collaboration with HQ teams and relevant Country Office teams

    CONT: KEY ACCOUNTABILITIES

    Take responsibility for improving assurance knowledge management across the region and improve knowledge sharing between Country Offices, particularly when it comes to analyses developed for specific Cash-based transfers (CBT) operations.
    Identify how good practices around Cash-based transfers (CBT) data assurance can be used beyond Cash-based transfers (CBT), for other types of assistance provided by WFP.
    Advise on the need for, and support the development of, functional training to enhance the capacity of WFP staff and partners for improved assurance.
    Ensure that WFP’s data assurance practices in the region are aligned with WFP’s personal data protection policy and make recommendations for adjustments, as needed.
    Represent WFP at international meetings and conferences, to enhance WFP’s leadership status, gather and share best practice, and propose new approaches to improve data assurance service delivery.
    Advocate for incorporating gender and protection perspectives into all areas of assurance work in the RBN region and advise on specific strategies to achieve this, in line with WFP Gender and Protection policies.
    Perform other tasks and responsibilities as requested by the supervisor.

    Apply via :

    career5.successfactors.eu

  • Programme Policy Officer (Mobile Money Transfer) Programme Associate (Mobile Money Transfer)

    Programme Policy Officer (Mobile Money Transfer) Programme Associate (Mobile Money Transfer)

    Duties and Responsibilities
    Under the direct supervision of the Transfer Management Team Leader and overall supervision of the Head of Programme, the Programme Officer will be responsible for the following duties:

    Ensure that mobile money transfers and related processes within Somalia Country Office are managed according to WFP corporate guidelines, standards and procedures;
    Contribute to the establishment and refinement of SOPs, internal controls and procedures related to mobile money transfers
    Offer adequate support to WFP Area offices and Cooperating Partners to ensure good quality registration data in SCOPE in line with mobile money transfer requirements.
    Strengthen the capacity of WFP and CP staff in implementing mobile money transfer programmes
    Contribute to new innovations for mobile money transfers (mobile money with biometrics, automation of transfers) in coordination with finance and SCOPE IT
    Coordinate with TMT Area offfice Focal points to receive Payment Advice Files for mobile money transfers and submitting these to the Supervisor
    Liaise with CP unit Focal Points and Finance teams to ensure funds for mobile money transfers are advanced to Financial service providers timely
    Coordinate with finance unit to ensure all PAFs are uploaded in the right formats according to the different FSP portal requirements
    Cross check all PAFs to avoid duplicate transfers
    Follow up with Finance unit to ensure transfers are released to the beneficiaries, and reports downoaded from the portal and shared with TMT Focal Points
    Coordinate with CP unit and Finance to ensure reconcilliation of all mobile money interventions
    Participate in coordination meetings with  mobile money Financial service providers to discuss and document best practices, challenges and way forward.

    Minimum Qualifications

    Education: University Degree in one or more of the following disciplines: Development Studies, International Affairs, Economics, Business administration, Social Sciences, or any other field relevant to International development Assistance
    Experience:At least one year’s experience in cash-based transfers programme implementation and monitoring
    Language:Fluency in both oral and written communication in English.

    Knowledge & Skills:    

    Knowledge and experience in delivery of cash-based interventions;
    Understanding of mobile money transfer programme in humanitarian/development contexts
    Ability and willingness of frequent travel and stay in the field (Somalia)
    Ability to write quality reports and policy documents;
    Knowledge and experience of the use of SCOPE is desirable
    Ability to work independently with minimum supervision;
    Experience in collaborating across functional units and externally with cooperating partner entities;
    Experience utilizing computers, including word processing, spreadsheet and other standard WFP software packages and systems;
    General knowledge of UN system policies, rules, regulations and procedures governing area of work.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Programme Associate

    Programme Associate

    JOB DESCRIPTION
    Under the direct supervision of the Head of Innovation, the Programme Associate (H2Grow Platform Manager) will manage the H2Grow Community, Hydro App roll-out and support the scaling of hydroponics in Kenya as required.  The role will furthermore be part of the Global H2Grow team and regularly collaborate and coordinate with the Global H2Grow Project Lead and the WFP Innovation Accelerator.
    KEY ACCOUNTABILITIES (not all-inclusive)

    Provide specialized expertise and contribute towards the development of project activities, plans and processes within the specific technical area of work ensuring alignment with wider programme policies and guidelines.
    Provide efficient coordination and specialized project management support to a range of specific and/or defined programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
    Within the specific area of responsibility, prepare a variety of elaborated reports and substantial data analysis (e.g. food assistance needs, resource utilization, programme status, performance) and make recommendations to supervisors, ensuring deliverables adhere to corporate standards and quality control.
    Lead and ensure accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.
    Coordinate and liaise with internal counterparts on a range of complex matters to enable effective collaboration, implementation and monitoring of ongoing project activities.
    Foster relationships and support partnership-building with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.
    Support the capacity building of WFP staff, cooperating partners and national government within a specific technical area.
    Act as an escalation point for complex query resolution on all matters within the area of responsibility.  
    Manage a team of support staff, providing advice, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines.
    Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    Completion of secondary school education. A Bachelor’s degree in visual communication or graphic design or relevant field or a master’s degree is a plus.

    Experience:

    At least 5 years of progressively responsible experience in the humanitarian or international development sector. 

    Language:

    Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
     Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
     Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
     Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

    People

    Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
     Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
     Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
     Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

    Performance

    Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
     Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
     Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
     Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

    Partnership

    Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
     Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
     Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
     Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

    OTHER SPECIFIC JOB REQUIREMENTS

    Strong graphic design skills and experience or passion for e-learning and community development.
    Passion and understanding of technology innovations (e.g. mobile apps, blockchain, artificial intelligence) and business model innovations (e.g. innovative finance, sharing economy);
    Experience in innovation project life cycle – from ideation, minimum viable product, testing, prototyping and implementation;

    TERMS AND CONDITIONS

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
    The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
    WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. 
    All employment is decided on the basis of qualifications and merit.
    Applicant’s profile MUST match the C.V attached. Any discrepancies may lead to automatic disqualification.

    Apply via :

    career5.successfactors.eu

  • Business Support Assistant (Finance and Administration)

    Business Support Assistant (Finance and Administration)

    JOB DESCRIPTION
    This position will report to the Head of Field Office.  At this level the job holders are expected to take responsibility for completion of a range of administrative and finance related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
    JOB PURPOSE
    To support effective delivery of administration and finance support services in the field offices in order to facilitate transparent and efficient utilization of financial resources. 
    KEY ACCOUNTABILITIES (not all-inclusive)

    Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
    Act as a WFP bank agent for collecting  all finances/funds for the field office including petty cash and operational advances.
    Monitor the petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed as well as management of any operational advances to the field office.
    Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
    Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
    Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers invoices are processed in a timely manner.
    Asset Management; Management of assets in the duty station through-out the lifecycle of all the assets this involves:
    Fleet Management;Management of the fleet using the corporate tool FMS in the duty station, responsible for ensuring accurate and proper data input in the system for the efficient management of the fuel consumption, mileage coverage, maintenance cost, driver records to aid in management decision making process

    ACCOUNTABILITIES Cont.

    Travel Management; Manage the bi-weekly travel plans for the duty stations by compiling the travel plans and from the different units in the sub-office.
    Accommodation/Guesthouse Management; Manage the accommodation booking requests from guests ensuring that these are actioned within 48 hours using the Accommodation Digital Office corporate tool.
    Bulk Fuel Management; Responsible of ensuring that proper procedures are adhered to in the receipt of bulk fuel in the duty station. Ensuring all documentation is received and timely forwarded to Nairobi for duty refund applications.
    Procurement Services and Invoice Processing; Raise WINGS Purchase Requisitions for purchases of duty station assets in line with approved procurement plans and contractual rates for duty station contracted services.
    Administration and Stores Management and Services; 
    Records and Data Management; Manage the archived documents for the duty station in line with the corporate guidelines ensuring that archived documents are readily retrievable.
    Perform other related duties as required.

    STANDARD MINIMUM QUALIFICATIONS
    Education:

    At least a Higher/Advanced Diploma in Administration, Finance, Management, Business and Commerce, Development  or any other related course.  A Degree in the same field and membership in a professional body is an added advantage.

    Experience:

    Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work and finance.

    Knowledge & Skills

    Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
    Knowledge of work routines and methods in order to complete processes under minimal supervision.
    Uses tact and courtesy to give and receive information to a wide range of individuals.
    Ability to identify data discrepancies and rectify problems requiring attention.
    Ability to offer guidance or basic on-the-job training to more junior staff.

    Language:

    General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

    4Ps CORE ORGANISATIONAL CAPABILITIES
    Purpose

    Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
     Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
     Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
     Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

    People

    Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
     Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
     Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
     Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

    Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
     Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
     Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
     Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

    Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
     Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
     Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
     Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

    TERMS AND CONDITIONS

    Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
    The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
    WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. All employment is decided on the basis of qualifications and merit.

    Apply via :

    career5.successfactors.eu