Jobs Kenya

Website: Website http://www.vivoenergy.com

  • Supply Imports Planner Projects Engineer-Convenience Retail Assistant Retail Maintenance Engineer

    Supply Imports Planner Projects Engineer-Convenience Retail Assistant Retail Maintenance Engineer

    To manage seamlessly all white oils, LPG and specialities imports into Mombasa and ensure supply products to customers (internal and external) in a timely and most economical basis.
    Principal Accountabilities:

    Ensure timely berthing of vessels delivering product for Kenya/Uganda/OTS
    Co-ordinate import finance planning with treasury team
    Manage demurrage exposure by working closely with key stakeholders such as Surveyors, Marine Technical Advisor, KPC, KRA and KPA
    Ensure timely payment to Suppliers, Surveyors and shipping agents
    Ensure timely customs compliance for all our imports
    Ensure import vessel compliance with Vivo Energy Safety Standards and co-ordinate port clearance.
    Monitor and review all performing vessels as per charter party. Recommend black listing of vessels not meeting requirements
    Co-ordinate vessel delivery with all concerned parties by issuing discharge instructions as required.
    Ensure timely receipt of product purchases from third parties and follow up for final debit or credit notes
    Assist in delivery trading and transshipment cargoes.
    Monitor performance of independent surveyors and prepare quarterly report

    Job Knowledge, Skills & Experiences:

    University degree in Business, Engineering or related field.
    One to two years working experience in the same field
    Proficiency in MS Excel.
    Strong analytical skills
    High integrity and strong character
    Excellent communication and inter-personal skills.

    Requirements

    Demand Management -Skill
    Import co-ordination and administration-Skill
    Managing Supply Chain Performance-Knowledge
    Manage and Drive own performance-Knowledge
    Work and lead teams-Knowledge
    Export Pricing -Knowledge
    Analysis and Problem Solving-Troubleshoot/Adapt

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  • Head of Food Services

    Head of Food Services

    Job Purpose
    To drive the growth of the food business across Africa and lead the maximization of shareholder value through projects, formats, partnerships, including the development, formation and management of food JVs where needed in line with the Retail & CR business strategy.
    Principal Accountabilities

    Develop and maintain market and competitor intelligence and ensure continuous innovation to stay ahead of the competition.
    Manage pipeline of food partners, conclude alliances, develop JVs, and establish business development masterplans agreements.
    Support OUs and JVs growth plan and financial performance for food.
    Drive maximization of value creation through cost leadership, operational efficiency, financial controls, marketing and supply chain management to ensure effectively delivery.
    Identify consumer opportunities through trends, customer feedback and competitive insights.
    Inspire, lead and direct a team of professionals to manage strategies and achieve sales and gross margin growth.
    Serve as the point for tracking metrics and utilizing business intelligence information on buying trends and demographics.
    Act as food and beverage subject matter expert. Create awareness and develop a food competency across all levels of the organization.
    Ensure compliance with Food Safety Standards

    Job Knowledge, Skills & Experiences:

    More than 15 – 20 years of successful experience including experience at senior leadership level Highly qualified talent combining strong leadership and result driven attitude, high food sector expertise and strong negotiation skills,
    In depth knowledge of the Food Industry and understanding of the African market
    Demonstrable track record of performance in delivering, implementing and executing within the Food industry
    Experience of strategy development & implementation
    New market / business development experience
    Significant analytical, financial and benchmarking skills
    Proven track record of creating and managing effective alliances
    Proven ability to manage and develop people and demonstrate clear leadership in project management and with credibility.
    Ability to build rapport easily with individuals from diverse cultures. Achieving traction and delivering through others
    Supply chain management experience.
    Ability to establish/develop vendor relationships.

  • Continuous Improvement Manager/2nd Shift Manager

    Continuous Improvement Manager/2nd Shift Manager

    Job Purpose
    The role will lead and co-ordinate continuous improvement agenda to deliver COGS benefits. Build a process improvement culture through the development of programs, capabilities and pipeline of initiatives to enable productivity delivery over the planning horizon. Lead a transformational program while partnering and collaborating with Production, Planning, Logistics and Quality to deliver (target to be agreed) total cost savings/annum savings (min.)
    This is a highly visible role with significant exposure to senior leadership on a regular basis. The manager will need to demonstrate leadership skills and passion around continuous improvement delivery through teams.
    Principal Accountabilities
    Within SVL Kenya LSC, Productivity & CI is responsible for:

    Partner with key functions to develop and deploy productivity strategies that will drive the COGS benefits.
    Build, execute and sustain multi-year productivity pipeline to drive annual savings.
    Deliver value to the business typically measured in quantifiable savings or OEE improvement.
    Establish and maintain processes and systems for the communication, sharing and best practice replication of process improvement initiatives across functions through optimal digital presence supported by SAP4HANA capability.
    Develop recommendations and drive approved plans to activate continuous improvement capabilities.
    Utilize best practice continuous improvement methodologies to drive effective training and development of these capabilities to ensure a sustainable continuous improvement culture.
    Develop Relationships – in order to successfully drive change, the individual will need to have credibility and be respected by colleagues in all levels.
    Develop People – work with all levels, from shop floor to management, to increase maturity and understanding for sustainable lean culture.
    Duties will include identifying and quantifying improvement opportunities, delivery of savings through improved processes, and independent leadership of projects.
    Responsible for training of subordinates to ensure business continuity.
    Responsible for ensuring that engineering and technical services on projects and activities for the plant are scheduled and completed, and machines are maintained properly.
    Responsible to build effective working relationships with identified partners consistent with business guiding principles and safeguarding the interests of the Group.
    Ensure compliance with relevant management systems certifications, proper records managements including timely and accurate recording of transactions in approved ERP and the related report submissions.
    Establish a continuous improvement dashboard for effective reporting & monitoring of efficiency projects.
    Establish and execute productivity governance reporting and review processes with the key functional.
    Contribute to the establishment of vendor requirements & performance metrics to meet continuous improvement and/or efficiency standards.
    Supervise shift operations from time to time as may be required.

    Job Knowledge, Skills & Experiences:

    University degree as a minimum requirement, preferably in Engineering or Supply Chain.

    Professional certification in projects management, continuous improvement models will be an added advantage.

    Minimum 5 years relevant working experience including evidence of project management.
    Business improvement skill set including at least 2 years exposure in a continuous improvement function.
    Proficiency in MS Office packages.
    Strong analytical skills
    Excellent communication and inter-personal skills.

  • Loyalty and Mobile Financial Services Manager

    Loyalty and Mobile Financial Services Manager

    Job description
    Job Purpose:

    Develop relationships with operators in Loyalty Ecosystem to develop Loyalty solutions on Vivo Energy retail network.
    Develop relationships with mobile financial services (MFS) to extend range of MFS services being offered by Vivo Energy and maximize opportunity for increasing income
    To keep pace with high value technological evolution in the area of Loyalty and MFS that gives Vivo Energy a competitive edge on its competitors
    Extend the Loyalty and MFS footprint by developing new Loyalty offerings and solutions for ‘new’ markets in line with Vivo Energy Africa strategy
    Drive & Influence the implementation of approved Loyalty and MFS Strategy across the identified segments
    Manage the implementation of fit for purpose Loyalty and MFS system and programs to strengthen Vivo Energy market position
    To ensure that the right Loyalty and MFS infrastructure and offering strategy is implemented
    To develop appropriate capability within the local teams
    To support the preparation of the annual Operating Unit Loyalty plans
    Monitor performance level across all activities within the category and support Operating Units to address any gap v/s agreed targets

    Principal Accountabilities:

    Responsible for the implementation of a competitively advantaged, affordable and exciting Loyalty scheme in the agreed Operating Units
    If necessary, leverage on existing loyalty scheme through proactive stakeholder engagement to fast track implementation of loyalty program
    Ensure the necessary technology and infrastructure is available to drive the development/promotion of various types of loyalty programs
    Support local teams to select and deploy the most appropriate loyalty program and system.
    Continuous improvement of the Loyalty footprint and systems in tight coordination with the Vendors and Operating Units
    Aligns with key stakeholders throughout organization on Loyalty program goals and initiatives; drives for collaboration, integration and accountability
    Support the Operating Units from definition requirement to Loyalty program implementation and enhancements
    Drive & Influence the implementation of approved Loyalty Strategy across the identified segments
    Actively follow up and manage the implementation of fit for purpose Loyalty system and programs to strengthen Vivo Energy market position
    Ensuring a proper Loyalty offer execution and daily operations activities processes are established under the retail
    Facilitating the system and infrastructure discussion between different stakeholders
    Platform monitoring and oversighting Business/ Retail KPI and performance
    Oversighting Loyalty Systems Incidents and operational issues in tight coordination with Retail teams and suppliers
    Ensure the necessary technology and infrastructure is available to drive the development/promotion of loyalty program
    Support Marketing teams to select and deploy the most appropriate loyalty program improvements
    Ensure close collaboration with Marketing team to continuously improve loyalty program
    Mobile Financial Services (MFS): Cash Transfer, Mobile Payment, Airtime selling & others
    Responsible for managing the MFS growth agenda through setting up of strategic alliances with key players in the field, planning and following up
    implementation of plans.
    Identify any emerging opportunities for collaboration with MFS service providers or any similar services that add value to the P&L of Vivo Energy.
    Manage relationships with customer, stakeholders and internal resources. (e.g. marketing, B&C, Retail Operations and other functions) with a view to implement agreed operational and marketing plans
    Identify, quantify and pursue the development of growth opportunities, based on emerging trends and insights
    Interface with the MFS service providers with a view to ensure strong on the ground execution and maximize business opportunity
    Performance Management

    Leads regular structured business reviews with OUs with regards to all category activities.
    Conduct regular reviews with Loyalty suppliers and other key stakeholders on a regular basis to monitor implementation of various initiatives
    Ensures follow-up & analysis of category KPIs ensuring under-performance by sites or agents are promptly investigated and escalated as needed

    Job Knowledge, Skills & Experience:

    Bacelors Degree in relevant area
    Must have good understanding of the Oil Downstream Retail & Commercial business.
    Good communications and cultural awareness
    Good understanding of the Loyalty business & regular innovations in this area
    Ability to manage & lead teams and performance in a virtual context, without executive authority
    High influencing & negotiating skills
    Strong analytical skills
    Contract Management Skills
    Entrepreneurial mindset
    Highly results orientated
    Highly self-motivated and able to effectively manage many competing priorities
    Ability to drive operational excellence throughout all activities

  • System Administrator

    System Administrator

    Job Description
    We offer excellent career prospects within a supportive working environment. We deliver highly efficient systems and provide our customers with flexible software solutions for their workflow automation, manufacturing intelligence and systems integration needs.
    The role requisites of the respective position is as below:
    Reports directly to the Project Manager.
    Roles & Responsibilities

    Conduct regular vulnerability assessments on the company’s IT infrastructure and ensure timely remediation.
    Install and configure software and hardware, network servers and technology tools.
    Ensure regular independent vulnerability assessment and penetration testing of IT systems and network.
    Set up accounts, databases, servers and workstations.
    Evaluate, implement and support enterprise information security systems/tools.
    Management and monitoring of data leakage, protection/data loss prevention and database security solutions and processes.
    Monitor performance and maintain systems according to requirements.
    Troubleshoot issues and outages
    Application controls assessment of developed systems, system changes/upgrades and new systems to identify systems risks and security gaps
    Upgrade systems with new releases and models
    Conduct regular reviews of security logs and application audit trails ensuring prompt reporting and resolution of incidents and evaluate compliance with applicable security standards.
    Develop expertise to train staff on new technologies
    Review network and architecture designs.
    Support policy formulation, standards development, risk assessments, information security awareness and compliance monitoring processes.
    Any other duties assigned from time to time by the supervisor.

    Requirements and qualifications

    University degree in Computer Science / IT related field
    Professional certification (e.g. Microsoft Certified Systems Administrator (MCSA)) and/or AIX Administrator is an added advantage
    A minimum of 3 years of proven experience as a System Administrator or similar role
    Experience with MSSQL databases, networks (LAN, WAN) and patch management
    Knowledge of system security and data backup/recovery
    Resourcefulness and problem-solving aptitude
    Excellent communication skills.
    Clear understanding of business IT requirements.

  • Fleet Payment System Integrator Consultancy Service

    Fleet Payment System Integrator Consultancy Service

    Job Purpose:  
    The Consultant/Firm will support our vision to integrate multiple vendors for the provision of Fleet Payment System with value added services to our customers. This approach will enable us to leverage on each vendors’ key strengths.
    Principal Accountabilities:  

    The Consultant/Firm will assist Vivo Energy in defining the end to end Project scope of the Fleet Payment ecosystem
    Propose Payment, fleet and integration companies that have experience in delivering complex hybrid fleet payment ecosystems
    Advise and document a best practice approach to rolling out the fleet card payment solution from a delivery perspective
    Shortlisting, identification and selection of vendors
    Provide expert advice on the solution design
    Define scope and road map to operationalize the fleet payment ecosystem for Vivo Energy. 
    Analyze business challenges, current ecosystem and propose a high level solution design
    Propose how to combine/integrate multiple vendors and system that will meet the business requirements
    Propose a support strategy for the payment ecosystem
    Review and propose business process improvement areas if applicable and have an impact on the overall delivery of the Project
    Clearly identify and document a deployment strategy that includes rollout processes
    Provide expert advice in deployment planning

    Job Knowledge, Skills & Experiences:

    Experience in the oil distribution industry
    Client references & Africa experience as proof of competency of work done 
    10+ years’ experience in managing fuel payment system projects/ managing Cards and/or Digital Payment projects preferred. 
    Proficient in solution architecture design
    Experience in implementing innovation and added value services in Payment industry
    Knowledge and experience of Project and Change Management best practices (Provide a Change management function to support for the projects implementation- this may also include training).
    Experience in managing projects with multiple vendor integrations
    Strong stakeholder management across all levels of the business

  • Convenience Retail Development Manager

    Convenience Retail Development Manager

    Job description

      Job Purpose:  

    As part of transition to Vivo Energy (VE) , the new Convenience Retail Development Manager will play a leading role in implementing Convenience Retail growth strategy across Operating Units in coordination with VE Convenience Retail (CR) Central Team.  

    Principal Accountabilities:  

    CR &NFR site & format database owner inc terms etc
    Support Network/site optimization manager in identifying sites and formats development
    Develop CR &NFR site refurbishment plan
    Support OUs in submitting Investment Proposals
    Projects follow up from identification to completion ( layout, capex, alliances, IP etc)
    Ensure Alliances are selected as per VE strategy and right terms are applied
    Training of CR managers on VE process and standards
    Provide ad-hoc analysis as may be required from time to time.

    Job Knowledge, Skills & Experiences:

    3 to 5 years experience in CR and Retail businesses management
    Academic Degree in a financial field eg.accounting, Managenent Information, planning, economics etc
    Solid understanding of Vivo Energy business model, essentially CR & Retail businesses.
    Analytical thinker and problem solver
    Good communicator [oral, written and presentation skills]
    Self-starter; able to drive change and run projects
    Effective inter-personal skills to work with the country management team and central teams
    Ability to manage priorities and tight deadlines
    High computer literacy (Excel, PPT, SAP)

  • Fleet Cards Business Project Lead

    Fleet Cards Business Project Lead

    Job description
    Role Purpose:
    The Fleet Cards Business Project Lead is responsible for effective management and delivery of the project including oversight of any risks and issues arising. It also includes the coordination of the new capability for the Fleet Card to enable effective change and realisation of projected benefits.
    Important Note: The position is being offered on a 1 year fixed term contract basis.
    Scope:

    Role supports all countries in Africa where Vivo Energy has, or intends to have, marketing business. Currently 15 countries in Africa.
    Position reports to the Payment Systems and Loyalty Manager for Vivo Energy Group

    Responsibilities:

    Coordinates and monitors the scoping, scheduling, delivery, technical performance and change management of Fleet Card project while ensuring that the project is completed on time and within budget
    Accountable for aligning individual country requirements against a standard Business model.
    Prioritize Business requirements and associated solutions for delivery.
    Tracks Business deliverables to successful completion.
    Point of escalation for the Business.
    Provide Coaching and Guidance to the team members about every aspect of the project so that the team members can understand their tasks fully and act on them efficiently.
    Translate the solution into positive, meaningful Business benefits for the countries to understand.
    Identify all the internal and external resources whether financial or human resources required completing the project successfully.
    Ensuring the delivery of new services from the project is to the appropriate level of quality, on time and within budget, in accordance with the project plan and project governance arrangements
    Evaluate the progress of project on regular basis.
    Develop and execute an efficient internal communication strategy for ensuring communication with all levels of management within the team.
    Ensures the Business lessons learned are taken forward and addressed/improved for each country implementation.
    Reports monthly to the Fleet Card Steering Committee.
    Monitor changes to the plan to identify any impact on the needs of the business and overall timelines
    Responsibilities also include aiding in the negotiation of contracts and contractual changes and coordinating preparations of proposals, plans, specifications, and financial conditions of contracts.
    If a platform migration is needed, he/she will be managing scope, cost, schedule, and contractual deliverables, which includes applying techniques for planning, tracking, change control, and risk management.

    Candidate Profile:

    PMP (Project Management Professional) Certification or equivalent preferred.
    Minimum 5 years of project management
    Experience in managing Cards and/or Digital Payment projects preferred.
    English Speaking, French is a plus
    Effective leadership, interpersonal and communication skills
    Good knowledge of project management methods
    Good knowledge of techniques for planning, monitoring and controlling projects
    Good understanding of the procurement process including negotiation with third parties
    Good knowledge of budgeting and resource allocation procedures
    Sufficient seniority and credibility to advise project teams on their projects in relation to the project

  • Human Resources Administrator

    Human Resources Administrator

    Job description
    Job Purpose
    The HR Assistant position provides an effective, efficient, accurate and professional HR service covering full administrative and support to the HR department. They are also responsible for human resources information including electronic and paper based record keeping,
    Main Responsibilities

    Data base maintenance – For all incoming applications and CV’S and availing them when required, management of staff data
    Data related to confirmation dates, end of contracts and staffing changes for all the months and preparation of related periodic reports.
    Establish and maintain employees’ data including personal files and other related records
    Coordinate recruitment and selection; schedule interviews, make arrangements for interviews including preparing interview packs, pre-employment medical coordination.
    Ensure that all new staff members submit all their required information and/or documents to facilitate the opening of a file.
    Compose and distribute general correspondence from Human Resources e.g. references, transfers, visa letters and changes of reporting line.
    Sub ledgers processing for new staff in liaison with payroll team.
    Provide support to L&D in relation to L&D events, e.g. invitations, room bookings, provision of training documents, payment of suppliers and recording of attendees.
    General administration of the department.
    Registration of new employees to various the medical scheme and updating the various data bases including processing staff badges for all employees
    Provide education to staff on the medical scheme while monitoring compliance before registration or deregistration
    Administer the addition of new staff/dependants and deletion of exits from the scheme
    Co-ordinate with the medical administrator the deletion of over age dependants.

  • Fleet Cards Business Project Lead

    Fleet Cards Business Project Lead

    Job description
    Role Purpose:
    The Fleet Cards Business Project Lead is responsible for effective management and delivery of the project including oversight of any risks and issues arising. It also includes the coordination of the new capability for the Fleet Card to enable effective change and realisation of projected benefits.
    Important Note: The position is being offered on a 1 year fixed term contract basis.
    Scope:

    Role supports all countries in Africa where Vivo Energy has, or intends to have, marketing business. Currently 15 countries in Africa.
    Position reports to the Payment Systems and Loyalty Manager for Vivo Energy Group

    Responsibilities:

    Coordinates and monitors the scoping, scheduling, delivery, technical performance and change management of Fleet Card project while ensuring that the project is completed on time and within budget
    Accountable for aligning individual country requirements against a standard Business model.
    Prioritize Business requirements and associated solutions for delivery.
    Tracks Business deliverables to successful completion.
    Point of escalation for the Business.
    Provide Coaching and Guidance to the team members about every aspect of the project so that the team members can understand their tasks fully and act on them efficiently.
    Translate the solution into positive, meaningful Business benefits for the countries to understand.
    Identify all the internal and external resources whether financial or human resources required completing the project successfully.
    Ensuring the delivery of new services from the project is to the appropriate level of quality, on time and within budget, in accordance with the project plan and project governance arrangements
    Evaluate the progress of project on regular basis.
    Develop and execute an efficient internal communication strategy for ensuring communication with all levels of management within the team.
    Ensures the Business lessons learned are taken forward and addressed/improved for each country implementation.
    Reports monthly to the Fleet Card Steering Committee.
    Monitor changes to the plan to identify any impact on the needs of the business and overall timelines
    Responsibilities also include aiding in the negotiation of contracts and contractual changes and coordinating preparations of proposals, plans, specifications, and financial conditions of contracts.
    If a platform migration is needed, he/she will be managing scope, cost, schedule, and contractual deliverables, which includes applying techniques for planning, tracking, change control, and risk management.

    Candidate Profile:

    PMP (Project Management Professional) Certification or equivalent preferred.
    Minimum 5 years of project management
    Experience in managing Cards and/or Digital Payment projects preferred.
    English Speaking, French is a plus
    Effective leadership, interpersonal and communication skills
    Good knowledge of project management methods
    Good knowledge of techniques for planning, monitoring and controlling projects
    Good understanding of the procurement process including negotiation with third parties
    Good knowledge of budgeting and resource allocation procedures
    Sufficient seniority and credibility to advise project teams on their projects in relation to the project