Jobs Kenya

Website: Website http://www.vivoenergy.com

  • Tax Manager

    Tax Manager

    DESCRIPTION
    Key focal point in the company for all tax matters and across all tax obligations to provide an enabling and favorable tax environment and tax understanding in the business, liaison with all internal and external stakeholders such as KRA, Government, Consulting firms, Government agencies among others, in all matters tax. Overall tax compliance across all relevant tax areas. Overall tax management to ensure nil exposure, management of effective tax rate and tax planning to ensure operational, administrative and cash flow efficiencies, including:-
    A. Corporate and Deferred tax computation and accounting

    Preparation of monthly corporate and deferred tax computation with an aim to advice on monthly tax accrual.
    Management of the Effective Tax Rate to ensure this optimally contained.

    B. VAT Return management

    Preparation of VAT computations.
    Timely filing of VAT returns.
    Ensure that any VAT liability is paid to KRA on time.

    C. Withholding and withholding VAT tax

    Timely preparation of withholding tax and withholding VAT computation.
    Ensures any WHT and WHVAT liability is paid to KRA on time.

    Reconciliation of all tax accounts in the GL

    Reconciles the corporate tax, deferred tax, VAT, WHT and WHVAT returns with the GL on a monthly basis with explanations of any variances.
    Preparation of the corporate tax computations for SVLK and EKL and advice on the tax journal entries on a monthly basis.
    Ensures all tax accounts and maintenance of tax accounts and ledgers are up to date with explained reconciling items.

    Tax Payment

    Arrange for all tax payments on a timely basis i.e. VAT, WHVAT, WHT and instalment taxes/corporate tax payments.
    Keep track of VAT and duty refund status and initiate lodgment of VAT refund claims on a timely basis and aggressive follow-up where applicable.

    Finance Project and company projects oversight from a tax perspective

    Support and assist in finance projects implementation in areas impacting tax.
    Support implementation of other non-finance project with a tax impact to ensure optimal tax planning.

    Other

    Strict adherence to group tax rules including tax reporting requirements and tax risks and control framework adherence and oversight,
    Respond to KRA information requests on a timely basis.
    Assist in managing any KRA Audits and compliance reviews.
    Assist in overseeing tax accounting processes across all tax areas impacting on our business.
    Assist in overseeing overall tax compliance across all company tax matters.
    Support the month-end and year-end tax closing for Group reporting purposes.
    Support the statutory tax audit and subsequent filing of annual income tax returns with the KRA.
    Attend to group/central tax information requests on a timely basis.
    Support the business in resolving various tax challenges when required.
    All other tax related support that may be required on a need basis.
    Contribute to the Working Capital management by ensuring aggressive follow-up for refund claims.
    Overall tax compliance including business support, KRA audits, statutory audits, internal controls & audits, KRA requests & other KRA communications.

    REQUIREMENTS

    University degree in a business related field, from a recognized university with working experience in tax advisory and accounting function/audit firm for at least 5 years.
    A fully qualified and certified public accountant or ACCA qualification is an added advantage.
    Strong team member with good interpersonal skills, personal initiative and drive.
    Knowledge level to tax laws and legislation.
    Very detailed understanding of direct taxes and indirect taxes especially accounting and overall management of VAT and import duties.
    Understanding of tax accounting, deferred tax accounting.
    Understanding of transfer pricing laws and regulations.
    Keeping in touch with evolution of tax laws to ensure timely communication and implementation as per regulatory requirements.
    High flexibility and ability to deliver to tight deadlines.
    Good systems skills and knowledge of ERP (preferably SAP) systems.
    Good communications, influencing and networking skills.
    Ability to self-start.
    Demonstration of the aspired Vivo core Values (Honesty, Integrity, Respect for People) and Behaviors (Leadership, Accountability, Teamwork).

    Apply via :

    apply.workable.com

  • Trading Operator

    Trading Operator

    DESCRIPTION

    Support planning and development of trading business in the region.

    Establish and foster good working relationships with all key trading partners both within and outside the company.
    Assist to gather competitive intelligence on prevailing supply and demand forces impacting trading operations as directed.

    Managing OTS operations.

    Prepare the price build-up for industry and private imports.
    Timely circulate price build-up to stakeholders.
    Effectively & timely communicate critical information to participants on all imports.
    Manage accurate and timely transfer of product to vessel participants.
    Support tendering processes as directed.

    Coordinate trading operations with trading partners.

    Initiate and follow up on creation of all new trade accounts.
    Raise invoices to trading partners.
    Raise credit/debit notes to trading partners.
    Raise sale contracts to trading partners for trade sales.
    Manage trade debtors effectively and ensure timely collections.
    Reconcile trade accounts to ensure accuracy and completeness.
    Address and resolve all queries raised by trading partners.
    Invoice import deliveries in the ERP system.

    Support supply logistics processes.

    Compile discharge instructions for OTS imports to support logistical arrangements and documentation of import delivery.
    Timely circulate final price build-up for OTS imports to support demurrage claim calculations.
    Coordinate cross functionally communication between the supply team and finance team to ensure timely and cost-effective delivery of shipments to trading partners.

    Support trading sales.

    Identify and pursue commercial trading opportunities. Accountable for consistently meeting targeted trading oil delivery schedules, profitability and optimization targets.
    Reviewing Seller’s and Buyer’s Contracts.
    Negotiate contracts for sale of oil products within limits of authority.
    Coordinate and resolve all arising back office issues relating to trading.

    REQUIREMENTS

    At least 2 years’ experience in the oil industry supply chain field.
    University graduate level Marketing, Business Administration or Commerce & Accounting.
    Proven computing and analytical competencies.
    Effective team player.
    High integrity and strong character.
    Proven communication and inter-personal skills with strong negotiation skills.
    Relevant experience with IT systems

    Apply via :

    apply.workable.com

  • Retail Maintenance Engineer- Maintenance Lead

    Retail Maintenance Engineer- Maintenance Lead

    DESCRIPTION

    Asset Integrity, Management and Care of Retail Equipment and Site maintenance activities (including minor capex activities e.g. Equipment replacements and minor station upgrades) to ensure an efficient & effective and quality maintenance service within budget to Vivo Energy Kenya. This include preventive maintenance programs, equipment performance reviews, replacement planning and installations.
    Contractor management that achieves agreed contract KPIs as well as desired customer satisfaction results.
    Ensure contractor compliance to Company HSSE standards

    REQUIREMENTS

    University degree in Mechanical or Mechatronics Engineering, from a recognized public university (Min. second class Upper div) with 5 years working experience in engineering in oil industry.
    Strong team member with good interpersonal skills, personal initiative and drive.
    Knowledge level to contractor management.
    Knowledge level in HSSE.
    Knowledge level in contract management
    High flexibility and ability to deliver to deadlines.
    Demonstration of the aspired Vivo core Values (Honesty, Integrity, and Respect for People) and Behaviors (Leadership, Accountability, and Teamwork).
    Stakeholder management skills.

    Apply via :

    apply.workable.com

  • Internship Program 2021

    Internship Program 2021

    Our vision is to become the most respected energy business in Africa.
    Joining our vibrant business offers you a great opportunity to start your career journey towards becoming an accomplished professional.
    Our internships run for a period of 3 to 12 months and are open to graduates/undergraduates from any field of study.
    Eligibility Criteria :

    Must be a Kenyan citizen.
    Scored grade B or higher in the Kenya Certificate of Secondary Education (KCSE) or its equivalent.
    Graduated within the last 3 years/ongoing undergraduates (at least in 3rd year).
    A Bachelor’s degree – minimum upper second class honours or its equivalent.
    Must be proficient in the use of Microsoft Office Suite.
    Drive to succeed.

    Apply via :

    apply.workable.com

  • Supply Assistant – Customs

    Supply Assistant – Customs

    Job Purpose:
    To act as the focal point of the imports, exports and KRA refunds
    Principal Accountabilities:
    1. Drawback, Refunds and rebates

    Supporting exports procedures and trucking all regulatory exports’ documentation.
    Coordinate application of all regulatory approvals for all deliveries under drawback, refunds and rebate regimes
    Collating all support documents for drawback, refunds and rebate
    Computation, compilation and approval of all drawback, refunds and rebate vouchers for lodging with KRA.
    Follow up of all claims through KRA system and reprocessing rejected claim
    Performance oversight role to the C&F on all issues related to exports, duty free deliveries, drawback, refunds and rebate processing.
    Periodic reporting of exports, duty free deliveries, drawback, refunds as required from time to time

    2. Vessels Discharge supervision

    Act a shore officer to oversee all relevant disport operations on behalf of Supply department.
    Coordinate with Shipping agents to ensure efficient performance of their role
    Oversight role on discharge process to ensure no loss of time during discharge and that discharge is completed within the allocated window and intervene where need be.
    Oversight role on computation of products discharged to ensure minimum losses and ascertain quantities that have been received in tank.
    Participate in planning for optimal discharge to safeguard VEK interests
    Ensure efficient discharge changeover between different terminals

    3. Exports Coordination

    Keep track of all VEK/SVLK Exports to ensure efficient clearance as per prevailing KPI
    Coordinate with all internal imports focal points to ensure no knowledge and process gaps and timely action by the focal points to alleviate clearance delays, demurrage and storage charges.
    Performance oversight role to the C&F on all issues related to imports
    Support to all business Units in VEK and SVLK when declaring exports to ensure correct documentation.

    4. Compliance with Regulatory framework

    Maintain daily communications with KRA to ensure no negative publicity related to compliance issues and if any raise it immediately with supervisor.
    Action on all non-compliance issues raised by CSD immediately they are raised and get formal confirmations from KRA on close-out of each.
    Monitor changes in the above regulatory environment and focal points on the best way to comply.
    Conduct monthly reconciliation with KRA KOSF to ensure all imported products have been fully accounted for and captured in KRA records.
    Reconciliation of all KRA demands from Customs Services Department to ensure close-out and formal communication of the same by KRA.
    Monthly reporting of all outstanding KRA demands related to your role

    Key Challenges:

    Building professional influential rapport with KRA and interpersonal skills to achieve objectives.
    Delivery of timely status reports.
    Compliance with KRA legal framework relating to this role
    Risk of penalization by KRA and the resulting need to keep very good records to mitigate.
    Challenge of ensuring effective supervision and performance of C&F agents
    Working odd hours when supervising vessels discharge

    Job Knowledge, Skills & Experience:

    Solid prior experience of customs processes
    Solid prior experience regarding drawback refunds.
    Proven analytical competencies
    Strong and effective team player.
    High integrity and strong character
    Proven communication and inter-personal skills.
    A sound understanding of accounting principles and concepts and their application and Proficient in IT especially Microsoft Office and JDE.
    A working knowledge with relevant Tax laws (East Africa Community Customs Management Act)
    Good business relationship and contacts with relevant Tax authority teams
    Good communication skills.

    Competences Required:

    Demonstrated evidence of Enterprise first values
    Income Tax / VAT/Customs& excise/EACCMA
    Accounting skills (working knowledge of standards/practice)
    Displays personal effectiveness
    Team Working
    Correctness & integrity of figures
    Demonstrate Courage
    Good communications skills and ability to influence others
    Shore Officer competences

    Apply via :

    apply.workable.com

  • ONFR Brands & Digital Manager

    ONFR Brands & Digital Manager

    Description
    Job Purpose:
    Responsible for developing the strategy, planning, implementing, and monitoring the Non-Fuel brands and Digital marketing. The ONFR brands includes LPG Afrigas and Convenience retailing. The brand initiatives should support the broader short and long-term marketing strategy and deliver the business goals. Works in collaboration with other internal stakeholders to ensure that the brand remains relevant to consumers and that all initiatives support the brand promise. Additionally, the talent takes a lead in managing vendor partners and communication agencies, and all aspects of their projects.
    Marketing Plan

    Create and execute the brand strategies and marketing plans for the brands, including managing both the existing product portfolio and new product launches
    Leading the strategic planning process for the assigned brands based on key consumer insights to enhance current portfolio and improve communication with consumers.
    Manages the day-to-day activities associated to all marketing efforts, including, project management, creative development, cross-functional implementation, campaign tracking and reporting as necessary.
    Leverage knowledge of business, category and brand marketing strategy into actionable marketing strategies and plans to deliver against the company’s business objectives.
    Collaborates with a wide variety of functional areas such as sales, editorial, marketing, design, and operations to develop, coordinate and execute specific marketing plans for each assigned title.
    Involvement in the development of the company’s long term planning that identifies new business opportunities, markets and partners.
    Implementing the marketing plans by working with internal and external suppliers to deliver in a timely manner and on budget.
    Participate in key sales and marketing presentations as necessary.

    Digital responsibilities:

    Design and oversee all aspects of our digital marketing department including our marketing display advertising campaigns.
    Develop and monitor campaign budgets.
    Plan and manage our social media platforms through our digital agencies.
    Prepare accurate reports on our marketing campaign’s overall performance.
    Coordinate with advertising and media experts to improve marketing results.
    Identify the latest trends and technologies affecting our industry.
    Evaluate important metrics that affect our website traffic, service quotas, and target audience.
    Work with teams to brainstorm new and innovative growth strategies.
    Oversee and manage all contests, giveaways, and other digital projects.

    Brand

    Maintains brand integrity across product lines, advertising, and all other internal and external communication as it pertains to assigned brand.
    Develops and manages the Brand platform to include a definition of the brand vision, promise and value proposition as well as positioning, personality, voice, tone and manner, behaviors.
    Be the most knowledgeable resource in the company as it relates to the brands and champion the brand throughout the organization, with partners and external agencies.
    Manage brand guidelines to ensure all vendors and internal audiences follow them and update them as necessary.
    Assist in monitoring brand health metrics and support the development of new brand tracking across businesses.
    Leads the Marketing lifecycle process for designated brand(s).
    Prepares marketing objectives and schedules for all phases of product solicitation and introduction to market including but not limited to sales materials and retail presentations.

    Media/Advertising

    Works closely with all relevant Media departments to integrate media mix plans.
    Develop and execute national advertising and promotional activities, to effectively communicate the strategic positioning and lifecycle development of products to customers.
    Assist with management of third party agencies and deliver brand campaign goals.

    Financials

    Develops monthly and quarterly reports for management.
    Monitoring and analyzing business performance vis-à-vis business goals (awareness, share, consumer diagnostics, profitability, etc.) and the competition.
    Assist with financial projections and budgeting process.
    Manage budgets and financial related to marketing campaigns.
    Be the owner of pricing in the relevant brands

    Key Challenges:

    The individual needs to work closely with internal and external stakeholders to ensure the department operates efficiently.
    An intensive role, which requires many hours in the office and out of office.
    Travelling is also part of this role.
    Will need to work effectively with internal staff and with other VE staff.
    Manage financial processes and ensure implementation of programs.
    Driving differentiation, identifying and exploiting ways to increase brand value.

    Requirements
    Job Knowledge, Skills & Experiences:

    Bachelor’s degree in Marketing or relevant field.
    A minimum of 3 years’ experience in a marketing or advertising position.
    In-depth knowledge of various social media platforms, best practices, and website analytics.
    Highly creative with excellent analytical abilities.
    Outstanding communication and interpersonal skills.
    Excellent written and verbal communication skills.
    Up-to-date on the latest trends and technologies in digital marketing.
    Strong Leadership skills.

    Apply via :

    apply.workable.com

  • HSSEQ Environmental and Quality Co-ordinator

    HSSEQ Environmental and Quality Co-ordinator

    DESCRIPTION
    Job Purpose:
    Lead the Vivo Energy Environmental and Quality Management systems and processes across all OUs and across its CoBs while ensuring compliance and monitoring with environment legislation and ISO certification in line with overall VE HSSEQ strategy.
    Principal Accountabilities:

    Leadership:

    Lead the OUs through an effective culture of proactive environmental and quality management and change by building a shared vision, motivate & coach staff, and achieve results through others.

    Liaison with HSSEQ Managers, line managers and central team members to ensure coherence with environmental and quality goals while achieving business success.
    Remain current with applicable environmental legislation and ISO Standards and ensure the Group is well positioned to meet such legislative and ISO requirements.

    Environmental and Quality Management:

    In conjunction with external parties develop and implement ISO and environmental and management systems in line with Group aims.
    Ensure clear organizational responsibilities for environmental and quality management, and become focal point for environmental and quality management for the OUs.
    Contribute and promote environmental initiatives and, in liaison with Head HSSEQ, allocate responsibilities for maintaining controls to achieve environmental targets.
    As custodian of the HSSEQ-Environmental MS manual, be responsible for quality, performance monitoring and annual effectiveness reviews.
    Establish, update and maintain an HSSEQ environmental register, permits and status of regulatory compliance covering the OUs in the Organization.
    Establish KPIs & Targets for environmental and quality management, collate these from OU level in a “bottom-up” approach and monitor progress towards agreed targets, identifying areas for improvement and the use of alternate or sustainable alternatives.
    Lead environmental and quality culture improvement activities across the OUs, and coach/mentor HSSE and line managers
    Take the lead for HSSEQ (environmental and quality aspects) on sustainable procurement for all goods and services.
    Take part in the establishment of environmental service agreements and the review of the associated costs and revenues.
    Ensure each OU incorporates environmental and quality objectives into the annual HSSEQ plan.

    Monitoring/Corrective Actions:

    Review OU environmental and quality performance on a monthly basis, determine improvement action plans with HSSEQ managers and proactively contribute to achievement of continuous improvement.
    Facilitate HSSEQ environmental and quality management effectiveness review by the OUs.
    Co-ordinate training of staff at all levels on environmental and quality issues and responsibilities.
    Monitor and report on environmental remediation plans throughout the Group. Manage any contracts associated with remediation audits and work from the Central team perspective.

    Key Challenges:

    Lead the implementation of VE Environmental and Quality systems by
    Building a strong and open communication line with OUs, other Central teams, suppliers/ contractors.
    The overall emphasis will be on increasing the Group environmental and quality awareness, knowledge and adherence to requirements through passionately driving the HSSEQ environmental and quality change process in the OUs, ultimately resulting in reducing environmental footprint and improving quality in line with Group objectives.
    Incumbent will work with stakeholders towards achieving VE’s commitment of reducing our impact on the environment and becoming a sustained world class leader in quality.

    REQUIREMENTS
    Job Knowledge, Skills & Experience:
    Experience:
    Technical degree or equivalent experience demonstrated over a period of 3-5 years in HSSEQ and environmental matters) is preferred. Equivalent experience gained in operational support and HSSEQ may be considered.
    Competence
    Demonstrated evidence of Enterprise first values and behaviours will be taken into account during the selection process.
    LEADERSHIP COMPETENCIES

    Builds Shared Vision
    Motivates, Coaches and Develops
    Delivers Results through Others

    HSSEQ COMPETENCIES

    Provide Leadership in HSSE
    Prepare Effective Management of E&Q
    Apply Effective Management of E&Q

    TECHNICAL HSSEQ COMPETENCIES

    Support HSSEQ & SP Leadership
    Carry out HSSEQ & E&Q Risk Management
    Monitor and Report HSSEQ & E&Q Performance
    Investigate and Learn from HSSEQ & SP Incidents
    Carry out Environmental and Quality Assurance
    Manage Personal Safety Risks
    Implement Contractor HSSEQ & E&A Management

    Apply via :

    apply.workable.com

  • Lubricants Planning Manager

    Lubricants Planning Manager

    Description
    Job Purpose:
    To manage the lubricants planning process from conversion of demand to supply plans and ensuring realistic supply plans to meet business needs. The role requires planning for primary inputs including base oils and additives and planning the LOBP to fulfill the approved demand on time and in full. The role involves working with other supply chain functional areas to ensure increased throughput efficiency at the LOBP. The role also entails managing packaging supplier contracts to ensure adherence to set agreements.
    Principal Accountabilities:
    The role holder is accountable:

    Implement an End-to-End Portfolio strategy to drive results with a consumer focus, ensuring best in class customer service through effective supply planning.
    Be accountable for converting Demand Planning forecast into production/inventory requirements for internal and external suppliers.
    Coordinate with Central Planning for proactive supply scenario planning and integrated business planning in order to support market opportunities.
    Oversee preparation of long-range Master Production Plan and ensure no gaps per Supply Chain Strategy supporting customer service, reduced inventories, maximum efficiency for operations and supply security.
    Coordinate planning function to drive flexibility and responsiveness in order to meet market needs timely and deliver growth targets.
    Be accountable for managing the overall inventory performance in compliance with approved policies, including establishment of safety stock levels and management of inventory obsolescence resolution and optimizes load leveling, deployments and utilizes rough cut capacity in development of Master Production Schedule in accordance with inventory plan;
    Act as main communication focal point and escalation point for all supply related topics and driving cross functional collaboration across internal and external partners.
    Support the flawless execution of new product launches, transitions and delisting delivering product to market on time and on budget.
    Manage supplier relations and drives strategic discussions with suppliers to improve overall supplier relationship and performance.
    Ensure high performance culture through management, coaching and developing of direct reports.
    Set and communicate department objectives and clear standards of performance, appropriate training, individual performance evaluations and promptly addressing issues.
    Support Operational Efficiency through effective use of lean tools and support of continuous improvement initiatives, including driving digital work streams to automate and drive efficiency through organization.
    Provide critical thought, give input, and oversee follow through on strategic supply chain initiatives.
    Tracking and reporting key functional metrics to reduce expenses and improve effectiveness.
    Support effective S&OP process through timely inputs prior to meetings to facilitate effective business conversations and decision-making and ensure all LSC action items arising from the S& OP process are closed on time.
    Other responsibilities may be assigned as needed.

    Key Challenges:

    Continuously maintain optimum Stocks at the least Finance Cost and within the approved stock policy.
    Ability to fulfill VE demand with varying forecast accuracy levels.
    Long varying supply lead times for imported raw materials.
    Ensuring consistent packaging quality to reduce plant disruption and customer complaints

    Requirements
    Job Knowledge, Skills & Experiences:

    Bachelor’s degree in Supply Chain Management, Planning, Business or a technical discipline with at least 6 years of supply chain experience or Master’s degree in Supply Chain Management, Planning, Business or a technical discipline with at least 4 years of supply chain experience.
    APICS certification or in progress preferred.
    At least five years of experience leading people along with experience creating direction and strategy for managed teams.
    Supply chain management or planning experience in a consumer product or ISO-regulated industry.
    Background and understanding of supply chain management principles such as (but not limited to) Production Planning, Purchasing and Forecasting.
    Demonstrated target and performance driven attitude with successful track record leading projects and teams.
    Experience with SAP strongly recommended.
    Strong interpersonal skills for effective relationship management with internal and external business partners/customers.
    Demonstrated proficiency in Microsoft Office applications and specifically Microsoft Excel.
    Excellent analytical and exceptional attention to detail and follow through.

    Apply via :

    apply.workable.com

  • Industrial Project Engineer Food Procurement Strategy & Optimization Manager

    Industrial Project Engineer Food Procurement Strategy & Optimization Manager

    Description
    Job Purpose:
    The Industrial Project Engineer is responsible to follow up and manage the design, engineering, construction, commissioning & hand over of industrial facilities designed to meet OU needs (business development, upgrade to compliance, etc.), in compliance with the defined requirements and applicable VIVO standards, and working within the defined budget and schedule. He is based on site and leads a multi-disciplinary project team, in close liaison with central teams and OU team & SteerCom guidance
    Dimensions:

    The Industrial Project Engineer is under the direct supervision of the Industrial Project Manager (who in turn reports to the Head of Technical).
    The job implies smooth coordination with the OU bearing the project and within VIVO ENERGY Group (Central, HSE, etc.).

    Main Accountabilities:

    The Industrial Project Engineer is responsible for project execution, from the Final Investment Proposal (IP) up to handover of the facilities to the operator and project close-out, in total safety, within budget and on schedule as approved according to the DoA and as delegated by Industrial Project Manager in the case by case
    He is responsible to deliver the project in accordance with the Engineering Project Management Guidelines.
    Budget: typical project budget/cost above 5 MUSD.
    Duration of execution: approximately 2 to 3 years from initial design to close-out (to be defined in the project framework)
    He is responsible for delivering smoothly thru the different steps of the project and that the facilities are constructed in compliance with the approved timeline schedule, budget, in compliance with high quality of Standards & in accordance with the agreed HSSE & performance requirements.
    Coordinate and facilitate with all stakeholders to deliver the project according to agreed targets & with the high level of excellence for VE Group

    Key Challenges:

    Manages and coordinates all the actions required to successfully complete the detailed engineering phase, procurement and supply, construction, commissioning and handover to the operator/affiliate.
    Makes sure that the project is executed in compliance with the HSE requirements of the Vivo Energy Group, with local regulations and with the needs stated in the ToR & Project Plan, the scope of work and the technical requirements defined in the FEED stage, and with the technical specifications of the Vivo Energy Group.
    Implements a Project Execution Plan (PEP) and Project Quality Plan (PQP) that serve to meet project requirements.
    Defines, organizes and sets up and coordinates and leads a multi-disciplinary project team located in the OU. Makes sure that personnel have the required level of competency and the appropriate level of training.
    Makes sure that the OU has the necessary support from the central teams (HSSE, technical, business line, Finance, CP, legal, Distribution, etc.) as per requirements.
    Creates, updates and publishes the project performances KPI at least once a month.
    Organizes regular Steering Committee meetings and monitors and implements recommendations, technical reviews and audits required at key steps in the project.
    Identifies and regularly assesses project risks and takes the required actions to tackle them.
    Participates in the evaluation and selection of engineering/construction contractors during the CP process in liaison with the CP central, business line and issues recommendations to award strategy
    Coordinates and manages the construction contractors, engineering contractors and suppliers in charge of achieving the facilities, as per the defined project plan & Strategy step (EPC, EPCM + work batches, etc.).
    Responsible for managing the relations with the project team, contractors, engineering offices & 3rd party inspection bodies.
    Prepare the tendering documents along with the selected consultant; including requirements, scope of work, specifications, contracts, reference standards and evaluation criteria.
    Makes the necessary call for offers and launch tenders (services, works, studies, etc.) and under the supervision of the Industrial Projects Manager analyze the offers and contracts in line with CP process & with support from central Fin, Legal, HSSE ETC and propose these contracts to the Head Of Technical for signature.
    Manages contracts from award step to the completion date, paying particular attention to change/modification orders, and checks that the work is progressing in compliance with the contractual clauses.
    Follow closely the projects’ progress versus validated schedules to approve release of contractors’ payments.
    Ensures smooth coordination with local team & local authorities and that the permits and authorizations required are obtained in time.
    Sets up and applies the project Plan and the control procedures required to ensure that the facilities are constructed in compliance with the project specifications (meetings, monitoring of schedule/progress, cost control, correspondence, document management and review, management of contracts and change orders, etc.) as per the standards of the Vivo Energy Group, the Engineering project management and the best practices and state of art.
    Convenes a weekly work site meeting and sends the minutes to all stakeholders.
    Makes sure that the requirements and recommendations from the technological risks study (HAZID, HAZAN, HAZOP, TRA, QRA, HEMP, etc.) and safety design studies have been effectively taken into account.
    Sets up an HSSE plan, makes sure that the Group HSSE rules are correctly applied by all operators involved within the onsite construction. Ensure on site presence on a regular basis during construction phase.
    Monitor & register the performance of consultants, contractors & 3rd parties, conduct periodical reviews to highlight points of necessary improvement, ensure sharing it with CP & project team in order to consider it while updating the vendors list.
    Sets up a quality assurance plan and organizes the necessary inspections, makes sure that the facilities under construction are in line with quality of standards and ensures the resolution of any non-conformities.
    Raises periodical reports on projects progress, ensures obtaining the needed approvals for any changes that impact the scope or the project budget.
    Ensures hazards are being identified and managed.
    Manages pre commissioning & commissioning works of all components of the project with all stakeholders including obtaining of Civil / Electrical / Mechanical completion certificates & sign off.
    Makes sure that operators receive the training required to use & operate the new facilities.
    Ensures acceptance of the facilities, handover to the operator and formal close-out of the project.
    Makes sure that the final documentation, as built drawings, and all the maintenance manuals have been handed over to the operator.
    Writes a project feedback report.

    Requirements
    Job Knowledge, Skills & Experiences:

    Engineering master degree or equivalent
    Experience > 5-10 years’ confirmed experience (depending on the complexity of the project) as an industrial/ technical project engineer/manager in different sectors/phases (Petroleum, Downstream, Cement, EPC contractors…) and particularly in the execution phase, turnkey projects (engineering, construction, commissioning). At least one demonstrable finished project as Project Engineer or Project Manager.
    Demonstrable competence and experience in design, construction, maintenance and project management related to fuel and lubes depot
    Must exhibit behaviors such as; Leadership, Accountability, Teamwork and Personal & Business skills
    Experience in team management and contractor/ contract management. Keen interest in technical knowledge and issues.
    API & HSSE standards knowledge will be a must
    Familiar with standards/requirements in terms of project management, organization and HSE procedures.
    Good leadership and communication skills, good personal relationship skills, comfortable in a multi-cultural environment.
    Anticipates, plans ahead and tackles the subjects/problems identified with an effective and pragmatic approach.
    High tracking/monitoring record and delivering efficiency improvements.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Retail Territory Manager Legal Counsel & Assistant Company Secretary

    Retail Territory Manager Legal Counsel & Assistant Company Secretary

    Job Purpose:
    Responsible for managing the relationship between the company and Retailer at site level, ensuring consistent delivery of the Vivo Energy Customer Commitment
    Principal Accountabilities:

    Customers

    Ensure consistent delivery of Customer Commitment by managing contract compliance using the Territory Manager Site Review (TMSR)

    People

    Identify gaps to Retailer competencies and delivery of Customer Commitment; coach, support and advise Retailers with the aid of appropriate tools
    Develop Retailer succession plans within the Territory ensuring Retailer pipeline is in place through active participation in recruitment and selection processes, and correct allocation of Co sites
    Ensuring that the Retailer trains and develops their staff, and understands the importance of People in delivering the Customer Commitment, sharing and coaching on Vivo Energy tools and processes as appropriate

    Shareholder

    Setting Retailer Business Plans to deliver sales and cost targets represented in annual T&R (including Fair Share Adjustment target)
    Review Retailer’s P&L statements, and support Retailer to develop action plans to close performance gaps

    HSSE

    Develop and maintain a strong HSSE culture within geographical area
    Deliver agreed HSSE targets for geographical area
    Protect Vivo Energy’s interest by ensuring that all HSSE standards and procedural compliance are adhered to and stakeholder relationships are managed pro-actively

    Operational Excellence

    Plan and conduct site visits in accordance with Call Planning Cycle tool
    Ensure delivery of a competitive pricing position through fuel pricing procedures
    Implementation and ongoing support of Marketing and Network initiatives

    Position description – Additional comments

    Identify Gaps in all aspects of site performance (including service and ‘people’) for geographical area and mandate, advice or offer Retailers Vivo Energy-recommended tools, processes and support to help them to profitably deliver the Customer Commitment at the Retail site and to develop the business for the mutual benefit of both the Retailer and Shell
    Maximizing all sales development potential whilst protecting Vivo Energy’s interests, through the coaching and motivating of Retailers
    Participate in attraction and selection of the right Retailers
    Through coaching, supporting and performance management of Retailers to deliver the basics and higher performance, ensure best Retailers have best sites and that poor Retailer performance is eliminated
    Manage and maintain positive Retailer relationships, supporting Retailers to achieve and maintain top class site performance (including counseling to underperforming sites)
    Deliver Sales & Operations targets for geographical area through regular reviews and appropriate action plans
    Ensure Retailers implement all areas of the Customer Commitment and ensure compliance with the Site Operations/HSSE standards, contracts and manuals
    Manage and maintain a Retailer master plan within Territory through Retailer assessment and involvement with recruitment processes
    Ensuring that Retailers’ actions do not damage Vivo Energy’s Reputation
    Ensuring that the Retailer trains and develops their staff, and understands the importance of people in delivering the Customer Commitment

    Requirements
    Job Knowledge, Skills & Experiences:

    A graduate in a business discipline or engineering
    Strong team member with excellent communications skills
    Broad competence in Retail Sales & Operations
    Demonstrable competence in implementing standard processes, achieving sales targets, building relationships with Vivo Energy Retailers, delivering Retail Customer Commitment
    Understand and apply Retail HSSE Standards – Skill
    Understand and Apply Retail Economics – Skill
    Understand and Apply Vivo Energy Retailing Principles & Processes Skill
    Manage Relationships with Retailers
    Manage Site/Cluster Performance & Administration
    Manage Fuel Pricing Process
    Manage Fuel Pricing Execution
    Manage Retailer Value Proposition (RVP)

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :