Website: Website http://www.unfpa.org

Population & Development – Geographical Information Systems [GIS] Specialist

Job Purpose:

Evidence-based policymaking decisions are consistent with transparent and accountable governance. Data is central to this. Since its independence in 1960, only two censuses have been carried out in Somalia; the first in 1974 and the second in 1986. However, only the results for the first census were ever released. Since then, efforts have been made to bridge this gap. Notably, the 2014 Population Estimation Survey (PESS) and the 2018/2019 Somali Health and Demographic Survey (SHDS) yielded invaluable data on population, demographic, health and other characteristics of the Somali population.

Recognizing the need for census data, the Government of Somalia is preparing to hold its first census in decades; the Somalia Population and Housing Census (SPHC) 2024/25. The SPHC is expected to provide relevant, reliable, and timely baseline data for development planning, policy formulation, and service delivery. It will count all persons living in Somalia and determine their socio-economic and demographic characteristics, including information on population dynamics such as migration, fertility, and mortality. The census will also generate a sampling frame for future household surveys.

Census mapping is the foundation of any census. Maps have been an instrumental part of censuses for a long time. Historically they have been used in the census during the enumeration phase and assist in guiding enumerators to dwellings and other places where people are likely to be during the enumeration period. They also ensure full and unduplicated coverage of geographic areas during the census. Maps have also been used to present aggregated census results in cartographic form. Technological developments in Geographic Information Systems (GIS) have led to increased availability of spatial data and reduced costs of geospatial tools. This has broadened the scope of census cartography to include the use of high-resolution imagery for EA delineation and updating, spatial analysis, modeling, and data dissemination through web mapping platforms.

UNFPA is providing technical and financial support to the SPHC to ensure that the proposed census is of high quality, upholds international principles and standards, and produces data that are widely disseminated and utilized for development.

In addition to supporting the SPHC, UNFPA Somalia supports humanitarian responses and recovery efforts. It also works with health services to reduce maternal mortality, among the highest rates in the world, by strengthening community midwifery and the supply of commodities. Further efforts have focused on conducting nationwide population estimation surveys. Engaging with the government and civil society to provide services for vulnerable youth, UNFPA promotes reproductive rights and the elimination of harmful practices such as female genital mutilation/cutting.

You will provide geospatial support to the UNFPA Somalia Country Office as it implements its different activities.

You would be responsible for:

Leading and overseeing the technical aspects of geospatial information tools and resources, and development of new products to respond to organizational needs.
Developing and implementing geospatial databases, geospatial data collection systems, geospatial data analytics and other strategies that optimize statistical efficiency and quality.
Acquiring and cleaning geospatial data from primary or secondary sources and maintaining databases/data systems.
Translating organizational needs into analytics and reporting requirements to support decisions, strategies and workflows with geospatial data and information.
Conducting the development of organizational geospatial systems.
Implementing and documenting processes, best practices, tools, and quality assurances so that geospatial information assets are managed in a secure and efficient way, promoted, and used by all potential stakeholders.
Formulating and directing geospatial information and technology strategies, policies, and plans.
Providing technical inputs for the development of methodologies for geospatial information analysis, baseline data collection, definition of mapping products and geospatial information and technology services to support end users.
Providing operational, technical, and analytical expertise to projects and colleagues across departments by understanding how to apply the principles, practices and added value of geospatial information.
Tracking trends and developments in spatial analysis best practices, tools, etc.
Providing technical guidance and support on the cartographic planning of the census including reviewing existing census mapping technologies and methods, and development of a census mapping strategy
Identifying geospatial knowledge gaps within the statistical offices and making recommendations on training.
Provide technical guidance and support to the GIS consultants and personnel from NSOs in the preparation of relevant training plans on GIS and census mapping and provide geospatial training to statistical offices
Providing technical guidance and support in the development of data collection tools, ensuring GIS international requirements contextualized to Somalia are met
Developing guidelines for undertaking data cleaning and analysis of GIS and related data including technically guiding teams undertaking data cleaning
Leading GIS teams in the production and updating of high-quality map products and online map services (e.g. dashboards, story maps) for UNFPA activities, particularly on the humanitarian response.
Overseeing the preparation of documentation required for the GIS implementation and ensuring its compliance with the current standards, regulatory acts, and recent international developments in GIS;
Providing expert advice and information support, including writing guidelines, instructions, and on-site training of respective staff units of states responsible for the Census preparation and implementation;
Assessing various GIS technologies (software, hardware, and satellite imagery) for data capture based on international experience from developing countries and advising on the choice of appropriate technologies and their acquisition.
Advising on geo-database design and quality control measures to ensure the databases conform to defined accuracy standards.

Qualifications and Experience

Education:

Advanced university degree (Master’s degree or equivalent) in GIS and Remote Sensing or related discipline with Five (5) years of relevant experience.

Knowledge and Experience:

A minimum of five years of progressively responsible experience in geospatial information management, applied spatial analytics, earth observations, mapping, data visualization, stakeholder management or related area is required.
Proven experience in using spatial data and information to guide decisions, develop strategic direction and oversee execution is required.
Proven experience in teamwork, especially in the field of census mapping, implementation of field mapping logistics, and technical capacity building/training in a complex multicultural environment is essential.
Proven experience in geospatial information and technologies management such as database management, spatial analysis, mapping, programming languages, enterprise management, development of spatial methodologies, and/or quality control is required.
Comprehensive working knowledge of ArcGIS, Quantum GIS and Remote Sensing software and experience in the utilization of high and medium-resolution satellite imagery for the purposes of feature extraction and digitization.
Knowledge of integrating statistical and geospatial information.
Knowledge and experience with mobile data collection technologies like ODK, Kobo and Survey123.
Basic knowledge of at least one statistical database and its interface with GIS databases
Proficiency in MS Office software applications (Particularly Excel and Word)

Languages:

Fluency in both written and spoken English is essential, and knowledge of Somali is an asset.

Apply via :

estm.fa.em2.oraclecloud.com

October 30, 2024
RMNCAH National Individual Consultant

Job Purpose:
The Reproductive, Maternal, Newborn, Child and Adolescent Health (RMNCAH) Individual Consultant will be responsible for developing a proposal for UN Joint programme on Reproductive, Maternal, Newborn, Child and Adolescent Health (RMNCAH).

Write an Inception Report which outlines a clear understanding of the ToR, Timeline/ Roadmap and Brief on the Methodology of undertaking the assignment
Draft an outline of the concept of the proposal and Agenda/programme that will be used in a co-creation Technical workshop
Facilitate a joint/collaborative co-creation workshop with representation from MoH, UN agencies and relevant NGOs and private sector in RMNCAH.
Write a workshop Report
Develop the draft RMNCAH proposal based on the above workshop
Present the draft proposal to key stakeholders
Finalize and submit the RMNCAH Proposal in soft copy version.

Consultancy Deliverables

Inception Report
Pre-workshop Concept and Timetable
Draft RMNCAH proposal
Final RMNCAH Proposal

Qualifications and Experience:
Education:

Advanced degree in Medicine, Public Health or Epidemiology

Knowledge and Experience:

At least 7 years of experience in one or more of the following fields: Reproductive, Maternal, Newborn, Child and Adolescent Health;
Experience in successful proposal writing with evidence of resource mobilization.
Experience in facilitation and coordinating technical meetings eg co-creation workshops is added advantage

Languages:

Fluency in English as demonstrated through previous formal training, qualifications, or work experience.

Required Competencies:
Values:

Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change

Core Competencies:

Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,

Apply via :

estm.fa.em2.oraclecloud.com

October 29, 2024
Writing, Editing and Proofreading Services

Scope of work:
The selected national and international consultants will work under the direction of the Regional Communications Advisor to write, edit and/or proofread English language documents, ensuring high quality content for publication purposes, in line with the following:
Writing

Gathering information on project-specific areas related to UNFPA’s work
Writing drafts, editing and proofreading the drafts
Checking for conceptual or grammatical errors in drafts
Demonstrating excellent writing ability
Revising drafts as needed
Adhering to deadlines
Coordinating deliverables with UNFPA project staff

Basic copyediting

Ensure consistency of editorial style
Enter editorial changes to text and tables electronically using track changes
Check grammar (verb–subject agreement, dangling participles, incorrect or unclear use of pronouns, etc.) and punctuation for correctness and consistency
Check spelling for correctness, conformity to the UN Editorial Manual, and consistency
Eliminate jargon, wordiness and inappropriate abbreviations
Check references, cross-referencing, titles, names, captions, organizations, event titles, etc.
Propose editorial changes in documents for greater clarity or impact
Check and add web links as appropriate
Ensure consistency in brand style
Check for proper sequencing (such as alphabetical order) in lists and other displayed material
Prepare a list of proposed changes to figures or enter changes manually on a printed copy and scan the latter
Eliminate abbreviations as far as possible and ensure that essential abbreviations are spelled out at the first mention
Delete excessive italic, boldface, and quotation marks
Check spelling and presentation of Member States’ names in accordance with the official list of Member State names
Check proper names (for cities, international conventions, conferences, nongovernmental organizations, named individuals, etc.)
Edit chapter titles, sections, subsections, lists and table, figure and text box captions for brevity, consistency and parallel construction, and check numbering
Ensure that UN referencing style has been used for reference lists and bibliographies, and that the information for each reference is complete
Check that the titles of references cited correspond to the subject matter in the text at the point of citation
Check that any tables, figures, text boxes, annexes, and web annexes are correctly cited in the text
Check for and eliminate or query discriminatory language
Edit or prepare a table of contents
Prepare instructions for the graphic designer, if needed
Revise the material to take account of comments of reviewers.

Substantive editing
Perform all the tasks for a light edit, in addition to the following:

Rewrite text where necessary to improve flow
Change text and headings to achieve parallel structures
Ensure consistent style and tone
Ensure previews and summaries reflect content
Flag unclear or incorrect statements
Monitor the overall structure for logical flow and balance and advise/consult on how to rectify if necessary
Rewrite, reorganise, or shorten the text to improve logical structure or argument and make communication more effective
Draft new text as needed
Eliminate unnecessary and repeated material
Make suggestions on layout, as appropriate
Revise the material to take account of comments of reviewers and additional material supplied by the author(s).

Proofreading

Ensure consistency of written and visual content in line with the UN online editorial manual as a style guide
Review text files and page proofs and correct typographical or formatting errors
Ensure that page numbers, chart labels and captions are error-free
Ensure that changes made at the proof stage are accurately made by the designer.

Experience
Essential:

A Master’s degree and at least 7 years’ relevant experience as a writer and/or editor at national or international level; alternatively, a Bachelor’s degree with 9 years of experience.
Experience editing for United Nations agencies and/or intergovernmental organizations.
At least 6 samples of relevant previous work submitted with application.

Desirable:

Knowledge of sexual and reproductive health and rights programming, particularly for adolescent girls and young women, is an advantage.
Experience of writing and/or editing UNFPA publications and/or communication materials.

Skills:
Essential:

In-depth knowledge of current editorial techniques, procedures and publishing standards.
Excellent writing and editorial skills, and attention to detail.
Proven ability to work effectively and tactfully in an interdisciplinary, multicultural, and multilingual environment.
Ability to work under pressure and respect deadlines.
Excellent administrative skills, and proven ability to use Microsoft Office applications and to conduct Internet searches.

Desirable:

Some degree of specialisation in one or more of the fields of activity of UNFPA.

Please submit your CV, cover letter & 6 samples of previous work undertaken to Mary Makgato (makgato@unfpa.org) and Lindsay Barnes (barnes@unfpa.org) by 14 May 2023.

Apply via :

makgato@unfpa.org

October 29, 2024
National IC to Develop Family Planning (FP) Advocacy Guide and Media Toolkits

You would be responsible for:

Development and design for publication an advocacy guide and media tool kit on the role of Family Planning as a key driver of social and economic development and to guide the roll out of the Family Planning investment case.
Develop an inception report outlining the implementation plan and road map for the execution of the assignment.
Desk review of relevant documents including existing advocacy materials and toolkits, reports, policies, and other documents on Family Planning.
Conduct consultation sessions/forums with stakeholders including relevant Government departments, the media, civil society and youth organizations, multilateral agencies, academic institutions, donors, and private sector partners
Develop the advocacy toolkit outline
Develop the media toolkit outline
Generate advocacy toolkit content based on the needs identified.
Generate media tool kit content with inputs from stakeholders
Facilitate technical review and validation of the advocacy and media tool kits
Edit, format, and design the advocacy and tool kits
Submit final advocacy guide and media toolkits

Qualifications and Experience:
Education:

Bachelor’s Degree in Public Policy, Social Sciences, Health, Economics or related field , preferably with a focus on sustainable development.

Knowledge and Experience:

Minimum of 10 years of relevant experience in advocacy, policy review and program management
Experience in development of SRH/Family Planning policy and strategy documents is a strong advantage
Proficiency in written and oral communications skills in English
Demonstrate excellent interpersonal and professional skills in interacting with government, civil society, and development partners
2-3 Samples of relevant previous work required
Experiences in working with the United Nations will be an added advantage

Languages:

English

Required Competencies:
Values:

Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change

Core Competencies:

Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,

Apply via :

estm.fa.em2.oraclecloud.com

October 29, 2024
Programme Associate (Youth), SC6)

Job Purpose:
The Project Associate delivers quality services in Travel, administration, logistics, conferencing services and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures. You will take a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support to the entire youth programme with a particular focus on UNFPA-supported EU-funded projects. You will also support the implementation of HACT and IP Assessment. You will facilitate the delivery of UNFPA’s programmes by ensuring timely and effective support in achieving results. You will ensure and guide the appropriate application of systems and procedures and develop enhancements if necessary.
You would be responsible for:

You will support the implementation of EU-funded Youth project activities in the field and ensure that services are delivered on time, on budget and in compliance with donor regulations.
You will support youth programme manager, youth specialist, field personnel, regional counterparts in routine implementation and smooth operational running of all activities, especially in management of the on-line platform Atlas / global programming system (GPS), work plans, FACE forms reviews and regular follow up and engagement of national counterparts in those activities.
You will support the Youth program implementation in ways responsive to communities, partners and youths in line with UNFPA principles, values and procedures, and take special interest in harmful practice programming.
You will work closely with operation teams to support regular spot checks on youth partners in the field and provide routine supportive supervision.
You will provide effective support to management of the programme and provide administrative and logistical support.
You will adapt processes and procedures, anticipate and manage operational requirements of the Programme under National or Direct execution in terms of personnel, sub-contracts, equipment, conferences, meetings, and other programme-related events to facilitate programme delivery.
You will prepare, process and follow-up on administrative arrangements and requirements related to official travel of staff, participants and counterparts. You will provide logistical, protocol and conferencing support for workshops, conferences and meetings.
You will draft routine correspondence. You will maintain files of rules, regulations, administrative instructions and other related documentation. You will maintain up-to-date work unit files (both paper and electronic).
You will monitor and maintain project operational files, rules, regulations, administrative correspondence, financial reports, assets and all project documents (both paper and electronic).
You will prepare and monitor the administrative budget and ensure financial transactions are in accordance with UNFPA financial rules and procedures. Propose procedures to improve internal controls and efficiency and respond to audit issues.
You will review procurement requests and initiate procurement procedures for office and project equipment, supplies and services in a transparent and cost- effective manner; recommend procurement decisions. Contribute to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records.
You will review and prepare material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlements, etc. You will review the status of relevant expenditures and compare them with the approved budget.
You will review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged; (b) availability of funds; and (c) coherence with approved programme’s work plans. You will participate in training for the operations/projects staff on administration offered by UNFPA.
You will supervise logistical arrangements for visiting missions, ensure briefing kits are compiled, liaise with Field Security Coordination Officer (FSCO) and ensure security clearances and visas are obtained for all staff and consultants traveling to the field.
You will provide other related administrative duties as required. You will facilitate the booking of all flights both local and international following the UNFPA Travel Policy guidelines.
You will provide guidance to clients on mandatory requirements for travel to Somalia e.g. visas, security clearances, mandatory identification documents etc. You will perform the role of a general user in Atlas and preparation of e- Requisitions. You will assist the Project Manager as requested.
You will perform any other duty related to the work area assigned by the supervisor.

Qualifications and Experience:
Education:

Completed secondary level education with a minimum six years (6 years) relevant experience required or First level university degree in the field of social studies, Youth development, international relationships, public health, Economics, or related field with three years of relevant experience.
Recognized training and/or certification in Business Administration, Logistics, Travel or any other related fields is an asset.

Knowledge and Experience:

At least 3 years of practical experience of working in the field of administration, programme/project support service, finance and/or other related fields;
Experience of working in similar positions with international organizations/projects will be considered as an advantage;
Experience of preparing workshops and training events is desired;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.
Experience in handling of web-based management systems;
Knowledge of ERP systems and/or UN rules is an advantage.

Languages:

Fluency in English both written and spoken is required. Somali language is an advantage.

Apply via :

estm.fa.em2.oraclecloud.com

October 29, 2024
Communications Associate

Job Requirements
Education:

Completed Secondary Level Education with 7 Years (Seven years) of relevant work experience in the fields of media relations, journalism, communications, editing/publishing

Knowledge and Experience:

Secondary School certificate holders should have at least 7 years of progressively responsible experience in media relations, journalism, communications, editing/publishing, Graphics Design or related fields.
Previous experience with a multilateral or international organisation is useful but not mandatory.
Experience in the usage of computers and office software packages, good knowledge, and experience in handling web-based management systems.
Experience in internal communications including communication of key corporate messages.
Experience in managing the production of printed material, including brochures, and leaflets, briefing third-party designers/printers to ensure corporate brand and style is met.
Good facilitation and coordination skills demonstrated ability to work in an independent manner;
High sense of responsibility. Tact, discretion, initiative, and good judgment in dealing with staff members, partners, and other stakeholders.
Experience with popular social media platforms (Facebook, Twitter, Instagram, YouTube LinkedIn, etc
Knowledge in photography and/or videography skills, and experience in Adobe Creative Suite software is an asset;
Familiarity with Mailchimp and WordPress CMS is an asset.

Languages:
Fluency in English both written and spoken is required. Knowledge of any other official UN language is desirable

Apply via :

estm.fa.em2.oraclecloud.com

October 29, 2024
Administrative/Finance Assistant

The Position:
The post of Admin/ Finance Assistant is located in Nairobi Service Unit, as part of the UNFPA Somalia Office and reports directly to the Operations Analyst/Head of Nairobi Service Unit. Under the overall guidance of the International Operations Manager (IOM), the Admin/ Finance Assistant is under the direct supervision and reports to the Operations Analyst/Head of NSU. The Admin/ Finance Assistant delivers high quality and accurate financial and administrative services to internal and external clients mastering all relevant rules, guidelines, processes and procedures and ensuring quality assurance and compliance. The Admin/ Finance Assistant takes a client oriented, result focused approach to interpreting the rules, procedures and guidelines providing support and guidance and ensuring follow up actions are undertaken timely for guaranteed compliance.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018- 2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Main Tasks & Responsibilities
In support of UNFPA’s strategic direction at the Nairobi support office level, The Admin/ Finance Assistant contribute to building NSU capacity and ensuring effective and efficient application of country offices resources within the NSU through support and monitoring in the areas of finance and budget management. Under the supervision of the Operations Analyst, the Admin/finance Assistant provides functional administrative support to the NSU in the delivery of quality services in e-file Management, effective Administrative system, Asset Management, Maintenance of office space and utilities, effective logistics Management and Store Management.
You would be responsible for:

Ensure full compliance of financial processes and financial records with UN/UNFPA rules, regulations, policies and strategies.
Works closely with programme and project staff in providing administrative support to programme, planning and implementation.
Providing quality assurance on supporting documents for payments; ensuring payment processes are completed according to UNFPA policies and procedures and authorization of payments are in line with the Internal Control Framework.
Review Travel claims/F10s settlements submitted by staff, participants, and consultants and ensure that they are adequately supported, approved, and compliant with UNFPA Travel Policy.
Maintain a Travel Tracking System to ensure that F10 Settlements are timely submitted, and that no new advances are issued unless previous advances are liquidated.
Preparation of monthly aging reports for monitoring of receivables (Petty cash, salary staff advances, Project Cash Advances and VAT).
Working with travel and logistics team to reconcile pending Air Ticket invoices with Purchase Orders, analyze invoices’ differences to resolve all pending issues and ensure timely processing of invoices.
Maintenance of a proper filing system for finance records and documents ensuring they are properly stamped PAID and secured in google file for easy retrieval.
Tracking and following up with UNDP on payments submitted via the daily payments tracking sheet and raise any issues.
Provides administrative support to NSU, inclusive of coordinating review meetings /workshops/ events and other programmatic functions.
Facilitates store maintenance, stock taking and allocation of stationery for staff and replenishing.
Preparing for HACT audits, reconciling Combined Delivery Report with FACE forms, and retrieving and compiling in advance relevant documentation in preparation for upcoming assurance activities.
Assist with follow up of HACT assurance activities specifically spot check and audit follow ups and periodically reviewing the previous audit findings and recommendations and ensuring corrective action is taken.
Provides assistance in year-end closure activities.
Perform other duties as required by the Operations Analyst to ensure seamless financial and administrative support to the country office.

Qualifications and Experience

Education: Completed secondary level education with a minimum Five years (5 years) relevant experience required. Recognized training and/or certification in Business Administration, Commerce, Finance, Social Sciences or any other related fields is an asset.

OR;

First level university degree in Business Administration, Commerce, Finance, Social Sciences, or any other related fields with two years (2 years) relevant experience is desirable and preferably with specialized certification in Finance and or Accounting.

Knowledge and Experience:

Secondary Certificate holders should have at least 5 years of progressively responsible experience in the field while Bachelor Degree holders should have at least 2 years’ experience.Excellent communication; oral and written skills;Excellent attention to detailStrong interpersonal and organizational skills;Familiarity with UN procedures and working methods is highly desirableProficiency in current office software applications and corporate ERP/PeopleSoft systems. The incumbent shall be able to work fluidly with Excel (electronic spreadsheet) software.Relevant certifications in IT Services, hardware and software management and applications.
Work Relations
The Admin/Finance Assistant maintains collaborative relationships with all programme and operations staff at the CO. Internal contacts include the Programme Specialists, Programme Assistants, NSU Operations and CO’s Management team.
Languages: Fluency in English both written and spoken is required.

Required Competencies
Values:

Exemplifying integrityDemonstrating commitment to UNFPA and the UN systemEmbracing diversity in all its formsEmbracing change Core Competencies:Achieving ResultsBeing AccountableDeveloping and Applying Professional Expertise/Business AcumenThinking analytically and StrategicallyWorking in Teams/Managing Ourselves and our RelationshipsCommunicating for Impact

Functional Competencies:

Advocacy/ Advancing a policy-oriented agenda
Managing the organisations resources
Delivering results-oriented programmes
Internal and external communication and advocacy for results mobilization

Apply via :

erecruit.partneragencies.org

October 29, 2024
Senior Population Specialist (Demographer) Data Management Assistant Programme/Finance Assistant

Duties and Responsibilities: Main Responsibilities
The main responsibilities for this position includes but not limited to ensuring that;

Technical support is provided to the Government in the formulation and implementation population and
development policies and programmes.
Guidance is provided in the formulation and design of the country population and statistics programme and its component projects in line with Government’s priorities and according to UNFPA programme policies and procedures.
Manpower and methods required for collecting, compiling and disseminating data are developed and enhanced: This will include human resource development (such as enhancing of the analytical capacity of staff, etc.), mastering methods for data collection and analysis, development of manuals, designing and conducting household surveys and censuses etc.
Institutional framework for population and social statistics to support policy, legal and regulatory framework for statistical development is enhanced.
Capacity of Somali Authorities in using data to monitor and evaluate government policies and programs in the areas of population dynamics, sexual and reproductive health, education, socio-economic and gender equality is strengthened.
Availability of evidence through in-depth analysis on population dynamics, sexual and reproductive health, education, socio-economic data and their linkages to poverty eradication and sustainable development.
Population policies drafted using the existing data to in form the implementation of population frameworks such as demographic dividend

Specific responsibilities

Complete the Somali Health and Demographic Survey (SHDS) state level reports
Conduct a comprehensive pre-census assessment to inform future plans to conduct a census for Somalia
Supervise and contribute to the development of relevant databases, metadata, sampling frames, statistical classifications and statistical information systems for collection, storage and distribution of statistical data for the monitoring of Sustainable Development Goals (SDGs) and the post-2015 global development agenda.
Lead, supervise and carry out the work required to prepare population estimates and projections. This task includes undertaking the development or improvement of methodology for the preparation of population estimates and projections.
Lead, supervise and carry out the work required to produce technical studies on population levels and trends or population policies in relation to social and economic factors. Such studies can focus on specific population issues, such as fertility; family planning; internal or international migration; urbanization; mortality; population structure and composition; population ageing; population policies; population, environment and development, HIV/AIDS; and population trends and economic growth. Oversee preparation of camera-ready manuscripts for printing.
Support the revival of the civil and vital registration system (CVRS) for capturing birth and death information in the country
Support the implementation of national surveys to generate key indicators to fit in the monitoring framework for Sustainable Development Goals (SDGs) and the post-2015 development agenda.
Continue with the ongoing capacity building of the ministry of planning and line ministries in data collection, analysis, and interpretation with a specific focus on population, demographic, reproductive health and gender data.
Undertake methodological research with regard to standards on statistical concepts, definitions and
classifications to assist the ministry of planning and other line ministries and development partners in strengthening their statistical development.
Review existing methods in use for data collection and provide recommendations for improvement in data quality and consistency.
Enhance the range of statistics available by increasing the range of population, demographic, reproductive health and gender statistics available and by providing data at lower administrative levels.
Improve support to data users by presenting data in a more user friendly and accessible format, improving the quality of back-up support to users, improving the timeliness and relevance of data and by increasing the awareness and importance of statistics as a tool in decision-making.
Assess the resource requirements (human, physical and financial) of the Population and Statistics Units in the ministry of planning and other line ministries for the forthcoming ten year period for purposes of ensuring the production of statistics particularly on population, demographic, reproductive health and gender are adequately resourced.
Review and strengthen statistical legislation supporting improvements in statistical systems and processes through; user needs assessment, statistical policy and strategy seminars, institutional restructuring and awareness workshops.
Assist the Program Manager in preparation and monitoring the programme’s work related to the development and implementation of a monitoring framework for Sustainable Development Goals (SDGs) and the post-2015 development agenda.
Formulate follow-up plans for the programme’s approaches to create synergies and complementarities in terms of statistical data collection and capacity development with other UN agencies working in Somalia.
Lead and supervise the organization of expert group meetings, seminars, etc. on population-related issues. Is responsible for the substantive preparation and organization of such meetings or seminars.
Participate in international, regional or national meetings to present the results of research; provide substantive expertise on an issue, or hold substantive and organizational discussions with representatives of other institutions.
Represent the UNFPA Somalia Population and Development Unit at international, regional or national meetings.
Lead, supervise and provide technical support to technical cooperation projects in the area of population and development.
Prepare research proposals for external funding on population issues.
Prepare briefing notes on population and development issues for the Representative and other senior staff in UNFPA Somalia. With the assistance of the communication specialist, prepare press releases and provide information to be shared with the press and media, as necessary.
Provide guidance and advice to the line ministries in the planning, operation and evaluation of statistical activities.
Prepare progress reports and other technical documentation regarding the work programme for presentation to relevant councils, commissions, technical meetings and expert groups.
Contribute to the Programmes’s partnership building and donor relations strategies relating to statistics work by contributing to drafting of proposals for funding among others.
Prepare and review draft reports, letters and memoranda; carry out ad hoc functions requested by the Program Manager; other related duties and special assignments

Qualifications and Experience
Education:

Advanced University Degree in demography, population studies, statistics, mathematics, econometrics, or equivalent field with at least five (5) years experience in any of the above fields. A first-level university degree in similar fields is an asset.

OR

A Bachelor’s degree in the above fields with seven (7) years relevant experience in similar fields.

Knowledge and Experience:

Masters Degree holders are expected to have at least Five [5] years relevant experience in the relevant field while Bachelor’s Degree holders are expected to have at least Seven [7] years relevant experience in the area.
A minimum of ten years of progressively responsible experience in the collection, compilation, analysis and dissemination of population, reproductive health and socio-economic data, four years of which should be in fragile and conflict countries.
Specialized license or certification in the above fields with at least six (6) years experience in any of the above fields.
Experience with the UN’s mandate, programmes, and operational activities relating to social and population statistics work.
Experience in the development of population and statistical concepts and methods and their implementation in countries is required.
Experience with concepts and indicators for the measurement of sustainable development is desirable.
Experience with the concepts of capacity development in statistics is desirable.
Demonstrated experience in the use of Microsoft Office Suite, CSPro, SPSS, Stata, R statistical packages and population analysis software such as Population Analysis System (PAS), MortPak etc. or other equivalent packages for analysis of data.
Strong communication and writing skills in English.
Field experience required dBN09Fa CWiLJy
Experience working with Somalia authorities is desirable

Languages:

Fluency in oral and written English.
Strong communications and writing skills in English.

Required Competencies
Values:

Exemplifying integrity
Demonstrating commitment to UNFPA and the UN system
Embracing diversity in all its forms
Embracing change Core Competencies:
Achieving Results
Being Accountable
Developing and Applying Professional Expertise/Business Acumen
Thinking analytically and Strategically
Working in Teams/Managing Ourselves and our Relationships
Communicating for Impact

Functional Competencies:

Delivering results based programmes,
Leveraging the resources of national governments and partners/building strategic alliances and partnerships,
Internal and external communication and resource mobilization;
Providing conceptual innovation to support programme effectiveness;
Providing a technical support system;
Facilitating quality programme results

Managerial Competencies:

Engaging in internal/external partners and stakeholders,
Leading, developing and empowering people, creating a culture of performance
Making decisions and exercising judgment

Duration: One year renewable

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October 29, 2024
Administrative Associate

The Position:
The Administrative Associate delivers quality services in HR, administration and finance to internal and external clients. You will report to either the International Operations Manager or Operations Analyst, and supervise personnel in administration as assigned.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Main Tasks & Responsibilities
Job Purpose:
You support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender.
You will demonstrate a client-oriented, results-focused approach to interpreting the rules, procedures and guidelines in relation to HR, administration and finance, while providing support and guidance to the Country Office (CO) and UNFPA-supported projects.
You would be responsible for:

Managing the operational aspects of programme/project inputs, including personnel, sub-contracts, equipment, fellowships and other programme and project-related events to facilitate programme/ project delivery.
Preparing and monitoring the administrative budget, ensuring financial transactions are in accordance with UNFPA financial rules. Proposing procedures to improve internal controls and efficiency and responding to audit issues.
Managing the recruitment and selection process, applying best practice HR approaches; advising managers and project personnel on contracting options; coordinating the performance appraisal process and advising on performance issues.
Implementing corporate systems and applications in support of finance and human resource management and CO operations; creating procedures for effective management of UNFPA resources; and advising and training project staff.
Managing procurement operations for office and project equipment, supplies and services, in a transparent and cost-effective manner; and maintaining up-to-date inventory and records.
Reviewing and preparing material for activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc.
Qualifications and Experience
Education

High School with 7 (seven) years relevant experience in in administration, Human Resources, finance or office management.

Or;

A Bachelor’s Degree (in the above disciplines) with 4 (four) years’ experience may be accepted.

Knowledge and Experience

High School certificate holders are expected to have Seven years of relevant experience in administration, in administration, Human Resources, finance or office management, while Bachelor’s degree holders are expected to have 4 years’ experience in similar disciplines.
Familiarity with UN Operational Rules and Regulations; direct working experience in applying and handling UN Operational rules and regulations and familiarity with ATLAS will be an asset.
Proficiency in MS Office software applications and other accounting package is essential; proven capacity in use of web-based applications.

Language:

Fluency in English; knowledge of other official UN languages is desirable.

Required Competencies
Values:

Exemplifying integrity
Demonstrating commitment to UNFPA and the UN system
Embracing diversity in all its forms
Embracing change

Core Competencies:

Achieving Results
Being Accountable
Developing and Applying Professional Expertise/Business Acumen
Thinking analytically and Strategically
Working in Teams/Managing Ourselves and our Relationships
Communicating for Impact

Functional Competencies:

Providing logistical support
Managing data
Managing documents, correspondence and reports
Managing information and work flow
Planning, organising and multitasking
Supporting financial data analysis

UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Note: UNFPA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNFPA at the same grade level and with similar job description, experience and educational requirements.
Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.
Compensation and Benefits
This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary, Annual leave, health insurance and other benefits.
Disclaimer
WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
For any questions or comments please contact recruiting@unfpa.org

Apply via :

erecruit.partneragencies.org

October 28, 2024
Administrative & Logistics Assistant, Somalia

National Post: Administrative & Logistics Assistant, Somalia
CO – NSU [GS – 4]
Type of Appointment: Fixed Term
Duration: One Year (with possibility of renewal based on need, performance and funding)
Rotation: This post is non-rotational.
PLEASE NOTE THAT THIS VACANCY IS OPEN ONLY TO NATIONALS OF KENYA.
The Position: The Administrative/Logistics Assistant position is located in the UNFPA Somalia’s Nairobi Service Unit. Under the overall guidance of the International Operations Manager (IOM), the Administrative/Logistics Assistant is under the direct supervision and reports to the Operations Analyst/Head of NSU.
The Administrative/Logistics Assistant provides administrative and logistical support, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Main Tasks & Responsibilities
Job Purpose: Under the overall guidance of the International Operations Manager and the direct supervision of the Operations Analyst/Head of NSU, the incumbent will provide administrative and logistical support to the Country office and works in close collaboration with the Operations/Programme/Technical Teams.
You will actively participate in programme operations meetings to ensure quality services to clients. You will foster a collaborative, client-oriented approach towards the Programme team and Nairobi service unit, and support effective communication and cooperation with CO Management.
You would be responsible for:
Effective Administrative Management of Travel Services

Prepare and maintain the consolidated Country Office Travel Plan
Monitor the validity of the Travel LTA ensuring collaboration with other UN entities in sharing knowledge related to contracts/LTAs for Travel related services.
Maintain a travel service request system/tool that comprehensively captures statuory approvals in line with the Travel Policy/Guidelines.
Key focal point for contacting the approved travel agent in requesting travel for duly authorized personnel including UNFPA staff Consultants, Government staff, IPs, Youths and other
UNFPA-sponsored participants for local/ International Conferences or missions within the Country and Foreign Countries.
Maintain all records related to request for services and any adjustments/alterations/modifications, thereof.
Maintain an up to date travel tracking records.
Review monthly bills related to travel and verify against the travel tracking record and corresponding request for services. Follow up for outstanding invoices.
Raise PO’s in ATLAS ie buyer profile.
Follow up for approval to pay bills, ensuring requisitions and POs raised are routed to finance for timely payment. Any credit notes received should be shared with the Finance Office.
Conduct bi-weekly reconciliation of accounts with travel agents
Conduct a monthly analysis of travel records to facilitate efficient tracking and monitoring all used and unused tickets to avoid penalties related to tickets
Maintain travel related records ensuring chronological e-filing for easy access and retrieval.

Logistics Support

Ensures effective administrative and logistical support, focusing on achievement of the following results:
Organization of shipments, customs clearance arrangements, preparation of documents for UNFPA shipments (received/sent), preparation of all necessary documentation, implementation of follow-up actions.
Implementation of checklist for timely processing of statutory regularization processing (UNON debriefs, permits, licenses, clearances, PIN cards, registration and de-registration of Vehicles etc.) for the office and eligible personnel
Administrative support in the preparation of travel document requirements e.g. processing requests for visas, note verbales and other documents.
Logistics support to office conferences, workshops and retreats.
Maintenance of logistics and protocol related filing system ensuring safekeeping of confidential Information.
Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to IOM/Operations Analyst.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the Operations staff on travel procedures;
Keep abreast of updates/changes in the travel guidelines and make information available to staff and be a resource person in disseminating, interpreting and updating travel related information to the Country office.

Other duties

Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.

Qualifications and Experience
Education:

Completed High School Level Education required. First level university degree in any business related field is an asset.

Knowledge and Experience:

4 years of progressively responsible experience in a similar position, or in the areas of Administration or Travel and logistics.
Knowledge of the United Nations systems and procedures would be an advantage.
Strong interpersonal and organizational skills.
Good knowledge of Atlas/PeopleSoft is an advantage.
Good written and verbal communication skills.

Languages: Fluency in English written and spoken is essential.
Required Competencies
Values:

Exemplifying integrity
Demonstrating commitment to UNFPA and the UN system
Embracing diversity in all its forms
Embracing change

Core Competencies:

Achieving Results
Being Accountable
Developing and Applying Professional Expertise/Business Acumen
Thinking analytically and Strategically
Working in Teams/Managing Ourselves and our Relationships
Communicating for Impact

Functional Competencies:

Logistical support
Managing data, documents correspondence and reports according to the norms and workflow that comply with the established UN Standards
Planning and Organizing and Multi-tasking
Job knowledge

Apply via :

erecruit.partneragencies.org

October 28, 2024