Jobs Kenya

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  • Programs Assistant Programme Management Internship Environment Internship Administrative Assistant Administration Internship Programs Officer

    Programs Assistant Programme Management Internship Environment Internship Administrative Assistant Administration Internship Programs Officer

    Requirements

    Provide programmactic and administrative assistance in support of planning and implementation of activities/processes for highly complex functions performed by the team of Special Assistants to the Executive Director. Research, compile, analyse, summarize, and present basic information/data on specific programmes and related topics. Assist in the coordination of programme planning and preparation; monitor status of programme proposals; take necessary action to ensure documents are completed and submitted to relevant parties for approval.
    Provide assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted. Serve as focal point for coordination, monitoring and expedition of programme implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to implementation, travel arrangements, organisation of and participation in meetings, authorization of payments, procurement of equipment and services, among others. Handle all travel related administrative matters for the team of Special Assistants to the Executive Director.
    Prepare, maintain and update files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews. Draft correspondence and communications related to all aspects of programme administration, including work plans, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.

    Qualifications

    Completion of High school diploma or equivalent is required. Supplementary training in business administration, project/programme administration is highly desirable. MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST).
    A minimum of seven (7) years of progressive experience in programme or project administration, supplementary courses or training in Business Administration, or other related field is required. Working experience with the UN system or other international organization is desirable. Experience working with enterprise resource planning (ERP) systems such as UMOJA is highly desirable. Experience in dealing with international governmental and nongovernmental multi-stakeholders is an advantage.
    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

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  • Web Developer Business Development Officer

    Web Developer Business Development Officer

    Web Developer Job Responsibilities
    The web developer specialised in Drupal and website management will be responsible for implementing UNEP’s web renewal project and will do the following:
    Designing and implementing templates and information architecture based on technical specification provided by the consultancy firm;
    Setting up and configuring Search Optimization Engine for UNEP;
    Configuring relevant and required Drupal 8.0 modules;
    Create themes, templates, CSS and HTML 5.0 code;
    Migrate content from existing sites;
    Undertake project management to ensure timely delivery
    Requirements for the Web Developer Job
    Bachelors of Science degree in Information Technology, Computer Science, or simi…
    At least 3 years experience in designing and developing sites using Drupal.
    Fluency in English is required
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  • Intern – DSS, Finance Management Support/Administration Assistant Intern – Public Information Intern – Administration

    Intern – DSS, Finance Management Support/Administration Assistant Intern – Public Information Intern – Administration

    Responsibilities
    Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
    Under the direct supervision of the Department of Safety and Security (office), the intern will
    Assist with inventory management for procurement
    Assist with data management and creation for HR and recruitment information
    Reviews, records, distribute and/or processes mail and other documents and follows-up on impending actions.
    Assist in photocopying and scanning and delivery of mail and document s within UN offices.
    Performs general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), to include preparing and/or processing administrative requests/documents, Agendas etc.
    Maintains files (both paper and electronic) and databases for work unit.
    Assisting Inspectors with receiving and delivery of ground passes request forms for their action.
    Assist in compiling and updating staff details ;
    Dispatch letters and maintaining data as requested.
    Updating and maintaining motor vehicle fuel and repair records
    Assist in verifying security transport vouchers.
    Carry out an other duties as necessary
    Communication
    Speaks and writes clearly and effectively
    Listens to others, correctly interprets messages from others and responds appropriately
    Asks questions to clarify, and exhibits interest in having two-way communication
    Tailors language, tone, style and format to match the audience
    Demonstrates openness in sharing information and keeping people informed
    Teamwork
    Works collaboratively with colleagues to achieve organizational goals
    Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
    Places team agenda before personal agenda
    Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
    Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
    Client Orientation
    Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view
    Establishes and maintains productive partnerships with clients by gaining their trust and respect
    Identifies clients’ needs and matches them to appropriate solutions
    Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
    Keeps clients informed of progress or setbacks in projects
    Meets timeline for delivery of products or services to client
    Education
    Applicants must at the time of application meet one of the following requirements
    Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
    Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
    Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
    Be computer literate in standard software applications.
    Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
    Preferred area of study: 3rd Year Undergraduate – MBA/Information Technology/Data Management/HR/Administration
    Work Experience
    Applicants are not required to have professional work experience for participation in the programme.
    Languages
    English and French are the working languages of the United Nations Secretariat.
    For this internship, fluency in oral and written English is required.
    Knowledge of another UN language is desirable.
    Assessment
    Potential candidates will be contacted by hiring manager directly for further consideration.
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  • Procurement Officer

    Procurement Officer

    Under the supervision of the Chief, Procurement Section, the incumbent will be responsible for the following duties:
    Procurement Officer Job Responsibilities
    Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to world wide procurement of diverse services and commodities.
    Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
    Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
    Utilise establishment procurement procedures to clarify and solve procurement-related queries from requisitioners.
    Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
    Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations;
    Evaluate responses and make recommendations for the finalisation of purchase and award of contracts;
    Approve procurement orders up to the authorised limits and prepare draft submissions for the CPO before presentation to the local committees on contacts for review and subsequent approval by the authorised official.
    Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyse statistical data, market reports and availability of goods and services.
    Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
    Prepare a variety of procurement-related documents, contacts, communication and guidelines.

  • Senior Programme Officer LCE English – Interpreters

    Senior Programme Officer LCE English – Interpreters

    This position is located in the UNEP Corporate Services Division (CSD) in the Nairobi Duty Station. Under the direct supervision of the Diretor,CSD, the incumbent will be responsible for the following:
    Programme Officer Job Responsibilities
    Finance Administration:
    Manages the financial administration and substantive issues of Multi-Lateral Funds (MEAs) as the UN Environment Focal Point.
    Coordinates activities related to MEAs budget and funding and ensures preparation of related documents/reports.
    General Administration:
    Supervises preparation of various written outputs, e.g. background papers, analysis, substantial sections of reports and studies, inputs to publications, etc.
    Directs substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
    Manages outreach activities; designs and conducts training workshops, seminars, etc., makes presentations on assigned topics/activities.
    Leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
    Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, programme budget, etc.).
    Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization.
    Ensures effective utilization, supervision and development of staff; Guides, evaluates and mentors staff
    Qualifications for the Programme Officer Job
    Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first university degree with a combination of two years professional and academic qualifications may be accepted in lieu of the advanced degree.
    A minimum of ten years of progressively responsible experience in project or programme management, administration or related area. Experience in financial management and operational support and planning at the international level is highly desirable.
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  • Procurement Officer Finance & Budget Officer Chief, Facilities Management & Transportation Section Senior Programme Management Officer

    Procurement Officer Finance & Budget Officer Chief, Facilities Management & Transportation Section Senior Programme Management Officer

    Under the supervision of the Chief, Procurement Section, the incumbent will be responsible for the following duties:
    Procurement Officer Job Responsibilities
    Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to world wide procurement of diverse services and commodities.
    Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
    Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
    Utilise establishment procurement procedures to clarify and solve procurement-related queries from requisitioners.
    Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
    Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations;
    Evaluate responses and make recommendations for the finalisation of purchase and award of contracts;
    Approve procurement orders up to the authorised limits and prepare draft submissions for the CPO before presentation to the local committees on contacts for review and subsequent approval by the authorised official.
    Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyse statistical data, market reports and availability of goods and services.
    Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
    Prepare a variety of procurement-related documents, contacts, communication and guidelines.
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  • Senior Property Control and Inventory Assistant Associate Finance and Budget Officer

    Senior Property Control and Inventory Assistant Associate Finance and Budget Officer

    Responsibilities
    Within delegated authority, the Senior Property Management Assistant will be responsible for the following duties: 1.Assist the Chief Property Management Unit (PMU) in exercising supervisory control over the functions carried out within PMU
    2.Coordinate day-to-day operations of the Unit
    3.Provide assistance in the analysis of the effectiveness of asset/equipment control procedures in UNON
    4.Ensure that accurate and auditable records, in both hard and electronic format, are maintained for property control and accountability in conformance with Secretariat Administrative Instructions, Property Management Guidelines and Standard Operating Procedures;
    5.Monitor accuracy of PMU statistics maintained in Umoja, ensuring anomalies are identified and addressed immediately;
    7.Act as focal point of the equipment data for UNON, UNEP and UN Habitat;
    8.Plan and coordinate the assets/equipment verification program within UNON, UNEP and UN Habitat offices in Nairobi and liaise with the Departments/Offices to facilitate implementation of the verification program;
    9.Maintain and update information collected during physical inspection in Umoja
    10.Review compilation of inventory discrepancies, prepare discrepancy reports, advise relevant substantive office and monitor that the associated reconciliation process is conducted by the equipment focal point;
    11.Provide support and assist in the certification, acceptance/rejection of Receipt and Inspection/Discrepancy reports for all goods availed of through vendor(s) or contractor(s), under local and international contracts;
    12.Supervise the overall receipt and inspection of goods on a daily basis;
    13.Take responsibility for maintenance of accurate and comprehensive Receiving and Inspection (R&I) physical inspections and relevant data entry into Umoja as well as and the manual and electronic R&I registers.
    14.Perform quality control monitoring on physical inspections conducted by R&I staff;
    15.Coordination with relevant substantive offices to ensure that goods received and inspected are in accordance with the requested specifications;
    16.Review and verify delivery documentation and through Procurement Section liaise with vendors on discrepancies;
    17.Solve problems related to shortages, damages and missing equipment.
    18.Ensure that serialized equipment received are bar coded according to UN procedures;
    19.Liaise with all substantive offices to receive and dispose of written-off items as per the recommendations of the Director, Division of Administrative Services and the Local Property Survey Board (LPSB)
    20.Act as a secretary to the Local Property Survey Board;
    21.Maintain the LPSB archives system;
    22.Initiate the timely submission of insurance claims to the insurance representative
    23.Prepare correspondences to insurance companies and act as focal point for all matters related to insurance for Property Plant and Equipment.
    Competencies
    Professionalism – Good understanding of Inventory, Receiving and Inspection, Disposal and Insurance management techniques and practices, proven analytical skills and ability to research and analyze data; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
    Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    Education
    High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters, the Global General Service Test (GGST) or an equivalent locally-administered test at Offices away from Headquarters.
    Work Experience
    A minimum of ten years of experience in the field of property management, inventory control, logistics management, database management or related field. Experience working with IPSAS, database administration, international operations and the UN enterprise resource planning system is desirable .
    Languages
    English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. Working knowledge of another UN language is desirable.
    Assessment
    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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  • Programme Management Intern Administration Intern Administrative Support Intern Programme Management Intern Intern – Writer, Communications Assistant

    Programme Management Intern Administration Intern Administrative Support Intern Programme Management Intern Intern – Writer, Communications Assistant

    Special Notice
    Your application for this internship must include
    A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
    Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internshipprogramme),
    List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
    A certified copy of degree certificate (if you have already graduated).
    Due to a high volume of applications received, ONLY successful candidates will be contacted.
    Org. Setting and Reporting
    The United Nations Human Settlements Programme, UNHabitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
    The UNHABITAT Local Economic Development and Municipal Finance internship is for 3 months with a possibility for extension depending on the needs of the Organization.
    The Internship is UNPAID and fulltime. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
    Responsibilities for the Local Development & Municipal Finance Internship
    Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
    Under the Supervision of the Urban Economy and Finance Branch, UNHabitat the intern will:
    Conduct research in the thematic priority areas: local economic development and municipal finance
    Assist in analytics core to branch projects, including the economic and financial analysis for various subcomponents of Future Saudi Cities Programme (FSCP) and others
    Assist in the creation of financial schemes for projects related with capital investment plans, urban infrastructure, and local government financing mechanisms and others.
    Assist in day to day management, drafting and reviewing key project documents, and reporting on project activities
    Provide technical and logistical support in branch activities (workshop, training, conferences, meetings etc)
    Assist in developing proposals for new projects
    Assist in other branch tasks
    Competencies for the Local Development & Municipal Finance Internship
    Communication:
    Speaks and writes clearly and effectively
    Listens to others, correctly interprets messages from others and responds appropriately
    Asks questions to clarify, and exhibits interest in having twoway communication
    Tailors language, tone, style and format to match the audience
    Demonstrates openness in sharing information and keeping people informed
    Teamwork:
    Works collaboratively with colleagues to achieve organizational goals
    Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
    Places team agenda before personal agenda
    Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
    Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
    Client Orientation:
    Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
    Establishes and maintains productive partnerships with clients by gaining their trust and respect
    Identifies clients’ needs and matches them to appropriate solutions
    Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
    Keeps clients informed of progress or setbacks in projects
    Meets timeline for delivery of products or services to client
    Requirements for the Local Development & Municipal Finance Internship
    Applicants must at the time of application meet one of the following requirements:
    Be enrolled in a graduate school programme (second university degree or equivalent, or higher);Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);Have graduated with a university degree and, if selected, must commence the internship within a oneyear period of graduation.Be computer literate in standard software applications.
    Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
    Current student or recent graduate of Masters Program in Economic Development, Economics, MBA, Public Finance, or related field.
    Applicants are not required to have professional work experience for participation in the programme.
    Languages
    English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.
    Assessment
    Potential candidates will be contacted by hiring manager directly for further consideration.
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  • IT Operations Officer

    IT Operations Officer

    This position is open to qualified Kenyan candidates only. Female candidates in particular, are encouraged to apply.
    Duties for the Operations Officer Job
    Participate in the development of plans, budgets and policies, and lead the deployment of Information Technology/Telecommunications (IT/TC) systems, in accordance with WFP corporate standards;
    Develop and maintain IT/TC systems and networks, ensuring appropriate data security and access controls have been put in place;
    Implement and test new hardware for improving and upgrading system performance; install any technology upgrades as required;
    Develop technical specifications, tender documents, and manage contracts with service providers. Facilitate procurement of IT/TC equipment and services at minimum cost, in line with WFP rules and regulations;
    Coordinate and prepare reports on IT/TC activities, investments and costs, identifying trends/issues and proposing solutions to increase cost-efficiency;
    Maintain technical expertise and knowledge of industry developments, and develop skills within specific areas of competence.
    Provide advice to managers and users to resolve complex issues, understanding their needs and ensuring IT policies, procedures, systems and tools are correctly applied to support them.
    Lead and motivate the ICT team, monitoring performance, providing coaching, training and guidance to ensure appropriate development and enable high performance.
    Build capability of staff, collaborating with colleagues in the IT division to design and deliver corporate training policies and programmes aimed at developing skills/knowledge in IT/TC;
    Coordinate with other UN agencies in order to align activities and maximise possibilities of inter-agency collaboration in the field of ICT (ICT Working Group and Emergency Telecoms Cluster).
    Maintain effective partnerships with colleagues and external partners, to foster information exchange and support to meet service requirements.
    Contribute to emergency preparedness and contingency planning, providing technical recommendations and monitoring the management of risks, to ensure basic IT services are maintained, and quickly respond and deploy resources to affected areas at the onset of a crisis;
    Prepare operational plans and manage resource requirements at the onset of an emergency;
    Perform other related duties as required.
    Operations Officer Job Qualifications
    Advanced university degree in Computer Science or other relevant field, or First University degree with additional years of related work experience or trainings/courses.
    Atleast three or more years of postgraduate professional experience in the development of IT governance strategies, policies and system architecture. Experience in acting in an IT advisory capacity to Country/Sub Office leadership, coordinating and managing small or medium size projects, assisting in change management procedures, activities and processes, and successful installation or testing of new hardware for improving or upgrading ICT systems performance. Candidates should have ground-level experience implementing IT/TC systems in emergencies, proven experience analyzing ICT service management results and developing service enhancement recommendations and has participated in the negotiation, evaluation and management of IT contracts with service providers at HQ and field office.
    Language: Fluency in both oral and written communication in English is a requirement.
    IT industry skills such in CCNA, ITIL, COBIT, Project Management and Information Security is desirable.
    In depth knowledge of WFP corporate policies and guidelines in the related field would be an added advantage.

  • Administrative Support Intern Programme Management Content & Client Services Chief Of Section, Procurement Chief of Section Information Systems Officer Deputy Chief of Office Senior Admin Officer

    Administrative Support Intern Programme Management Content & Client Services Chief Of Section, Procurement Chief of Section Information Systems Officer Deputy Chief of Office Senior Admin Officer

    Responsibilities
    Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.Under the direct supervision of the United Nations Office at Nairobi-Commercial Operations Unit – COU, the intern will:1. Assist with Supplier contract administration.2. Assist with drafting office correspondence. 3. Maintaining and updating Customer database for the United Nations Commissary.4. Filing relevant accounting documents and correspondence.5. Undertaking any other office administration duties that may be assigned by the Supervisor.
    Competencies
    Core Competencies:Communication:-Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informedTeamwork:-Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomingsClient Orientation:-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients’ needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client.
    Education
    Applicants must at the time of application meet one of the following requirements:a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.Be computer literate in standard software applications.Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.Preferred area of study: Graduate and 4th or 3rd year undergraduate in Business Administration.
    Work Experience
    Applicants are not required to have professional work experience for participation in the programme.
    Languages
    English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable
    Assessment
    Potential candidates will be contacted by hiring manager directly for further consideration.
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