Website: Website http://www.rafikiwamaendeleo.org

Monitoring and Evaluation Officer

Job Description
Monitoring and Evaluation Officer (M&E Officer) is part of the Monitoring, Evaluation, and Resource Mobilization team at Rafiki wa Maendeleo Trust (RWMT) contributing to the overall achievement of RWMT vision and mission and execution of Theory of Change (ToC). M&E Officer provides support in enculturing Results-Based Management (RBM) and Evidence-Informed Decision Making (EIDM) at RWMT by monitoring and evaluating ongoing projects and programs.
The M&E Officer has a particular focus on undertaking activity-level monitoring and verification of results in the field in order to ensure that all RWMT programs and projects data are complete, accurate, and consistent with data requirements for indicators in both project and RWMT Performance Monitoring Plan (PMP) and Theory of Change (ToC).
Duties for the Monitoring Job
Project Implementation Monitoring

Ensure all projects have monitoring and evaluation plans that includes logframes, Performance Monitoring Plans (PMP), evaluation plans, and appropriate data collection tools.
Systematically and continuously collect data for each project being implemented in accordance with the project logframe and PMP.
Monitor compliance with Donor approved Branding and Marking plan for all programs and projects.
Provide timely, flexible, projects activity-level data analyses and reporting utilizing an appropriate data analysis application for input to periodic M&E and project progress reports.
Develop and lead project implementers and partner training and sessions on collecting data for individual indicators.
Meet with implementing project coordinators and partners to provide advice on updating and implementing their M&E plans, and ensuring M&E plans link to RWMT M&E Plans and ToC.
Provide evidence-based recommendations to relevant Project Coordinators in close consultation with the Programs Manager.
Ensure that implementation of field activities adheres to RWMT monitoring and evaluation processes and systems.
Undertake case studies and support Project Coordinators in documenting quality success and impact stories.
Provide technical and planning support to external consultants undertaking RWMT commissioned evaluations and research.

Database management

Collect, manage and preserve monitoring and evaluation data in a safe and accessible way including management of RWMT database and other external databases such as Child Protection Information Management System (CPIMS)
Ensure data quality by random verifications and validations
Periodically analyze data to generate Findings, Conclusions, and Recommendations as part and parcel of monthly, quarterly, and annual monitoring and evaluation reports.

Projects Design

Support projects and programs design by undertaking ex ante evaluations.
Generate data required to support evidence-informed projects and programs design process.

Internal Administration

Advise Management about key development forums and other networks that might serve RWMT achieve its overall objectives.
Put forward new M&E ideas and/or recommendations for improvement of existing programs to the management.
Provide timely advice to the Management team on issues likely to affect/impact project monitoring and evaluation.
Interpret and implement government policies that affect M & E activities.

RWMT Values and Ethics

Share and instill the values of RWMT to the M & E staff and the project beneficiaries.
Keep and maintain the name of RWMT in high esteem and respect to the community.

Other duties and responsibilities

Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the program on their own.
Perform any other duties and responsibilities assigned by the management, and which are related to the achievement of RWMT’s mission and vision.

Monitoring Job Qualifications

At least a degree in monitoring and evaluation, project management, development studies, or other relevant related fields.
Specific professional training in monitoring and evaluation.
Analytical skills with keen attention to details particularly in trend and variance analysis.
Conceptual skills with excellent understanding of Results-Based Management (RBM), Results-Based
Monitoring and Evaluation (RBME), Logical Framework Analysis (LFA), Program Action Logic Model (PALM), and Theory of Change (ToC).
Excellent computer skills in MS. Word, Excel, Access and PowerPoint.
Very good working knowledge of project planning, design, and management applications such as Microsoft Project, Open Project, Logframer 2.0, Gantt Project e.t.c.
Very good working knowledge of Quantitative data processing and analysis applications such as SPSS, Stata, Survey Monkey, CSPro, Epi Info, and EpiData.
Very good working knowledge of Qualitative data processing and analysis applications such as QDA Miner and Invivo e.t.c.
Working knowledge of mobile-based data collection applications such as Open Data Kit (ODK).
Excellent interpersonal skills with ability to build personal relationships with the community, beneficiaries, senior government officials and staff without compromising independence and data integrity.
Strong report writing, communication, and presentation skills.
Valid motor vehicle and motorbike license, is preferred.
At least three (3) years relevant experience in a similar position.

October 25, 2024
Wash Coordinator -Bondo

Job Description

REPORTS TO: Programs Manager
SUPERVISES: WASH Staff
Vision: People believe in themselves and work together to build a vibrant and progressive community.
Mission: Empower people and build their capacities to create positive change for children and youth within their community.
PURPOSE OF THE POSITION
Reporting to the Programs Manager, the WASH Coordinator is expected to provide technical and managerial leadership and expert assistance to guide, coordinate, manage and monitor the WASH portfolio of activities. S/he must interact with a range of partners involved in the sector, maintain oversight of the overall sector impacts and ensure the efficient use of resources.
The incumbent should have excellent leadership skills, initiative, and independent judgment in supporting the design, implementation, monitoring, and evaluation of strategies and ORGANISATION programs. The WASH Coordinator is responsible for providing management and supervisory direction as well as technical guidance to the WASH staff, contractors, and grantees to ensure that programs adhere to the terms and conditions of partner agreements, and are achieving the development impact and results that are expected. The WASH Coordinator works collaboratively and proactively with other technical experts and support offices on program matters.
MAJOR DUTIES AND RESPONSIBILITIES

Project Implementation & Management

Play a key role in identifying and coordinating the various water, sanitation and hygiene-related activities and players.
Assist Programs Manager with developing annual WASH project plans and budgets for approval by the donors or Executive Director.
Assist in the development of a performance management plan for all program/project activities. Ensure project and/or sectoral assessments are carried out and participate in developing Statements of work, field trips, data analysis and dissemination of these assessments.
Perform Monitoring & Evaluation and regular evaluations of activities in collaboration with the WASH team. This includes review of program and financial reports.
Monitor and document development impacts and resolve implementation issues in an efficient and professional manner.
Oversee the management of contracts for the construction of water supply infrastructure (to be supervised by contracted firms acting as the engineers’ representative).
Ensure the monitoring for quality constructions in accordance with the conditions of the contract, specifications, drawings and Bills of Quantities.

Strategy Support

Lead efforts to assess and address institutional constraints impacting access and use of water in Rarieda and identify priority issues requiring institutional strengthening to assure consistent and sustainable supply of clean water.
Lead efforts in identifying key technical challenges in water and sanitation service provision and management of local community water companies and/or CBOs.
Design school based and community based water/sanitation/hygiene-related strategies, programs and activities to meet strategic objectives.
Compile, analyze, and disseminate, on a regular basis and as needed, reports detailing progress in achieving sector objectives along with commentary on issues and recommended solutions.

Partnerships, networking and collaborations

Ensure strong partnerships between ORGANISATION, the government, contractors, business and corporate enterprises as well as with other relevant partners.
Represent the organization in any relevant stakeholders’ meetings.
Ensure that the organization upholds the government’s policies and procedures of providing quality programs as relates to WASH and general programs.
Support the Executive Director & ORGANISATION management in liaising with all relevant prime partners for the implementation of all ORGANISATION WASH programs interventions.
Develop, maintain and strengthen working relationships with key partners, including national ministries, local governments, international organizations and other donors, private sector, NGOs, universities and the media, to identify and implement efforts to increase synergy among the key stakeholders and promote collaborative planning, technical training and institutional strengthening toward long term sustainable solutions to WASH.

Governance and Management

Ensure effective monitoring of all activities undertaken.
Oversee performance appraisal process of relevant staff members under your supervision.
Provide timely advice to the Executive Director and the Senior Management team, on issues likely to affect/impact project implementation.
Actively participate in the management and development of ORGANISATION as a whole as a member of the Senior Management Team.
Prepare reports as required.

ORGANISATION Values and Ethics

Share and instill the values of ORGANISATION to the M & E staff and the project beneficiaries.
Keep and maintain the name of ORGANISATION in high esteem and respect to the community.
Other duties and responsibilities
Actively participate in the Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the program on their own.
Perform any other duties and responsibilities assigned by the management from time and which are related to the achievement of ORGANISATION’s mission and vision.

QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE

This position requires a broad combination of technical, analytical, and managerial abilities combined with excellent communication skills. The incumbent should demonstrate a range of expertise in the area of management and the field of water and sanitation services.
Education: Degree in environmental management, public health, engineering, public administration or related field is required.

Work Experience:

Minimum 5 years of demonstrated WASH management experience and 3 years’ experience in water supply, sanitation and hygiene programming.
Working experience in the design and supervision of rural water supply systems and community-based water supply program implementation and operation.

Skills & Abilities:

The position requires a combination of managerial, technical, and analytical, abilities along with the demonstrated ability to manage resources, programs and people.
Expertise in the areas of sustainability, systems-based approaches to development, WASH, and program design is desirable.

Job Knowledge:

Direct experience in the management of donor-funded projects required.
Direct hands-on experience in WASH also highly valued.
Knowledge of development programming and project management required as demonstrated through education and/or experience.
Knowledge of water and sanitation sector development, including technology selection, institutional structures, community governance, financing, environmental sustainability, and social/cultural issues including gender consideration.
Knowledge and experience working in Kenya’s water supply and sanitation issues in the context of devolution.

POSITION RELATIONSHIP IN THE ORGANISATION

Within the Organization
Supervisor
Management Team
Staff
Outside the Organization
Government
Local community members
Local administration and leaders

AUTHORITY / DECISION MAKING

The position involves making recommendations on policy and operational issues to the Human Resource and Management team for consideration, in addition to implementation of activities according to the operational and work plans.

SPECIAL WORKING CONDITIONS

The position requires the incumbent to make field visits. The travels may be to remote places where adverse weather conditions and poor roads may make travel difficult.
May periodically work long and odd hours to meet deadlines and/or respond to specific situations.

October 25, 2024
Business Development Officer Business Solution Centre Assistant

To maintain the business arm of RTRC and its operations.
Job Responsibilities

Shop Management by ensuring the shop is always open and in operation.
Record keeping & Financial Management by maintaining all the books of accounts and stock movement.
Marketing and Customer care services by handling all relevant marketing activities including online marketing.
Partnership, Networking and collaboration by ensuring strong partnership with all the relevant stakeholder.
Rafiki Values and Ethics by instilling the values of RWMT to project beneficiaries.

Other Duties and Responsibilities

Actively participate in the Saturday Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
Perform any other duties and responsibilities which may be assigned by the management from time to time and which are related to the achievement of RWMT’s mission and vision.

Qualifications

At least a Diploma in a Business related field.
At least three (3) years relevant experience in a similar position.

Specialized Training/Professional Qualifications

Customer Service
Entrepreneurship
Sales and Marketing
Computer

Other competencies:

Must possess good interpersonal skills with the ability to build harmonious relationships with clients and other stakeholders.
Must have developed good intercultural orientation and strong public relations skills.
Have knowledge working with children in poor conditions.

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October 25, 2024
Beauty and Hairdressing Instructor Plumber Instructor

Purpose Of The Position
Train students in Beauty and Hairdressing skills area and prepare them for formal examinations/trade test and work environment.
Job Responsibilities
Training

Carry out Curriculum Development for Hair Dressing training and Beauty Therapy.
Develop Course outlines, Schemes of Work, lesson plans and records of work for training.
Take part in recruitment process of the new students.
Provide counseling to the students, address their disciplinary issues and assist in Conflict Resolution among them.
Prepare the students for their final examination and facilitate internal examinations.
Organize and/or accompany the class to the examination center whenever called to.
Assist in finding suitable Industrial attachments positions for the students
Ensure all qualified students are registered for the exams.
Ensure all qualified students pay their contributions to the exams.
Ensure RWMT values and principles are communicated to the students and their caregivers.
Ensure RWMT Training and Resource Center rules and regulations are clearly communicated to the students.
Ensure the students participate in all relevant RWMT activities.

Information Management

Assist in keeping database of Personal details and relevant documents of the students.
Making sure that the right students as per the set criteria are the ones attending class.
Keeping daily attendance registers for the students.
Filing of the examination records.
Collecting monitoring and evaluation data in conjunction with the M & E department.
Ensure students pay their fees to RWMT Finance department fully and timely.

Economic Mentoring to Students

Train and mentor students to be able to provide quality service to client’s satisfaction.
Facilitate students to meet set deadlines and relevant targets.
Train the students on how to deal with possible clients so as to enable them have competitive advantage.
Train the students on how to determine prices of their services to enable them engage in profitable ventures.
Train the students on the possible ways of marketing their skills & services.

Maintenance of Equipment

Implementation of policies that are geared towards ensuring better security of inputs & Assets.
Develop a Tools and Equipment maintenance schedule and ensure the same is adhered to
Regular maintenance of Hair dressing and Beauty Therapy equipment and assets
Requesting inputs from the inventory (and procurement) and allocating the same to students for use.
Reporting any damage caused and repairs needed in class and respective equipment.
Locking and opening the room (workshop) in the morning and evening.
Providing recommendations that can improve security of the class and RWMT equipment.

Production

Assist in provision of Hair dressing and Beauty Therapy services whenever called to & ensure satisfaction of clients.
Assist in supervision of students work in regards to Hair dressing and Beauty Therapy services.
Assist in implementing the IGA component of the Hair dressing and Beauty Therapy class

Partnership, Networking and collaboration

Ensure strong partnership between RWMT with the governments relevant ministries and other partners.
Represent the organization in any relevant stakeholder’s meetings whenever called to.
Ensure that the organization upholds the governments’ policies and procedures of providing quality Business Development services.

Values and Ethics

Share and instill organizations values to the project beneficiaries.
Keep and maintain organizations name in high esteem and respect to the community.

Internal Administration

Provide quality and timely delivery of Hairdressing and Beauty Therapy activities reports in their agreed format and deadlines to facilitate follow-up and improvement of the work.
Maintain follow-up system to ensure efficient processes of Hairdressing and Beauty activities.
Maintain and up-date accurate Hairdressing activities records and reports according to the organization’s M&E and reporting requirements.
Actively maintain the internal referral system to ensure beneficiaries are provided with maximum support from the organization’s various expertise.
Take part in the procurement of Hairdressing and Beauty Therapy items as well as other items that will be needed by the RTRC.
Actively participate in the Saturday Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
Perform any other duties and responsibilities which may be assigned by the management from time to time and which are related to the achievement of RWMT’s mission and vision.

Qualifications

At least a Diploma in Beauty and Hair Dressing or any other relevant certification from a reputable Institution.
At least Certificate in Instructor Training from a recognized institution.
At least three (3) years relevant experience in a similar position.

Other competencies

Must possess good facilitation/training skills.
Computer skills is a must especially in Office Suit.
Good interpersonal skills with ability to build harmonious relationships with students.
Must have developed good intercultural orientation and strong public relations skills.
Have knowledge working with children in poor conditions.
Customer service, entrepreneurship and sales & Marketing skills are desired.

go to method of application »

October 25, 2024
Executive Director

Job description
About The Role
After 16 years of active leadership, our Founder and Executive Director is transitioning to the Board of Trustees.
We are looking for an energetic and experienced Executive Director to lead and manage the organization to reach new and bold heights. You will spearhead partnership management, fundraising, strategy development and board engagement. The Executive Director directly oversees Programs, Operations, Finance, Monitoring, Evaluation, Accountability, Learning (MEAL), and the Rarieda Training and Resource Center (RTRC).
Under your lead, RWMT and RTRC will become an even stronger role model in terms of community development, Technical Vocational Education and Training (TVET) and effective organizational management in Western Kenya and beyond.
Your Responsibilities Will Include

Fundraising and External Representation (40%)

Together with the board, develop the brand and market strategy and lead external positioning of RWMT and RTRC as a development organization and TVET with a social enterprise approach.
Continuously market, communicate and share the RWMT and RTRC visions, missions, values and impact to all stakeholders.
Lead overall fundraising for the organization, ensuring we have the financial means to deliver our goals. Lead the team in the proposal writing process and engage existing and new donors to secure funding.
Oversee reporting to all donors with the aim to manage, nurture and grow the relationships. Ensure high levels of professionalism,quality and integrity in all documents going to external parties.
Scope, identify and build new partnerships that align with the organization’s goals and needs across the private, philanthropic and public sector, first in Kenya and later globally. Leverage board members in strategic ways.

Organizational Leadership – Oversee all functions and create synergies that drive the organization forward (30%)

In collaboration with board and management team, spearhead the organizational design, culture and structure in service of the goals and strategies and in line with our values.
Promote unity, drive and a strong performance culture across the organization. An environment where people collaborate, take decisions keeping in mind the big picture and own their work. Lead the team tosucceed!
Cultivate a positive work environment where staff are happy and enjoy coming to work each day.
Champion a solid talent management strategy, and learning and development mindset and activities across the organization.
Lead and develop the management team and enable them to drive the organization’s results through their teams.
Liaise with Operations and Finance, ensuring they serve the organization’s demands, promoting operational excellence and fiscal prudence.
Inspire and drive a strong quality focus through culture building and processes (such as industry or ISO certifications)

Lead Program Design, Strategy and Expansion (30%)

Ensure that our programs address community needs in an empowering way, align with key trends and opportunities in the development sector and donor interests.
Drive creation and implementation of overall strategy for RMWT as a role model NGO and RTRC as a role model TVET when it comes to programmatic, MEAL, evidence-based training and operational excellence.
Engage with the M&E team to draw key insights about our activities and feed into the overall Theory of Change. Promote outcomes and evidence-based thinking for our partners, staff teams and external stakeholders.
Support the TVET development of RTRC into a strong entity with regional impact and brand.
Enable the organization to replicateand bring to scale successful aspects of our models, through advocacy, training, partnerships.

Who We Are Looking For

You have a vision for community development, based on a strong understanding of rural issues and trends in the development space.
You have held various senior leadership roles in the non-profit and impact space, with excellent understanding of realities, players, trends and standards.
You have at least 10-15 years of overall work experience, preferably some of that in rural areas with disadvantaged communities.
Track record in fundraising and resource mobilization. Strong ability to engage donors. An existing network of partners and donors is desired.
You have strong people and relationship building skills. You know how to enable collaboration. Others describe you as approachable, compassionate and fair. You build deep, trusted and open relationships with team members, colleagues and board members.
You have strong leadership and senior management skills with at least 5 years of experience managing large teams and multiple departments.
You know how to build organizational culture and drive values and mind-sets in the workforce with impressive past results in growing and shaping an organization.
You have designed and implemented institutional capacity development programs with clear achievements.
You have good overall understanding of Financial Management in a medium sized organization and are comfortable making the final call on budgets, spending, reports etc.
You are a critical thinker with strong decision making ability, especially in challenging and complex situations
You are a stickler for quality and detail, whether in documents or service delivery.
You have excellent written, verbal communication and presentation skills, both in person and via video calls.
In difficult situations you stand strong, remain calm and don’t get pulled in different directions by stakeholder interest.
Experience with income-generating activities, value chains and social enterprise is preferred
Ability to relate to our international and multi-cultural family of development partners. An ear for languages and multi-lingual skills ideal.
You are excited about rural living yet flexible and willing to travel and engage with donors and partners as required.

You Have The Right Fit With Our Culture If

You are compassionate and deeply care about children, youth and rural development.
You value transparency and encourage accountability in all aspects of your life.
You pride yourself on being flexible and adaptable to changing circumstances.
You are humble and comfortable in varying social and professional settings, alternating between interacting with rural community members, and high-level stakeholder meetings with institutional representatives.
You value being part of a team that aims to set new industry standards.

Why work with us?

While our work with communities is very challenging, it is also very rewarding – you see lives changing before your eyes!
You will be part of growing our impact with some exciting networks and partnerships that we have built over the past 15 years.
We are on the journey to becoming a role model development organization and will in the process support many other CBOs and NGOs.
We are a committed team and we care about each other.
You will be living and working in a beautiful, rural, calm and clean environment, with fresh air and close to Lake Victoria.

Other information
Female candidates are highly encouraged to apply.
The ED will be based in our main office in a rural village in Rarieda, Siaya County with occasional travel to Nairobi and possibly abroad as required. We are about 20 km from the nearest town (Bondo) where some of our team members live.
Due to the nature of work additional hours may be required. At times, program activities extend into the weekend and may require your participation.
We are looking for candidates who are ready to commit for 5+ years. The candidate will undergo a six-month probationary period and a one-year transition plan with the current ED. We will agree on performance and learning objectives.

October 25, 2024
Procurement Officer

Purpose Of The Position
To ensure smooth and efficient purchasing for the organization, by developing, coordinating and implementing procurement plans and procurement activities arising from the organization’s needs.
Responsibilities
Procurement Operations

Take lead of the procurement operations in the organization from understanding procurement requests, sourcing for quotes, engaging procurement committee and ensuring that the desired products are delivered as per specifications and budgets.
Prepare procurement status reports to reconcile with the procurement plan and report on any deviation.
Participate in the formulation and implementation of Procurement management strategies and policies as well as general financial policies and procedures.
Schedule deliveries in liaison with the requesting department, the Finance Inventory Assistant and the Security Guards.
Compile weekly, monthly and quarterly procurement reports for the review of the Management team.
Regularly update and maintain the procurement status board to ensure all staff have the visibility of the status of their procurement reports.
Plan and organize weekly meetings with the Procurement Committee to ensure all procurements are properly reviewed and approved in a timely, efficient, and transparent manner.

Requisitions

Liaise with and support respective departmental leads to understand and coordinate their respective procurement requests including timelines, specifications and budgetary allocations amongst others.
Review requisitions for completeness and accuracy; follow up on discrepancies and specifications with the initiating department; identify available suppliers for each requisitioned item.
Work closely with the Inventory Assistant to establish stock levels of the requested items in the stores before commencing the procurement process.
Process requisitions into procurement analysis & local purchase orders (LPOs) using QuickBooks.
Work closely with requesting departments to ensure quarterly procurement requests are submitted timely, accurately and appropriately acted upon. Classify and prioritize procurement requests accordingly to facilitate smooth running of the organization.
Prepare and maintain templates, documents, and tools to facilitate Request for Quotations/Proposals, Initiations to Bid and co-ordinate the processes for the same.

Procurement Documentation

Take charge of necessary relevant procurement documents and hand over the same to the Finance Assistant – Payables to support financial transactions between the organization and its suppliers.
Maintain records to ensure that procurement process, decisions and contractual agreement are accurately documented for accountability and audit purpose.
Prepare or ensure that contractors/suppliers contracts are prepared whenever necessary and are signed off in good time.
Keep and update supplier database containing key supplier information.
Support the Operations Manager, to ensure all Procurement documents are up-to-date, including the Procurement Policy, procurement templates, and procurement process flows.
Ensure all documentations are availed to the procurement committee for an annual supplier verification process.

Risk and Inventory Management

Ensure that the project does not suffer financial/material loss through fraud, error or any other means.
Assist in carrying out spot checks on inventory with departments in liaison with Finance Assistant – Inventory and report any variations to the relevant staff.
Liaise with respective departmental leads, Supervisor and Finance Inventory Assistant to verify current inventory levels and keep records to prevent inventory gaps.
Inform management on a timely manner of any breeches in the procurement process or suspected Fraud.
Assist in developing, coordinating and implementing disposal plans when called upon.

Other duties and responsibilities

Assist in the smooth running of (Rafiki wa Maendeleo Trust) RWMT by providing administrative and logistical support, as needed.
Take charge of the office phone and ensure that its use is appropriately recorded.
Attend relevant workshops/forums/events whenever called to.
Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
Perform any other duties and responsibilities which may be assigned by the Supervisor and management from time to time and which are related to the achievement of RWMT’s mission and vision.

Qualifications

At least CPA 2.
Diploma in Purchasing & Supplies, Procurement or any other relevant discipline is an added advantage.
At least two (2) years’ experience in a similar position.

Other competencies

Able to uphold and respect procurement ethics and to conduct activities with Honesty, Transparency and Integrity.
Knowledge of procurement processes, policies and procedures
A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines. Preferably someone with good negotiation skills.
Ability to work effectively in a multicultural environment and within a team.
Ability to handle multiple projects simultaneously to meet goals and deadlines without compromising the desired detail and work quality.
MUST be Proficient in Microsoft Office programs, such as Excel as well as accounting software, such as QuickBooks
Able to apply Generally Acceptable Accounting Principles (GAAP) and general Accounting Knowledge in work situations.

October 25, 2024
Beauty & Hairdressing Instructor

Train students in Beauty and Hairdressing skills area and prepare them for formal examinations/trade test and work environment.
Major Duties And Responsibilities

Training

Carry out Curriculum Development for Hair Dressing training and Beauty Therapy.
Develop Course outlines, Schemes of Work, lesson plans and records of work for training.
Take part in recruitment process of the new students.
Provide counseling to the students, address their disciplinary issues and assist in Conflict Resolution among them.
Prepare the students for their final examination and facilitate internal examinations.
Organize and/or accompany the class to the examination center whenever called to.
Assist in finding suitable Industrial attachments positions for the students
Ensure all qualified students are registered for the exams.
Ensure all qualified students pay their contributions to the exams.
Ensure RWMT values and principles are communicated to the students and their caregivers.
Ensure RWMT Training and Resource Center rules and regulations are clearly communicated to the students.
Ensure the students participate in all relevant RWMT activities.

Information Management

Assist in keeping database of Personal details and relevant documents of the students.
Making sure that the right students as per the set criteria are the ones attending class.
Keeping daily attendance registers for the students.
Filing of the examination records.
Collecting monitoring and evaluation data in conjunction with the M & E department.
Ensure students pay their fees to RWMT Finance department fully and timely.

Economic Mentoring to Students

Train and mentor students to be able to provide quality service to client’s satisfaction.
Facilitate students to meet set deadlines and relevant targets.
Train the students on how to deal with possible clients so as to enable them have competitive advantage.
Train the students on how to determine prices of their services to enable them engage in profitable ventures.
Train the students on the possible ways of marketing their skills & services.

Maintenance of Equipment

Implementation of policies that are geared towards ensuring better security of inputs & Assets.
Develop a Tools and Equipment maintenance schedule and ensure the same is adhered to
Regular maintenance of Hair dressing and Beauty Therapy equipment and assets
Requesting inputs from the inventory (and procurement) and allocating the same to students for use.
Reporting any damage caused and repairs needed in class and respective equipment.
Locking and opening the room (workshop) in the morning and evening.
Providing recommendations that can improve security of the class and RWMT equipment.

Production

Assist in provision of Hair dressing and Beauty Therapy services whenever called to & ensure satisfaction of clients.
Assist in supervision of students work in regards to Hair dressing and Beauty Therapy services.
Assist in implementing the IGA component of the Hair dressing and Beauty Therapy class

Partnership, Networking and collaboration

Ensure strong partnership between RWMT with the governments relevant ministries and other partners.
Represent the organization in any relevant stakeholder’s meetings whenever called to.
Ensure that the organization upholds the governments’ policies and procedures of providing quality Business Development services.

Values and Ethics

Share and instill organizations values to the project beneficiaries.
Keep and maintain organizations name in high esteem and respect to the community.

Internal Administration

Provide quality and timely delivery of Hairdressing and Beauty Therapy activities reports in their agreed format and deadlines to facilitate follow-up and improvement of the work.
Maintain follow-up system to ensure efficient processes of Hairdressing and Beauty activities.
Maintain and up-date accurate Hairdressing activities records and reports according to the organization’s M&E and reporting requirements.
Actively maintain the internal referral system to ensure beneficiaries are provided with maximum support from the organization’s various expertise.
Take part in the procurement of Hairdressing and Beauty Therapy items as well as other items that will be needed by the RTRC.

Other Duties and Responsibilities

Actively participate in the Saturday Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
Perform any other duties and responsibilities which may be assigned by the management from time to time and which are related to the achievement of RWMT’s mission and vision.

Knowledge, Skills And Abilities

At least a Diploma in Beauty and Hair Dressing or any other relevant certification from a reputable Institution.
At least Certificate in Instructor Training from a recognized institution.
At least three (3) years relevant experience in a similar position.

Other competencies:

Must possess good facilitation/training skills.
Computer skills is a must especially in Office Suit.
Good interpersonal skills with ability to build harmonious relationships with students.
Must have developed good intercultural orientation and strong public relations skills.
Have knowledge working with children in poor conditions.
Customer service, entrepreneurship and sales & Marketing skills are desired.

October 25, 2024
Monitoring and Evaluation Officer

Job Description
Monitoring and Evaluation Officer (M&E Officer) is part of the Monitoring, Evaluation, and Resource Mobilization team at Rafiki wa Maendeleo Trust (RWMT) contributing to the overall achievement of RWMT vision and mission and execution of Theory of Change (ToC). M&E Officer provides support in enculturing Results-Based Management (RBM) and Evidence-Informed Decision Making (EIDM) at RWMT by monitoring and evaluating ongoing projects and programs.
The M&E Officer has a particular focus on undertaking activity-level monitoring and verification of results in the field in order to ensure that all RWMT programs and projects data are complete, accurate, and consistent with data requirements for indicators in both project and RWMT Performance Monitoring Plan (PMP) and Theory of Change (ToC).
Duties for the Monitoring Job
Project Implementation Monitoring

Ensure all projects have monitoring and evaluation plans that includes logframes, Performance Monitoring Plans (PMP), evaluation plans, and appropriate data collection tools.
Systematically and continuously collect data for each project being implemented in accordance with the project logframe and PMP.
Monitor compliance with Donor approved Branding and Marking plan for all programs and projects.
Provide timely, flexible, projects activity-level data analyses and reporting utilizing an appropriate data analysis application for input to periodic M&E and project progress reports.
Develop and lead project implementers and partner training and sessions on collecting data for individual indicators.
Meet with implementing project coordinators and partners to provide advice on updating and implementing their M&E plans, and ensuring M&E plans link to RWMT M&E Plans and ToC.
Provide evidence-based recommendations to relevant Project Coordinators in close consultation with the Programs Manager.
Ensure that implementation of field activities adheres to RWMT monitoring and evaluation processes and systems.
Undertake case studies and support Project Coordinators in documenting quality success and impact stories.
Provide technical and planning support to external consultants undertaking RWMT commissioned evaluations and research.

Database management

Collect, manage and preserve monitoring and evaluation data in a safe and accessible way including management of RWMT database and other external databases such as Child Protection Information Management System (CPIMS)
Ensure data quality by random verifications and validations
Periodically analyze data to generate Findings, Conclusions, and Recommendations as part and parcel of monthly, quarterly, and annual monitoring and evaluation reports.

Projects Design

Support projects and programs design by undertaking ex ante evaluations.
Generate data required to support evidence-informed projects and programs design process.

Internal Administration

Advise Management about key development forums and other networks that might serve RWMT achieve its overall objectives.
Put forward new M&E ideas and/or recommendations for improvement of existing programs to the management.
Provide timely advice to the Management team on issues likely to affect/impact project monitoring and evaluation.
Interpret and implement government policies that affect M & E activities.

RWMT Values and Ethics

Share and instill the values of RWMT to the M & E staff and the project beneficiaries.
Keep and maintain the name of RWMT in high esteem and respect to the community.

Other duties and responsibilities

Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the program on their own.
Perform any other duties and responsibilities assigned by the management, and which are related to the achievement of RWMT’s mission and vision.

Monitoring Job Qualifications

At least a degree in monitoring and evaluation, project management, development studies, or other relevant related fields.
Specific professional training in monitoring and evaluation.
Analytical skills with keen attention to details particularly in trend and variance analysis.
Conceptual skills with excellent understanding of Results-Based Management (RBM), Results-Based
Monitoring and Evaluation (RBME), Logical Framework Analysis (LFA), Program Action Logic Model (PALM), and Theory of Change (ToC).
Excellent computer skills in MS. Word, Excel, Access and PowerPoint.
Very good working knowledge of project planning, design, and management applications such as Microsoft Project, Open Project, Logframer 2.0, Gantt Project e.t.c.
Very good working knowledge of Quantitative data processing and analysis applications such as SPSS, Stata, Survey Monkey, CSPro, Epi Info, and EpiData.
Very good working knowledge of Qualitative data processing and analysis applications such as QDA Miner and Invivo e.t.c.
Working knowledge of mobile-based data collection applications such as Open Data Kit (ODK).
Excellent interpersonal skills with ability to build personal relationships with the community, beneficiaries, senior government officials and staff without compromising independence and data integrity.
Strong report writing, communication, and presentation skills.
Valid motor vehicle and motorbike license, is preferred.
At least three (3) years relevant experience in a similar position.

October 25, 2024
Tailoring and Dressmaking Instructor

Tailoring and Dressmaking Jobs Responsibilities
Train students in Tailoring and Dressmaking and prepare them for formal examinations/trade test as well as take part in any garment making production activities.
Training
Develop Schemes of work, lesson plans and Course Outlines and implement Tailoring and Dressmaking Curriculum.Provide counseling to the students, address their disciplinary issues and assist in Conflict Resolution.
Prepare the students for their final examination and facilitate internal examinations.
Ensure all qualified students are registered for exams and accompany students to the examination center whenever called to.
Ensure that the institutions values and principles are communicated to the students and their caregivers.
Ensure the students participate in all relevant organizations activities.
Arrange for students attachment and placement and conduct attachment field assessment visits when scheduled.
Keep daily attendance registers for the students as well as filing examination records.
Economic Mentoring to Students
Train and mentor students to acquire skills in developing items for sale and ensure self-sufficiency.
Facilitate students to meet production deadlines and relevant targets.
Train the students on how to deal with possible clients so as to enable them have competitive advantage.
Train the students on how to determine prices of their finished products to enable them engage in profitable ventures out of the acquired skills.
Train the students on the possible ways of marketing their skills as well as their finished products.
Maintenance of Equipment
Regular maintenance of equipment and assets i.e. oiling of the machines
Requesting inputs from the inventory (and procurement) and allocating the same to students for use.
Reporting any damage caused and repairs needed in class and respective equipment.
Locking and opening the room (workshop) in the morning and evening.
Providing recommendations that can improve security of the class and institutions equipment.
General Maintenance and production
Assist in general repairs and maintenance on Tailoring and dressmaking related materials whenever called to.
Advice the organization promptly on different areas including Tailoring and dressmaking related aspects.
Come up with Tailoring and dressmaking related products for the organizations use whenever called to.
Production
Assist in Tailoring and dressmaking production ventures of the organization whenever called to.
Assist in supervision of casuals and students work with regards to Tailoring and dressmaking related production.
Ensure that the final products are of good quality so as to maintain satisfaction of RWMT clients.
Take part in wage preparation of the casual staff engaged in Tailoring and dressmaking production.
Assist in conducting interviews for Tailoring and dressmaking casuals and/or staff.
Assist in costing of Tailoring and dressmaking products.
Internal Administration
Provide quality and timely delivery of production and training reports in their agreed format and deadlines to facilitate follow-up and improvement of the work.
Maintain follow-up system to ensure efficient processes of production and training activities.
Actively maintain the internal referral system to ensure beneficiaries are provided with maximum support from the organization’s various expertise.
Actively participate in the Saturday Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
Perform any other duties and responsibilities which may be assigned by the management from time to time and which are related to the achievement of RWMT’s mission and vision.
Qualifications for the Tailoring and Dressmaking Job
(The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).
Hold at least a Certificate in instructor training part 1 from a recognized institution.
At least Governments Trade Test I or a diploma or Craft Certificate in the area of Tailoring and Dressmaking,
Garment making or any other relevant field from a reputable Polytechnic or/and Technical Institutions.
Hold at least KCSE certificate.
Specialized Training/Professional Qualification
EntrepreneurshipSales and Marketing
Must possess good facilitation/training skills.
Must be good in production of Tailoring and dressmaking products.
Good interpersonal skills with ability to build harmonious relationships with students and staff.
At least two (2) years relevant experience in a similar position

October 24, 2024
Finance Manager Grant Writer & Fundraising Coordinator

Purpose Of The Position
Reporting to the Executive Director and serving as a member of the Management Team, the Finance Manager will provide efficient, timely and accurate financial management information and expertise to enable timely management, decision-making and safeguard the company’s assets from loss arising from fraud or error.
Finance Manager Job Major Duties And Responsibilities
Financial Management
Manage projects financial records including updating Project books in QuickBooks e.g. Bank and petty cash books, ledgers and journal.
Manage preparation, co-ordination and control of budget including budget forecasts and budget tracking.
Manage cash flow projections and actual cash analysis.
Manage cost centers for business units.
Ensure monthly bank reconciliation of all bank accounts.
Ensure monthly trial balances and final accounts are correctly done i.e. income and expenditure & balance sheet.
Ensure that Finance staff maintain check and cash payment vouchers files.
Oversee banking of staff salary checks in their individual bank accounts.
Manage payroll and statutory deductions.
Ensure monthly financial reports are compiled according to donor specifications.
Review and send accurate and timely financial reports to donors and trustees.
Oversee office petty cash management, i.e. receipts and disbursements.
Ensure timely petty cash projections and daily cash count.
Ensure timely preparation for Audit and effective implementation of recommendations.
Risk Management
Ensure that RWMT does not suffer any financial or material loss through fraud and error by ensuring that cash and all assets are safeguarded by closely monitoring and maintaining an adequate system of internal control.
Ensure adequate insurance for all premises, furniture and equipment.
Ensure that RWMT complies with all the legal, regulatory and audit requirements, including submitting relevant reports to the management.
Ensure safekeeping of all unused check books.
Inventory Management
Oversee the implementation of inventory checks and stock movement procedures.
Ensure maintenance of Fixed Asset register.
Ensure quarterly procurement schedule is aligned to quarterly budgets.
Ensure timely payments of procurements for project supplies and equipment.
Ensure that Inventory Goods Received Notes are correctly received and signed.
Ensure that periodic inventory counts are undertaken.
Authorise all internal and external requisitions before issues or cash disbursements for procurement is done.
Oversee weekly and monthly inventory reporting
Program Support
Teach and guide beneficiaries in various organizational development and financial literacy/management
Provide quarterly budget vs actual reports for each Programs Team
Take part in mass issues of items from the inventory e.g. sanitary towels, mosquito nets, school uniforms and clothes to OVCs.
Governance and Management
Ensure adherence to RWMT’s Financial Policy and Procedures Manuals, generally accepted accounting standards and statutory reporting requirements.
Attend workshops and forums as organized by the donors or RWMT.
Filing annual returns with Kenya Revenue Authority.
Other Duties and Responsibilities
Perform any other duties and responsibilities which may be assigned by the Executive Director, Trustees and management from time to time and which are related to the achievement of RWMT’s mission and vision.
Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.
Knowledge & Skills Required for the Finance Manager Job
(The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).
At least a Bachelor’s degree in finance or other relevant disciplines
Must hold a professional qualification such as CPA, ACCA, CFA, or CA.
Detail oriented and well-organized
Requires strong interpersonal, communication, negotiation, and administration skills.
At least seven (7) years’ experience; three of which should be in management position
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October 24, 2024