Website: Website http://www.johanniter.org/

Consultant for Feasibility Study

Objectives of the Study
Assess the current socio-economic conditions and access to livelihoods of refugees and host communities in Kakuma.

Assess the current socio-economic conditions and access to livelihoods of refugees and host communities in Kakuma.
Identify key challenges and opportunities related to livelihoods, food security, and resilience.
Evaluate the potential for vocational skills training and business start-up support.
Assess the feasibility of promoting income-generating activities and climate-smart agriculture in Kakuma, in both refugee and host communities.
Identify protection and psychosocial support needs, particularly for women, youth, and people with disabilities in Kakuma.
Assess whether proposed project actions are not duplicating but complementary to other efforts outside of this project in Kakuma, Turkana.
Assess the potential partner in terms of experience and capacity building needs of the expected project in Kakuma, Turkana County.
Develop a detailed project implementation plan, including risk assessment and risk mitigation strategies.
How does the planned project contribute to the strategies and programs of state and county government of Turkana or other organizations presented in the context analysis?
To what extent are there the synergies and linkages between the planned project and other interventions by the county government and other key humanitarian actors?
Is the approach suitable to achieve the set purpose? Are alternatives necessary?
At which level (multi-level approach) are additional measures required to increase effectiveness to be envisaged?
Evaluate risks/factors that may hamper the planned project from achieving the set outcome(s).
Evaluate the management practices that may derail the project or promote the project; what can be done differently, continued or stopped to ensure likely achievement of project intentions.

Efficiency or cost-effectiveness

Ascertain and provide rationale for resources needed to deliver the proposed interventions.
Assess if the stated objectives can be achieved within the given time frame.
What would the general outline of an appropriate management and coordination structure for an efficient project set up look like in the respective county and for overall programme steering?
Make recommendations for ensuring efficiency of project implementation.

Impact – Contribution to change

Assesses the positive and negative consequences of the project activities, direct and indirect, intended and unintended.
Quantify and qualify the likely life changes to the target population that can be attributable to the project or the project can contribute to.
Ascertain the likely positive and negative, intended or unintended, political, socioeconomic and environmental effects of the proposed project.
Identify opportunities for livelihoods system strengthening and make them inclusive in a sustainable way.
Clarify what role/responsibility will be assumed of County government, JIA, LOKADO and the refugees and host communities. To what extend can local potentials, structures and processes be developed and strengthened? Which measures and instruments are best suited in utilizing and strengthening local initiatives, community participation and capacities?
Evaluate the clarity of the exit strategy and its potential to allow for a smooth transition of responsibilities.
Assess what risks (personnel risks for the implementing parties, institutional and reputational risks, context risks) exist during the project implementation and how can they be minimized?
Assess the extent to which technical, financial, social sustainability can be assured beyond project life-cycle.

Safeguarding

Assess to what extent safeguarding mechanisms have been considered for integration into the planned project and propose ways safeguarding can be strengthened.
Evaluate feedback and complaints systems that are foreseen

The Methodology
The feasibility study is to be designed and conducted through a participatory process combining both quantitative and qualitative methods at the local level. Some of the methodologies may include but are not limited to the following:

Literature/secondary data review: literature review and analysis of existing data which includes review of data from end-line survey conducted by JIA in 2024 in Kakuma, County Integrated Development Plan etc.
Focus group discussions and key informant interviews with focal representatives from the County government of Turkana, related Ministries, local NGOs and INGOs, community leaders and members among others.
Household surveys to gather quantitative data on livelihood activities, income levels, food security status, and access to resources (this list is not exhaustive).
Planning workshop with internal and external stakeholders to adopt the report and review the project design documents.
The Consultant is expected to use a variety of methods to collect and analyse data. Participatory methods should be used to collect qualitative and quantitative data. The Consultant shall indicate the methodology he/she intends to use in his/her proposal.

Deliverables and schedule

Inception Report: Outlining the methodology, work plan, timeline and proposed data collection tools and feasibility study questions matrix(matching feasibility study questions with data collection tools);
Interim Report: Summary of preliminary findings from the desk review and field research.
Draft Feasibility Study Report: Detailed analysis and findings, including recommendations and a draft implementation plan.
Presentation of findings in a validation workshop, with a power point presentation, highlighting main findings and recommendations.
Final Feasibility Study Report: (max. 30 pages with annexes) incorporating feedback from stakeholders and presenting a comprehensive recommendations and plan for project implementation.

Duration of the Study
The feasibility study is expected to take place over a period of 6 weeks from the date of contract signing to final report presentation as detailed below. Key milestones include:
Deliverables vs Estimated No of Days

Inception report + Tools of data collection -4days
Identification and training of Data Collection enumerators and Actual data collection, including 2 travel days -8days
Draft report writing -8days
A presentation at validation stage -1day
Final Report -1day

Total Number of Days – 25days
Qualifications of the Consultant/Team
The Feasibility study team/Consultant should have the following attributes among others:

Relevant degree e.g. agriculture, social sciences, development studies etc
Proven experience in conducting feasibility studies and evaluations for livelihood and resilience projects.
Strong background in socio-economic research and analysis, particularly in refugee and host community settings.
Expertise in vocational training, business development, and climate-smart agriculture.
Understanding of protection and psychosocial support needs for vulnerable populations.
Excellent analytical, writing, and presentation skills.
Excellent track record in designing and conducting quantitative and qualitative research, analysis and evaluation;
Ability to provide strategic recommendations to key stakeholders;
Excellent interpersonal and communication skills including ability to facilitate and work in a multidisciplinary team;
Strong analytical skills and ability to clearly synthesize and present findings;
Ability to draw practical conclusions and to prepare well‐written reports in a timely manner and availability during the proposed period;

Terms of Payment

Payments will be made based on agreed-upon deliverables on contracting.

Interested consultants/firms are invited to submit the following. Please note that if any of the required documents are missing from your application, your application will not be considered so please check carefully to ensure that all documents are includedAll the required documents, as outlined above (Section 6: Application Process) should be emailed to recruitment.kenya@johanniter.de citing Feasibility Study for a BMZ Project in Kenya on the subject line of the email, on or before 5th September, 2024 before 11.59 PM EAT. No applications shall be accepted after this deadline.

Apply via :

recruitment.kenya@johanniter.de

November 5, 2024
Planning, Monitoring, Evaluation, Accountability and Learning (PMEAL) Officer

Job Responsibilities and Accountabilities:
Overall Job purpose:

Under the direct supervision of the Programme Manager Kenya, the PMEAL Officer is to develop, implement and oversee the Planning, Monitoring, Evaluation, Accountability and Learning for all Johanniter Programmes in Kenya. The incumbent will lead the design of tailor-made tools and will support partners in the monitoring, evaluation and learning plans for Johanniter Projects in the key sectors of Health, Nutrition, Livelihoods and Food Security and Emergency response and Disaster risk reduction. S/he will work closely with the Johanniter Programme Manager and the partner’s programs/M&E staff in designing and implementing M&E plans for their specific projects.

Specific Responsibilities:
Strategy and Vision:

Actively supports the values of Johanniter International Assistance in Kenya.
Contributes to the development and implementation of the global and regional strategy of Johanniter International Assistance.

Accountability and Monitoring Systems Development:

Assists in proposal development and programme design, indicator definitions, theory of change and log frame design.
Develops and/or updates MEAL tools, databases and reporting formats in close collaboration with the project /partner teams and the Programme Manager.
Conducts regular field visits to project sites.
Supports Johanniter and the partner staff in data collection and data analysis including using advanced mobile data collection and analysis systems.
Conducts monthly data audits and analyses to ensure high quality data.
Produces project participant’s counts, i.e. a monthly, quarterly and annual gender & age disaggregated overview per grant per partner.
Consolidates and disseminates project outcomes and impacts per grant and informs Johanniter track record in Kenya.
Contributes to the rollout of Johanniter’s global and regional strategic initiatives related to measurement & accountability and enables reporting against Johanniter’s global standards and requirements.
Monitors overall project implementation of Johanniter’s partners and provides feedback to the Programme Manager on a regular basis.

Assessment, Learning and Documentation:

Leads the project team in all other aspects of MEAL, for example, surveys, baselines, evaluations, joint project monitoring and reviews / lessons learning workshops/events.
Ensures relevant, timely, and quality project support to the partners on assessments & evaluations, i.e. supports in developing the survey tools, data analysis and report writing.
Attends and participates in relevant meetings with Johanniter and Partner projects teams on project monitoring and learning i.e. updates on projects progress on achievements & challenges for actions and reactions.
Contributes to organizational learning documentation and dissemination of key findings stemming from monitoring, assessment, and other analyses of project learning activities.
Tracks and ensures organized, comprehensive electronic filing of documented reports, baselines, evaluations and assessments.
Collects and files success stories, case studies, and project pictures from all the partner projects quarterly and file them accordingly.
Facilitates and participates in information sharing among Johanniter staff, partners & donors.
Participates in relevant related coordination meetings, forums and networking with other local NGOs, Johanniter partners, INGOs and UN agencies.
Responsible for taking relevant meeting minutes by and with Johanniter staff, partners and donors and share/file them accordingly.
Compiles periodic reports with relevant indicator data per grant, showing targets versus actuals and action plans and share with the projects teams/managers.

Capacity Building:

Supports Johanniter and partner staff on data management, data analysis and storage.
Facilitates capacity building for Johanniter and partner staff on skills/knowledge related to Planning, Monitoring, Evaluation, Accountability and Learning.
Participates in the organizational capacity assessments of new Johanniter partners.
Undertakes regular visits to Johanniter project sites, to support monitoring and evaluation processes and contribute to the development and rollout of accountability processes i.e. provide training, mentorship, technical assistance to partners, while ensuring that accountability and learning tools and strategies are understood and implemented effectively.

Safeguarding:

Support establishment of complains feedback and response mechanism.
Develop informed consent forms to be used for data collection and/or M&E activities.
Sensitize stakeholders on the reporting channels for sensitive and non-sensitive complains.
Support safeguarding assessment for partners.
Work with everyone to develop safeguarding indicators to monitor & track implementation of safeguarding within the country office.
Sensitize stakeholders on JUH commitment to safeguarding.
Track progress of implementation of safeguarding action plans.

Other:

Assist the country office team in translating guidelines and templates.
Support the Country Office in all other tasks.
Represents Johanniter in relevant forums, meetings, events and networks, when and where possible.

Person Specification
Profession/Qualifications:

Bachelor’s degree in Monitoring and Evaluation, Statistics, Development or Social studies, or related field from an accredited academic institution.

Experience:

A minimum of five years’ work experience in humanitarian or development organization, of which at least 2 years should be with an international NGO.
Experience working with local national partners.
Over three years working in a PMEAL position.
Practical experience in capacity strengthening of local implementing partners capacity in PMEAL e.g. coaching, feedback sessions, formal trainings etc.
Practical experience working in in the Arid and Semi-Arid Counties of Kenya.
Practical experience in conducting data collection exercises (Qualitative and Quantitative) i.e. possesses knowledge and skills in research methodology and use of digital data collection tools.
Proficiency in Microsoft suite Excel, SPSS, STATA, KOBO, ODK, NVIVO, Survey CTO or any other analytical software.
Demonstrated experience and skills in project reporting, knowledge management & learning process.
Knowledge of humanitarian standards and codes, including SPHERE, is preferred.

Skills:

Highly developed interpersonal and communication skills including influencing and coaching.
Excellent analytical skills.
Very high level of spoken and written English.
The ability to review partner and donor reports to a very high standard.
The ability to write quality reports.
Detail oriented.
Strong organizational skills are required.
Willingness to travel regularly to Johanniter Kenya project sites.
Ability to meet deadlines/perform duties on time.
Ability to work under pressure, making decisions in urgent situations with high problem-solving skills.
Knowledge of other local languages in Johanniter project sites is an asset.

Applications for this position MUST include the following:

Apply via :

recruitment.kenya@johanniter.de

November 5, 2024
Global Health Advisor

As part of the Strategy & Learning Team and in close coordination with all country and regional offices and partner organisations, the Global Health Advisor coordinates and supports the implementation of Johanniter’s Health Approach. The position interacts closely with other thematic advisors working on topics such as PMEAL, partnerships, livelihoods, climate and gender.

In a Nutshell
You will:

Coordinate, support and advise on the implementation and streamlining of Johanniter’s Health Approach, in close collaboration with the Strategy & Learning Team, regional and country offices.
Coordinate Johanniter’s internal network of health specialists to foster horizontal cross-contextual exchange and organisational learning between staff and from partner organisations.
Review existing health technical guidelines and tools and provide guidance on the most appropriate technical guidelines to use.
Advise country and regional offices on the integration of innovative and best practices as well as quality standards in health programs in line with Johanniter’s Global Strategy.
Report to the Head of Strategy & Learning.
What you will do:

Strategy and Vision

Actively support the values of Johanniter to shape the work within.
Support monitoring and lead the analysis and improvement of Johanniter’s strategic global health indicators.
Support country and regional offices in reviewing and developing health strategies to achieve high impact interventions.
Health Approach & Programming
Support the review and development of health components in proposals, including supporting assessments, programme or project design and technical writing.
Advise on quality standards in the context of procurement, storage of drugs, medical supplies and medical equipment to ensure compliance.
Support with recruitment and training of technical health experts as well as health project leads to strengthen technical expertise.
Provide technical support to PMEAL and programming teams in the monitoring and evaluation of health projects.
Learning and Knowledge Sharing
Lead the design of best practice, organize internal learning sessions, ensure documentation of learnings and support the creation of visibility material.
Contribute to the establishment of a health knowledge base.
Conduct trainings for country and regional offices.
Ensure coherence and collaboration within the Strategy & Learning Team to foster integrated programming.
Networking and Communication
Facilitate participation and develop good working relationships in relevant national and international health working groups and networks.
Advise on strategic partnerships.
Monitor and evaluate humanitarian and development trends, standards, methods and concepts in the field of health.
Interface with Other Units
Work closely with other Johanniter health experts in all countries as well as other HQ support teams, such as the Programme Funding Unit to ensure the achievement of the organisational objectives of
Johanniter’s International Strategy.

What you bring:
Professional Qualification and Experience:

Degree in medicine and/or MA in Public Health, Public Health Nutrition, or equivalent
At least 7-10 years of international, practical experience as a health technical expert on specific development cooperation / humanitarian aid health programmes
Good understanding of pharmacy management systems; ability to develop and implement such a system
Develop and roll out a robust pharmacy management system and support country offices in its implementation.
Experience and understanding of working with Ministries of Health and national partners
Experience in health system strengthening
Excellent writing abilities for drafting guidelines, research papers or technical briefs
Demonstrated experience in successful proposal writing for institutional donors
Experience in facilitating workshops/trainings
Experience in designing and facilitating participative processes with diverse groups

Skills

Ability to assess complex strategic challenges and develop approaches to solutions
Strong organizational and interpersonal skills with good understanding of motivating and working with cross-cultural teams
Work independently but also cooperatively with team members
Work in intercultural and complex contexts, with a high level of experience in dealing ambiguity and tolerance
Strong oral and written communication skills
Assertiveness and persuasiveness combined with consulting skills
High ability to work under pressure
Strong networker; ability to explain and share knowledge with a wide range of stakeholders
Good sense of humour
Fluent in English; French/Spanish/German an advantage
High degree of computer literacy
Willingness for frequent travels, even in difficult security conditions

If this is what you are looking for, please submit your application via staff@johanniter.de (cover letter, CV, reference contacts of 3 former supervisors, job certificates if available), stating your earliest start date. Please indicate “Global Health Advisor” in the subject line of your e-mail.

Apply via :

staff@johanniter.de

November 5, 2024
Programme Manager

Overall job purpose

Working directly under the responsibility of the Head of Mission Kenya, the Programme Manager will be responsible for the overall coordination, technical guidance, oversight, monitoring and quality of project(s) in Somalia (80%) and temporarily supporting with the establishment of a presence in Ethiopia (20%).

Tasks
Strategy and Vision

Actively supports the values of Johanniter and shapes work accordingly.
Contributes to the development and implementation of the global and regional strategies of Johanniter International Assistance.

Project Management

Coordinates with the implementing partner(s) in the planning, implementation and monitoring of the Johanniter project in Somalia, ensuring that project objectives are met.
Ensures that partner project staff understand and are compliant with Johanniter and donor requirements for the respective project(s).
Ensures that the project is implemented in a way which is responsive to communities, in line with Johanniter’s Leadership Guiding Principles and the Johanniter International and Regional Strategies.
Ensures that the cross cutting thematic areas of gender, climate change and inclusion are effectively streamlined in project implementation.
Provides guidance to the Johanniter implementing partner(s) in the different sectors of intervention (e.g. nutrition, health, WASH, livelihoods).
Ensures timely reporting by the implementing partner(s) according to Johanniter and donor requirements, critically reviews narrative and financial reports and shares constructive feedback with the partner as required.
Ensures all relevant stakeholders are provided with updates about the ongoing project upon request, following the established reporting structures.
Together with the implementing partner(s) and Finance Coordinator, undertakes monthly monitoring of project expenditure, alerting the Head of Mission to any under or overspending and continues to closely follow project expenditure with the implementing partner(s).
Together with the Logistics Manager, ensures that the implementing partner adheres to their procurement plans and follow the procurement guidelines.

Planning, Monitoring, Evaluation, Accountability, Learning and Documentation

Conducts regular monitoring of project implementation by Johanniter’s partner(s).
Together with the partner(s) or independently, supports in planning and conducting assessments e.g. needs assessments, baseline assessments, endline evaluations, feasibility assessments etc.
Supports the partner staff to compile periodic reports.
Supports the partner(s) in developing and implementing client complaint and feedback mechanisms and ensures collection and filing of success stories, case studies, pictures, etc.
Contributes to organizational learning documentation and dissemination of key findings stemming from monitoring, assessments, and other analyses of project learning activities.

Partnership Support and Management

Conducts partner mapping and assessments of Somali NGOs to identify potential partners aligned with Johanniter’s strategic programme objectives and mission statement and undertakes the required due diligence.
Together with the implementing partner(s), co-facilitates the project opening, project review and project closing meetings and ensures partner participation in all project cycle meetings.
Co-leads timely and effective partner program, finance, and compliance reviews and partner and project reflection meetings.
Works collaboratively with the partner(s) to facilitate systematic and timely partner feedback to Johanniter’s management, strengthen partnership relationships, including the documentation of, and response to partner feedback and constructively resolve any issues that may arise.
Maintains complete and organized partnership files for the partner.
Facilitates the collaborative development and delivery of the partner project support plan, ensuring that it appropriately addresses issues identified in the due diligence process, and coordinates with the relevant departments for the timely and quality implementation of the plan.
Ensures Johanniter understands partner capacity strengthening priorities and identifies opportunities and plans for Johanniter to support the implementation of partner capacity strengthening efforts.

Programme Development

Conducts a mapping exercise of other actors working in the sectors of health, livelihoods and emergency response and preparedness in locations where Johanniter intends to work or is already working.
Identifies gaps and needs in the area of health and livelihoods and undertakes assessments as necessary.
Develops ideas and concepts to further develop the programmatic objectives of Johanniter, alongside the Johanniter Global Strategy.

Representation

Gathers information regarding a possible registration process in Somalia.
Represents Johanniter in relevant forums and networks, with local authorities, coordination with I/NGOs, donor etc.

Leadership

Ensures efficient and effective communication within the CO team.
Contributes to a positive and inclusive work environment dedicated to the core values and mission of Johanniter.

Ethiopia (20% – temporary responsibilities until the establishment of a Country Office in Ethiopia)

Together with the HoM, follows and supports with the registration process in Ethiopia.
Identifies local partners aligned with Johanniter’s strategic programme objectives and mission statement and undertakes the required due diligence.
Prepares the Terms of Reference and work plan for a feasibility and needs assessment in Ethiopia.
Supports with the initial stages of the establishment of a small country office in Ethiopia.

Safeguarding

Working with programmes team to come up with a safeguarding action plan.
Conducting safeguarding assessments for partners and support development of safeguarding action plans for partners.
Ensure safeguarding is well embedded in project design, implementation, monitoring and evaluation.
Lead safeguarding risk assessments for different programmes or projects.
Ensure mitigation plans and responsibilities on safeguarding risks are in place.
Lead service mapping of different safeguarding and protection service providers for referral purposes.
Ensure all project proposals include the section on safeguarding and safeguarding activities.
Ensure resource allocation to safeguarding.
Sensitize stakeholders on JUH commitment to safeguarding including policies, processes and procedures.
Promoting a culture of safeguarding within the organization and ensuring people we work with are not exposed to harm or abuse.
Report any safeguarding concerns using the channels that have been put in place.

Other

Assists the Head of Mission in conducting security assessments (remotely), security monitoring and implementation of security measures and strictly adheres to Johanniter and partner(s) security regulations.
Regularly coordinates all above mentioned aspects with the Head of Mission.
Supports the country office team in translating guidelines and templates if necessary.
Supports in other tasks if requested to do so.

Person Specification
Professional Qualification and Experience:

Minimum of a Bachelor’s Degree in a relevant field e.g. Livelihoods, Food Security, Emergency Response and Prepared-ness, Public Health.
A Master’s Degree is an added advantage.
At least 6 years’ experience in programme management in a humanitarian context is essential.
Experience working in Somalia with a solid understanding of the context and humanitarian needs is essential; experience working in Ethiopia is an added advantage.
Experience working in insecure contexts and the ability to undertake security risk analysis is essential.
Experience in working with and conducting capacity strengthening of partners is essential.
Experience in networking and building relationships with the authorities, UN Agencies, INGOs, local organizations etc is essential.
Experience in designing, coordinating and conducting needs assessments, baseline assessments and SMART surveys.
Experience in coordinating public health / nutrition/ WASH / livelihoods and food security/ Emergency Response and Preparedness projects.
Experience with large institutional donors e.g. EU, UN, German Foreign Office and the German Ministry of Cooperation etc.
Experience in Monitoring and Evaluation, writing proposals and reports.

Skills:

Strong management, project planning and organizational skills.
Experience in budget monitoring and donor compliance.
Clear vision on programme development.
Strong analytical, written and oral communication skills;
Ability to travel, sometimes in an unstable security environment;
Cultural sensitivity
Ability to work in a team and independently;
Strong commitment to local capacity building;
Able to take initiative and be proactive;
Demonstrated high level English skills, both written and spoken

Other:

Fluent in written and spoken Somali language.
Willingness and the ability to travel to Mogadishu and possibly other areas of Somalia, depending on the security situation.
Willingness and the ability to travel to and within Ethiopia, if required to do so.

pplications for this position MUST include the following:

Apply via :

recruitment.kenya@johanniter.de

November 5, 2024
Programme Manager – National Staff Position

Job Description

The Programme Manager is a senior national staff position within Johanniter International Assistance in Kenya. The overall objective of the position is to coordinate, oversee, implement and guide all Johanniter programmes in Kenya and to ensure their quality in line with internal Johanniter, donor and stakeholder standards.

Job Responsibilities and Accountabilities
Overall job purpose

Working directly under the responsibility of the Head of Mission Kenya, the Programme Manager will be responsible for the overall coordination, technical representation and oversight, implementation, guidance and quality of the running and future project/s.

Tasks
Strategy and Vision

Actively supports the values of Johanniter and shapes work accordingly.
Contributes to the development and implementation of the global strategy of Johanniter International Assistance.

Project Management

Coordinates with implementing partners in the planning, monitoring and supervision of the Johanniter projects in Kenya.
Responsible for meeting project objectives and monitoring of budget expenditure.
Provides guidance to Johanniter implementing partners in the different sectors of intervention (e.g. nutrition, health, WASH, FSL).
Ensures donor compliance and adherence to internal Johanniter policies and guidelines, Government and other relevant guidelines.
Oversees the timely reporting by implementing partners for all projects in line with Johanniter and nutrition/health/WASH cluster guidelines and according to internal and donor requirements.
Ensures all relevant stakeholders are provided with updates on the ongoing programme upon request, following the established reporting structures.
Together with the Logistics Manager, ensures that implementing partners adhere to their procurement plans and follow the procurement guidelines.

Staff and Partner Development

Recruits and supervises Johanniter programme staff in collaboration with the Head of Mission / HR Officer.
Ensures capacity building of local partner organizations and Johanniter programmes staff.
Undertakes partner mapping and partner assessments as required.
Works with implementing partners and Country Governments to develop MoUs with the Counties where Johanniter is operating.
Participates in annual reviews of partnerships.

Programme Development

Recognizes further needs in the area of health, nutrition & food security / WASH, and undertakes assessments as necessary.
Supports in reviewing partner project ideas and proposals, working closely with partners to finalize them, and writing project proposals when required.
Develops ideas and concepts to further develop the programmatic objectives of Johanniter, alongside the Johanniter Regional and Global Strategy.

Strategic Planning, Leadership and Representation

Represents Johanniter International when liaising with local authorities and partners, in coordinating with other NGOs, International Organizations, donors, etc.
Contributes to the development of the Johanniter Country strategic plan, based on the global Johanniter strategy, in cooperation with the Head of Mission
Contributes to a positive and inclusive work environment dedicated to the core values, Leadership Principles and mission of Johanniter.
Ensures communication is efficient and effective within the programmes team and within the CO team.
Builds the capacity of project staff through regular meetings, coaching/mentoring and supporting with the developing of capacity building plans.
Attends cluster meetings or ensures that designated staff attend.
Supports media and press work in conjunction with Johanniter Head of Mission.

Safeguarding

Working with programmes team to come up with a safeguarding action plan.
Conducting safeguarding assessments for partners and support development of safeguarding action plans for partners.
Ensure safeguarding is well embedded in project design, implementation, monitoring and evaluation.
Lead safeguarding risk assessments for different programmes or projects.
Ensure mitigation plans and responsibilities on safeguarding risks are in place.
Lead service mapping of different safeguarding and protection service providers for referral purposes.
Ensure all project proposals include the section on safeguarding and safeguarding activities
Ensure resource allocation to safeguarding.
Sensitize stakeholders on JUH commitment to safeguarding including policies, processes and procedures.
Promoting a culture of safeguarding within the organization and ensuring people we work with are not exposed to harm or abuse.
Report any safeguarding concerns using the channels that have been put in place.

Other

Assists the Head of Mission in security monitoring and implementation of security measures.
Represents Johanniter in relevant forums and networks.
Regularly coordinates all above mentioned aspects with the Head of Mission
Supports the country office team in translating guidelines and templates if necessary.
Supports in other tasks if requested to do so.

Person Specification
Professional Qualification and Experience:

Bachelor’s degree in a relevant field e.g. Livelihoods, Food Security, Emergency Response and Preparedness, Public Health, Programme Management.
Master’s Degree in a relevant field will be an added advantage.
At least 6 years’ experience in programme management with both local and international NGOs, in humanitarian contexts and in international development.
Experience in coordinating public health / nutrition/ livelihoods and food security/ Emergency Response and Preparedness projects.
Experience with large institutional donors e.g. EU, UN, German Federal Foreign Office and the German Ministry of Cooperation, USAID etc and donor compliance.
Experience in designing and implementing innovative, climate smart interventions is an added advantage.
Experience in designing, coordinating and conducting baseline assessments and SMART surveys.
Experience in budget development and budget monitoring.
Experience in Monitoring and Evaluation, writing proposals and reports.
Experience in teamwork, staff management.
Experience in capacity strengthening of staff and partners.
Experience in working with international and national partners, and other authorities.
Experience working in the Arid and Semi-Arid Lands is essential.

Personal Skills:

Strong management, project planning and organizational skills.
Clear vision on programme development.
Strong analytical capacities and detail oriented.
Excellent written and oral communication skills.
Ability to travel to remote locations, sometimes in an unstable security environment.
Cultural sensitivity.
Ability to work in a team and independently.
Strong commitment to capacity strengthening of local partners.
Able to take initiative and be proactive.
Commitment for a minimum of 2 years.
High level of integrity.
Demonstrated high level English skills, both written and spoken.

Applications for this position MUST include the following:

Apply via :

recruitment.kenya@johanniter.de

November 5, 2024
Logistics and Procurement Assistant

Overall Job Purpose:

To provide logistics support with various tasks within the Logistics & Procurement Department.

Tasks:

Procurement:

Support the Logistics and Procurement manager with all stages of procurement: ensuring RFPs are complete; sending out for quotations and being the focal person for communication with suppliers; preparing the QET; preparing the NCPs, PAs and PO’s.
Filing (soft and hardcopies) of procurement and logistics documents ensuring that the complete procurement files are uploaded on 4JUH in the appropriate folders.
Supports with the maintenance of the procurement tracker.
Maintains the supplier payment tracker alerting the Logistics and Procurement manager about any due payments, compiling all relevant invoices to be presented to Finance.
Together with the Logistics and Procurement manager, ensures that goods, services and works procured by the country office are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).
Inspects and ensures the quality of received goods and that the required documentation is present e.g. good received notes, delivery notes, waybills etc.

Asset and Inventory Management:

Ensures regular physical inventory checks are done of all assets and equipment, that appropriate storage conditions exist, and security of such items is ensured.
Ensures accurate documentation of the allocation of assets and ensuring that they are tracked, labelled, operated in the most cost-efficient manner, and maintained appropriately.

Contracts:

Together with the Admin Officer, regularly reviews the contract trackers and ensures it is up to date.
Supports the Logistics and Procurement Manager in alerting him/her to contracts about to expire, which are due for renewal, ensuring to start the process at least 4 months in advance.

Other:

Acts as the focal person for all services/works/maintenance required in the office, updating the manager as required.
Maintains an up-to-date contact list of suitable tradespersons (e.g. plumbers, electricians, carpenters etc)
Makes flight bookings and vehicle hire for field trips once procurement process is completed
Perform photo coping/scanning of documents as required.
Performs other tasks as may be assigned by the Logistics & Procurement manager relevant to the position.

Person Specification:

Professional Qualifications and Experience:

Degree in procurement and logistics or other relevant Degree.
No more than 1 years’ experience working in a logistics & procurement unit with an INGO.
Good knowledge and understanding of procurement and logistics procedures including donor compliance.

Skills:

Good interpersonal skills
Fluency in English with excellent verbal and written communication skills
Strong organizational skills
Attention to detail and timeliness in reporting
Analytical
Team player
Ability to work with minimal supervision

Applications for this position should be sent to recruitment.kenya@johanniter.de until 12th April 2024 by 5:00pm East African Time.Please attach;• Please indicate Logistics and Procurement Assistant in the subject line of your e-mail and in the application mention your earliest date of availability.

Apply via :

recruitment.kenya@johanniter.de

November 5, 2024
HR and Administration Assistant

Overall Job Purpose:

To provide administrative support for various tasks within the HR and Administration Department.

HR related tasks:

Supports the HR and Admin officer with training plans, identification of training opportunities, organizing internal and external trainings and monitoring trainings undertaken or planned to be undertaken by staff.
Supports with the recruitment of new staff (posting job advertisements, 1st stage of shortlisting, requesting reference checks etc).
Assists in maintaining HR tools i.e staff contracts, leave planning and the leave tracker, performance management, immigration processes etc.
Supports with maintaining personnel files, ensuring they are up to date, complete and well organized.
Stands in for the HR & Admin Officer in relevant HR meetings (e.g. JIA peer to peer meetings, HR working groups) when requested.

Administration related tasks:

Performs the following duties at the request of the HR & Administration Officer:
Performs general clerical duties including, but not limited to;
Photocopying and scanning of documents.
Correspondence – drafts emails and letters to staff and suppliers.
Filing of HR and administration documents and correspondence.

Carries out messenger/errand duties including but not limited to;

Purchasing of office internet and staff airtime; and preparation of cash liquidation documents to be given to Finance.
Purchasing of office supplies; coordinates with the respective vendors to purchase office supplies, prepare cash liquidations and their supporting documents to be given to Finance.
Supports with other Admin related errands such as the delivery of documents to various offices as requested.
Assists in maintaining a tracking tool for vendor and suppliers’ contracts.
Supports with the management of country office facilities and ensure that repairs, plumbing, electrical and maintenance works are done in timely manner, in accordance with the terms of the lease agreement.
Supports the HR and Admin Officer in the follow up utilities’ payments and other invoices.
Assists in following up for administration related invoices and receipts from vendors.
Assists in booking for taxis, flights, meeting/training venues and accommodation as requested, liaising with logistics for procurement purposes.
Assists in booking catering services and other services required for office meetings.
Assists in keeping and updating key Administration contacts i.e. suppliers and vendors of various services and products.
Assists in monitoring office supplies (kitchen and cleaning), stationery and orders for replacement in a timely manner.
Assists in tracking requests coming to the HR and Admin department to ensure efficient turnaround time in service delivery.
Assists in following up staff time sheets and replacing new time registers on a monthly basis.
Assists in the proper disposal of HR and Admin waste documents.
Performs other tasks as may be assigned by the HR & Admin Officer relevant to the position.

Statutory compliance:

In liaison with Finance department, supports the HR and Admin Officer in ensuring timely and correct payment of national staff salaries and statutory payments according to the national labor law and Johanniter guidelines, including timely payment of PAYE, NSSF, SHIF, NITA, or other taxes as required by labor law or as require from related ministries.

Office reception duties:

Welcoming and assisting visitors in a friendly manner.
Ensures the reception area is kept tidy at all times.
Ensure that the meeting room is kept tidy at all times and supports staff with setting up of the meeting room when necessary.
Manages correspondence/parcels at the reception and dispatches both internally and externally.
Assist in managing the office phone, receiving and directing calls and taking messages.

Safeguarding:

Supports the HR and Admin Officer in ensuring safeguarding is embedded in the whole recruitment cycle (development of JD, adverts, selection process and on boarding).
Supports the HR and Admin Officer in ensuring safe recruitment procedures are developed and implemented.
Supports the HR and Admin Officer in ensuring proper safeguarding induction for all new staff within 8 weeks of joining.
Supports the HR and Admin Officer in organizing for safeguarding trainings and refresher trainings for all staff.
Report cases of safeguarding incidences via the appropriate reporting mechanism.
Promote a culture of safeguarding within the organization and ensures people we work with are not exposed to harm or abuse.

Person Specification:

Profession Qualification and experience:

Degree in Business Administration, Human Resource Management or other relevant Degree.
Certificate in Secretarial/Front Office/ Receptionist duties is an added advantage.
1 year or less experience in an administration or similar position.

Skills:

Good interpersonal skills
Fluency in English with excellent verbal and written communication skills
Strong organizational skills
Attention to detail
Team player
Excellent computer skills

Applications for this position should be sent to recruitment.kenya@johanniter.de until 28th March 2024 by 5:00pm East African Time.Please attach;Please indicate HR and Administration Assistant in the subject line of your e-mail and in the application mention your earliest date of availability.

Apply via :

recruitment.kenya@johanniter.de

November 5, 2024
Finance Assistant

Overall job purpose

To manage and record the Transactions into the SUN field upload template and ensure payments to all suppliers based on the invoices generated from Logistics and administrative Offices; Process all the Payment Vouchers ensuring all necessary supporting Documentations are available, appropriately signed by various authorities and ensuring that all documents are Scanned and arranged properly to be uploaded to Share point.

Strategy and Vision

Actively supports the values of Johanniter and shapes programme work according to these values.
Together with Finance Coordinator and Finance Officer, ensures the development and implementation of the Johanniter International Assistance strategy in her/his area of responsibility.
Contributes to the development and implementation of the global strategy of Johanniter International Assistance.

Administrative Duties

Responsible for the management of USD/EUR/KES cash & bank books.
On a daily basis, record all the transactions into the SUN upload template and ensure that the booking texts conforms to the organizational financial guidelines, L codes are completed.
Ensure the safety of the safe and perform Cash Counts every Friday (in presence of Finance Officer) and file cash counts in file.
Ensure accuracy and completeness of the cash/bank books and ensure proper filling of all financial documents.

Processing and payment to suppliers/vendors

Receive payment requests from Logistics department and prepare the voucher of payments and submit to Finance Officer for review and approval from authorized signatories, ensuring that all documentation is properly signed and dated correctly.
After approval release payment and record it in SUN budget template.
Ensure that all receipts are stamped using the Johanniter Approval/ Paid stamp and that all invoices and or receipts are signed by the suppliers.
Ensure the invoices are arranged in a chronological order and file them accordingly in the various files for each cashbook.
Ensure that all checks to suppliers and bank transfers are done when necessary and Assist the Finance Officer with banking related issues.

Cashbook Management – Recording Transactions into SUN field upload template.

Maintain the Cashbook in specified SUN upload template, ensuring that all transactions are properly recorded.
Ensure booking text descriptions, L-codes (project code L1, JUH budget lines L2, donor budget lines L3, source of funds L4, Country L5, partner L6, person L7 and Fibu code) are rightly allocated.
Supports with Monthly balance sheet accounts reconciliations, Bank reconciliations, and all cashbook reconciliations.

Support to ensure the accountancy in terms of quality, reliability and transparency.

Ensure the management of cash boxes (following up advances and maintaining the advances register, expenditure conciliations, etc.)
Check that expenditures are validated by the management taking into consideration all the Validation Thresholds of Johanniter for Project Coordinators, Senior Program manager, Head of Mission and the Desk Officer at the HQ
Check the justification documents and their conformity (requisition forms, quote analyses, invoices, inventories, etc.) in for all the transactions done before payments are made.
Properly file all the invoices and other financial documents, ensuring that the filling system is updated, complete and accurate.
Checking purchasing procedures are followed (RFPs, PA, NCP and Payment Vouchers are systematically signed by authorized persons).

Administrative Procedures

Maintain all finance files up to date and ensure file database is up to date.
Supports with retrieving documentation required for the different reviews, especially support to the audit processes with documentation required from the archives.
Receive, distribute, circulate and file all documents that come into the office.
Distribute documents to other agencies.
Ensures full compliance with the financial procedures in respect of accountancy requirements of the organization as well as for donors.

Person Specification

Professional Qualification and Experience:

Degree in Business Administration, Accounting, or Management
Minimum of one (1) year of solid experience in financial management, and administration in an NGO/ INGO setting. Or six (6) months of internship experience with an International Organization.
Professional in Excel, Words and computerized accounting. Knowledge of the SUN System or any accounting software is essential.
A Republic of Kenyan national.

Skills

Honest and of high integrity.
Ability to multi-task while maintaining a stringent eye on detail.
Excellent interpersonal, communication, negotiation and representation skills.
Accurate and precise work style.
Ability to organize, plan ahead and prioritize multiple tasks and meet deadlines.
Flexibility, ability to adapt, good team player, discrete, responsible and innovative.
Fluency in English. Knowledge of local languages will be an added advantage.

Apply via :

recruitment.kenya@johanniter.de

November 2, 2024
Programme Manager – National Staff Position

Job Description

The Programme Manager is a senior national staff position within Johanniter International Assistance in Kenya. The overall objective of the position is to coordinate, oversee, implement and guide all Johanniter pro-grammes in Kenya and to ensure their quality in line with internal Johanniter, donor and stakeholder standards.

Job Responsibilities and Accountabilities
Overall job purpose

Working directly under the responsibility of the Head of Mission Kenya, the Programme Manager will be responsible for the overall coordination, technical representation and oversight, implementation, guidance and quality of the running and future project/s.

Tasks
Strategy and Vision

Actively supports the values of Johanniter and shapes work accordingly.
Contributes to the development and implementation of the global strategy of Johanniter International Assistance.

Project Management

Coordinates with implementing partners in the planning, monitoring and supervision of the Johanniter projects in Kenya.
Responsible for meeting project objectives and monitoring of budget expenditure.
Provides guidance to Johanniter implementing partners in the different sectors of intervention (e.g. nutrition, health, WASH, FSL)
Ensures donor compliance and adherence to internal Johanniter policies and guidelines, Government and other relevant guidelines.
Oversees the timely reporting by implementing partners for all projects in line with Johanniter and nutrition/health/WASH cluster guidelines and according to internal and donor requirements.
Ensures all relevant stakeholders are provided with updates on the ongoing programme upon request, following the established reporting structures.
Together with the Logistics Manager, ensures that implementing partners adhere to their procurement plans and follow the procurement guidelines.

Staff and Partner Development

Recruits and supervises Johanniter programme staff in collaboration with the Head of Mission / HR Officer.
Ensures capacity building of local partner organisations and Johanniter programmes staff.
Undertakes partner mapping and partner assessments as required
Works with implementing partners and Country Governments to develop MoUs with the Counties where Johanniter is operating.
Participates in annual reviews of partnerships.

Programme Development

Recognises further needs in the area of health, nutrition & food security / WASH, and undertakes as-sessments as necessary.
Supports in reviewing partner project ideas and proposals, working closely with partners to finalize them, and writing project proposals when required.
Develops ideas and concepts to further develop the programmatic objectives of Johanniter, alongside the Johanniter Regional and Global Strategy.

Strategic Planning, Leadership and Representation

Represents Johanniter International when liaising with local authorities and partners, in coordinating with other NGOs, International Organisations, donors, etc.
Contributes to the development of the Johanniter Country strategic plan, based on the global Johanniter strategy, in cooperation with the Head of Mission.
Contributes to a positive and inclusive work environment dedicated to the core values, Leadership Principles and mission of Johanniter.
Ensures communication is efficient and effective within the programmes team and within the Country Office team.
Builds the capacity of project staff through regular meetings, coaching/mentoring and supporting with the developing of capacity building plans.
Attends cluster meetings or ensures that designated staff attend.
Supports media and press work in conjunction with Johanniter Head of Mission.

Other

Assists the Head of Mission in security monitoring and implementation of security measures.
Represents Johanniter in relevant forums and networks.
Regularly coordinates all above mentioned aspects with the Head of Mission.
Supports the country office team in translating guidelines and templates if necessary.
Supports in other tasks if requested to do so.

Person Specification
Professional Qualification and Experience

Masters’ degree in a relevant field e.g. Livelihoods, Food Security, Emergency Response and Preparedness.
At least 8 years’ experience in programme management in a humanitarian context and in international development.
Experience in coordinating public health / nutrition/ WASH / livelihoods and food security/ Emergency Response and Preparedness projects.
Experience with large institutional donors e.g. EU, UN, German Federal Foreign Office and the German Ministry of Cooperation etc.
Experience in designing and implementing innovative, climate smart interventions is an added advantage.
Experience in designing, coordinating and conducting baseline assessments and SMART surveys.
Experience in Monitoring and Evaluation, writing proposals and reports.
Experience in staff management and capacity building of staff and partners.
Experience in working with international and national partners, donors, and other authorities.
Experience working in the Arid and Semi-Arid Lands is essential.

Skills:

Strong management, project planning and organizational skills.
Experience in budget monitoring and donor compliance.
Clear vision on programme development.
Strong analytical, written and oral communication skills.
Ability to travel to remote locations, sometimes in an unstable security environment.
Cultural sensitivity.
Ability to work in a team and independently.
Strong commitment to local capacity building.
Able to take initiative and be proactive.
Demonstrated high level English skills, both written and spoken.

Applications for this position MUST include the following:

Apply via :

recruitment.kenya@johanniter.de

November 2, 2024
Logistics and Procurement Intern

Job Responsibilities and Accountabilities
Overall job purpose

To provide logistics support on various tasks within the Logistics & Procurement Department.

Tasks:
Logistics duties:

Making bookings for taxi, hotel and flights.
Reviewing and organizing taxi vouchers before payment.
Organizing invoices and procurement documents for payment.
Following up payment receipts from suppliers.
Setting up meeting rooms & venues.
Coordinating low value procurement
Assist in bids analysis (preparing quotation evaluation table).
Performs general photo-coping of documents.
Filing (soft and hard) of procurement and logistics documents.
Assist in keeping and updating key procurement & logistics contacts.
Assists in updating procurement tracker.
Assist in updating asset register.
Assist in tagging of assets and inventory.
Issue out assets/travel items (equipment) to staff.
Maintaining monthly payment tracker.
Supervise minor services/works in the office (like repair works).
Performs other tasks as may be assigned by the logistics &procurement manager relevant to the position.

Person Specification
Professional Qualifications and Experience:

Degree in procurement and logistics or any other relevant Degree.
1 year or less experience in logistics & procurement or similar position.

Skills:

Good interpersonal skills
Fluency in English with excellent verbal and written communication skills
Strong organizational skills
Attention to detail.
Team player
Have basic computer skills.

We require background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse.

Apply via :

recruitment.kenya@johanniter.de

November 2, 2024