JOB DESCRIPTION
Reports To: Finance & Administration Manager
JOB SUMMARY:
Provide administrative and technical or program support to Human Resources (HR) Team in functional areas including recruitment, employee relations, benefits administration, compensation, HRIS, and training, one domestic location and internationally.
KEY RESPONSIBILITIES:
Develop and continuously review the effectiveness and quality of recruitment policy, procedures and strategies to incorporate diversity and equity.
Provide administrative support for one to three functions to include development and organization of HR record keeping system, internal and external communications, and team administration organization.
Provide technical or program support for three or more functions, e.g. interview scheduling, software maintenance and manipulation, payroll administration, orientation packet coordination, data tracking, routine immigration administrative issues, and respond to standard employee inquiries.
CONTRIBUTION:
Follow HR procedures for various organization and coordination of function activities to ensure clarity and efficiency for colleagues internal and external to HR and for external clients such as employment agencies, applicants, and training vendors.
Process work permits/special passes and other immigration requirements for the expatriate staff
Work with manager to establish record keeping systems.
Coordinate with colleagues for the organization of mail and meetings (internal and external to HR), and employee events.
Assist with coordination for communications for assigned programs, e.g. Assimilation Program, compiling a variety of packets (orientation, exit, benefit, provident fund), addressing employee questions (e.g., completing claim and medical/dependent care forms).
Assist with coordination of employee program activities (e.g., annual enrollment, training).
Work with manager to create, maintain and distribute HR reports.
MENTAL AND PHYSICAL REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES
Ability to manage a large volume of work independently, accurately and in a timely manner.
Excellent written and spoken communication skills, attention to detail, quality and deadline.
Ability to research and analyze internal and external data sets
Ability to communicate effectively with individuals and groups at all organizational levels.
Working knowledge of relevant software, including Microsoft Office Suite.
Ability to work and get along well as a member of a team.
Excellent planning, organization, and interpersonal skills
Ability to use judgment to execute duties and responsibilities
Working knowledge of work authorization issues.
MINIMUM REQUIREMENTS
A degree in Human Resources Management or Business Administration or related field with at least five years’ experience in a similar position.
