Duties and Responsibilities of the HR Assistant
Receive, direct and relay telephone messages within the organisation
Respond to enquiries from walk ins and direct to the appropriate staff member for further assistance
Assist in the planning and preparation of meetings, conferences and workshops
Prepare and circulate meeting packs and minutes for meetings
Ensure compliance on office documentation from utilities, licenses, permits etc.
Supervise the office assistant and drivers and ensure timely delivery of their duties
In liason with the HR Manager, prepare and communicate to the employees on office matters / changes.
In liason with the HR and Sales and Marketing manager develop content to post on Social Media on a daily basis. Give feedback on social media to requests/ enquiries/complaints
Provide word-processing and secretarial support and prepare and maintain Powerpoint presentations
Develop and maintain customer records/contacts from the various branches and head office
In liason with the Sales and Marketing Manager communicate on promotions/new products/ new services to customers in all the branch locations
Maintenance/monitoring of contacts directory of branch operators and office team, office equipment, stationery and kitchen supplies
Maintain the general filing system and file all correspondence in the administration department
Support in the management of the diary for the Managing Director
Arranging travel for MD and other staff occasionally
Supporting and attending to branch operators enquiries/requests and feedback
Maintain an adequate inventory of office supplies at all times
Assist management team in preparation of reports
Provide support to the HR Department on branch operators communication, documentation and filing
Maintain and review the attendance sheet placed at the front office
In charge of office petty cash for necessary purchases and issue receipts to finance department
Adhoc duties for the HR where needed; and any other miscellaneous responsibilities
Skills and Qualifications of the HR Admin Assistant
Higher Diploma/Degree in Human Resource Management
Minimum 3 years experience in office management
Must be able to communicate effectively, both in writing and verbally, in English and Swahili.
Mastery of MS Office Suite, specifically Excel and Word
Excellent time management skills
Driving license will be an added advantage
Website: Website http://www.corporatestaffing.co.ke/
-
HR & Administration Assistant
-
Quality Coordination Engineer ICT/Digital Manager Internal Auditor
Duties and Responsibilities of the Coordination Engineer:
Review and develop policies and procedures to ensure compliance with regulations and guidelines in regard to SHE
Perform assessments / inspections / audits related to Quality Management Systems
Ensure that all regulations and codes are maintained throughout the organization and at all levels of production, warehouse, and office level and report non-compliance to relevant personnel
Be in charge of the development and presentation of relevant QMS training
Obtain and maintain up-to-date knowledge in aspects of QMS regulations and compliance reporting
Maintain documents for ISO 9001:2008 and manage the attainment of ISO 9001:2015
Conducts risk assessment and risk mitigation measures on-site and before commencement of projects
Prepares monthly reports and makes presentations regularly to upper management
Skills and Qualifications of the Coordination Engineer:
Degree or diploma in mechanical / electrical engineering field
3 years experience minimum
Knowledge of metal / steel fabrication and processes
Has implemented ISO 9001:2008 previously
Currently handling or has knowledge of ISO 9001:2015
go to method of application » -
Procurement Officer – Hospitality
Procurement Officer Job Duties and Responsibilities
Assist in procurement and purchasing of goods and services as per Club’s policy
Negotiate with suppliers to secure the highest value for money and most profitable terms for the Club
Conduct and document market surveys
Initiate business partnerships with relevant suppliers
Assist with supplier appraisal and selection process to ensure their ability to meet the Club’s requirements
Perform risk analysis regarding supply contracts and agreements
Collaborating with HOD’s to ensure effective supplier performance appraisals are conducted in line with the contracts and to manage supplier phase out phase in process
Ensure safe custody and maintenance of procurement records such as purchase orders, quotations, contracts, tenders, and internal purchase requisitions
Maintain and manage good supplier relationships and advice management of any issues thereof
Safeguard the integrity of procurement documents, upholding confidentiality and privacy in the course of duty
Preparation of monthly and annual reports on purchases and spending, and orders/activities in order to provide insights in making continuous improvements
Make regular follow up on orders and delivery documents
Provide procurement information as may be required
To work with various stakeholders in controlling spend and build a culture of long term savings on procurement costs
Update and maintain accurate supplier master data in the system inclusive of their price lists
In collaboration with Stores department, ensure optimum stock levels of all stock items are maintained
Skills and Qualifications for Procurement Officer Job
Degree in Procurement or a business related course
5 years experience in a similar position, in a busy environment. Exposure in the hospitality industry preferred
Professional qualification in Procurement/ Purchasing and Supplies Management from a recognized Institution
Membership to the relevant Procurement/Purchasing body
Familiar with the procurement procedures and relevant legal requirements
Knowledge of Microsoft Office Suite.
Knowledge of JONAS software is an added advantage
Excellent coordination, reporting, communication and interpersonal skills
Strong analytical, negotiation and networking abilities -
Senior Accountant Human Resource Officer
Senior Accountant Job Duties and Responsibilities
Handle budget preparations and analyse financial data
Prepare account reconciliations and financial statements on a monthy basis and report on variances
Discuss financial performance with mangement on a monthly and quarterly basis and assist in developing and implementing cost effective measures to reduce operational costs
Liaise with other departments and members of staff to support overall company goals and objectives
Be actively involved in payroll preparations and ensure statutory deductions are made as per the set policies
Assist in documentation and monitoring of internal controls
Ensure proper records are maintained by reviewing accounts reconciliation and payment vouchers
Monitor and interpret cash flows and predict future trends
Supervise accounting staff
Manage office administration
Skills and Qualifications for the Senior Accountant Job
Bachelor’s degree in Accounting or Finance
3 – 4 years experience in a similar role at a supervisory level
CPA (K) finalist
Member of ICPAK
Certificate of good conduct
Knowledge of Quickbooks and payroll management a must
Possess high sense of integrity and confidentiality
go to method of application » -
Sales Executive – Plastics Manufacturing
Sales Executive Job Roles and Responsibilities.
Develop sales plans and strategies to improve market share and ensure revenue growth in all company’s products
Coordinate sales activities on major accounts, negotiate sales prices and conduct field sales to maximize revenue
Develop and control budgets for sales promotions and trade shows expenses
Liaise with various product outlet channels to ensure efficient orders and deliveries of company’s products
Achieve sales targets set by senior management
Close sales deals under minimum supervision and provide product information to potential customers
Monitor market conditions, product development and sales activities
Establish and maintain good business relationships with old and new customers
Establish reliable sales leads and ensure repeat purchases of the company’s products
Key Skills and Qualifications for Sales Executive Job
A Degree or Diploma in Sales and Marketing or relevant field of study
3years experience in sales preferably in the manufacturing industry
Knowledge of the Plastics Industries and Raw Materials applications usages desired
Must be professional, presentable and highly organized
Must have a certificate of good conduct
Driving License
Excellent communication and customer service skills
Good administration and computer skills
Should be confident, well spoken with an outgoing personality
Must have commercial awareness -
Sales Executive -Welding Products Outdoor Advertising Account Manager Hotel Receptionist Assistant Communication Officer Communication Officer / Editor
Key roles and responsibilities for the Sales Executive Job
Identifying opportunities for new business within the market.
To ensure adherence to the quality management system established by the company
To ensure regular client communication- handling questions and keeping them updated with their orders or enquiries and communicating internally important feedback from customers.
To liaise closely with the quality co-coordinators, stores manager, stores clerk and computer operators to ensure total quality management and pleasant client satisfaction.
To oversee and prepare the relevant documents for dispatch of goods to the various clients.
Make periodical sales reports to the sales & marketing manager (department head)/branch manager
Undertake any other tasks as directed from time to time
Sales Executive Job Qualifications and Skills
Bachelors degree in business studies /any related field of study
At least 5 years sales experience in a similar industry
Proven track record of achieving set sales targets
Mature and well groomed
Highly assertive person, very well spoken and articulate
Must understand how to communicate with customers
Must be have good communication skills (both written and spoken)
go to method of application » -
Logistics Manager – Outdoor Advertising
Job Duties and Responsibilities
Allocate duties to the logistics team and organize for dispatch of materials to different sites
Approve requisitions made and brief the staff on the clients’ campaign materials and work orders
Be in charge of delivery issues raised by external account management team
Liaise with the outdoor sales team on matters that would affect deliveries; make adjustments where necessary and organize teams accordingly to meet the clients’ needs
In charge of inventory by participating in physical counts; reconciling with data systems and weekly reporting
Assist in strategies formation for the company to maintain its leading position based on logistics information gathered from the field work.
Supervise the storekeepers to ensure accountability and oversee receipt and dispatch of materials leaving or entering the warehouse
Oversee and supervise storeroom operations
Review of paperwork from deliveries to determine additional work
Skills and Qualifications
Degree in Logistics or Supply Chain Management.
3 years’ experience in logistics or related field.
Must possess excellent communication and reporting skills.
Advanced skills in usage of computers and office software packages.
Ability to plan and organize effectively and meet set deadlines -
SEO Content Writer
Job Duties & Responsibilities of SEO Content Writer
To create, source, edit and produce high quality optimized and original content that meets our editorial standards
To ensure all content is ready within set timelines
To source and research and come up with creative web content
Job Requirements for SEO Content Writer
A degree in Communication, PR, Journalism, Marketing or English Literature from a reputable University
Over 2 years proven experience as SEO writer for high traffic website
Ability to write 100% original content. No duplicate articles.
Good understanding of SEO and keyword research
Excellent writing and editing skills
Working knowledge and experience in using Word Press CMS, SEO and SME
Ability to handle strict deadlines and pressure
Should be between 25 – 30years old -
Executive Assistant
Salary: Competitive based on experience
Our client is one of the leading plastics manufacturing companies in the region.
They seek to hire a competent and well organised Executive Assistant to provide high level support to the CEO.
Job Duties and Responsibilities
Act as a liaison between the CEO’s office and internal and external parties
Managing an active calendar of meetings and appointments for the CEO, Be able to anticipate the CEO’s next move
Manage the communication in and out of the CEO’s office
Prioritize and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the executives as appropriate)
Attend board meetings and other company meetings at the invite of the CEO to track and manage agreed deliverables
Follow up with key contributors to the CEO’s projects and maintain the timeline around deliverables, keeping the projects on task
Arrange travel schedule and prompt reservations for CEO
Produce all necessary documents, reports and presentations for the CEO
Organize and maintain the board room and CEO’s office
Other duties and responsibilities as assigned
Skills and Qualifications
Degree in Business Administration, Project Management or related field
3 -4 years experience in similar position
IT savvy and proficient in Microsoft Office and project management tools
Discreet individual, able to handle highly confidential and sensitive information
Effective communication skills, both written and verbal
Excellent organizational and coordination skills
Strong sense of initiative
Excellent interpersonal skills -
IT Security Solutions Pre-Sales Engineer IT Security Solutions Business Development Manager
Key Duties and Responsibilities
Drive Business by liaising with both existing and prospective clients; attending client meetings and making presentations and demonstrations.
Provide feedback to top management on client reactions, concerns and complains.
To create and customise the relevant POC documents according to clients’ specifications and deliver the document to all stakeholders involved for approval
To complete the RFQ/RFI/RFP and Tender Specification documents as received from clients within the relevant timeframes given
To facilitate training and ensure that the training environment is set up according to the technical specifications as per product before the training commences
To map out technical requirements for the project with the help of the customer and attend technical design workshops when requested
Key Skills and Qualifications
A Degree in IT, software engineering or a related field
A minimum of 5 years in a similar position within a software company
Must have one or more of the following qualifications; Security +, CISA,SANS (GIAC), CISM, SANS (GICSP)
Must be aware of the emerging trends in IT especially in regard to data Security
Honesty and Integrity
Good presentation skills with ability to address different audiences.
Good Communication skills, both oral and written
go to method of application »