Admin & Operations Manager Job Duties and Responsibilities
Plan, organize, coordinate and control large group events, classified meetings, and community and family engagement events
Local contract manager for transportation, food services, facilities maintenance, security and other third party service contracts
Work with school staff to manage reporting and data tracking for all special education programs
Support all operational and logistical projects for start-up operations and prepare reports on site operations
Respond to and resolve routine internal and external inquiries with parents, employees and school organizations
Financial/budgetary administration – planning and monitoring
Handling correspondence – organizing and servicing committee meetings (producing agendas, taking minutes and producing reports etc.)
Coordinate with the director to maintain a positive, safe learning environment for trainees by enforcing the discipline plan
Responsible for public relations and communications plan: promote the institution through positive relations with community, businesses, parents and students
Perform other duties as assigned
Skills and Qualifications for the Admin & Operations Manager Job
Degree in Business Administration or related course
Minimum 5 year’s administrative experience
Experience within vocational training organizations
Experience of working with/training low capacity teams/grass root organizations
Effective communications skills (including IT skills and report writing)
Able to do stock taking – maintain equipment, textbook and supply inventories
A keen eye for detail
Time management and organization skills
Excellent written and oral communication and presentation skills
Critical thinking and successful leadership of cross-functional teams
Strong interpersonal skills using tact, patience and courtesy
Knowledge of principles and practices of administration, supervision and training
Budget preparation and control expertise
Website: Website http://www.corporatestaffing.co.ke/
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Admin & Operations Manager – Vocational
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Motorbike Rider
Location: Kirinyaga Road, Nairobi
Key Roles and Duties for the Rider Jobs
Ride and deliver/collect assignments as directed
Maintain high level of professionalism with clients
Ensure packages are delivered in good condition
Maintain the motorbike in a presentable clean state
Maintain high level of confidentiality
Ensure compliance to proper traffic rules governing road usage in towns
Ensure paramount safety of motorbike and official items at all times
Perform any other duty that may be assigned from time to time by the controlling officer
Perform pre-start checks before commencement of any journey
Advise supervisor when bike is due for service
Skills and Responsibilities for the Rider Job
Valid Driving license class BCE & FG
Certificate of good conduct
At least 2 years of experience working for corporate / company as a rider
Minimum of 1 year experience riding in Nairobi and good geographical knowledge of Nairobi and its environs
Posses high levels of integrity & customer handling skills
Must be a quick learner to understand the nature of the business
Able to handle challenges and be proactive
Must have positive energy and attitude towards work
Be honest, respectful and trustworthy
Demonstrate sound work ethics and must have good communication skills -
Admin & Facility Manager
Admin & Facility Manager Job Duties and Responsibilities
Supervise and evaluate all non-instructional classified staff at the site
Manage all support activity schedules on, special events, sports activities, field trips, cafeteria, transportation, maintenance of the facility, playgrounds and cleaning
Manage all aspects of free and reduced lunch program/process, including managing the entire application process
Ensuring ongoing monitoring and implementation of transportation, food services, facilities maintenance, security and other third party service contracts
Manage community use of institution site
Manage the department budget
Responsible for institution safety plan: disaster preparation, fire drills, trainee, staff and public safety, and trainee health
Coordinate with the principal to maintain a positive, safe learning environment for trainees by enforcing the institution discipline plan
Qualifications for the Admin & Facility Manager Job
Degree in Business Administration or Higher Diploma in a relevant field
3-4 years experience working in Facility Administration.
Effective written and verbal communication
Previous experience in stock taking is desired
A keen eye for detail
Strong time management and organisational skills
Ability to delegate and also oversee work in a supervisory capacity
Effective communications skills (including IT skills and report writing) -
PR Account Manager
PR Account Manager Job Duties and Responsibilities
Manage teams related to projects given on a day-to-day basis
Maintain quality control over work produced by the teams by checking and approving allmaterials before they go to the client
Prepare strategic public relations plans and media plans for clients with input fromrelevant team members
Ensure that clients get regular plans and reports such as contact reports, weekly reports as agreed and post project reports within agreed timeframes
Manage budgets on all accounts and ensure that targets are met within the agreed timeframe
Checks all invoices are correct against budget and advises accounts department when payments/invoicing are due
Liaise with third parties/suppliers and agree on budgets for services and expenses
Holds regular meetings for both internal and external client review meetings to evaluate progress on each account. Identify most successful activities, identify problems and review overall objectives and strategy.
Plan and organize press briefings, press conferences and similar events for client activities
Devise events that are experiential and unique to the market that will enable the target audience connect emotionally with clients products
Ensures TOR is being met and all timelines are being adhered to
Assist in researching, writing and distributing press releases to targeted media
Assist in promoting news stories and features to the media for prospective clients
Provide guidance and training to team members as and when required
Skills and Qualifications for the PR Account Manager Job
Bachelors degree in Public Relations & Communications
Member of Public Relations Society of Kenya (PRSK)
Knowledge of different public relations and communications issues
Strong media relations skills
Ability to work under pressure and meet tight deadlines
Ability to maintain confidentiality with clients documents and information
Ability to interact effectively with people in the senior management position
Be results oriented and self driven
Excellent written and verbal communicator, both in English and Kiswahili
Evidence of creative thinking and problem solving skills
Excellent presentation skills
Planning and organisation skills
Ability to manage a team of individuals -
Internal Auditor – Microfinance Bank
Internal Auditor Job Key Roles and Responsibilities
Maintain internal control systems by updating audit programs and questionnaires; recommending new policies and procedures.
Prepare and ensure audit plan delivery through audit reviews
Ensure compliance with established internal control procedures by examining records, reports, operating practices, and documentation
Conduct risk assessment of assigned department or functional area in established/required timeline
Establish risk-based audit programs and complete audit work-papers by documenting audit tests and findings.
Communicate audit findings by preparing a final report; discussing findings with management and the auditors
Prepare special audit and control reports by collecting, analysing and summarizing operating information and trends
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Provide consolidated reporting, inclusive of an overall audit profile, ensuring that major risks are identified and reported to the Audit Committee on risk hotspots, measures and recommendations
Appraise adequacy of internal control systems by completing audit questionnaires
Follow-up on outstanding audit issues and conduct staff training on audit areas and programs geared towards raising level of compliance.
Generate management, audit committee and regulator reports
Key Skills and Competencies for the Internal Auditor Job
Degree in Business/Finance/Accounting or related field
Professional qualifications e.g. CPA/ACCA/CFA/ACII/FIA/FFA
Minimum of 5 years’ experience in an audit function in a CBK registered institution
Knowledge of IFRS guidelines and ISA rules
Experience in financial auditing is an added advantage
Knowledge of Central Bank of Kenya Regulatory Rules
Strong analytical skills
Proper and organized documentation skills
Attention to detail
Other Requirements.
Certificate of good conduct
Credit Reference Bureau Clearance Certificate
Benefits
Medical Cover (Individual + Family)
Employer Contribution Pension
Internal and External Training -
Security Services Operations Manager
Key Responsibilities for the Operations Manager
Supervise the day to day security operations of deployment, supervision and allocation of duties as required at the Client Sites.
Responsible for coordinating and supervising the day-to-day team effort of Supervisors, Liaison Officers,
Senior Liaison Officers and other assigned personnel to ensure that services are delivered in a quality and cost effective manner.
Ensure proper channels of communication exist and are enforced between the employees and the headquarters.
Oversee compliance of Guards with established Company Policies and Standards such as Health and Safety, security measures being in place and training of guards.
Responsible for ensuring all Employees portray a Corporate Brand Image through inspections of guarding uniforms, company vehicles and motor bikes and equipment.
Ensure all Assignment Instructions and Incident reports are attached into Evolution.
Investigate incidents and prepare Incident reports within 48 hours. Ensure client’s requirements, requests, complaints and suggestions are updated on to the system.
Ensure all issues and complaints brought in are addressed within 24 hours and recorded in the Supervisory
Occurrence Book and updated on the system with corrective actions implemented.
Ensure review of all assignment instructions in every Zone
Conduct Security Vulnerability Assessment by inspecting premises to ensure adequate security is available and that all physical facilities comply with Health and safety and environmental codes and ordinances.
Ensure implementation of prepared Monthly Zonal Spot check Schedules and Parade Schedules.
Conduct and attend monthly parades for every area as per documented agenda.
Work with assigned personnel to ensure that all contractually scheduled hours are met with a minimum use of unbilled overtime.
Ensure on termination of a Contract all resources and equipment from client premises are returned to the Stores (Transmitters, Mobiles, and Umbrellas etc.)
Act as liaison between the organisation and the customer to foster customer attention by attending meetings personally address any non conformity identified from the Baton site report and the Baton report by supervisor on a daily basis.
Ensure Scheduled Site Trainings for assignments are conducted in liaison with the Training Manager as per schedule.
Prepare all required reports as per the documented processes, recommend and develop strategies to improve quantity and quality of service delivered.
Adherence to systems, processes and policies.
Qualifications for the Operations Manager
Bachelor’s Degree in a Business related field/ Security Management
5 – 8 years in operations/management in the security sector
Candidates holding similar position preferred
Result oriented, self motivated and energetic
Demonstrable leadership skills and ability to manage and co-ordinate teams
Excellent communication and presentation skills
Ability to work under pressure to meet tight deadlines -
Maintenance Supervisor – Vocational Institution Director – Vocational Institution
Location: Kilifi
Duties and Responsibilities
Supervise and evaluate all non-instructional classified staff at the site
Manage all support activity schedules on, special events, sports activities, field trips, cafeteria, transportation, maintenance, playgrounds and cleaning
Manage all aspects of free and reduced lunch program/process, including managing the entire application process
Ensuring ongoing monitoring and implementation of transportation, food services, facilities maintenance, security and other third party service contracts
Manage community use of institution site
Manage the department budget
Responsible for institution safety plan: disaster preparation, fire drills, trainee, staff and public safety, and trainee health
Coordinate with the principal to maintain a positive, safe learning environment for trainees by enforcing the institution discipline plan
Skills and Qualifications
Degree in Business Administration or Higher Diploman in a relevant field
3-4 years experience working in maintenance
Effective written and verbal communication
Previous experience in stock taking is desired
A keen eye for detail
Strong time management and organisational skills
Ability to delegate and also oversee work in a supervisory capacity
Effective communications skills (including IT skills and report writing)
NB: Candidates Must Be From The Coastal Region
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Operations Manager
Responsibilities for the Operations Manager Job
Plan, organize, coordinate and control large group events, classified meetings, and community and family engagement events
Local contract manager for transportation, foodservices, facilities maintenance, security and other third party service contracts
Work with school staff to manage reporting and data tracking for all special education programs
Support all operational and logistical projects for start-up operations and prepare reports on site operations
Respond to and resolve routine internal and external inquiries with parents, employees and school organizations
Financial/budgetary administration – planning and monitoring
Handling correspondence – organizing and servicing committee meetings (producing agendas, taking minutes and producing reports etc.)
Coordinate with the director to maintain a positive, safe learning environment for trainees by enforcing the discipline plan
Responsible for public relations and communications plan: promote the institution through positive relations with community, businesses, parents and students
Perform other duties as assigned
Operations Manager Job Qualifications
Degree in Business Administration or related course
Minimum 5 year’s administrative experience
Experience within vocational training organizations
Experience of working with/training low capacity teams/grass root organizations
Effective communications skills (including IT skills and report writing)
Able to do stock taking – maintain equipment, textbook and supply inventories
A keen eye for detail
Time management and organization skills
Excellent written and oral communication and presentation skills
Critical thinking and successful leadership of cross-functional teams
Strong interpersonal skills using tact, patience and courtesy
Knowledge of principles and practices of administration, supervision and training
Budget preparation and control expertise -
Financial Controller Senior Accountant HR & Administration Manager Social Media Executive – PR
Responsibilities for the Financial Controller Job
Manage all company finances and operations including Billing, Cost Accounting, Inventory Accounting and Revenue Recognition
Manage the Kenya and regional Finance teams
Coordinate and direct the preparation of the budget and financial forecasts and report variances
Coordinate the preparation of regulatory reporting and ensure proper accounting for the company
Support month-end and year-end close process
Ensure quality control over financial transactions and financial reporting
Develop and document business processes and accounting policies to maintain and strengthen client satisfaction and ensure supplier invoices are approved and processed as per finance procedures
Responsible for ensuring all tax and other statutory obligations are filed and relevant payments made before deadline dates to ensure penalties do not accrue
Preparation of annual budget and periodic measure of actual performance
Complete oversight of the Regional Company Finances
Responsible for ensuring systems, controls and procedures are followed within the finance department, and implementation of new effective systems
Planning, Budgeting and analyzing transactions
Handle Payroll
Developing and implementing new measures to ensure cost cutting
Oversee management report preparation and relevant reconciliations and present them to the management by due dates
In charge of external and internal annual audits to ensure timely provision of audited accounts
In charge of security matters of the agency and company asset custody
Overall responsibility of motor vehicle usage and logistics
Tax planning
Creation and updating of strategic financial plan in line with company strategy
Additional Financial Manager duties as necessary
Requirements Proven working experience as a Financial Controller
8 years of Finance experience in a managerial level
Degree in Finance and/Accounting
CPAK
Thorough knowledge of accounting principles and procedures
Ability to work under pressure with minimal supervision
Knowledge and experience in the use of ERP
Experience with creating financial statements
Experience with general ledger functions and the month-end/year end close process
Excellent accounting software user and administration skills
Good presentation skills
Strong personality
Good team player
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Sales Representatives – Footwear
Responsibilities for the Sales Job
Develop sales strategies for various shoe brands and use social network tools to expand the company’s client base and increase product awareness
Develop and maintain strong business relationships with key clients
Raise invoices and follow up on payments
Advise customers on different brands
Maintain sales records
Inform customers of ongoing sales and store promotions.
Qualifications for the Sales Job
Certificate in Sales, Marketing or related field
1year experience in wholesale business preferably in exhibitions
Customer oriented, helpful ,friendly and presentable
Ability to understand and respond promptly to customer needs
Knowledgeable about shoes product lines and different brands
Good communication skills
Persuasive and persistent but not pushy
Must be enthusiastic and self-motivated