Website: Website http://www.corporatestaffing.co.ke/

Accounts Receivables Officer – Manufacturing Accounts Payable Officer – Manufacturing Procurement Manager – Manufacturing Internal Control & Risk Lead – Manufacturing Legal and Compliance Manager – Manufacturing Sales and Marketing Head Warehouse Supervisor – Manufacturing Customer Technical Service Specialist – Manufacturing Head Cook – NGO

Roles and Responsibilities
Sales Invoicing

Prepares, sorts, and ensures that invoices and payment journals are correctly entered into the accounting system (SAP)
Prepares local and export customer’s invoices.
Processes and generates reminder letters and monthly statements.
Reports and reconciles the company’s account at the end of each month.
Investigate and resolve queries resulting from non-payment of invoices both internally and externally.
Performs sales order creation, price maintenance, and customer account creation

Credit Control

Checks customers’ credit rating and enforces customers’ credit limit.
Monitors the company debtors’ balances and follows up with them to ensure prompt payment is made as at when due.
Works and adheres to monthly and annual collection targets.
Allocates payment in accordance with customers’ remittances.
Creates and implements Credit Control procedures and policies that ensure timely payments, whilst maintaining a high level of customer retention.
Negotiates re-payment plans with customers in line with the company’s credit policies.
Reconciles complex accounts that have been escalated from the AR team.
Ensures credit and collection policies and procedures are complied with within the company.
Develops and presents Monthly Reports (Delivery report, other debtors Schedule, Cash Analyser, VAT output, GIT, Weekly Collection report).
Conducts monthly reconciliation of foreign exchange.

Integrated Management System

Documents, implements, and maintains the requirements of the Quality, Food Safety, Environment, Health, and Safety management systems

Qualifications:

Minimum of a First Degree in Accounting or its equivalent
At least 5 years post-qualification experience in the same role
Working knowledge of SAP software is key
Relevant certification from a reputable professional institution will be an added advantage
Budgeting and Budgetary Controls
Financial Planning and Analysis
Statutory Reporting
Tax Management

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November 5, 2024
Accountant– FMCG

Key Responsibilities:
Best-practice accounting procedures followed

Processing of journal entries to General Ledger
Daily, weekly and monthly journal entries processed when required
All journal entries are authorised and signed-off before posted to general ledger
Supporting documentation for journal entries are attached to journal batches
Ensure correct GL coding, as per the chart of accounts, is used when journal entries are prepared
Ensure that corrective journal entries are posted for transactions identified during the General Ledger reconciliation process (journal reference number to be recorded on GL reconciliation)

Build and update value-chain analyses by product, distribution channel, and customer where relevant.

Complete accounting processes up to trial balance
General ledger reconciliations are completed by the 15th of each month
Ensure that supporting documentation for reconciling entries are attached to the GL reconciliation
Identify and resolve reconciling discrepancies due to incorrect GL coding or incorrect automatic accounting instructions in the ERP system
Ensure reconciling differences are resolved timeously
Prepare the monthly GL reconciliation file for sign-off
Query Resolution and ensure reconciling / open items are within KPI with documented reasons

Monitor hire-purchase and leased vehicle transactions

Motor vehicle purchases are journalised and transactions posted to general ledger
Interest on liability journal released monthly
Reconciliations of amortisation schedules performed bi-annually
Preparing of IFRS16 schedule
Maintain the company’s Fixed Asset Register
Processing of fixed assets acquisitions, disposals and reconciliation
Process and ensure fixed assets acquisitions and disposals are recorded in ERP system based on International Financial Reporting Standard (IFRS)
Perform a monthly reconciliation between the fixed asset register and GL accounts and highlight any discrepancies
Ensure that monthly depreciation of fixed assets is accurately recorded in the ERP system
Process IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec & Jun)
Acquisitions of fixed assets are documented and authorised according to the company’s authorisation matrix
Asset disposals (written-off or sold) are documented and authorised according to the company’s authorisation matrix
Ensure fixed assets counts are performed annually to ensure the register is accurate
Proceeds from sale of assets are recovered and recorded in the ERP system

Assist in preparation of annual Capex budget

Support and assist the reporting team by providing accurate financial information
Prepare and submit financial reporting schedules monthly, quarterly and during annual forecasting cycles.
Ensure reporting schedules / appendixes are submitted based on reporting calendar requirements. Schedules include:
Fixed asset schedules (NBV, additions and disposals) submitted monthly
Interest paid and received schedules submitted monthly
Bank balance summary schedules submitted monthly
Forex schedules submitted bi-annually (Dec and Jun)

Overheads/Structure Cost

Responsible for monthly reporting and provision of any information required by region.
Prepare the upload files necessary for and Polaris submissions on time to HQ.
Ensure quality submissions in Polaris and ensure smooth flow between the tools and ERP system.
Detailed analysis of the company financial performance and presentation to the Head of Finance
Compliance to Internal Control policies & procedures and supporting the Annual Audit processes

Audit

Assist with preparation and coordination of the audit process
Prepare the annual audit file as per the external audit requirements with detailed listings, schedules and reconciliations
Assist with year-end closings

Internal Control

Assist with implementing and maintaining internal financial controls and procedures
Maintain accounting controls by preparing and recommending policies and procedures.

Payments processing

Ensure that payments are processed including creditor’s reconciliations
Ensure that payments are processed in line with PR Purchase-to-Pay policy
Ensure that all employee deductions (with supporting documentation) are communicated to HR/Payroll by the 10th of each month for payroll deduction
Weekly reconciliation of Petty Cash and responsible for the management and maintenance of the function
Management of corporate credit cards, payment and reconciliation

Reporting (Internal and External / Statutory)

Prepare monthly, quarterly and bi-annual reports and ensure submission as per the required deadlines.
Ensure the monthly accounting package is completed and signed off
Validation of the Intercompany file
Preparation of monthly, quarterly and annual tax returns
Liaising with PWC / KPMG for all affiliate tax matters as well as the PRSA Tax and Treasury team
Ensure timeously payment of all returns to avoid penalties and interest due to late payment.
Employee related tax are reconciled monthly with HR/VIP payroll in preparation for submission to affiliate government revenue authority
General ledger VAT accounts are reconciled monthly with VAT report generated in ERP.

Assisting with Projects

Ensure successful user acceptance testing process as well as logging of issues and tracking resolution
Reconciling between JDE and current ERP
Liaising with required stakeholders
Ensuring completeness of outputs in processing system

Assist with the JDE – Concur integration

Productive relationships with internal and external stakeholders maintained
Collaborates with internal teams (HR, IT, Supply Chain, Marketing and Commercial)
Collaborate with PRSA Finance team in centralising functions
Collaborate with external agencies

Personal Development

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Qualifications and skills

BSc/BA in Accounting, Finance, or relevant field.
5 years working experience in an accounting environment experience required
Experience in the FMCG environment is appreciated.
Experience with JDE is preferred.
Experience with Primavera and reconciling ERP to Primavera preferred.
International environment exposure will be an added advantage.
Preference will be given to applicants who have worked in a multi-national environment.
Knowledge of accounting principles.
Knowledge and use of ERP systems.
Advanced Excel and PowerPoint.
Candidates who can join immediately are encouraged to apply

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Accountant– FMCG) to jobs@corporatestaffing.co.ke before 28th June 2024

Apply via :

jobs@corporatestaffing.co.ke

November 5, 2024
Personal Assistant

Key Responsibilities:

Plan, manage, and coordinate the Executive Director’s calendar to ensure all activities are executed and achieved.
Prepare meeting venues and facilitate the Executive Committee Members’ meeting to ensure a smooth flow of activities.
Supervise the cleaning of the ED’s office and oversee its management to ensure high hygiene standards are maintained for conducive environment.
Provide logistical support in planning and coordinating Council Meetings together with Executive Director and Company Secretary to ensure timely readiness for all meetings.
Maintain an efficient information and records system within the ED’s office and provide a confidential and efficient filing system for future reference.
Advice the Executive Director on impending work and on deadlines for internal and external commitments to ensure all matters are timely addressed.
Provide driving services for the Executive Director, ensuring safe and timely transportation to meetings, events, and other destinations from time to time.

Qualifications:

Valid driving license
Bachelor’s degree in Business Administration or related field from a recognised institution.
Five (5) years of experience having worked in a comparable position.

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (PA ISP) to jobs@corporatestaffing.co.ke before 30th June 2024

Apply via :

jobs@corporatestaffing.co.ke

November 5, 2024
Human Resource Manager – Media

Key Responsibilities:

Develop and implement HR strategies with the help of the management.
Advice management and employees on HR issues and policies; mandatory procedures, staff handbook and local laws Take lead in the review and development of HR.
Provide leadership and manage the HR business processes (recruitment; orientation; performance management; staff leave and medical; staff reward; benefits etc.) while ensuring that HR systems are up to date and functioning
Prepare Human Resource Forecasts in consultation with Departmental heads or managers, scoping and justification of proposed and existing roles in the business strategy by recommending optimal staff establishment.
Design Human Resources plans to bridge staffing gaps and deal with surplus capacity through coordination of recruitment, selection and placement of staff as per the approved work force plans.
Administer the implementation of health and safety policies and processes and ensure continuous staff education on health and safety activities to ensure security and safety of the company and its employees.
Advice departmental heads or managers on the staff turnover and propose measures for talent retention.
Advice staff and managers on application of performance management system, refresher trainings, advise on managing poor performance and linking performance review to annual increments and learning and development initiatives
Support in establishing the skill gaps within Business and facilitate training needs analysis.
Facilitate the preparation of job descriptions for new roles; ensure that the job roles and KPIs are well defined.
With the senior management team and line managers ensure that performance management is implemented effectively.
Drive the organizational culture initiatives.
Supporting and advising the Business Units on the opportunities for improvement of employee relations.
Compensation management and manage the annual pay and benefits review process in compliance with legal requirements and human resource policy.
In liaison with the Departmental heads, ensure that leave plans are in place and are adhered to.
Legal responsibility relating to areas of Labour Law, Tax Laws, Social Insurance Law, etc.
Champion and enforce Labour laws as constituted within the country and the company’s Policies.
Support with creation, implementation and interpretation of the policies and procedures and assess compliance by all employees within the organization.
Take lead and play advisory roles in disciplinary procedures and grievances including conducting investigations
Work on Staff Welfare Program
Support line managers through change management and restructuring processes
Provide HR monthly and annual reports plus any that may be required by the Managing Director.
Frequently support and advise on Human Resources challenges and issues facing the managers or departmental heads.
Support in administrative function.

Key Qualifications:

Bachelor’s degree in Human Resource Management or a business related field.
A postgraduate Diploma in Human Resource Management is an added advantage.
Professional membership (IHRMK Membership) and CHRP Certification is an added advantage.
At least 5 years of experience in a busy HR environment with 3 years in management.
Experience in the media or creative arts industry will be desirable.
Must be well conversant with the labor laws and ethical HR practices.
Strong leadership, managerial skills and ability to influence decisions at an executive level.
Relationship management and strong communications skills.
Good planning and organization skills.
Demonstrated ability to build and maintain relationships with people at all levels who represent a variety of diverse backgrounds.
Problem Solving skills.
Excellent time management
People Management skills
Report writing, presentation Skills
Analytical skills, detail oriented and swift in action

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Human Resource Manager-Media) to vacancies@corporatestaffing.co.ke before 24th June 2024.

Apply via :

vacancies@corporatestaffing.co.ke

November 5, 2024
Rent Collection Executive – Real Estate Head of Finance

Key Responsibilities

Tenant management: From onboarding/lease to tenant exit/move-out in liaison with the senior field officer including handling/resolving the tenant complaints, inquiries and requests
Rent Management: Ensure timely payment of all rent on or before the first (1st) day of every month
Business development: Participate in growing the business by bringing in new clients in liaison with the senior field officer
Client management (complaints, requests, inquiries)
Landlord Payments: Ensure landlords (statements/returns) are paid within the timelines provided in their respective service contracts in liaison with the senior field officer
Property Occupancy: Let out the properties to capacity
Adherence to the Standard Operating Procedures;
Repairs & Maintenance: Inspect property conditions and coordinate maintenance, cleaning, repair activities in liaison with the supervisor and or landlord
Utility Services: Ensure all services are available to tenants and report any interruptions for restoration. Ensure tenants utility services consumptions are metered and charged. It will be the responsibility of the field officer follow up payment of the charges along with the monthly rent.
Timely reporting of all/any incidences affecting the properties to the clients through the senior field officer
Any other or further duties as is necessary

Key Qualifications

A bachelor of commerce degree or other business degree from a recognized university
A bachelor’s degree in Real Estate will be an added advantage
Experience in real estate.
Diploma in business related course coupled with proven work experience will be considered
KCSE mean grade C+ minimum
Fluent in spoken and written English.
Computer literacy; working knowledge of MS Office suite
Ability to operate and understand personal computer functions and company utilized software packages
Proven work experience as a property field officer or similar role
Excellent communication skills, both verbal and written
Strong organizational and time management skills with ability to prioritize wisely
Good customer relationship management skills
Excellent interpersonal and conflict resolution skills
Good understanding of basic accounting practices
Knowledge of on-site maintenance requirements, including dealing with vendors and contractors
Commit to professional development and career growth
Undertakes to perform above duties in strict compliance with the Company policies and all other applicable local and/or international laws

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Use the emails(s) below to apply

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November 5, 2024
Sales Representative – Fertilizer

Key Responsibilities:

Identify and target potential customers, including farmers, agricultural cooperatives, and distributors.
Develop and implement effective sales strategies to achieve sales targets and increase market share.
Conduct market research to identify trends, customer needs, and competitive landscape.
Build and maintain strong relationships with existing and potential clients.
Gain and maintain a thorough understanding of our fertilizer products, their benefits, and application methods.
Educate customers on the proper use and benefits of our products to optimize crop yields and soil health.
Provide technical support and advice to customers regarding product selection and usage.

Sales Reporting and Analysis:

Prepare regular sales reports, forecasts, and market analysis for management review.
Monitor sales performance against targets and recommend adjustments to strategies as needed.
Analyze customer feedback and market trends to identify opportunities for product improvement and new product development.
Collaborate with the marketing team to develop promotional materials and campaigns.
Participate in trade shows, agricultural fairs, and other industry events to promote products and expand the customer base.
Work closely with the logistics and supply chain team to ensure timely delivery of products to customers.

Qualifications:

Bachelor’s degree or diploma in Agriculture, Agronomy, or a related field.
Proven experience in sales, preferably within the agricultural sector.
Strong understanding of fertilizers, soil health, and crop production.
Excellent communication, negotiation, and interpersonal skills.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office Suite and CRM software.

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Sales Representative – Fertilizer) to jobs@corporatestaffing.co.ke before 21st June 2024

Apply via :

jobs@corporatestaffing.co.ke

November 5, 2024
Personal Assistant Marketing Officer-Pharmaceutical

Key Responsibilities:

Plan, manage, and coordinate the Executive Director’s calendar to ensure all activities are executed and achieved.
Prepare meeting venues and facilitate the Executive Committee Members’ meeting to ensure a smooth flow of activities.
Supervise the cleaning of the ED’s office and oversee its management to ensure high hygiene standards are maintained for conducive environment.
Provide logistical support in planning and coordinating Council Meetings together with Executive Director and Company Secretary to ensure timely readiness for all meetings.
Maintain an efficient information and records system within the ED’s office and provide a confidential and efficient filing system for future reference.
Advice the Executive Director on impending work and on deadlines for internal and external commitments to ensure all matters are timely addressed.
Provide driving services for the Executive Director, ensuring safe and timely transportation to meetings, events, and other destinations from time to time.

Qualifications:

Valid driving license
Bachelor’s degree in Business Administration or related field from a recognised institution.
Five (5) years of experience having worked in a comparable position.

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November 5, 2024
Sales Supervisor-Solar Agro Sourcing Manager Human Resource Officer

Our client, a provider in the sales and installation of solar products, committed to delivering sustainable energy solutions to customers, is looking to hire a Sales Supervisor.
As a Sales Supervisor, you will play a pivotal role in leading and managing the dynamic sales team. You will be responsible for driving sales performance, providing strategic direction, and ensuring exceptional customer service throughout the sales process.

Key Responsibilities:

Lead, motivate, and mentor a team of sales representatives to achieve individual and team sales targets.
Develop and implement sales strategies to drive revenue growth and market penetration.
Conduct regular performance evaluations and provide constructive feedback to optimize team performance.
Develop promotional campaigns and initiatives to generate leads and increase brand awareness both on social media and ground leads.
Prepare, attend and develop leads from trade exhibitions.
Monitor sales metrics and analyze data to identify trends, opportunities, and areas for improvement.
Coordinate with other departments, such as operations and logistics, to ensure seamless execution of sales orders and installations.
Create Sales Orders received and handover to project management team for implementation.
Foster a positive and collaborative team environment, promoting a culture of accountability, excellence, and continuous improvement.
Handle escalated customer inquiries and complaints, ensuring timely resolution and customer satisfaction.
Stay updated on industry trends, competitor activities, and technological advancements to inform sales strategies and product offerings.
Any other related duties as may be required from time to time.

Qualifications:

Bachelor’s degree in Business Administration, Marketing, or a related field (preferred).
Proven experience in sales in Solar related products and Solar installation, with a track record of exceeding targets and driving results.
Previous experience in a leadership or supervisory role, preferably in the solar or renewable energy industry.
Strong interpersonal and communication skills, with the ability to inspire and motivate a team.
Excellent analytical and problem-solving abilities, with a data-driven approach to decision-making.
Customer-focused mindset with a commitment to delivering exceptional service.
Proficiency in CRM software, If Zoho CRM it’s an added advantage and Microsoft Office suite.
Willingness to travel as needed.

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Apply via :

jobs@corporatestaffing.co.ke

November 5, 2024
Finance and Operations Officer – Food production Operations Officer – Advertising

Key Responsibilities:
Financial Management:

Prepare, analyze, and report financial statements and budgets.
Manage accounts payable and receivable, ensuring timely invoicing and payments.
Conduct financial forecasting and risk analysis.
Monitor cash flow, and banking activities, and prepare reconciliations.
Assist in the preparation of annual budgets and financial audits.
Ensure compliance with financial regulations and company policies.

Operational Management:

Oversee daily operations and ensure efficiency and effectiveness of processes.
Develop and implement operational policies and procedures.
Manage procurement and logistics to support operational needs.
Coordinate with various departments to streamline operations and improve workflows.
Monitor and report on operational performance metrics.
Assist in the development and implementation of strategic plans.

Compliance and Risk Management:

Ensure compliance with legal and regulatory requirements.
Identify and mitigate operational and financial risks.
Maintain up-to-date knowledge of industry trends and best practices.

Qualifications:

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Proven 5 years of experience in financial management and operational roles.
Strong understanding of financial principles, accounting practices, and regulatory requirements.
Excellent organizational and time-management skills.
Strong analytical and problem-solving abilities.
Proficiency in financial software and Microsoft Office Suite (Excel, Word, PowerPoint).
Excellent written and verbal communication skills.

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November 5, 2024
Credit Controller – Health Rent Collection Executive – Real Estate Commercial Manager – Construction Projects Commercial Manager (Outdoor Division – Sales Operations) Marketing Officer-Pharmaceutical

Responsibilities:
Credit:

Monitor intermediate limits to ensure control once accounts have open balances.
Send statements to debtors who are overdue and follow up on phone, email and physical visits for timely payment to be done.
Seek and manage remittance information and post payments on their Account Ledgers. Manage SOA accuracy.
Monitor unpaid amounts daily and liaise with the Sales Representative and Customers for payment to be done.
Relationship building with clients, build directory of contacts to be uploaded in respective systems.
Negotiate Payment plans with clients
Work towards improving payment collection metrics and strategies.

Reporting Responsibilities

Create and maintain a log of challenged invoices or invoices with issues and present the list as a bi-weekly report to Customer Service and the different HODs to be aware. Initiate a monthly meeting per dept to review and tackle these logged items in questions.

Above log to include pending disputes and issues needing resolving
Above log to include incomplete work or pending matters with clients

Record activities performed and list of updates of communications with customers
Submit the debtors’ projection list to the HODs weekly.
Submit debtors’ aged analysis reports to the Sales Representatives and HODs summarizing debt balances per department.
Share a bi-weekly report list of round offs/small amount corrections due to be sent to the Accounts Dept to action against respective accounts.

Projects:

Set up a procedure and documentation requirement for evaluating new credit requests and assigning credit terms and limits for existing and new clients.
Update Credit Agreement forms with new and updated Credit Limit Terms, initiate a request for signed forms where not in place.
Update revised Credit Limits per account on the company’s ERP system. Save the Credit Forms in a central location.
Once above new limits are assigned on the ERP system, coordinate with operations to integrate debtor account limits and approvals as part of the order processing workflow.
Develop, standardize and implement a payment collection process across the organization.
Set up a reporting template to show % completed and pending signed delivery notes for POD visibility

Customer Service/Deliveries Documentation:

Filing: maintain up-to-date records of delivery note copies, and follow up with customers for PODs.
Perform regular SOA confirmations that invoices are posted at customers’ finance systems and reflecting on their payables due. If not chase up on pending documentation to be delivered.

Qualification and Skills

3-5 years’ experience in a similar role.
Bachelor’s Degree in Accounting, Finance, Bachelor of Commerce or related field (preferred).
Qualifications: ACCA or CPA (preferred).
Good understanding of the legal complexities of loans, payment plans, and interest rates.
Financial Accounting Skills (preferred). Understanding of WHT, VAT, Tax codes.
Ability to reconcile complex debtors’ accounts.
Competency with SAP/Sage and other accounting tools.
Excellent planning, organization and problem-solving skills.
Ability to before accurate credit analysis on debtor accounts and pending order book for decision making.
Ability to deal with problematic clients.

go to method of application »

Use the emails(s) below to apply

Apply via :

November 5, 2024