Key Responsibilities
Finance Department Oversight
Responsible for oversight of all finance activities of the organization (i.e.: cash & bank management, cash flow management, internal controls management, budgeting, reporting, tax issues and government compliance, payment processing and payroll, document management, inventory management etc).
Supervise the senior finance associate and the risk/compliance financial analyst
Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that specific programs have all the necessary funds for the operations as required
Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management and the Board by the 10th of each month.
Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with the organization’s guidelines and regulations.
Verify that appropriate segregation of duties exists to ensure effective support of office and field operations, and to protect the integrity of the organization’s financial and administrative operations
Prepare financial documents for auditing, ensure that accounts are audited yearly by assigned company and facilitate in the best way possible the audit process
Ensure that all the procurement procedures are respected and are operational in project offices in accordance with procurement principles
Responsible for the organization’s resources (staff, financial and material etc) and that they are being utilized with good care and according to the spirit of the organization
Ensure that stock and equipment management is effectively maintained and utilized
Maintain inventory tracking system and perform periodic reviews
Coordinate vehicles management, maintenance program, insurance and status monitoring
Work closely with the fundraising and grants coordinator/team
Work closely with the Micro-Enterprise and Public Health departments in regard to financial matters
Work closely with the internal and external auditors
Budget Management
Be part of the Board’s finance and budget committee
Help in the preparation of the annual budgets and forecasts with the finance and budget committee
Collaborate with the program managers, coordinators and senior management in preparation of initial programs’ budgets
Provide training in budget preparation to programs’ heads as need be
Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, corrected and explained as necessary
Ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively
Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with the organization’s procurement policies, procedures and donor’s grants and contracts requirements
Monitor burn rates, advise on spending projections, maintain and update the status of obligated funds
Financial Reporting
Prepare and revise finance and operations guidelines in order that they adhere to the organization and legal requirements
Prepare monthly, quarterly, semi-annual reports, and consolidated annual fiscal reports, and any other required donor submissions
Human Resources, Administrative & IT Management
Work and supervise the HR officer to ensure that the human resource functions such as: i) Recruitment & On-boarding, ii) Learning & Development Guidelines, iii) Retention Strategy, iv) Regulatory oversight & Legal Compliance, v) People Management Strategies are properly resourced, structured, and well implemented
Work with the HR officer to properly establish proper administrative procedures and guidelines for the organization in terms of administrative management & information technology
Support to develop, prepare and implement safety and security policies and procedures to establish a safe working environment
Prepare and submit various administrative reports
Perform other duties as assigned
General
Contribute to maintaining teamwork, discipline, sound work relationships and productivity
Encourage a work environment of mutual respect where team members strive to achieve excellence
Ensure that proper communication channel is maintained between all offices and relevant people
Keep sound and effective relation with local partners and authorities
Ensure the Organization is well represented in the community that it serves
Requirement and Qualifications
Master’s degree in Finance, Business, Accounting or a relevant field
Bachelor’s degree in Finance, Business, Accounting or a relevant field; professional qualification in accounting desired
CPA (K) and member of ICPAK or any other recognized professional accounting qualification
Minimum of seven years of experience managing finance for an NGO; in-depth knowledge of NGO financial management, rules and regulations
Minimum of seven years of experience managing, in increasing roles of responsibility, finance, procurement, administration, logistics and/or human resource-related matters for an NGO
Proven ability to prepare multi-year budgets, donor financial reports and NGO audits
Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations as demonstrated by the ability to work both independently and within a team
Assess priorities and manage a variety of activities with attention to detail
Exceptional written, oral, interpersonal, and presentation skills and ability to effectively interface with senior management
Excellent oral and written communication skills in English
Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
Very good knowledge of using QuickBooks and/or any other major accounting software used by NGOs
Ability to demonstrate traits of being a team player with colleagues; both senior and junior through respect and understanding
Experience as a leader, coach, mentor and staff trainer to develop the financial skills of colleagues
Proven leadership and capacity in negotiation and conflict management
Demonstrate experience to provide technical assistance to the organization and conduct training with diverse levels of expertise
Superior management skills; ability to influence and engage direct and indirect reports and peers
Ability and willingness to be very flexible and accommodating in difficult and changing working circumstances
Personal commitment to gender equality, child rights and social inclusion
Closing: 2nd February 2023
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If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Director of Finance and Administration – NGO) (Accountant – Healthcare) to vacancies@corporatestaffing.co.ke
Apply via :
vacancies@corporatestaffing.co.ke
