Jobs Kenya

Website: Website http://www.adeptsystems.co.ke/

  • Human Resource Manager – The Print Exchange

    Human Resource Manager – The Print Exchange

    Job Description

    The Human Resource Manager  will provide leadership and direction in human resources within the organization.
    Responsibilities:
    More specifically, you will:

    Develop and monitor adherence to the HR policies and procedures;
    Lead the process of manpower planning across the group (including headcount management in accordance with the business plans);
    Develop and monitor the company HR budgets i.e. headcount budgets; payroll, training, staff welfare, sports budget and benefits budget;
    Prepare job specifications, facilitating recruitment and on boarding, job grading and compensation structure;
    Manage the disciplinary and grievance processes in accordance with approved policy and in compliance with the legal requirements
    Lead the implementation of the company-wide performance management process;
    Lead the learning and development initiatives across the organization;
    Lead the Kaizen initiatives across the organization – Work with departmental Kaizen champions for effective implementation
    Act as the point of contact for Kaizen related matter and manage the production of the necessary reports for decision making
    Manage and supervise the outsourced cleaning services providers
    Organize and maintain staff records and update internal databases (e.g. record sick or maternity leave)
    Prepare HR documents such as employment contracts, using standard templates.
    Liaise with external partners, like insurance vendors, unions, etc and ensure legal compliance
    Create regular reports and presentations on HR metrics (e.g. turnover rates)
    Answer employees queries about HR-related issues
    Payroll processing and administer the medical scheme.

    Qualifications

    Bachelor of Science Degree in Commerce, Business Administration or Equivalent
    Higher Diploma in HR (IHRM) and a Member of a relevant professional body
    At least 8 years experience in a Unionisable environment
    Knowledge of Kaizen Principles and change management
    Experience with HR software, like HRIS or HRMS
    Knowledge of labour laws
    Excellent organizational skills
    Interpersonal and  Communication skills
    Analytical and reporting skills
    Counselling skills, conflict management and empathy

  • E-Commerce Developer

    E-Commerce Developer

    We are growing rapidly and are looking for an experienced full stack e-Commerce developer.
    The ideal candidate will demonstrate a strong working knowledge of back-end development and database management, and applying the below principles.
    Here are a few things you’ll be doing as an e-Commerce Developer

    Create custom website templates and themes for use and deployment within open source content management systems and e-Commerce frameworks
    Populate content (including text, images, databases) into websites built using open-source content management systems
    Fluidity working with e-Commerce Datasets – inventory, sales, and customer databases
    Integrate (and in some cases, customize) third-party modules and applications upon static HTML and content management system based websites
    Build and debug website forms that operate on a variety of form processors
    Troubleshoot and debug website and server errors
    Proactively communicate progress and milestone completion to project leads
    Strong communication, organization and time management skills
    Flexibility and ability to multitask, rapidly adapt and respond to changes in environment and priorities
    Solutions-oriented thinking; always looking for the smart solution to a problem rather than jumping at the first answer
    A passion for staying on top of industry trends and technologies
    Minimum of 3-5 years’ web development experience
    Relevant Bachelor’s degree, or equivalent combination of education and experience

    Preferred Skills & Technical Requirements

    PHP Laravel
    PHP & PHP5
    GIT / Gitlab
    Magento V1 & V2
    CS Cart/Cart Functionality
    JavaScript
    JQuery
    MySQL
    CSS
    Zend Framework
    3rd Party API Connections
    Experience in ERP and POS integration
    Experience with CSS preprocessors like SASS/LESS
    Experience working with WordPress
    Experience working with Joomla

    Please provide the following as the first portion of your Cover Letter:

    Why would you make a great addition to our team?
    What qualities are you looking for in a position?
    Please specify what experience may qualify you for this position?

  • Group Financial Controller

    Group Financial Controller

    Job Purpose
    The Group Financial Controller (GFC) is responsible for directing the financial functions of the Group in accordance with generally accepted accounting principles and for ensuring regulatory compliance in all respects. The GFC ensures that all Group companies implement sound financial management policies, systems and practices, and manages the financial resources in a manner that ensures optimal liquidity levels at minimal financing costs.  The position holder is expected to offer advice to the Directors on financial related matters. The GFC will be reporting to the Group Managing Director
    Key Responsibilities

    Work closely with the Group MD, and the heads of the Group companies in the development of the Group companies’ business plans, ensuring alignment between Group’s long-term growth plans and the individual companies’ performance goals.
    Develop and implement policies, systems, procedures and controls that facilitate the efficient recording, and reporting of financial and accounting information, while ensuring compliance to statutory and professional requirements.
    Monitor financial performance by measuring and analyzing results, initiating corrective actions and thus minimizing the impact of variances.
    Ensure the timely and accurate analysis and reporting of budgets, preparation of financial and management reports, and financial trends in order to assist the Board and other senior executives in decision making.
    Work with the individual companies in the development and implementation of their credit policy taking into consideration their unique sectors
    Work with the individual companies in the management of their cashflows, ensuring that cashflow projections are prepared, collections are made, and that debt is effectively managed.
    Create and maintain relationships with key customers and stakeholders such as the banks, regulatory authorities such as KRA, tax advisors, external auditors, associations such as KEPSA, KAM, etc that ensure business continuity
    Be an advisor from the financial perspective on any new ventures/investments that the Group is considering.

    Qualifications and Educational Requirements

    Degree in finance management, accounting or related field. MBA would be an advantage
    Professional accounting qualification – CPA/ACCA; Member of a related professional body
    At least ten (10) years experience in financial management, three (3) of which must be in a senior management role. Experience of working in family owned businesses will be a definite advantage
    Hands on experience in financial planning, strategy development, financial forecasting, corporate finance and developing organizational budgets.
    A strategic and innovative thinker who can effectively contribute to the organization’s strategy from all perspectives to manage profitability and find creative solutions addressing financial problems
    Experience of developing and implementing financial police and systems especially in a start-up environment.
    Strong leadership with good decision making and problem-solving skills, task management, planning and organizational skills.
    A self-starter, high energy level with strong interpersonal and communication skills and a “roll up your sleeves and get the job done” attitude
    Strong proficiency in technology including ERPs, Internet, Email, Microsoft Office applications especially in Word, Excel, and PowerPoint
    Must have high standards of integrity, ethics and confidentiality

    Only shortlisted candidates will be contacted
    Please note that we do not charge fees for receiving or processing job applications

  • Project Lead, HIVST

    Project Lead, HIVST

    Job Description

    PSI has been invited by three donors – The Children’s Investment Fund Foundation (CIFF), Unitaid, and the Elton John AIDS Foundation (EJAF) – to lead a project in Kenya aimed at increasing the use of HIV Self-Testing (HIVST) among young men. 
    The project will focus on three objectives:

    Optimizing distribution and linkage models in the public and private sector that increase uptake of HIVST among at-risk men ages 20-34;
    Creating a sustainable supply of HIVST kits that are conveniently available and accessible for those in need; and
    Creating an enabling environment for HIVST scale up and sustainability.

    PSI is seeking Project Lead who will coordinate stakeholder engagement and oversee project activities in close collaboration with PSI’s local implementing partner, PS Kenya. The Project Lead should have: a track-record of successfully managing HIV projects around prevention, testing or treatment, working through multiple stakeholders and experience working with the private healthcare sector. The successful candidate will have extensive knowledge of the Kenyan context and HIV epidemic as well as experience implementing pilots or projects focused on end users and/or providers. Knowledge of the relevant scientific literature and donors about HIV testing, prevention and treatment preferred. This position will be based at PS Kenya and will coordinate between all three donors as well as sub-awardees on the project.
    Responsibilities

    Support meaningful, extensive stakeholder engagement from across the spectrum in Kenya, including but not limited to national and sub-national government, donors, community organizations, implementing partners and academia.
    Serve as main point of contact/representative of the project to the three donors and other national and community stakeholders in Kenya.
    Lead the development of project-wide implementation and work plans including timelines and assigned roles and responsibilities for all project partners; manage the roles of sub-awardees.
    Assist in design, implementation and oversight of pilots, working closely with the implementing teams.
    Ensure all project deliverables are achieved on time and to the highest standard.
    Support dissemination of project through workshops, working papers, online and other appropriate channels.
    Oversee the submission of high-quality periodic financial and programmatic reporting in line with donor and PSI requirements.
    Monitors project expenditure, ensuring the project expends in line with the budget
    Develop and negotiate sub-contracts with partners

    Qualifications

    The candidate should hold an advanced degree (MPH, PhD, MBA or equivalent education) in public health, epidemiology, social sciences, marketing, business or other related field, or equivalent extensive experience in these fields. 
    At least 5 years of exceptional experience in programmatic and technical leadership of complex donor-funded health programs, involving coordination with multiple program partner institutions and with sub-awardees. Experience with private foundations a plus.
    Broad and up-to-date understanding of the HIV epidemic and response in Kenya, including PEPFAR- and Global Fund-sponsored projects. Experience working with young men a plus.
    Experience with or demonstrated willingness to learn about HIV self-testing and private sector approaches to public health.
    Comfortable representing the program vis-à-vis various audiences and stakeholders, including government, donors, sub-grantees, multilateral organizations, beneficiary communities, the media and civil society.  
    Exceptional written and oral communication skills in English, extensive computer skills, interpersonal and cross-cultural skills, and be highly motivated and organized

    Required Skills and Competencies:

    Strong prior experience in the implementation of HIV self-testing programs
    Proven experience in the roll out of new health innovations (e.g. VMMC, PrEP)
    Experience with advocacy and institutional development within government and non-government channels.

  • Principal Associate & Associates

    Principal Associate & Associates

    Job Description

    We are looking to recruit a high calibre Principal Associate and Associates (two) to join our Real Estate practice.
     
    These individuals should possess good knowledge of the land legal system in Kenya. Additional responsibilities – depending on the level will include:

    Leading/Assisting in real estate transactions including the sale and purchases of land and high value complex developments.
    Reviewing, drafting and negotiating a variety of agreements and documents relating to real estate transactions.
    Undertaking due diligence on property and property related transactions.
    Providing legal and technical advice including issuing of legal opinions.
    Ensure billing and collection of fees.
    Interacting regularly with clients to build good networks and relationships.
    Participate in departmental trainings.
    Participate in business development.

    Experience and personal qualities

    3 to 7 years post Kenya School of Law (KSL) qualification.
    Ability to consult widely with senior lawyers and partners on areas that need further guidance.
    Ability to organise, prioritise and communicate progress to senior lawyers and partners and manage expectations on timelines for delivery.
    Ability to produce good first drafts of documents with minimal corrections from senior lawyers and partners.
    Ability to run with matters with minimal supervision from senior lawyers and partners.  
    Keen eye for detail.
    Actively work towards gaining a general understanding of the different legal areas.
    Effective interpersonal skills and demonstrated ability to build long standing relationships.
    Proficient in the use of IT Systems including Microsoft Office packages.
    Excellent verbal and written communication skills and an ability to communicate clearly with a range of people from diverse backgrounds.
    A commitment to ALN’s mission and strong ethical integrity.

    The role will be based in Nairobi, Kenya, with potential travel within East Africa

  • Accounts Assistant

    Accounts Assistant

    Job purpose
    Responsible in processing transactions, maintaining financial records and prepare reports.
    Responsibilities

    Maintaining and updating of  records and receipts
    Reconciling daily, monthly and yearly transactions
    Preparing final accounts and balance sheets
    Processing invoices and statements
    Petty cash handling.
    Processing of tax filling documents.
    Developing an in-depth knowledge of organisational products and process
    Providing customer service to clients
    Resolve financial issues raised by the customer service and the internal teams
    Being a key point of contact for other departments on financial and accounting matters
    Supporting the Finance officer and executives with projects and associations accounting.
    Generation and preparation of regular and adhoc financial reports.
    Performs any other duties as requested.

    Qualifications

    Bachelor of Commerce or its accepted equivalent
    CPA Finalist or ACCA III or its accepted equivalent
    3 years relevant post professional qualification experience
    Strong analytical and report writing skills
    Good communication and negotiation skills
    Highest level of personal and professional integrity

  • Investment Analyst

    Investment Analyst

    Job Description

    Conduct detailed analysis of all financial proposals to determine viability, including but not limited to:

    Analysis of financial statements, financial models, investment memorandums, business plans, strategic plans
    Evaluate industry, regulatory and economic information of proposals
    Evaluate corporate governance profiles
    Interpret data concerning price, yield, stability and future trends of investments and disseminate the information to the investment team and management

    Prepare financial documents:

    Financial models
    Investment memorandums
    Prepare internal propositions for the investment committee summarizing data, describing possible risks and suitability in view of VenAfrica’s investment standards
    Structuring and negotiating financial agreements.
    Develop and maintain contacts to gain market information, research and analyse financial information to forecast business, industry and economic conditions, for use in making investment decisions

    Any other additional duties allocated to you.

    Qualification and Experience

    A degree in Finance, Economics, Actuarial or any other related field.
    Professional Qualification CFA Level 1 will be an added advantage.
    At least two (2) years of proven professional experience within the investment space
    Computer literate with MS Office proficiency
    Strong financial analysis, financial modelling and risk assessment skills
    Ability to make sound judgements of financial reports
    Excellent communication skills
    Ability to draft clear and concise reports
    Ability to work within a flexible environment and a small team

  • Production Manager Human Resource & Administration Manager

    Production Manager Human Resource & Administration Manager

    Established in 1967, Nairobi-based Colourprint Limited (CPL) is a printing business offering a variety of offset printing services and products. Having recently restructured our business to strengthen our governance structure so as to pursue operational excellence, they are looking to hire a Production Manager to join their team.
    Job purpose
    Manage and direct production activities and monitor adherence to planned schedules, quality standards and cost objectives. The position leads and directs the day to day operations of the production facility.
    Duties

    Participate in planning and establishing short to long term production objectives and plans for the facility/unit
    Direct, coordinates and supervises the planning, scheduling and expediting of raw materials for the timely production taking into consideration quality management system / guidelines.
    Manage the production scheduling process to meet the customer’s expectation and demand
    Optimizes use of production facility resources to complete tasks assigned providing leadership and direction to the production team
    Oversees areas of production team, such as safety, planning, cost, efficiency, quality, and customer service
    Maintain compliance with Company policies, safety standards, quality specifications, regulatory requirements, and sanitation practices
    Monitor production facility operational costs and report to the COO accordingly
    Coordinate maintenance schedule and assign repair tasks as needed
    Develop production SOP’s and ensure compliance to achieve high performance
    Develop/Implement action plans to understand and address areas of concern
    Work with other departmental heads and line supervisors to foster a production culture focused on continuous improvement
    Initiate and manage production unit projects e.g. new installations, repairs etc
    Manage staff capacity and skill levels to meet current and planned production needs
    Implement and monitor performance management programs and support staff through training, mentorship and coaching

    Job Qualifications

    Bachelor’s degree in engineering, production management or a related field
    At least seven (7) years of experience in print production, three (3) of which must be in a supervisory position
    Sound knowledge of print production facilities requirements, processes, operations and
    Ability to lead and develop teams
    Results driven with accuracy and attention to detail
    Strong interpersonal skills
    Safety conscious and able to apply methodologies to improve processes
    Self-starter, high energy level with strong interpersonal and communication skills.
    Highest level of personal and professional integrity

    go to method of application »

  • Product Sales Manager – Grains

    Product Sales Manager – Grains

    Job Description
    Key Responsibilities

    Develop effective sales plans, to drive sales volumes, ensure that margins are maintained, and market share targets achieved.
    Develop monthly sales plans that are aligned to the annual sales forecast. The incumbent will be expected to work closely with the Head of Sales and Distribution, team members and the distribution team to ensure that these plans are executed and delivered.
    Offer structured management to the sales and distribution team, through the effective monitoring of performance and results and the provision of feedback and guidance. Implement the company’s sales and business development strategy, across assigned market segments and area to ensure that the company maintains a clear path to aggressive growth.
    Originate and manage business development opportunities that are consistent with the company’s strategy for revenue growth.
    Develop and maintain long-term and productive relationships with customers.
    Achieve collection targets.
    Monitor competitive activity and report to the supervisor promptly, including suggested responses.
    Prepare and submit accurate reports as required.
    Recruit, train and manage distributors to optimize operations and improve overall distribution performance.
    Enforce operational agreements with distributors, including redistribution, stocking levels, product turn, promotions, etc.
    Ensure that products are displayed appropriately at all distribution points, to ensure visibility and drive sales
    Maintain a climate that attracts, retains and motivates top quality sales team. Continually train, appraise, supervise, support, develop, promote and guide sales staff to ensure on-going motivation and performance.

    Qualifications

    Bachelors degree in marketing, business management or a related field; Diploma in Marketing Management.
    At least five (5) years sales and distribution experience in a similar position, in an FMCG environment.
    Proven sales track record of both business development and account management.

  • Manager, Office Services

    Manager, Office Services

    Job Description

    Summary
    The Ford Foundation is an international, philanthropic organization with its headquarters in New York and regional offices around the world. The Foundation has had a presence in Kenya since the 1950s and a regional office in Nairobi since 1962. The Foundation’s goals for more than half a century have been to strengthen democratic values, reduce poverty and injustice, promote international cooperation and advance human achievement. Visit www.fordfoundation.org to find out more about us.
     Job Summary
    Reporting to the Regional Director, the Manager, Office Services will be responsible for the overall management of the administrative duties to ensure the office and its operations run smoothly.
     Key Responsibilities

    Develop, review and implement administrative policies and procedures for the office consistently in line with Foundation- wide structures.
    Oversee the refurbishment, maintenance and repairs to office and regular maintenance of the car fleet and prepare motor vehicle reports.
    Prepare budget projections for the administration functions; oversee implementation and control of defined budgetary limits.
    Co-ordinate and manage the leasing, purchase, storage, insurance and disposal of inventories and fixed assets and regularly; annually and periodically, carry out stock-taking activities to ensure optimum consumable levels are maintained at all times
    Co-ordinate the identification of service providers and product suppliers and prepare, negotiate and manage service agreements and contracts.
    Liaise with Office of Legal Services and local advocates on legal matters and in the preparation of leases, contracts and service agreements on behalf of the office.
    Prepare and coordinate travel schedules and documentation, accommodation, conferencing and meetings, catering, security, and photography for staff and visitors to the office.
    Develop, test, implement and coordinate business continuity, disaster recovery and security policies and procedure in collaboration with the head office in New York as is applicable for the Nairobi office and advise headquarters on national crises which impact this.
    In conjunction with the Human Resources Coordinator, assist with the recruitment of local staff and provide on-boarding orientation for newly recruited staff.
    Sit in for the Accountant and Human Resources duties if and when away on leave.
    Take leadership roles in adhoc working groups for the office such as planning committees for office events, staff retreats, etc
    Sits on the local OSAC committee and attends regular OSAC meetings and represent the organization in other different workshops as required
    Oversee office security systems and conduct regular security drills with staff

    Qualifications and Competencies

    Bachelor’s degree in Business Administration or equivalent.
    Minimum 7 years’ experience in a similar progressive role
    Strong diplomacy and relationship management skills
    High demonstrated integrity and ability to make strategic decisions
    Tech-savvy individual equipped with great appreciation of information technology and its impact in the society
    Basic understanding of accounting concepts and staff management procedures
    Strong attention to detail and follow through skills