Reporting to the Head of Programme Quality and Compliance; the position holder will be providing support in monitoring and evaluation for the organizations programs.
The incumbent will be responsible for overall Monitoring & Evaluation, Knowledge Management and Program Compliance, and will come up with findings based on real data to show performance of the organizational programs against the Country Strategic Paper.
They will also help the organization strengthen reporting and its M&E functions and support the implementing partners and program teams to improve on program delivery through M&E findings as well as in enhancing flow of information and its management.
The incumbent will play a role in promoting of key learnings for the improvement of program/projects and for wider leaning of the Organization.
The position holder will be responsible for
Assessing compliance to the agreed approach, quality and impact areas as committed in the Country Strategy Plan;
Coordinating delivery of planning, reviews and reporting including overseeing the donor funded projects reviews and reporting in line with Accountability, Learning, Planning Systems (ALPS);
Generating evidence of impact for accountability by county/national government for effective policy and advocacy work;
Support the development of program monitoring and evaluation frameworks
Build and sustain long-term security risk management capacity within ActionAid’s programmes.
Setting up and managing information database on mission related content and taking lead.
Support AIE project
Support HoPQC in facilitating the development of CSP
Specific Duties and Responsibilities Are;
Compliance
Supervise regular data collection through implementing partners and the PSU teams to ensure quality of the data by random verifications and validations.
Ensure that implementation of field activities adheres to AAK’s Accountability, Learning and Planning systems
Conduct program quality audits for LRPs/programme locations/ mission related units at least twice a year
In liaison with HoPQC develop tools and terms of reference for programme compliance
Coordinating planning, reviews and reporting in line with ALPS
Work with HoPQC to develop planning, reviews and reporting guidelines for the organization
Coordinate planning, support reviews and quality and timely reporting in line with IS guidelines and requirements
Coordinate consolidation of country level plans and reports
Working with HoPQC to collect case studies and departmental reports on achievements (reach and impact), challenges and lessons learnt for the annual report
Evidence of impact for accountability
Support staff and local partners capacity building in accountability as a political process
Identify sites or areas for evaluation and or research to generate evidence of impact
Documentation of best practices and lessons for wider sharing within the federation and for influencing policy and practice
Programs Monitoring and Evaluation
Provide support to the programme and fundraising team in developing projects/program M&E tools and frameworks
Regularly review Program/Project M&E frameworks and reports for quality and promotion of learning
Produce Quaterly organization Monitoring and Evlautaion reports
Provide technical and capacity building support to partners and staff on M&E.
Support partners in conducting baseline surveys and documentation of impact
Assist the HoPQC in designing, coordinating and conducting, LRPS, project/program evaluations (mid-term and end-line)
Train staff and partners and champion the utilization of the Monitoring and Evaluation online system
Security risk management
Support the Country Director to develop and implement security management systems and procedures in line with ActionAid’s policies and informed by country’s political, social and security context
Support staff and management in their security-related roles and responsibilities by means of capacity development and effective communication.
Act as the key contact on matters concerning staff security on behalf of the Country Director
Central position for information management and sharing on mission related content.
Maintain central filing storage of information
Coordinate and Manage organizational learning
Record, manage and preserve organizational monitoring and evaluation data in a safe and accessible way.
Qualifications
Appointment to the position will be made from persons who have:
Masters’ degree in Social Sciences or its equivalent from a recognized University.
Have at least seven (7) years’ experience in monitoring and evaluation with I/NGOs, Social Movement Group or comparable position with similar responsibilities
Good understanding of Human Rights Based Approach and Program Cycle Management
Key Competencies
Good understanding of Results Based Management
Strong conceptual and analytical skills;
Excellent communication and drafting skills
Demonstrable versatility in use of MS Word, Excel, Access, Power-point, e-mail, and data management software ( e.g. SAS, Stata, SPSS Epi Info, ENA for SMART, SQL); and
Ability to work in a diverse team environment.