Website: Website http://www.acted.org/en/kenya

IT Intern

Department: Logistics
Direct hierarchy: IT Officer –Nairobi
Contract duration: Two months
Starting date: July 2018 – as soon as possible.
Position Profile
This position will require the individual to perform IT related tasks and offer IT Support to all staff within the ACTED Kenya/Somalia mission as may be required.
Duties and Responsibilities:

Identify, troubleshoot and resolve Technical problems.
Provide technical support to users remotely and onsite and support user data backups,
Respond promptly to client calls/emails to resolve questions and problems and Escalate client issues promptly to the IT Officer, when appropriate.
Assist users to setup up for meeting i.e. projector, laptops, and cables as request by user.
Assist in setting up and maintaining computer networks ,
Support set up of computer security measures-Antivirus installation and maintenance.
Assist in configuring of new Information technology equipment. Assist in the installation and deployment of relevant hardware and software
Assist in Documenting major incidences as they occur
Assist in Asset management & filling
Any other duty that may be requested by your supervisor

Qualifications/Skills Required

Bachelor degree in Computer Science, Information Technology or a related field.
Demonstrated knowledge of hardware and software products and problem solving / diagnostic skills
Understanding of LAN/WAN, TCP/IP, VPN, Firewalls and Routers
Good working knowledge of Microsoft Windows Operating Systems configuration and administration
Good working knowledge of office automation applications (Microsoft Office) esp. Outlook
Excellent communication and inter-personal skills.
Demonstrates eagerness for acquiring necessary technical knowledge & skills to accomplish a result
Excellent time-management skills. Able and willing to meet deadlines.
Ability to work in, and contribute to, team building environment

October 26, 2024
Accountability Officers Senior Accountability Officer

Positions

Accountability Officer – Samburu
Accountability Officer – Mandera
Accountability Officer – Nairobi

Department: Appraisal Monitoring & Evaluation Unit (AMEU)
Direct Hierarchy: Senior Accountability Officer
Contract duration: 6 Months
Location: Samburu, Mandera, Nairobi.
Starting Date: June 2018
Position profile
Under the direct supervision of the Senior Accountability Monitoring and Evaluation Officer, he/she is responsible for ensuring ACTED continuously engages in meaningful two-way dialogue with the communities it serves. The Accountability Officer will be responsible for ensuring the implementation and management of a complaints mechanism, pro-active engagement with project beneficiaries and ensuring issues, questions and complaints are followed up in a meaningful and genuine manner. S/he will be responsible for ensuring mechanisms are in place in ACTED’s programmes to fulfil key Monitoring, Evaluation, Accountability and Learning Commitments. This is a very exciting initiative for those interested in and passionate about ensuring communities have direct influence in aid interventions and how they are carried out. This initiative is about giving a voice to communities and ensuring accurate needs and feedback is being listened to and acted upon in ACTED programs. However, this position is dependent on availability for funding.
The Accountability Officer shall:

Liaise with communities, beneficiaries, local authorities and community leadership structures at field level.
Conduct regular meetings on a structured basis including: focus groups discussions; household interviews; village relief committee meetings; key informant interviews (authorities etc.).
Produce bi-monthly (every 2 weeks) and monthly reports and regularly update the databases with feedback gathered.
Act as a focal point for all complaints and feedback on ACTED programs.
Map and assess community structures to ensure feedback is representative of all groups.
Work closely with program teams to ensure all feedback is incorporated into approaches and future programs where possible.
Receive, record, follow up and where necessary investigate complaints and feedback;
Provide timely feedback to all stakeholders based on complaints and feedback.
Work closely with community mobilisation teams as when necessary provide technical guidance while ensuring the community focal points and structures are representation from all groups.
Perform other duties as signed by the supervisor.

Requirements

Bachelor’s Degree in Social Science, Community Development or related field.
Prior experience in Accountability and Monitoring or in similar field in an NGO – Certification in the same field is a very strong asset
Knowledge and experience of participatory rural appraisal methods will also be an asset.
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Proven commitment to accountable practices.
Good English communications skills (both oral and written) and report writing skills will be preferred.
Knowledge of local language is mandatory
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.

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October 25, 2024
Reach Assessment Officer

Context / Country
REACH Somalia established its presence in Somalia in 2012, partnering with UN-OCHA and the cluster system. Its aim was to provide surge capacity and technical support contributing to the formulation of countrywide needs analysis and response strategies.
REACH Somalia stemmed on the focus of geographic identification of internally displaced peoples (IDPs) living in settlements through collecting a core baseline of household specific information focused on the shelter, WASH and education sectors that enables the preparation of situational and gap analyses; thus enabling better planning, coordination and traceability of aid. The team has quickly expanded its connectivity to other clusters (namely Food Security) and the overall coordination mechanism of OCHA.
The project coordinates its actions through the cluster system to define locations for assessment and mapping activities working through a large network of local partners operational in each assessment region. To date the project has mapped IDP settlements in Doolow, Mogadishu, Baidoa, Kismayo, North Galkayo, Hargeisa, Burao, Bossasso, Qardho and Garowe
Assignment
Under the supervision of the REACH Country Coordinator, the REACH Assessment Officer is responsible for the management and implementation of all REACH assessments in country, including their preparation, implementation and follow-up, if relevant. S/he will also be responsible for related logistics, partner coordination, reporting and finance requirements and will be required to provide input to the strategic development of REACH in country and region.
Functions

Under the supervision of REACH Country Focal Point, the REACH Assessment Officer shall be responsible for:
Designing and implementing REACH assessment strategy and methodology and corresponding analytical frameworks;
Provide information management support through in-depth data analysis, technical training development, macro development, IM platform management, and/or geo-referencing, when possible.
Ensuring the writing of timely and accurate assessment reports and factsheets with integration of cluster and/or partner feedback;
Manage project timeframes and assessment schedules and work with field staff to design and implement REACH assessment procedures;
Supporting the development/revision of assessment/programme strategies, reports or new proposals;
Liaising with programme staff of other ACTED departments to ensure close coordination is maintained;
Under the supervision of REACH Country Focal Point, external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;
Coordinate timely and accurate reporting to REACH Country Focal Point
Managing of REACH assessment field staff to ensure a smooth and timely implementation of activities;
Ensuring that assessment strategies are implemented in a structured and coherent manner in line with project and strategic objectives;
Coordinating and ensuring timely data collection, analysis and, in partnership with GIS/DB team, mapping of datasets and ensuring that all collected data are geo-referenced

Reporting

The REACH Assessment Officer is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats.
S/he will liaise with the REACH GIS/Database (DB) team in order to represent data, as relevant.
The REACH Assessment Officer is responsible for following the designated timeline of reports to be submitted to project partners and donors.
S/he must ensure the writing of timely and accurate assessment reports and factsheets, ensuring the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information.
S/he will ensure that assessment reports contribute to aid coordination and planning and add to the general base of field knowledge in the country for all organisations working in the areas.
S/he will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.

Representation
The REACH Assessment Officer will store, organize and disseminate assessments, project documents and best practices among ACTED and Implementing Partners (IPs). S/he will coordinate timely and accurate field-level information, when needed, and support Nairobi-level dissemination activities. The REACH Assessment Officer should be well-versed in the Somalia context, project activities and outcomes. More generally, the REACH Assessment Officer is expected to have well developed communication skills to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors
Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country. This specifically will include liaising with external partners to identify potential for data sets to be integrated into existing databases and mapped to support the coordination of the broader humanitarian community.
The REACH Assessment Officer will further represent ACTED/REACH vis-a-vis current and potential donors and communicate relevant information to the ACTED Project Development Officer and Country Director. S/he will participate in inter-NGO meetings and those of UN agencies and any other relevant inter-governmental institutions at the national or provincial level.
Project Support and Coordination
Objective 3.1: Management of assessments process
The REACH Assessment Officer is responsible for contributing to the implementation of assessment projects, providing support to the development of assessment, database and GIS tools with the REACH team. This will specifically include, with the GIS/DB team, designing of data collection tools (household surveys, focus groups, and more); development or review of databases, and ; contributing to GIS data collection procedures.
The REACH Assessment Officer is responsible for supporting the design of the methodology and tools associated with each assessment, according to REACH requirements and principles. S/he will manage the planning, implementation, and follow-up of all REACH and projects specific assessment activities conducted in country. In operations in which REACH is a project component of a wider ACTED intervention, the REACH Liaison Officer is required to contribute to the preparation and follow up of the Project Management Framework and ensure that activities are properly coordinated and implemented as per the Project Cycle Management.
The REACH Assessment Officer may need to support logistics, financial, administration and HR processes directly related to REACH and liaise accordingly with the relevant ACTED counterpart. S/he is directly responsible for the implementation of proper ACTED FLAT procedures in all REACH interventions.
Objective 3.2: Implementation
The REACH Assessment Officer is responsible for the preparation of project ToRs, observation of field-level procedures. The REACH Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood. S/he will ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by REACH.IV. Overall CoordinationThe REACH Assessment Officer may be required to provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.
The REACH Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.
Qualifications/Skills/Profile Required

Excellent academic qualifications including a Masters Degree in relevant Discipline
5 years of relevant working experience in humanitarian settings;
Experience managing large data collection teams;
Experience developing assessment methodology and analytical frameworks;
Excellent communication and drafting skills for effective reporting;
Excellent team management skills;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior knowledge of the region an asset
Ability to operation Microsoft Word, Excel and Data visualization and analysis software.
Fluency in English requiredExcellent analytical skills;
Ability to work independently.

October 25, 2024
Assessment Monitoring & Evaluation (AME) Officer

Department: Assessment Monitoring & Evaluation Unit (AMEU)
Direct Hierarchy: Country AME Manager
Contract duration: 3 Months
Starting Date: May 2018
Position profile

Under the direct supervision of the Country Assessment Monitoring and Evaluation Manager, he/she is responsible for supporting the data management framework of the AME Unit by providing data analysis services as well as designing and implementation of ToRs, tools and plans related to assessment, monitoring and evaluations conducted by AMEU staff.Responsibilities and Duties – Data Analysis
To support the set-up of all the databases required by ACTED teams and developing the related tools (database structures, surveyor informatics forms and data entry screens, workflow for database population and update)
To carry out data cleaning and data quality assurance
To manage the databases and develop queries, specific export files and report
To deal with routine problems arising in the course of data handling.
Create operational data management and data analysis systems using SPSS, MS Excel and Access to enable effective monitoring and evaluation;
Create data quality control protocols including training ACTED teams to continue to improve data quality;
Support in establishing data collection systems for projects to assist with the collection of project indicators and for project management and monitoring purposes (in-line with the Project Monitoring and Management Framework);
Training of enumerators, AMEU and program staff on management of data and interpretation of results and findings;
Provide trend analysis on key indicators of projects per sector, e.g. WASH, Livelihood, Early Warning, etc.
Work closely with the GIS staff to ensure an accurate and dynamic link between the GIS and AMEU, ensuring data collected can be spatially referenced.Responsibilities and Duties – Assessments, Monitoring and Evaluations
To actively participate in the design and implementation of ToRs, tools and plans related to assessments, monitoring and evaluations conducted by AMEU;
To actively participate in the design and implementation of practicable and robust systems to collect data and interpret data, including related training;
To assist the field teams to initiate and follow-up on the implementation of recommendations, best practices and lessons learnt;
To perform and ensure rapid and thoughtful analysis of monitoring data and dissemination of reports;
To build the capacity of field AME staff on ACTED Kenya and Somalia’s standardized monitoring setup including training on tools, methodology, basic data analysis and reporting;
Immediately inform the line manager in case of problems, delays, deviations from agreed work plans etc.;
Any other task as assigned by the Country AME manager.

Requirements

A masters /Bachelor’s Degree in statistics, computer science or closely related to field
Proficient understanding of AME, including the ability to work effectively with tight timelines, high quality standards, and demanding, potentially overlapping priorities.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions.
Excellent analytical skills in order to interpret qualitative and quantitative data and discern useful recommendations for programme implementation and development.
Statistical analysis and IT skills, including use of SPSS and Excel for data analysis.
At least 3 years of work experience in a similar field; former experience with humanitarian organizations is an asset.
Good English communications skills (both oral and written).
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.

October 25, 2024
Reach GIS Specialist

Background on IMPACT and REACH
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.
Department: REACH
Contract duration: 9 months
Location: Nairobi, Kenya
Starting Date: April 2018
Country profile
REACH has been operational in Somalia since 2012, providing information management support to humanitarian actors in a complex environment through assessment capacity, GIS services and support to Cluster IM practices. Projects have included tri-cluster assessments in support of the WASH, Shelter and Education Clusters, support to Food Security response analysis, and development of a Shelter Cluster M&E Framework.
Throughout 2017 REACH Somalia expanded information support to the humanitarian response in several key areas, including IDP settlement profiling, multi-cluster needs assessment and improved remote data collection. Moving forward, key strategic aims are to increase geographic and sectoral coverage and to enhance advocacy capacity through strengthened data collection and information targeting.Position profile
Under the supervision of the REACH Country Coordinator, the REACH GIS Specialist is responsible for the management, implementation and support of REACH assessments and operational framework of the GIS Unit and provide GPS technical support to partner Agencies.
The REACH GIS Specialist shall be responsible for:

GIS Activities

Preparation, conception and production of maps
Identify map information needs;
Identify and access map information sources;
Ensure accurate linkages between spatial databases and assessment data,
Ensures that the produced maps meet the requirements of REACH and concerned partners.

Supervision and monitoring of mapping related data collection

Conceptualize methodologies for collecting data in the field, as according to need;
Organize and supervise GIS field missions;
Monitor accuracy of data collected.
Cross check data collected in the field, ensure regular updates and solve eventual discrepancies;
Acts as focal point for acquisition for satellite imagery (from IMPACT HQ and UNOSAT)

Project development support

Co-developing GIS components in proposals and supervising the implementation of these GIS components in approved projects;
Contribute to the strategic and programmatic development of the country team

GIS Staff Management

Supervising the activities of subordinate GIS/DB staff, including GIS officers, assistants and interns;
Development of capacity building and training plans for subordinate staff
Conducting appraisals and HR activities for GIS/DB staff
Integrating workplans of the GIS/DB team with the overall mission workplans; ensuring follow up for completion of tasks by the whole GIS/DB team

GIS capacity training

Develop training packages for the training of external GIS users (such as Government, UN and NGO staff) on ARC and QGIS
Develop internal training for assessment, and where relevant ACTED staff on data management, GIS and mapping

Database/Data Management Activities

The REACH GIS Specialist will manage the maintenance of database(s) for the consolidation of all assessment-related and GIS data in country.
He/she will ensure the capitalization of tools and procedures related to mapping and databases. Furthermore, he/she will support the assessment team in the collection and management of spatial datasets, verification and update of the collected data.
He/she will monitor the accuracy of collected data.Technical Support

The REACH GIS Specialist will contribute towards the identification and implementation of effective and adapted technical solutions and partnerships. The REACH GIS Specialist will provide technical backstopping of database to GIS/DB team and provide capacity-building to GIS/DB team related to database maintenance and advanced GIS techniques. He/she will also support the collection of spatial datasets and integration with REACH activities.
External Relations

The REACH GIS Specialist will respond to information requests from REACH and its partners. In order to support the development of joint database tools and processes with REACH partners in country, the REACH GIS Specialist will maintain regular interactions and reporting with key IM partners including cluster lead agencies, UN agencies, NGOs and technical partners. He/she will respond to information requests from REACH partners in country related to MIS data and mapping as well as solicit information from partner organizations to be incorporated into database. Furthermore, he/she will liaise with these partners to ensure the data is shared with REACH MIS team when required.

Internal Communication Processes

The REACH GIS/DB will liaise with IMPACT in Geneva to guarantee a quality product that suits the needs of the field office. He/she will respond to information requests from IMPACT Initiatives and keep Geneva informed of the MIS activities in the field.

Confidentiality and Data Protection

Requirements

Masters or Bachelor’s degree in GIS or other related fields will be an added advantage
Excellent analytical skills of qualitative, quantitative and geo-spatial data
Experience using ODK for quantitative data collection, or the ability to rapidly master the process
5 years of relevant working experience in humanitarian settings a benefit;
Experience working in the Humanitarian sector; Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior experience working in IDP displacement locations
Excellent communication and time management skills
Excellent team management skills;
Flexibility and willingness to travel;
Ability to operate in a cross-cultural environment requiring flexibilityFluency in English; professional working fluency in Somali beneficial
Prior experience of mobile data collection tools
Ability to work independently.

October 25, 2024
Senior Admin / HR Officer

Job Description
ACTED Kenya/Somalia is looking for experienced self-driven and self-oriented professionals tfill the position of an ADMIN/HR Officer;

ADMIN/HR Officer

Maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices

Recruitment

Ensure that open and transparent recruitment procedures are followed as per ACTED policies.
Responsible for effective and fast recruitment processes both internally and externally
Work closely with AHRM and CFM tdeliver recruitment needs and fill vacancies within the targeted time
Design recruitment advertisements for open position in ACTED Kenya/Somalia
Screen applications for basic compliance with position qualifications, summarize CV’s for easier evaluation by the department heads before sharing with the relevant heads of department
Obtain and assess all credentials of the candidates when required
Forward shortlisted CV’s tthe concerned department heads for evaluation and interviews
Schedules interviews and ensure feedbacks are given teach interviewed candidates
Actively participate in all interviews.
Maintain an active and organized data bank of applicants for various positions
Report weekly and when required trecruitment & staffing management for progress update and further instructions
Updating the website on job positions and the internal vacancy notices
Assists senior managers with defining their specific recruitment requirements per position
Conduct reference checks for all tbe hired/successful candidates
Prepares employees for assignments by establishing and conducting orientation and training programs.
Ensures planning, monitoring, and appraisal of employee work results by training managers tcoach and discipline employees;
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

Training & Capacity building

Maintain up tdate follow up table and share with the ADMIN/HR Manager on bi weekly & monthly basis.
Tprovide technical support tthe field HR/Admin Assistant and Field Admin/HR staff

Organigram updates
Appraisal Management

In charge of Various Admin related duties
Any other task as requested by the AHRM

Qualifications/Skills Required

Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
3-5 Years Experience in Recruitment preferably in an INGwith a proven track record of success
Acquaintance with Kenya employment labour laws, various regulations and statutory law in Somalia.
Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications
Excellent communication skills, Strong analytical skills (context, people …)
Competencies based interviewing experience
Online recruitment systems experience
Understanding of skills & Psychometric assessments (An advantage)
Good understanding of the Somalia context is an asset advantage-Kenya/Somali nations are encouraged tapply.
Excellent interpersonal skills and demonstrated ability testablish effective work relations at all levels,
Proven ability tprioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Capacity tbuild a maintain a strong professional network

October 25, 2024
Accountability Intern

Job Description
Under the direct supervision of the Accountability Officer, he/she will assist him/her in ensuring ACTED continuously engage in meaningful two-way dialogue with communities it serves as well as ensuring the implementation and management of a complaints mechanism, pro-active engagement with project beneficiaries and ensuring issues, questions and complaints are followed up in a meaningful and genuine manner.
With the support and supervision of the Accountability Officer, the Intern will assist in:

Documentation of feedback received, logging onto ACTED reporting templates, and analyzing feedback trends in order to improve community engagement
Liaising with field staff on trends for each respective area, supporting improvement of community engagement at each project site;
Providing timely feedback to the program team, and Area Coordinator on sensitive issues, on complaints raised by the communities on project activities;
Contacting beneficiaries and key stakeholders on a regular basis to collect feedback on project activities;
Supporting direct line manager with field visits as required
Work closely with program teams to ensure all feedback is incorporated into approaches and future programs where possible.
Institutionalize and enhance accountability mechanisms to all ACTED projects.
Participate in accountability forums to represent ACTED
Filing accountability and feedback materials.
Perform other duties as assigned by the supervisor

Requirements

Bachelor’s Degree in Social Science, Community Development or related field.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions will be a plus
Certification in monitoring and accountability is a very strong asset
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Proven commitment to accountable practices.
A Kenyan Somali national with good English communications skills (both oral and written) and report writing skills will be preferred.
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.

October 25, 2024
Finance and Administration Officer

Department: FINANCE_ADMIN_HR
Direct hierarchy: Area Coordinator/OIC_Mandera
Contract Duration: Six Months (with possible extension)
Starting date: February 2018
Position Profile
This position will require the individual to perform transparent and efficient financial and administration for ACTED programmes in North Eastern Province.
Duties and Responsibilities

Finance/ Administration
Supervise and report on the financial flow (cash forecast) required in the office
Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.
Ensure proper documentation for all payments, efficient reporting of the balances and on-going debts to the Nairobi office.
Responsible for the monthly accounting cash books according to ACTED standard through Excel/SAGA.
Send on a monthly basis the documentation in order to the capital office with the cashier’s help.
Responsible for cross-checking allocations as per signed purchase orders; reallocations whenever approved;
Submit administrative and financial inputs to the Project Manager/Officer for the weekly meeting.
Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.
Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.
Ensure valid contracts of staff at the base level are kept up to date
Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.
Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.
Organize staff induction, management of appraisals with the line managers at the base level.
Control and supervise the filing of staff personal folders.

Qualifications/Skills Required

Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
A minimum of three years relevant experience, preferably in a similar position in an NGO.
Deep and clear understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management
Excellent skills in Microsoft Word, Outlook, and Excel.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.
Fluency in Somali language

October 25, 2024
Project Development Internship AME Assistant

Responsibilities

Grant Management

Contract follow-up
Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;
When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.

Reporting

Participate in and take minutes of kick-off and close out meetings for each project
Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
Address ad hoc requests from donors in liaison with the CD, Programme and support teams.

Partner Follow-up

Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
Internal Coordination
Internal Coordination and Communication
Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
Send meeting minutes in a timely manner to HQ;Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward.
Filing
File properly contractual project documents both in hard and soft copies;Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
External Communication
Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

Fundraising
External relations

Update regularly a directory of donors, international and local NGOs, other partners and stakeholders;
Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country;
In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;

Contribution to proposal development

Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;

Contracting

Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

Qualifications

Postgraduate diploma in international relations/political sciences
Excellent English writing and communication skills
Previous related work experience/knowledge of proposal writing and donor relations
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions

Conditions
Field Intern benefits include:

300 USD per month living allowance
Coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg
The provision of medical, repatriation.

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October 25, 2024
Compliance and Finance Intern

Department: Finance / Compliance
Direct hierarchy: Compliance Manager / Finance Officer
Contract Duration: 6 Months
Starting date: January 2018
Background on ACTED
Main objective:
The main objective of the Compliance and Finance intern is to assist the ACTED Nairobi Compliance and Finance department with their operational tasks. This translates to ensure a proper and clean documentation of every project conducted by ACTED.
Under the Compliance Department they will be mostly in charge of preparing internal and external audit
Under the Finance Department they will be mostly in charge of the daily accounting management
Responsibilities:

Finance/ Administration

Reporting on the debt follow-up and contract follow-up to the finance Officer
Collecting the information on cash disbursement for the Nairobi Office
Assisting performing the petty cash management
Assisting elaborating the cash book for Nairobi
Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:
Checking the finance documentation (expenses, advances….)
Preparing the finance voucher
Filling the voucher when necessary
Assisting the Finance Assistant and Finance Cashier in the monthly accounting through:

Compliance: FLAT internal procedures

Assisting on a monthly basis the FLA-01 and help on the filling of the documentation per project per category.
Assisting on a monthly basis the FLA-02 to ensure the accountability of the folders.
Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
Checking the FLAT folder to ensure they are complete.

Compliance: Audit preparation

Assisting the compliance manager and officer to prepare the upcoming external audit.
Assisting the compliance manager and officer to perform internal audit when requested
Implement the recommendation highlighted by the compliance manager of external auditors.
Any other duty as may be requested by your supervisor.

Others

Upon request, travelling to base with a manager to participate on field mission.

Subordination:
The employee works under the functional subordination of the Compliance Manager and the Finance Officer.
The global supervision will be in accordance with the Country Finance Manager
Qualifications/Skills Required

Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
A minimum of three years relevant experience, preferably in a similar position in an NGO.
Deep and clear understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management
Excellent skills in Microsoft Word, Outlook, and Excel.
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.
Fluency in Somali language is an added advantage

October 25, 2024