Website: Website http://www.acted.org/en/kenya

REACH Field Officer

Department: REACH
Direct hierarchy: REACH Assessment Officer
Contract duration: 3 Months
Location: Kakuma
Starting date: August, 2020
Job Summary:
Under the supervision of the REACH Assessment Officer, the REACH Field Officer is responsible for the management and implementation of REACH assessments; with anticipated travel to field locations as required. This is a temporary position for three months, with the potential for renewal based on performance and funding.
Duties and Responsibilities:
Assessment Preparation and Training;
Undertake travel and conduct preliminary planning missions in assessment sites
In coordination with the REACH senior assessment officer and operations staff prepare all details related to data collection (field schedule, daily collection quote, logistics and administration) according to specified methodology
Coordinate and plan assessment team training, and facilitate sessions of the assessment training.
Data Collection in the Field
Follow all guidance from REACH senior assessment staff while in the field; ask questions when necessary
Collect data independently in line with specified tools and methodology.
Accompany and actively manage data collectors in the field and ensure accurate data collection as specified in the methodology.
Communicate any delay in data collection to relevant senior staff
Participate in debriefings with senior staff as needed.
Assure the quality of the data collected based on REACH quality standards. Spot-check for accuracy during data collection.
Ensure care of all REACH inventory including daily check of assessment mobile phones
Data Validation and Data Cleaning
Download all data from the mobile phones at the end of each data collection day
Spot-check for accuracy at the end of each day; question team leaders about any inaccuracies observed and review in daily team debriefs.
Perform data cleaning at the end of each assessment day
Safety and Security
Follow ACTED safety and security protocols and norms inside the country.
Follow ACTED code of conduct in country.
Communicate any security incidents immediately to the relevant senior staff.
Ensure that data collected is removed from paper or smartphone platforms as soon as the data has been transferred to the REACH senior staff
Ensure the privacy and security of the information collected in the field
Protection mainstreaming
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).
QUALIFICATIONS AND EXPERIENCE
Minimum of 2 years of experience in humanitarian or development organizations, preferably in Kakuma.
Willingness and ability to work in a dynamic and fast-paced field environment for extended periods of the time required
Bachelor’s degree in relevant discipline (social science, development) required
Strong skills with the Microsoft Office Suite
Experience using ODK for quantitative data collection
Candidates must be from Kakuma host community
Experience managing casual labourers
Experience conducting focus group discussions
Experience collecting information using hand-held GPS devices
Positive attitude and a willingness to learn
Good communication skills
Good time management skills
Ability to operate in a cross-cultural environment requiring flexibility
Prior experience working in refugee settlements an asset.
Written and spoken fluency in English and Swahili required. Juba Arabic is also preferred.
Ability to work independently

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 17th July 2020 with the subject line as;APPLICATION FOR REACH FIELD OFFICER– KAKUMA. Note that Applications sent without this exact subject line will not be shortlisted.Please note that only the shortlisted candidates will be contacted.ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.ACTED is an Equal Opportunity Employer.

Apply via :

kenya.jobs@acted.org

October 28, 2024
Project Assistant_CASH

Department: Project Implementation Unit
Direct hierarchy: Project Manager
Contract duration: 6 Months
Location: Samburu County, Kenya
Starting date: July, 2020
Background on ACTED
ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a PROJECT ASSISTANT CASH in Samburu County, Kenya.
Position Profile
The PROJECT ASSISTANT- CASH main role will be to organize the beneficiaries in each division to implement the project activities, and to facilitate and monitor these same activities in order to comply with ACTED rules and procedures.
Duties and Responsibilities

Carry out community mobilization and assist the team in capacity building activities with community members and elders.
Liaise with communities and beneficiaries as needed and carry out daily implementations of field activities.
Carry out beneficiary identification, selection, training, development activities and sensitization as needed or requested.
Work with ACTED management and comply with rules and procedures.
Assist with weekly and monthly planning and reporting to the Project Manager.
Keep the line manager regularly updated on all issues related to the project activities.
Carry out daily implementation of field activities as required/directed.
Supervise and ensure correct and accountable documentation of all activities, including checking attendance sheets, stock reports, meeting minutes, along with ensuring that all necessary amounts or signatures are collected.
Listen too, receive and document community feedback and pass this on to Project Officer in a timely manner, and deliver and document responses to community feedback.
Perform any other duty as assigned by the direct supervisor

Qualifications/Skills Required

Degree or a higher Diploma in Community Development, Social Studies, Agriculture, Water Technology, Disaster Management or related
Experience implementing cash based assistance projects is mandatory
At least 2 years of involvement in the community work; mobilizing outreach activities, or training communities-with NGOs in Kenya.
Must be a Kenyan national with good communications skills (both oral and written).
Must speak at least one of the local dialects in Samburu County.
Good geo-political understanding of the county.
Possess skills in proposal and report writing, project cycle management and participatory monitoring and evaluation of projects.
Flexible and ability to work under pressure in emergency situations.
Strong commitment to the organization’s mission, vision and strategies.
Ability to manage time, multitask and prioritize.

October 26, 2024
Accountability Officer

Job Purpose
The Accountability Officer contributes to improving the quality of ACTED programming through the accurate registration and timely follow up of any feedback/complaints formulated as part of ACTED’s Complaints and Response Mechanism (CRM). He/she also contributes to the development and dissemination of appropriate CRM messaging and communication strategies. The Accountability Officer will need to be neutral and establish mechanisms that are based on ACTED procedures and reflect the highest integrity standards, which (non)-beneficiaries can trust.
Objective
Establish and ensure the effective functioning of the Beneficiary Complaints and Response Mechanism (CRM) in line with ACTED standard procedures, to enhance the trust and confidence of beneficiaries, identify areas of our work which need to be improved and ensure that ACTED learns from the feedback provided through this process.
Duties and Responsibilities

Identification and deployment of a range of available, accessible, relevant and appropriate communication means

Under the guidance of the Country AME Unit, and at relevant frequency, assess communities’ preferred means to formulate complaints / feedback with ACTED;
Ensure the CRM offers as many communication means as possible, while taking into account the specificities of the local context and culture, as well as the type and resources of the project, beneficiaries’ specificities, vulnerabilities and preferences, etc.;
Ensure all communication means guarantee total confidentiality of the information shared, in order to protect the privacy and safety of the complainant, the subject of complaint and other witnesses;

Promotion of the CRM

Participate in kick-off and close-out meetings to promote the CRM and present the project CRM implementation strategy;
Develop project-specific strategies to provide beneficiaries, communities and stakeholders with readily available information on the CRM throughout the project cycle, notably including a clear repartition of tasks between AME and Project implementation teams;
Build capacity and understanding among ACTED staff, partners and contractors on beneficiary accountability and more specifically on the objectives and functioning of the CRM, as well as on what to do / not to do when receiving a complaint;
Conduct field visits throughout the project cycle (i.e. before, during and after the intervention), and coordinate with the AME and project implementation teams for the same, in order to spread information / awareness about the CRM to beneficiaries and non-beneficiaries, as well as local authorities and stakeholders in ACTED’s areas of implementation;
Develop and disseminate clear country-specific CRM information / awareness raising materials in a language and visual format that can be widely understood (including people with low levels of literacy);
Regularly assess the effectiveness of all information-sharing efforts (notably via the assessment of communities’ level of awareness on the CRM at relevant frequency and under the guidance of the Country AME Unit), and incorporate findings into revised approaches;
At all times ensure (non)-beneficiaries feel safe to express concerns, complaints and feedback to an independent and unbiased staff member.

Complaints handling

Receive and acknowledge receipt of complaints formulated through the CRM (including those received directly by other ACTED staff, through the hotline (if any), and actively seeking out feedback with the community);
Ensure that the content of complaints/feedback is adequately captured, categorized and analyzed in the COMPFU (COMplaints Follow-Up) as per ACTED procedures, paying specific attention to data quality;
Maintain a good understanding of ACTED programs, including through frequent meetings with Project implementation teams, to be able to respond directly, whenever possible, to requests for information (i.e. level 1 complaints as per ACTED’s sensitivity grid);
Channel complaints to the persons responsible for follow-up, as per ACTED standard beneficiary CRM procedures;
Treat urgent and/or sensitive complaints with the immediate attention they require;
Follow-up in person into complaints received in accordance with ACTED procedures;
Follow up in a constructive and proactive manner on pending complaints with relevant persons responsible for complaint follow-up, and verify that all complaints are adequately and comprehensively addressed;
Respond to complaints respectfully, objectively, accurately, and in a timely manner (15 days), as per talking points defined with line manager, as per talking points agreed with relevant persons responsible for complaint follow-up;
Close complaints in the COMPFU once adequately addressed and a comprehensive response has been provided to the complainant, duly tracking all complaint resolution steps and efforts in the COMPFU;
j) Under the guidance of the Country AME Unit, and at relevant frequency, assess communities’ feedback and satisfaction on the CRM, and incorporate findings into revised approaches;

Reporting and Capitalization

Maintain records of CRM information / awareness raising / promotion activities (including approximate numbers of participants) for each project, and share with Project implementation team and line manager as required;
Maintain consistent, confidential and detailed records of all complaints in the COMPFU (and other electronic and hard copy filing systems, as appropriate) as well as enquiry reports (as relevant);
Ensure the COMPFU is password-protected at all times and all locations, the confidentiality of complaints data is respected, and this information is shared only with authorized persons as per ACTED procedures;
Analyze patterns and trends in complaints and regularly share findings with line manager, to identify and discuss lessons land, and help ACTED improve its programming;
When relevant, and in collaboration with line manager, organize meetings with relevant colleagues (PMs, Area coordinators, etc.) to present the CRM status / findings and discuss incorporation of lessons learned into revised programming;
Produce a monthly analytic CRM report and send to line manager, Country Director and HQ AME Manager, following the standard ACTED template;
Provide regular and timely updates on progress and challenges to line manager;
Maintain relationships with peers from other agencies to ensure the effective use of referrals both into and out from ACTED;
Integrate any accountability-related lessons learned and/or recommendations to the AME-managed country learning database, and contribute to their diffusion with coordination / AME / project staff.

Protection mainstreaming

Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc.).

Other

Assist project and AME teams with other activities, as requested by immediate supervisor;
Perform any other related activities as assigned by immediate supervisor.

Job qualification and experience:

Bachelor’s Degree in Social Science, Community Development or related field.
Extensive experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions.
Demonstrable understanding of conflict/post-conflict development contexts, with experience in remote-management contexts such as Somalia as an added asset. Certification in monitoring and accountability is a very strong asset
Knowledge and experience of participatory rural appraisal methods will also be an asset.
Excellent interpersonal skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
At least 3 years of work experience in a similar field; previous experience with INGO is an asset.
Proven commitment to accountable practices.
Excellent communications skills (both oral and written) and report writing skills.
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Strong people management and leadership skills.
Ability to work independently.

October 26, 2024
Kenya : Logistics Intern – Nairobi

You will be in charge of

Contribute to improve logistics processes in country

Procurement

Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the CLM supervision, with logistics & program teams.

Stocks & deliveries

Support transportation means review, and handle market survey if needed under the CLM supervision;
Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes;
Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams.

Fleet, transportation & fuel management

Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).

Asset management

Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).

Communications & IT management

Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)

Logistics TITANIC

Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.

Train logistics & other staff to logistics procedures & tools

Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments;
Ensure that all trainings courses are aligned with ACTED logistics procedures & tools;
Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes;
Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.).

Support logistics documentation

Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in capital & field offices when needed;
Ensure the regular documentation flow from field offices to the capital office;

Upon request support logistics operations

The Logistics Intern might be requested to replace a CLO/ALO in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Intern will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director.

Expected skills and qualifications

Postgraduate diploma in relation to the position
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions
Ability to work independently and creatively about the land and capital
Knowledge of local language and/or regional experience an asset

Conditions
Status : volunteer
Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances

October 26, 2024
Consultancy services for technical assessment of boreholes in Sambru

Objectives of the PE Consultancy.

Explain key principles of participatory epidemiology (PE) target audience.
Share information and knowledge that reflects change of attitude in diseases investigations using PE tools.
Demonstrate correct use of and processes of conducting PE: Scoring, Ranking and visualization.
Conduct a study with focus on various livestock diseases using PE methods.
Document the learning process.

Products of the consultancy:

Develop a training guide for Participatory Epidemiology to be used by the county staff.
Review of the various livestock diseases and how PE can be applied in their investigations and control for the PE.
Train 25 county staff identified by the director veterinary services
A training report for the 2 cycles (Phase one 10 days and phase two 6 days).
Learning material for the target audience.

ACTED responsibilities:

Training facilities; venue, LCD projector, writing materials, will be availed by ACTED as necessary.
Transportation and movement.

Required skills and Experience:

The consultant must demonstrate meeting the following minimum requirements.
Hold at least a Bachelor’s degree in Veterinary Medicine, Public Health or any other livestock related qualification with proven experience participatory epidemiology.
Certification as a trainer in Participatory Epidemiology (PENAPH certification preferred).
Proven solid experience of disease surveillance work in the ASAL areas of Kenya.
Previous and/or current experience in similar assignment with Government of Kenya and/or NGO preferred.
Good knowledge and experience in community based initiatives.
Excellent analytical, presentation and writing skills.
Experience in qualitative data gathering and analysis.
Ability to lead multi-disciplinary teams

Period of Assignment and Evaluation Approach
The firm/consultant is expected to be contracted within the month of November 2019. Upon award of the consultancy, the firm/consultant is expected to commence the training within a period of 5days. ACTED expects the selected firm/consultant to carry all the works including submission of the relevant reports within 20 days (Phase one 12 days training, and phase two 8 days training and reporting) effective the day of contract signing.
Requirements for the Consultancy:

The prospective bidders are required to submit preliminary proposals detailing the following:-
A capability statement: The firm/consultant(s) to carry out this training should submit a profile detailing: experience relevant to the assignment and curriculum vitae of key personnel.
Technical Proposal: Provide an understanding and interpretation of the proposed PE training, proposed methodology, tools and resource capability.
A financial proposal: Include all proposed costs in Kenya Shillings (i.e. consultation fees).
Work schedule/Training Outline: detailing timelines within which the training shall be carried out.
Contacts of 3 Non –governmental organizations that have recently (but preferably within the last 3 years) contracted the firm/consultant(s) to carry out similar assignments.

October 26, 2024
Receptionist

Department: HR_ADMINISTRATION
Starting date: October 2019
Position Profile:
Under the supervision of HR/ADMIN Officer, ensure ensuring all duties of the reception are performed to perfection including quality of guest service to all visitors.
Duties and Responsibilities:

Welcoming guests positively and executing all administrative tasks to the highest quality standards.
Handling the flow of people through the organization and ensuring that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
Coordinating front-desk activities, including receiving phone calls, screening and determining the nature of the calls, distributing correspondence and redirecting phone calls appropriately.
Arranging appointments and meetings when requested including managing an active calendar of appointments, composing and preparing correspondence;
Filing, records keeping and offering administrative support across the organization
Maintaining safe and clean reception area by complying with procedures, rules, and regulations
Assisting the Logistics officer in arranging travel movements e.g pickups/drop offs if needed.
Assist in booking accommodations for ACTED staff if needed.
Preparation of taxi and flight documents for payment
Preparation of landline and other telephone paperwork for payment.
Perform other tasks as requested by your supervisor or management

Qualification and candidates profile

Diploma in secretarial, front office operations, Business management or any relevant field;
Experience/knowledge in receptionist & customer service;
Atleast two years of experience in an administrative role preferably in an NGO.
Should be computer literate; IT proficiency in Microsoft Word and Excel;
Must have knowledge of office record keeping practices and methods;
Must be very pleasant with a warm and outgoing personality;
Being the first point of contact for the organization, professional attitude is significant.
Good written and verbal communication and interpersonal skills;
Excellent telephone skills
High level of organizational skills;
Precise attention to detail;
Ability to multi task, handle pressure as well as possess stress management skills

October 26, 2024
Logistics Officer Project Manager_ WASH & Agriculture

Contract Type: Fixed
Duty Station: Samburu with regular travels to the field
Starting Date: July 2019
Position profile
Under the direct supervision of the Area Coordinator, the Logistics Officer ensures that s/he performs transparent and efficient logistics activities for ACTED programmes in Samburu, Kenya.
DUTIES AND RESPONSIBILITIES

Procurement Planning and Supply chain management

Procurement. Support the Senior Logistics Manager on the national management to:
Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the SLM supervision;
Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
Review & strengthen the Monthly Procurement follow-up, under the SLM supervision, with logistics & program teams.

Stock Management

Support the periodic inventories, and clear stock discrepancies in a documented manner;
Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
Review & strengthen the Monthly Stock inventory report, under the SLM supervision, with logistics & program teams.

Fleet and Fuel Management

Support fleet reviews, and fleet prospects under the SLM supervision (market surveys, fleet analysis, etc.)
Support the implementation of user friendly tools for movements & maintenance planning;
Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).

Support logistics documentation

Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
Review past documentation in coordination & field offices when needed;
Ensure the regular documentation flow from field offices to the coordination office;

Asset management

Support assets review, and physical inventories;
Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).

Communications & IT management

Support communication & IT reviews under the CLM supervision;
Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
Support the monthly data back-up (server, emails, etc.) as per replication standards;
Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)

Logistics TITANIC

Cross-check the overall consistency of all logistics TITANIC reports;
Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.

Requested profile

Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 5 years relevant experience in procurement and logistics management in INGOs.
High level of integrity, commitment and professional responsibility
Excellent communication, organization and presentation skills.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Ability to work independently and creatively about the land and capital
Knowledge of local language and/or regional experience an asset
Fluent in oral and written English

go to method of application »

October 26, 2024
Project Officer

Department: Project Implementation
Contract Type: Fixed
Duty Station: Mandera
Starting Date: July 2019
Position Objective
To implement the project activities in a timely and professional manner, according to objectives, goals and indicators and in line with donor requirements and based on beneficiary needs.
Duties and Responsibilities
Project Planning

Prepare the work plan and time schedules for implementing the project activities;
Support the identification and planning of technical skills and requirements to implement the project as per relevant standards.

Project Implementation Follow-up

Coordinate and implement day to day project activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation;
Ensure project activities are on time, target and budget, using effective M&E systems to reach desired impacts;
Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation;
Provide regular and timely updates on progress and challenges to the Project Manager and other team members;

Documenting and Compliance

Keep record of all the project activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.;
Help maintaining a beneficiary master database containing all beneficiary registration and baseline information as well as the project activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.

Beneficiary Engagement and Accountability

Adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
Select the beneficiaries benefiting from the project activities;
Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the AMEU.

Internal Coordination
Participate in project coordination meetings with the project team.
External Coordination and Stakeholder Engagement

Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;
Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;
Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others.

Partner Management

Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;
Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant;
Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.

Security
Ensure that each member of the project field team is aware of security issues, policies, SOPs and they follow them accordingly.
Human Resource

Participate in the recruitment of project field staff (development of organograms, ToRs, elaborating the tests and reviewing them; interviews etc.);
Ensure that project field staff understand and are able to perform their roles and responsibilities;
Follow-up the work plans and day-to-day activities of the project field staff;
Manage the project staff in cooperation with the Project Manager;
Ensure a positive working environment and good team dynamics among [sector] staff;
Ensure capacity building among project field staff.

Logistics

Contribute to the development of procurement plans, when assigned;
Send accurate and precise order forms in a timely manner to the procurement department;
Ensure a proper management and use of the project assets and stocks;
Plan field team movements based on available fleet and applicable policies

Finance
Forecast monthly cash requirements for the month’s project activities and submit to the PM
Quality Control

Assess the project activities undertaken and ensure efficient use of resources;
Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of the project activities;
Assists with monitoring of the project activities implemented by field staff and partners (if any) in the field;
Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making.

Grant Management

Ensure adherence to donor procedures by project staff;
Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for [sector] activities
Participate in communication activities through the regular collection of pictures and stories related to project activities;
Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge.

Others

Offer technical support and inputs to other ACTED projects in similar sectors (e.g. BOQ design);
Any other tasks as assigned by the Line Manager.

Requested profile

Bachelor’s Degree or equivalent in Development studies, Social science or other relevant discipline
3 years of relevant experience majorly in Project management in Donor Funded Projects
Able to manage a high workload and meet tight deadlines
Hands On experience in report writing
Prior significant humanitarian work experience is an added advantage
Flexibility and ability to multi-task under pressure;
Proven ability to work creatively and independently both in the field and in the office ;
Good inter-personal skills, commitment and motivation
Fluent in oral and written English

October 26, 2024
Director of Fundraising, External and Donor Relations

Department: Fundraising / External Relations
Direct Hierarchy: Country Director – Kenya / Somalia
Contract Duration: One Year
Duty Station: Nairobi, Kenya with frequent travels to other countries in the Region
Start Date: April 2019
Under the authority of the Country Director, her/his specific duties will include:
Proposal Development and External Relations and Donor Strategy

Develop and deliver a comprehensive and coherent fundraising strategy for the organisation.
Contribute actively to ACTED’s positioning in Kenya and Somalia and ensure fundraising of ACTED’s programming strategy

Project Cycle Management and Reporting

Facilitate the development and implementation of project cycle management;
Train the staff to use the PCM guide and related tools and procedures, and notably follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for all projects

Information System

Set up a Resource Centre at the capital office regularly updated with appropriate and relevant external and internal resources.
Diffuse Information to other internal stakeholders through the intranet and the regional office

External Communication

Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media;
Raise ACTED’s profile and credibility with external stake holders by communication a positive image of ACTEDs activities and engagements ¡n Kenya and Somalia
Act as point of contact for all Donor communication, reporting including the organization of and hosting of Donor visits In the field for projects s/he Is in charge of.
Maintain active and regular working relationships with other INGOs, UN Agencies, clusters, Consortia and academia.
Liaise regularly with Country Coordinators, Project Development Manager, Project Managers and technical staff to ensure the production of quality reports across areas and across Donors;

Requested Profile

Master Level education in a relevant field such as International Relations or Development
Extensive experience in fundraising and excellent donor relations and interaction.
At least 5-10 years in high level project management (management, planning, staff development and training skills) in emergency and/or development programmes regionally or internationally.
Demonstrated communication and organizational skills;
Ability to train, mobilize, and manage both international and national staff
Ability to work well in unstable and frequently changing security environments;
Willingness to work and live in often remote areas under basic conditions;
Proven ability to work creatively and independently both in the field and in the office;
Advanced proficiency in written and spoken French and English is a mandatory

October 26, 2024
Gis Officer

Direct hierarchy: IMPACT Country Focal Point
Contract duration: 4 months (maternity cover)
Starting date: August 2018.
Background on REACH/ACTED
REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.
IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows particularly IMPACT to benefit from ACTED’s operational support on its fields of intervention.
Position Profile
Under the functional supervision of the IMPACT Kenya/Somalia Country Focal Point and of IMPACT’s HQ in Geneva, the REACH GIS Officer will be responsible for the processes and outputs related to REACH GIS, products and data, as well as information management systems, including web applications, in country. He/she will ensure regular communication with REACH Assessment Officers in country and with IMPACT HQ.
During his/her mission, the REACH GIS Officer will be hosted by ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, Logistics and Finance issues. S/he will therefore fully abide to ACTED’s Security, HR, Administration and Logistics rules and regulations.
Duties and Responsibilities:
The REACH GIS Officer will fulfill the following functions:

Support to Assessment Preparation and Planning
In coordination with relevant assessment officer(s), support assessment planning in line with project and program objectives and with IMPACT’s research cycle and other relevant guidelines;
Map and analyse secondary data in coordination with the assessment officer(s);
Contribute to draft assessment ToRs with a specific focus on the analysis plan, and related mapping, as well as data management plan;
Support the development of qualitative and quantitative data collection tools, ensuring GIS requirements of research cycle/assessment are met;
Develop geo-spatial analysis of assessment areas to be used in developing daily assessment plans, field movement plans and accompanying operational maps for field teams;
In coordination with relevant assessment officer(s), support construction of quantitative sample;
Keep track of progress and delays of all assigned tasks throughout the research cycle. Ensure that delays or identified problems are reported by writing and orally in a timely manner.
2.Data Collection
When relevant, support the identification and training of enumerators for primary data collection;
When relevant, support oversight of data collection, in line with agreed TORs (including their Annexes), including spatial verification and validation as part of daily assessment checks;
Ensure that collected data is geo-referenced, enabling the production of maps and related products;
In coordination with relevant assessment officer(s), document all changes in data collection that lead to a modification in the agreed TORs, ensuring that the IMPACT Country Focal Point and IMPACT HQ are informed and agree on the modifications.
3.Data Management & Analysis
Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines, and with the ToRs (data management plan Annex);
Ensure that data is revised and cleaned, and that all revisions are recorded;
Conduct spatial analysis on collected data as per ToRs;
Ensure that data and its spatial analysis are validated by IMPACT HQ before product drafting stage;
Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing to external parties;
Ensure the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information.
4.GIS Products (including maps and web-products)
Ensure accurate linkages between spatial databases and assessment data;
Ensure that the GIS products meet the requirements of IMPACT and concerned partners;
Maintain regular communication with IMPACT HQ on progress and deadlines for GIS products;
Ensure the drafting of timely and accurate GIS products, which comply with IMPACT’s guidelines;
Ensure that all GIS products are validated by IMPACT HQ before external release;
When relevant, in close coordination with IMPACT HQ, support the regular maintenance and update of web GIS products;
Liaise with IMPACT HQ on the procurement of UNOSAT services and satellite imagery.
5.Product dissemination and evaluation
Support IMPACT Country Focal Point in the dissemination of GIS products in line with IMPACT Guidelines and Research ToRs;
Maintain the strictest confidentiality of data and related processes. He/she will actively take measures to prevent the unauthorized sharing of information and data;
Under supervision of IMPACT HQ, ensure that GIS products are uploaded in relevant data portals, as specified in Research ToRs;
Under the supervision of the IMPACT Country Focal Point and in coordination with assessment officer(s), ensure that lessons learned are gathered and documented at the end of each research cycle.
6.External relations
Under the supervision of IMPACT’s Country Focal Point, contribute to consultations with relevant partners for the preparation and dissemination of GIS products;
At the discretion of the IMPACT Country Focal Point, the GIS Officer may be tasked with attending relevant technical fora in country (e.g. IM/GIS working groups).
In support of the IMPACT Country Focal Point, engage with other organizations engaged with the maintenance of spatial data in country X, including ensuring IMPACT Geodatabases are up-to-date and in line with Common Operational Datasets (CODs) and Fundamental Operational Datasets (FODs)
7.Others
Support ACTED departments in the collection, maintenance and analysis of geo-spatial data; including support in production of maps for operational support, proposal development and reporting.
Other tasks as requested by supervisors.

Key performance indicators

Compliance with relevant GIS guidelines
Mapping guidelines are systematically followed, in particular:
Map templates consistently used
Map validation process respected
Adherence to research cycle TOR
GIS products support the research as designed and align to the analysis plan envisioned
Data is handled according to the arrangements specified in the data management plan
Internal communication protocols followed
Regular communication is maintained with IMPACT HQ on progress and deadlines for GIS productsProblems related to specific assessments are reported by writing and orally in a timely manner
Maps produced in a timely and accurate manner
Average number of days between end of data collection and internal product validation
Total number of maps receiving final validation
Confidentiality and Data Protection
The REACH GIS Officer will maintain the strictest confidentiality on all data collected and related processes. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.

Qualifications/Skills Required

Master degree in Geography/GIS or a related discipline;
2 years of experience in GIS / Database management, preferably in humanitarian context;
Good command of GIS software (especially ArcGIS Desktop), general computer software (Excel, Word) and conventional database applications (Access/SQL)
Previous experience with mobile data collection (ODK, ONA, KOBO);
Considerable experience analyzing complex data with R mandatory; knowledge of other statistical
programming languages and packages a plus;
Knowledge of the Adobe Suite, particularly Illustrator and InDesign;
Excellent team management skills;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior knowledge of Somalia is an asset;
Ability to travel to the field for data collection, cross-checking the data and provide training to field staff;
Good organizational, communication and interpersonal skills;
Fluency in English required.

October 26, 2024