Website: Website http://www.acted.org/en/kenya

REACH Database Officer

JOB DESCRIPTION
Under the functional management of the REACH Research Manager and technical supervision of the REACH GIS Specialist, the Database Officer is responsible for an accurate, timely and efficient consolidation of the database from the data collected from the field. The Database Officer will be responsible for coding survey tools, performing data quality control, tracking data collection progress, downloading, storing and managing datasets, and contributing to the REACH team in terms of delivering high quality outputs. When available and required, he/she will support with other REACH data collection activities. The Database Officer will also support Assessment Officers and Field Officers in organizing and managing the data collection enumerators. Furthermore, he/she will support the assessment team in developing and testing tools for data collection, specifically ODK and Kobo.
DUTIES AND RESPONSIBILITIES
Data processing and Management:

To process data and information from the field – in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all collected data
To enter all data and figures as needed into the database in a consistent, accurate and efficient manner
To provide routine data checking logs or reports to field staff so that follow ups can be made to ensure the accuracy and consistency of collected
To provide data outputs upon request
To maintain up-to-date databases as required
To produce data analysis of both quantitative and qualitative cleaned and validated data.
To code research questionnaires using KOBO/ODK xls forms for use in data collection.
To support producing of basic maps – i.e. ACTED ad hoc map requests, factsheet location maps.

Data quality control:

Daily checking and cleaning of raw data, whilst logging any and all changes made to the original data
Following up with field officers and enumerators about identified problems and mistakes identified in the data
Design and develop tools to improve data cleaning (including spatial verification) and analysis.

Capacity building:

Work with each field staff and/or enumerator individually where repeated data entry issues to address in the cleaning process and flag up for general improvement
Provide trainings on data processing and management, data quality control, and tool coding to other IMPACT staff

Technical support:

The REACH Database Officer will contribute towards the identification and implementation of effective and adapted technical solutions and partnerships. The REACH Database Officer will provide technical backstopping of database to GIS/DB team and provide capacity-building to GIS/DB team related to database management.

Any other tasks need to ensure the success of the IMPACT mission.

The REACH Database Officer may be called upon to work on other IMPACT programmes in various locations in country as needs dictate and the security situation allows.

Confidentiality and Data protection:

The REACH Database Officer will maintain the strictest confidentiality of data and processes. He/she will actively take measures to prevent the unauthorized sharing of information and data. Protection Mainstreaming
Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors)

Qualifications and Experience

Excellent academic qualifications, including a Bachelor degree in Statistics, Economy, GIS, Information Systems, or relevant discipline;
Minimum of 2.5 year of experience working in information management, database management, or a related field
Proven experience in data processing and/or analysis (using either SPSS, Python, or R preferably);
Advanced MS Excel skills (advanced usage of formulas, pivot tables, lookup functions)
Considerable experience using ODK for quantitative data collection
Considerable experience creating and coding ODK questionnaires
Excellent analytical and problem solving skills;
Experience with industry standard mapping tools, especially ESRI products is desired;
Excellent team working skills
Good organizational, communication and interpersonal skills
Ability to work with remote staff in an effective and efficient manner
Ability to think creatively in terms of tool and process development
Positive attitude and a willingness to learn
Ability to operate in a cross-cultural environment requiring flexibility
Fluency in English and national languages required
Ability to work independently

Qualified Kenyan Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 22ND October 2021 with the subject line as; ‘APPLICATION FOR REACH DATABASE OFFICER’. Note that Applications sent without this exact subject line will not be shortlisted.

Apply via :

kenya.jobs@acted.org

October 28, 2024
Logistics Assistant (West Pokot) Senior Project Officer- WASH (West Pokot)

Direct hierarchy: Logistics Manager
Contract duration: 6 Months
Location: West Pokot County, Kenya
Starting date: July, 2021
Background on ACTED
ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Logistics Assistant in West Pokot County, Kenya.
Responsibilities
1. Procurement Planning and Supply chain management

Responsible for project procurement planning and delivery
Manage and coordinate the entire procurement and supply chain resources in West Pokot county
Reinforce current procedures and the quality of ACTED internal control, based on ACTED standards and best practices
Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programs – using ACTED reporting tools,
Update and circulation of the Order Form Follow up (OFFU), Contract Follow up (CFU);
Update and circulation of the procurement follow up;
Accountable for overall compliance with the procurement procedures;
Set up systems, implement documents and procedures & develop forms when necessary;
Ensure that all relevant people understand the procurement process by providing trainings, inductions and consistent information sharing.

2. Stock Management

Accountable for ensuring the monthly stock inventory is complete;
Responsible for ensuring that that stock movement (IN & OUT) processes are respected;
Responsible for overall compliance with the stock management procedure;
Responsible for ensuring a regular update of the stock management database and it’s accuracy;
Responsible for providing stock reports;
Set up system, implement documents and procedures & develop forms when necessary;
Supervision and management of the warehouse team.

3. Delivery (Transport) Management

Overall delivery management for ACTED freight;
Responsible for the overall compliance with delivery management procedures;
Set up system, implement documents and procedures & develop forms when necessary.

4. Assets and Property Management (including premises)

Ensure the safety and effective use of all ACTED assets and property in the mission;
Ensure the asset database is up to date and accurate;
Responsible for ensuring that all assets are in a good working condition and that necessary maintenance and repairs of these resources is undertaken;
Ensure that all assets are used and stored in a safe and secure manner;
Accountable for the overall compliance with assets, property and premises management procedures;
Support HR and Administration in ensuring that property and premises are well maintained and adhere to ACTED standards;
Ensure that all data on ACTED assets is regularly backed up, as per base procedures and properly identified;
Ensure that all data on ACTED assets is backed up upon exit of staff / return of assets;
Set up system, implement documents and procedures & develop forms when necessary.

5. Fleet and Fuel Management

Ensure proper utilization, maintenance and follow up of the ACTED fleet, as per ACTED procedures;
Control and manage the cost of the fleet (fuel, maintenance and repairs);
Ensure that the fleet database is updated and accurate;
Provide monthly reports and analysis to Capital Office and Area Coordination;
Regularly review and cross check fleet movements against the fleet database;
Ensure a monthly roster is prepared for all fleet staff and monitor overtime;
Ensure that regular vehicle maintenance is undertaken with the rental company.
Accountable for the overall compliance with the fleet management procedures;
Vehicle request and allocation standard operating procedures (SOPs)
Vehicle use and safety procedures (first aid, spares etc);
Supervision of fleet team;
Set up system, implement documents and procedures & develop forms when necessary.
Support the capital team, when needed, in terms of fleet follow up, compliance, procurement and contract negotiation.

6. Telecommunication and Information Technology Support

Ensure that telecommunication and information management are functional;
Report to country office needs and requirements of the base.

7. Reporting

Responsible for complying with all the reporting requirements within the various sub departments to the area coordination and country management teams; including but not limited to the monthly stock report, the monthly fuel and fleet report, etc.

8. Protection mainstreaming:

Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc)

Qualifications/Skills Required:

Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 3 years’ relevant experience in procurement and logistics management in INGOs.
Excellent communication, organization and presentation skills.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Ability to work efficiently under pressure

go to method of application »

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 14/07/2021 with the subject line as;APPLICATION FOR LOGISTICS ASSISTANT. Note that Applications sent without this exact subject line will not be shortlisted.Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.Please note:ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Apply via :

kenya.jobs@acted.org

October 28, 2024
Horn of Africa: Country Project Development Volunteer

ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local governments and community peace committees to promote social cohesion and integration.
You will be in charge of
1. Grant Management

Contract follow-up;
Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;
When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules;
Reporting;
Participate in and take minutes of kick-off and close out meetings for each project;
Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ Grant Management Unit (GMU) and finance, which will contribute ultimately to steady cash inflow;
Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU;
Address ad hoc requests from donors in liaison with the CD, Programme and support teams;
Partner Follow-up;
Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

2. Internal Coordination

Internal Coordination and Communication;
Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings;
Send meeting minutes in a timely manner to HQ;
Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward;
Filing;
File properly contractual project documents both in hard and soft copies;
Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

3. External Communication
Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report.
4. Fundraising

External relations;
Update regularly a directory of donors, international and local NGOs, other partners and stakeholders;
Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country;
In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;
Contribution to proposal development;
Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensurethat proposals are relevant and technically sound;
Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;
Contracting;
Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance.

Expected skills and qualifications

Postgraduate diploma in international relations/political sciences
Previous related work experience, w/knowledge of proposal writing and donor relations
Ability to work efficiently under pressure
Ability to work in an unstable security environment moving
Willingness to work and live in often remote areas under basic conditions

Apply via :

www.acted.org

October 28, 2024
Kenya: Monitoring and Evaluation Volunteer – Nairobi

You will be in charge of

Contribute to the development and updating of the consolidated M&E work plan and M&E frameworks for all ongoing projects;
Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed;
Assist in the development of the ToRs and mission plans and carrying out assessments, monitoring and evaluations (baselines, mid-terms, endlines) as reflected in the ToR and mission plan;
Assist in the development and implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
Assist supervising of data collection activities as reflected in the mission plans;
Assist maintaining electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information;
Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;
Assist measuring and reporting on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;
Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;
Assist documentation and sharing the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;
Contribute to the implementation of the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures;
Provide regular and timely updates on progress and challenges to supervisors and other team members;
Participate in M&E-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of M&E;
Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

University Degree in Public Administration, International Affairs, or a related field preferable
Excellent written and verbal communication skills
Experience establishing and/or working with community groups desirable
Knowledge of and experience in field-based data collection methods
Design, Monitoring and Evaluation experience in humanitarian/development settings
Relevant local language and/or regional experience highly desirable
Willingness to live and work in an insecure environment

Conditions
Status : volunteer

Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances

Send your application by email (jobs@acted.org) under Ref: AMEV/KEN

Apply via :

jobs@acted.org

October 28, 2024
Compliance Intern (National Position), Nairobi.

Contract Duration: 3 months
Starting: April 2021
ACTED is looking for professionally confident, self-motivated and committed team player to fill the internship position in Nairobi- Kenya.
Main objective:The main objective of the Compliance intern is to assist ACTED Nairobi Compliance department with their operational tasks. This translates to ensure a proper and clean documentation of every project conducted by ACTED.
Duties and Responsibilities:

Compliance: FLAT internal procedures
Assisting on a monthly basis on updating project folders
Assisting on filling project checklists upon review of project expenses to identify potential risks.
Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
Checking the FLAT folders in the server to ensure they are complete.
Assisting on Compilation of monthly compliance report
Filing of all project related documents
Assist in preparation of external audits under the supervision of the Compliance Officer
Assist in providing timely supplementary quality control of the FLAT documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the Compliance Officer.
Report the updates of the Compliance situation for all projects during the country compliance meetings.Audit preparation
Assisting the compliance manager and officer to prepare the upcoming external audits.
Assisting the compliance manager and officer to perform internal audit when requested
Implement the recommendation highlighted by the compliance manager of external auditors.Implementing Partners
Support in undertaking due diligence for the new and existing Implementing partners
Undertake Financial reviews and provide quality and timely reports with actionable recommendations to the implementing partners
Ensure proper archiving of Implementing partners documents with regular follow ups to ensure completeness of the IP files.
Capacity building and support to Implementing Partners
Any other duty as may be requested by your supervisor.

Qualifications

Bachelor degree in Finance, Accounting or a related field.
Deep and clear understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management
Excellent skills in Microsoft Word, Outlook, and Excel.
Keen to detail and accuracy required and willing to learn
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.

Qualified Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae as a single document i.e. with the cover letter being on the first page and the CV starting on the second page to kenya.jobs@acted.org and received on or before 5.00PM on 29 January 2021 with the subject line “COMPLIANCE INTERN – NAIROBI”. Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. CVs will be shortlisted on an on-going basis.ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment. ACTED is an Equal Opportunity Employer.ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.ACTED is an Equal Opportunity Employer. ACTED is an Equal Opportunity Employer

Apply via :

kenya.jobs@acted.org

October 28, 2024
Kenya: Monitoring and Evaluation Volunteer – Nairobi

You will be in charge of

Contribute to the development and updating of the consolidated M&E work plan and M&E frameworks for all ongoing projects;
Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed;
Assist in the development of the ToRs and mission plans and carrying out assessments, monitoring and evaluations (baselines, mid-terms, endlines) as reflected in the ToR and mission plan;
Assist in the development and implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
Assist supervising of data collection activities as reflected in the mission plans;
Assist maintaining electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information;
Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;
Assist measuring and reporting on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;
Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;
Assist documentation and sharing the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;
Contribute to the implementation of the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures;
Provide regular and timely updates on progress and challenges to supervisors and other team members;
Participate in M&E-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of M&E;
Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

University Degree in Public Administration, International Affairs, or a related field preferable
Excellent written and verbal communication skills
Experience establishing and/or working with community groups desirable
Knowledge of and experience in field-based data collection methods
Design, Monitoring and Evaluation experience in humanitarian/development settings
Relevant local language and/or regional experience highly desirable
Willingness to live and work in an insecure environment

Conditions

Status : volunteer

Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances

Send your application by email (jobs@acted.org) under Ref: AMEV/KEN

Apply via :

jobs@acted.org

October 28, 2024
Compliance Intern (National Position), Nairobi.

Contract Duration: 3 months

Starting: April 2021

ACTED is looking for professionally confident, self-motivated and committed team player to fill the internship position in Nairobi- Kenya.

Main objective:The main objective of the Compliance intern is to assist ACTED Nairobi Compliance department with their operational tasks. This translates to ensure a proper and clean documentation of every project conducted by ACTED.

Duties and Responsibilities:

Compliance: FLAT internal procedures
Assisting on a monthly basis on updating project folders
Assisting on filling project checklists upon review of project expenses to identify potential risks.
Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
Checking the FLAT folders in the server to ensure they are complete.
Assisting on Compilation of monthly compliance report
Filing of all project related documents
Assist in preparation of external audits under the supervision of the Compliance Officer
Assist in providing timely supplementary quality control of the FLAT documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the Compliance Officer.
Report the updates of the Compliance situation for all projects during the country compliance meetings.Audit preparation
Assisting the compliance manager and officer to prepare the upcoming external audits.
Assisting the compliance manager and officer to perform internal audit when requested
Implement the recommendation highlighted by the compliance manager of external auditors.Implementing Partners
Support in undertaking due diligence for the new and existing Implementing partners
Undertake Financial reviews and provide quality and timely reports with actionable recommendations to the implementing partners
Ensure proper archiving of Implementing partners documents with regular follow ups to ensure completeness of the IP files.
Capacity building and support to Implementing Partners
Any other duty as may be requested by your supervisor.

Qualifications

Bachelor degree in Finance, Accounting or a related field.
Deep and clear understanding of humanitarian principles and activities.
Sound understanding/experience in financial processing and management
Excellent skills in Microsoft Word, Outlook, and Excel.
Keen to detail and accuracy required and willing to learn
Strong organizational skills and meticulous attention to detail.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
High level of integrity and honesty.

Qualified Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae as a single document i.e. with the cover letter being on the first page and the CV starting on the second page to kenya.jobs@acted.org and received on or before 5.00PM on 29 January 2021 with the subject line “COMPLIANCE INTERN – NAIROBI”. Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. CVs will be shortlisted on an on-going basis.ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment. ACTED is an Equal Opportunity Employer.ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.ACTED is an Equal Opportunity Employer. ACTED is an Equal Opportunity Employer

Apply via :

kenya.jobs@acted.org

October 28, 2024
Finance Intern

ACTED Kenya

ACTED has been present in Kenya since 2006 with a coordination office in Nairobi. The teams in Kenya are implementing projects to meet the needs of populations regularly affected by drought. Local communities are supported with improved access to food, protection of livelihoods and increased access to basic services such as sanitation, clean water. The NGO also works with local governments and community peace committees to promote social cohesion and integration.

You will be in charge of

1.Contribute to ACTED Compliance and Accountability

Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.
Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements
Suggest update and improvement of ACTED’s procedures in link with the CFM;
Support to external audits preparation.

2.Control of Monthly Internal Reporting tools

Accounting (PRATIC) review – between the 10th and the 15th

Check that :

the financial flows are lettered on a monthly basis in SAGA
flows cross-countries (including HQ) are well cross-referenced before local salaries payments
the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA

Finance TITANIC review – between the 10th and the 15th

Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;
Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;
Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU;
Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;
Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);
Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)
Fill the TITANIC follow-up

Cost Control – between the 10th and the 15th

Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo);
Upon request of the CFM, conduct market surveys;
Prepare a monthly Finance Control Report

HR TITANIC – between the 25th and the 30th

Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.

3.Provide support to the daily tasks:

Preparation of Budgets
Draft of Financial Sheets
Preparation of Financial Reports
Midyear and Annual Accounting Closure
Archiving

Expected skills and qualifications

Msc in Administration, Business Management or equivalent.
Finance and accounting skills required
Willingness to undertake serious responsibility and manage stress efficiently
Excellent communication skills, including advanced written and oral English

Conditions

Status : volunteer

Living allowance of 300 USD
Lodging and food provided in the ACTED Guesthouse
Flights tickets in and out + Visa taken in charge by ACTED
Provision of medical and repatriation insurances

Send your application (CV + Cover Letter) to jobs@acted.org Ref: FI/KEN

Apply via :

jobs@acted.org

October 28, 2024
REACH Assessment Assistant- Nairobi (Nationals only) REACH Field Assistant- Dadaab- Kenya (Nationals only)

We are looking for experienced self-driven and self-oriented professional to fill the position of an this position based in Nairobi- Kenya.

POSITION PROFILE: Under the direct supervision of the senior REACH Assessment Officer, the REACH Assessment assistant is responsible for the management and implementation of all REACH assessments in country, including their preparation, implementation and follow-up, if relevant. S/he will also be responsible for related logistics, partner coordination, reporting and finance requirements and will be required to provide input to the strategic development of REACH in country.

Duties and responsibilities

Designing and implementing REACH assessment strategy and methodology and corresponding analytical frameworks;
Ensuring the writing of timely and accurate assessment reports and factsheets with integration of cluster and/or partner feedback;
Data quality checks and follow up with the Database team on quality of data and ensuring that data analysis is reflective of the assessment objectives
Manage project timeframes and assessment schedules and work with field staff to design and implement REACH assessment procedures;
Supporting the development of assessment TORS, analysis plans and indicator lists;
Under the supervision of REACH Assessment Officer, external representation of REACH with Partners and the wider Aid Community through clusters and sectoral working groups;
Coordinate timely and accurate reporting to REACH Assessment Officer
Managing of REACH assessment field staff to ensure a smooth and timely implementation of activities;
Coordinating and ensuring timely data collection, analysis and, in partnership with GIS/DB team, mapping of datasets and ensuring that all collected data are geo-referenced

Reporting

The REACH Assessment assistant is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats. S/he will liaise with the REACH GIS/Database (DB) team in order to represent data, as relevant.**

Representation

The REACH Assessment assistant will store, organize and disseminate assessments, project documents and best practices among ACTED and Implementing Partners (IPs). S/he will coordinate timely and accurate field-level information, when needed, and support Nairobi-level dissemination activities.

Implementation

The REACH Assessment assistant is responsible for the preparation of project ToRs, observation of field-level procedures. The REACH Assessment assistant will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood. S/he will ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by REACH.

Accountability to Communities and Beneficiaries

The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.

Data Confidentiality and Protection

The REACH Assessment assistant will maintain the strictest confidentiality on all data collected and related processes. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to REACH and its partners, or collected during his/her assignment with REACH.

Qualifications and Experience

Bachelor’s degree in relevant discipline (social science, development studies, research, statistics, monitoring and evaluation) required
Established quantitative and qualitative analytical skills;
Experience in conducting interviews including in-depth key informant interviews and facilitating Focus Group discussions.
At least 3 years of relevant working experience in data analysis, report writing, conducting research or monitoring and evaluation.
Excellent project management skills
Excellent communication and drafting skills for reporting and external coordination;
Strong skills with the Microsoft Office Suite
Strong technical writing skills
Excellent experience using ODK for quantitative data collection, or the ability to rapidly master the process
Some experience creating ODK questionnaires, or ability to learn rapidly
Fluency in English required;
Ability to work independently.
Knowledge in Excel as well as other statistical programming desirable;

go to method of application »

Qualified Kenyan candidates are invited to submit their detailed curriculum vitae and cover letter as a single document i.e. the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 18th November 2020 with the subject line being; APPLICATION FOR ASSESSMENT ASSISTANT or APPLICATION FOR FIELD ASSISTANT. Note that applications sent without this exact subject line will not be considered.Please note:Only the shortlisted candidates will be contacted.
Selection will be on rolling basis and ACTED reserves the right to hire before the deadline.ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.ACTED is an Equal Opportunity Employer.

Apply via :

kenya.jobs@acted.org

October 28, 2024
Project Assistant- Animal Heath, West Pokot Senior Project Officer – West Pokot County

Department: Project Implementation Unit
Direct hierarchy: Senior Project Officer
Contract duration: Fixed term
Starting date: August, 2020
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Project Assistant in West Pokot County, Kenya.
Main objective: The Project Assistant-Animal health is the focal point for all implementation activities to be conducted in West Pokot. Under the guidance of the Senior Project Officer, you will be responsible for coordinating with management, partners and other stakeholders to ensure that the project is fully implemented in accordance with the proposal, ACTED rules and regulations, and donor requirements.
Responsibilities:
Project Implementation:

Conduct Community mobilization and liaise with communities’ and beneficiaries for better project impact.
With support of the Senior Project Officer, ensure that animal health project activities are implemented on time and within budget.
Assist with continuous monitoring of the humanitarian situation in the project implementation areas so as to inform contextual analysis in terms of trends, emerging opportunities and appropriate response.
Carry out beneficiary identification and selection as may be needed.
Assist with weekly and monthly planning & reporting ensuring proper documentation of all program activities.
Oversee daily implementations of field activities as per the Project Work Plan
Organize and conduct targeted beneficiary trainings, workshops and forums as needed/requested**
Represent ACTED in relevant stakeholders meeting and forums as may be required from time to time.**
Assist the Senior Project Officer in engaging stake holders as relates to ensuring synergy and collaboration in project implementation.**
Participate in periodic monitoring and evaluation of project activities.**
Develop reports for all activities undertaken**
Work closely with county government.
Support all logistics, compliance, tasks assigned.

Beneficiary Engagement and Accountability

Ensure project teams adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
Oversee the appropriate, achievable and acceptable selection of project beneficiaries;
Develop a communication strategy with communities ensuring there is smooth flow of factual, objective and actionable information between ACTED and all project stakeholders;
Ensure project stakeholders are empowered to participate throughout the project cycle;
Ensure that ACTED’s Complaints and Response Mechanism is communicated to target communities as well as properly implemented throughout the project in close coordination with the monitoring team

Management:

Supervise the work of enumerators and other casual.

Reporting:

Assist with weekly and monthly reporting to the Senior Project Officer.
Keep the Senior Project Officer regularly updated on all issues related to the project activities.

Qualifications/Skills Required

Relevant university degree (Master or Post graduate), in Veterinary medicine, Livestock, Animal Health, other relevant field.
Minimum of 2-5 years of professional relevant experience.
Experience in implementing and managing multidisciplinary approaches in project implementation especially in Northern Kenya.
Strong program design and management skill and experience.
Experience in dry lands technologies.
Working experience in financial management of donor projects.
Communication Skills: Excellent writing and verbal skills in English.
Adaptability and flexibility: Ability to manage a large workload and multiple tasks in a fast-paced environment with tight deadlines

go to method of application »

Qualified candidates are invited to submit their detailed curriculum vitae and cover letter as a single document i.e. the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 7th August 2020 with the subject line as; Application for Project Assistant- Animal Health. Note that applications sent without this exact subject line will not be shortlisted.Please note:ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.ACTED is an Equal Opportunity Employer.

Apply via :

kenya.jobs@acted.org

October 28, 2024