Responsibilities for the Project Development Manager Job
Project Cycle Management
Facilitate the development and implementation of project cycle management;
Keep track of all projects and programmes monitoring and evaluation schedules and work with the respective staff to design and implement monitoring and evaluation procedures;
Developing an External Donor Relations Strategy
Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;
Develop high quality proposals for new projects
Ensuring the Production of Timely, Accurate and Analytical Reports for Donors
Understand and disseminate Donors guidelines ;
Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
Information System
Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organisations working in the area;
Participatory Appraisal, Monitoring and Evaluation
Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;
Departmental Followup
Follow up work plans, activities and their quality;
Communicate regularly to the regional Programme Managers and Coordinations on all activities;
Developing Internal Coordination and Communication mechanisms
In relation with the Project Development Manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);
Developing an External Communication Strategy
Define the main target groups, activities, resources and partnerships needed;
Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
Other tasks and responsibilities as requested by the PDM or the CD
Requirements for the Project Development Manager Job
Degree in Political Science, International Development studies or related field is preferable.
Demonstrated experience in project development in an NGO/INGO is highly preferable.
Able to manage a high workload and meet tight deadlines
Excellent experience in proposal writing
Understanding of the developments issues and/or work experience in Somalia
Well versed with computer knowledge
Excellent communication skills with knowledge of both internal and external communications environments.
Proactive, selfstarter – able to work with minimum supervision.
Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.
Willingness to travel to the field
Understanding and ability to speak Somali language is an added advantage
Flexible, enthusiastic and a willingness to listen and learn from others.
Ability to work independently.
Website: Website http://www.acted.org/en/kenya
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Project Development Manager
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Logistics Officer Logistics Intern
Responsibilities for the Logistics Officer Job
Management of the Capital level Procurement & field procurement
In accordance to ACTED’s procurement procedures, be responsible for the procurement process of all items or services purchased on the Capital level upto the level (Scenario) agreed with the Logistics Manager
Receiving orders from the various departments, signing them and updating in the order follow up.
Responsible for signing all procurement memo for Capital level procurement;
Responsible to setting up the correct procurement procedure for each purchase;
Contact requesters to ensure correct specifications of each items ordered, in order to avoid non-matching procurement;
Ensure procurement of goods and services is always done following the value for money principle;
Accountable for Compliance with respects to all capital procurements;
Establish the monthly purchase forecast, gathering all purchase that will be done on capital level, and send it to the Country logistics Manger.
Accountable for the reception of all items delivered or in transit to the Capital office;
Accountable for quantity and quality check of all goods received on the Capital level;
Ensure the information flow between the different Stakeholders in the supply chain;
Responsible for transmission to finance all procurement files for payment
Responsible for filling the logistics and compliance procurement file;
Stock management and procurement follow-up tools update
Develop, update and supervise the Order follow-up;
Develop, update and supervise the supplier data base;
Develop and update the price data base;
Supervise the IN and OUT processes
Supervise the filing of all processed documents, according to FLAT procedures;
Responsible for compliance with the stock management procedures;
Office/infrastructure management
Responsible for the Nairobi base various works
Accountable for office/guesthouse bills payment i.e. electricity, water bills and internet for guest house/office
Accountable for setting up and receiving requests for house/office maintenance and assure the effective treatment;
Accountable for the maintenance and reparation of guesthouses, offices and warehouses
Responsible for lease agreement preparation and amendments;
Supervision of staff
Direct supervisor of the Logistics Assistants, House keepers and gardener
Assure that security and safety rules are respected by the staff under his direct supervision;
Replace the missing staff and predict supplementary staff needs according to HR procedures;
Assure evaluation and contribute to the development of competencies of the staff under his direct supervision;
Validate leaves and breaks of staff under his direct supervision;
Assure the daily management of his team;
Participate in the recruitment of the positions under him;
Assure the repartition and coordination of work;
Deal with HR problem within his team and report problems to Log Manager and HR team;
Reporting
Send every Friday the updated Order follow-up to the Heads of Departments and the Program Managers;
Compile and analyse the Logistics reports and send them to the Logistics Manager on 5th of each month.
Writing of the Log Team meeting minutes
Logistics Document Filling
Reception of purchase files and control of the conformity to ACTED procurement procedures. Report any missing to the Logistics Manager
Physical filing of the procurement documents in the adequate place.
Scan every purchase files and save it on the server
Organize the archive room and insure security/cleanness of it;
Qualifications for the Logistics Officer Job
Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
At least 4 years relevant experience in procurement and logistics management in INGOs.
Computer literate and with excellent IT Knowledge.
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Strong people management and leadership skills;
Excellent communication skills.
Strong analytical and conceptual skills.
Experience in providing inputs to proposals and donor reports in procurement and logistics.Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.
Ability to manage varied workloads, and deal constructively with stress and working long hours.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Being conversant in Somali language will be considered an advantage.
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Deputy Country Finance Manager
Main Objectives
Under the direct supervision of the Country Finance, HR and Compliance Manager, the successful candidate’s main objectives will include;
Provides leadership in the development and implementation of the finance department’s strategy, operational plans and policies
Overall responsible for accountancy, financial reporting, compliance of internal finance procedures
Provide technical assistance to the Country Finance, HR and Compliance Manager and the rest of the finance team members
Provide Country Finance, HR and Compliance Manager with a proper consumption analysis.
Responsibilities for the Deputy Country Finance Manager Job
Accountancy and procedures:
Be proactive on financial control side to ensure that the procedures are followed and requirements met at all levels.
Ensure an efficient flow of information between financial follow up tools and other department.
Oversee recording and validation of financial data by the Finance Officer.
Supervise the yearly and semi-yearly financial closing.
Oversee preparation of financial statements, tax forecasts, cash flow reports, statutory accounts and other management reports.
Approve all the documentation for finance in absence of the Country Finance, HR and Compliance Manager.
Monthly follow-up: Establish budgeting procedures including setting up of job/project budget commitments, capturing and tracking of project costs and advising on the need to revise budgets.
Updating the BFU’s on monthly basis and ensure the timely completion of this monthly requirement.
Develops a proper budget analysis on Monthly basis and proposed corrective measure to Country Finance, HR and Compliance Manager
Link with other departments for budget purposes
Analysis on monthly basis cash flow required vs budget projection and real consumption. o Update the Monthly Mission report.
Project development:
Together with the Project Development Department and Program Department, draft budget proposal to be review by the Country Finance, HR and Compliance Manager.
To ensure rules and requirement are fully met in budget proposals.
To update a “donor guidelines” document on a regular basis. Organize trainings of donor guidelines.
Ensure financial requirements (budgets, eligibility of costs, flexibility, reporting, etc.) of donors are met.
To prepare financial sheets and coordinate with logistics team on the procurement plans.
Reporting and Donor Compliance:
To prepare interim and final report to donors,
Develop internal reports for coordination decision making.
To ensure an on-time and efficient flow of information.
Management and capacity building:
Lead, manage, appraise and motivate capital and field level finance team members.
Assist in the preparation of workshops
Others:
Facilitate the work of external auditors and provide all assistance required
To ensure filling and organization of the department is optimal and efficient
Be part of the procurement committee
Field travel in Kenya and Somalia to train and provide guidance to field team.
Other tasks and responsibilities as requested by the Country Finance,HR and Compliance Manager.
Deputy Country Finance Manager Job Requirements
Masters level education in Finance or equivalent
Qualified ACA, ACCA or CIMA Accountant
5+ years of solid experience in Finance Management and monitoring systems with at least 3 years in a managerial position
Knowledge of NGO donors and their financial reporting requirements
Working knowledge of accounting software (SAGA) is desirable Excellent computer skills with high proficiency in Microsoft excel
Good analytical and reporting skill
Excellent interpersonal and communication skills
Proven ability to work creatively and independently
Strong ability to be able to manage and prioritize multiple tasks
Experience in training and developing Finance staff
Proactive, self-starter – able to work with minimum supervision
Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.
Flexible, enthusiastic and a willingness to listen and learn from others. -
Communications Officer
Department: Project Development
Position: Communications Officer
Direct Hierarchy: Project Development Manager
Contract duration: Six Months
Starting Date: October 2016
Position Profile: Under the direct supervision of the Project Development Manager, the successful candidate will work closely with Project Development Department staff within the ACTED Kenya / Somalia offices to ensure the following responsibilities are fulfilled.
The Communications Officer shall be responsible for:
Develop communications strategy and support in report writing for ongoing projects in line with donor requirements but also a broader strategy in line with overall Somalia and Kenya Strategies.
Build capacity of staff across the organization in communication skills and practices;
Ensure consistency of strategy, messaging and brand identity compliance within the mission.
Create content for communication supports online and offline. Document results and best practices including compiling success stories, developing presentations and other communication materials
Distill key lessons from projects and develop communications materials. Publish articles to increase the visibility of projects and their results and disseminate communication products, as agreed in the communication strategy
Update and maintain a photo bank, organize and coordinate the production
Take lead in dissemination of communication materials to relevant stakeholders as per Manager’s guidance.
Coordinating communication activities and events of ACTED
Work on increasing the visibility of ACTED operations through organizing media profiles/interviews and submitting articles on our work when requested.
Improving internal communication (gathering success stories, staff profiles etc but also ensuring circulation of key information points to staff, producing a monthly newsletter internal/external)
Key Reporting and Support Responsibilities
Under the supervision of the Project Development Manager, provide leadership in the development of communications and advocacy products.
With support of the Project Development manager, support the reporting process for all current projects.
Assist in writing proposals concept notes and budgets.
Other tasks and responsibilities as requested by the PDM or the CD
Requirements
Masters Bachelor’s Degree in Communications, Public Relations or related field is preferable.
Demonstrated experience in project development in an NGO/INGO is highly preferable.
Strong graphic design skills will be an advantage
At least 5 years of professional work experience in designing and executing communication activities, preferably in development programmes
Ability to work in a team and to sometimes tight deadlines in a dynamic and fast-paced work environment
Very good mastering of English (both verbal and written)
Ability to communicate with people outside the organisation, representing the organisation to external sources.
Ability to create new ideas, relationships, systems, or products, including creative contributions
Proficient in use of computer applications related to the tasks ·
Excellent communication skills with knowledge of both internal and external communications environments.
Proactive, self-starter – able to work with minimum supervision.
Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.
Flexible, enthusiastic and a willingness to listen and learn from others. -
Gis Officer
Direct hierarchy: IMPACT Country Focal Point
Contract duration: 4 months (maternity cover)
Starting date: August 2018.
Background on REACH/ACTED
REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.
IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows particularly IMPACT to benefit from ACTED’s operational support on its fields of intervention.
Position Profile
Under the functional supervision of the IMPACT Kenya/Somalia Country Focal Point and of IMPACT’s HQ in Geneva, the REACH GIS Officer will be responsible for the processes and outputs related to REACH GIS, products and data, as well as information management systems, including web applications, in country. He/she will ensure regular communication with REACH Assessment Officers in country and with IMPACT HQ.
During his/her mission, the REACH GIS Officer will be hosted by ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, Logistics and Finance issues. S/he will therefore fully abide to ACTED’s Security, HR, Administration and Logistics rules and regulations.
Duties and Responsibilities:
The REACH GIS Officer will fulfill the following functions:Support to Assessment Preparation and Planning
In coordination with relevant assessment officer(s), support assessment planning in line with project and program objectives and with IMPACT’s research cycle and other relevant guidelines;
Map and analyse secondary data in coordination with the assessment officer(s);
Contribute to draft assessment ToRs with a specific focus on the analysis plan, and related mapping, as well as data management plan;
Support the development of qualitative and quantitative data collection tools, ensuring GIS requirements of research cycle/assessment are met;
Develop geo-spatial analysis of assessment areas to be used in developing daily assessment plans, field movement plans and accompanying operational maps for field teams;
In coordination with relevant assessment officer(s), support construction of quantitative sample;
Keep track of progress and delays of all assigned tasks throughout the research cycle. Ensure that delays or identified problems are reported by writing and orally in a timely manner.
2.Data Collection
When relevant, support the identification and training of enumerators for primary data collection;
When relevant, support oversight of data collection, in line with agreed TORs (including their Annexes), including spatial verification and validation as part of daily assessment checks;
Ensure that collected data is geo-referenced, enabling the production of maps and related products;
In coordination with relevant assessment officer(s), document all changes in data collection that lead to a modification in the agreed TORs, ensuring that the IMPACT Country Focal Point and IMPACT HQ are informed and agree on the modifications.
3.Data Management & Analysis
Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines, and with the ToRs (data management plan Annex);
Ensure that data is revised and cleaned, and that all revisions are recorded;
Conduct spatial analysis on collected data as per ToRs;
Ensure that data and its spatial analysis are validated by IMPACT HQ before product drafting stage;
Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing to external parties;
Ensure the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information.
4.GIS Products (including maps and web-products)
Ensure accurate linkages between spatial databases and assessment data;
Ensure that the GIS products meet the requirements of IMPACT and concerned partners;
Maintain regular communication with IMPACT HQ on progress and deadlines for GIS products;
Ensure the drafting of timely and accurate GIS products, which comply with IMPACT’s guidelines;
Ensure that all GIS products are validated by IMPACT HQ before external release;
When relevant, in close coordination with IMPACT HQ, support the regular maintenance and update of web GIS products;
Liaise with IMPACT HQ on the procurement of UNOSAT services and satellite imagery.
5.Product dissemination and evaluation
Support IMPACT Country Focal Point in the dissemination of GIS products in line with IMPACT Guidelines and Research ToRs;
Maintain the strictest confidentiality of data and related processes. He/she will actively take measures to prevent the unauthorized sharing of information and data;
Under supervision of IMPACT HQ, ensure that GIS products are uploaded in relevant data portals, as specified in Research ToRs;
Under the supervision of the IMPACT Country Focal Point and in coordination with assessment officer(s), ensure that lessons learned are gathered and documented at the end of each research cycle.
6.External relations
Under the supervision of IMPACT’s Country Focal Point, contribute to consultations with relevant partners for the preparation and dissemination of GIS products;
At the discretion of the IMPACT Country Focal Point, the GIS Officer may be tasked with attending relevant technical fora in country (e.g. IM/GIS working groups).
In support of the IMPACT Country Focal Point, engage with other organizations engaged with the maintenance of spatial data in country X, including ensuring IMPACT Geodatabases are up-to-date and in line with Common Operational Datasets (CODs) and Fundamental Operational Datasets (FODs)
7.Others
Support ACTED departments in the collection, maintenance and analysis of geo-spatial data; including support in production of maps for operational support, proposal development and reporting.
Other tasks as requested by supervisors.Key performance indicators
Compliance with relevant GIS guidelines
Mapping guidelines are systematically followed, in particular:
Map templates consistently used
Map validation process respected
Adherence to research cycle TOR
GIS products support the research as designed and align to the analysis plan envisioned
Data is handled according to the arrangements specified in the data management plan
Internal communication protocols followed
Regular communication is maintained with IMPACT HQ on progress and deadlines for GIS productsProblems related to specific assessments are reported by writing and orally in a timely manner
Maps produced in a timely and accurate manner
Average number of days between end of data collection and internal product validation
Total number of maps receiving final validation
Confidentiality and Data Protection
The REACH GIS Officer will maintain the strictest confidentiality on all data collected and related processes. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.Qualifications/Skills Required
Master degree in Geography/GIS or a related discipline;
2 years of experience in GIS / Database management, preferably in humanitarian context;
Good command of GIS software (especially ArcGIS Desktop), general computer software (Excel, Word) and conventional database applications (Access/SQL)
Previous experience with mobile data collection (ODK, ONA, KOBO);
Considerable experience analyzing complex data with R mandatory; knowledge of other statistical
programming languages and packages a plus;
Knowledge of the Adobe Suite, particularly Illustrator and InDesign;
Excellent team management skills;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior knowledge of Somalia is an asset;
Ability to travel to the field for data collection, cross-checking the data and provide training to field staff;
Good organizational, communication and interpersonal skills;
Fluency in English required. -
IT Intern
Department: Logistics
Direct hierarchy: IT Officer –Nairobi
Contract duration: Two months
Starting date: July 2018 – as soon as possible.
Position Profile
This position will require the individual to perform IT related tasks and offer IT Support to all staff within the ACTED Kenya/Somalia mission as may be required.
Duties and Responsibilities:Identify, troubleshoot and resolve Technical problems.
Provide technical support to users remotely and onsite and support user data backups,
Respond promptly to client calls/emails to resolve questions and problems and Escalate client issues promptly to the IT Officer, when appropriate.
Assist users to setup up for meeting i.e. projector, laptops, and cables as request by user.
Assist in setting up and maintaining computer networks ,
Support set up of computer security measures-Antivirus installation and maintenance.
Assist in configuring of new Information technology equipment. Assist in the installation and deployment of relevant hardware and software
Assist in Documenting major incidences as they occur
Assist in Asset management & filling
Any other duty that may be requested by your supervisorQualifications/Skills Required
Bachelor degree in Computer Science, Information Technology or a related field.
Demonstrated knowledge of hardware and software products and problem solving / diagnostic skills
Understanding of LAN/WAN, TCP/IP, VPN, Firewalls and Routers
Good working knowledge of Microsoft Windows Operating Systems configuration and administration
Good working knowledge of office automation applications (Microsoft Office) esp. Outlook
Excellent communication and inter-personal skills.
Demonstrates eagerness for acquiring necessary technical knowledge & skills to accomplish a result
Excellent time-management skills. Able and willing to meet deadlines.
Ability to work in, and contribute to, team building environment -
Accountability Officers Senior Accountability Officer
Positions
Accountability Officer – Samburu
Accountability Officer – Mandera
Accountability Officer – NairobiDepartment: Appraisal Monitoring & Evaluation Unit (AMEU)
Direct Hierarchy: Senior Accountability Officer
Contract duration: 6 Months
Location: Samburu, Mandera, Nairobi.
Starting Date: June 2018
Position profile
Under the direct supervision of the Senior Accountability Monitoring and Evaluation Officer, he/she is responsible for ensuring ACTED continuously engages in meaningful two-way dialogue with the communities it serves. The Accountability Officer will be responsible for ensuring the implementation and management of a complaints mechanism, pro-active engagement with project beneficiaries and ensuring issues, questions and complaints are followed up in a meaningful and genuine manner. S/he will be responsible for ensuring mechanisms are in place in ACTED’s programmes to fulfil key Monitoring, Evaluation, Accountability and Learning Commitments. This is a very exciting initiative for those interested in and passionate about ensuring communities have direct influence in aid interventions and how they are carried out. This initiative is about giving a voice to communities and ensuring accurate needs and feedback is being listened to and acted upon in ACTED programs. However, this position is dependent on availability for funding.
The Accountability Officer shall:Liaise with communities, beneficiaries, local authorities and community leadership structures at field level.
Conduct regular meetings on a structured basis including: focus groups discussions; household interviews; village relief committee meetings; key informant interviews (authorities etc.).
Produce bi-monthly (every 2 weeks) and monthly reports and regularly update the databases with feedback gathered.
Act as a focal point for all complaints and feedback on ACTED programs.
Map and assess community structures to ensure feedback is representative of all groups.
Work closely with program teams to ensure all feedback is incorporated into approaches and future programs where possible.
Receive, record, follow up and where necessary investigate complaints and feedback;
Provide timely feedback to all stakeholders based on complaints and feedback.
Work closely with community mobilisation teams as when necessary provide technical guidance while ensuring the community focal points and structures are representation from all groups.
Perform other duties as signed by the supervisor.Requirements
Bachelor’s Degree in Social Science, Community Development or related field.
Prior experience in Accountability and Monitoring or in similar field in an NGO – Certification in the same field is a very strong asset
Knowledge and experience of participatory rural appraisal methods will also be an asset.
Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with a variety of people in a multicultural set up.
Proven commitment to accountable practices.
Good English communications skills (both oral and written) and report writing skills will be preferred.
Knowledge of local language is mandatory
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
Ability to work independently.go to method of application »
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Reach Assessment Officer
Context / Country
REACH Somalia established its presence in Somalia in 2012, partnering with UN-OCHA and the cluster system. Its aim was to provide surge capacity and technical support contributing to the formulation of countrywide needs analysis and response strategies.
REACH Somalia stemmed on the focus of geographic identification of internally displaced peoples (IDPs) living in settlements through collecting a core baseline of household specific information focused on the shelter, WASH and education sectors that enables the preparation of situational and gap analyses; thus enabling better planning, coordination and traceability of aid. The team has quickly expanded its connectivity to other clusters (namely Food Security) and the overall coordination mechanism of OCHA.
The project coordinates its actions through the cluster system to define locations for assessment and mapping activities working through a large network of local partners operational in each assessment region. To date the project has mapped IDP settlements in Doolow, Mogadishu, Baidoa, Kismayo, North Galkayo, Hargeisa, Burao, Bossasso, Qardho and Garowe
Assignment
Under the supervision of the REACH Country Coordinator, the REACH Assessment Officer is responsible for the management and implementation of all REACH assessments in country, including their preparation, implementation and follow-up, if relevant. S/he will also be responsible for related logistics, partner coordination, reporting and finance requirements and will be required to provide input to the strategic development of REACH in country and region.
FunctionsUnder the supervision of REACH Country Focal Point, the REACH Assessment Officer shall be responsible for:
Designing and implementing REACH assessment strategy and methodology and corresponding analytical frameworks;
Provide information management support through in-depth data analysis, technical training development, macro development, IM platform management, and/or geo-referencing, when possible.
Ensuring the writing of timely and accurate assessment reports and factsheets with integration of cluster and/or partner feedback;
Manage project timeframes and assessment schedules and work with field staff to design and implement REACH assessment procedures;
Supporting the development/revision of assessment/programme strategies, reports or new proposals;
Liaising with programme staff of other ACTED departments to ensure close coordination is maintained;
Under the supervision of REACH Country Focal Point, external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;
Coordinate timely and accurate reporting to REACH Country Focal Point
Managing of REACH assessment field staff to ensure a smooth and timely implementation of activities;
Ensuring that assessment strategies are implemented in a structured and coherent manner in line with project and strategic objectives;
Coordinating and ensuring timely data collection, analysis and, in partnership with GIS/DB team, mapping of datasets and ensuring that all collected data are geo-referencedReporting
The REACH Assessment Officer is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats.
S/he will liaise with the REACH GIS/Database (DB) team in order to represent data, as relevant.
The REACH Assessment Officer is responsible for following the designated timeline of reports to be submitted to project partners and donors.
S/he must ensure the writing of timely and accurate assessment reports and factsheets, ensuring the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information.
S/he will ensure that assessment reports contribute to aid coordination and planning and add to the general base of field knowledge in the country for all organisations working in the areas.
S/he will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.Representation
The REACH Assessment Officer will store, organize and disseminate assessments, project documents and best practices among ACTED and Implementing Partners (IPs). S/he will coordinate timely and accurate field-level information, when needed, and support Nairobi-level dissemination activities. The REACH Assessment Officer should be well-versed in the Somalia context, project activities and outcomes. More generally, the REACH Assessment Officer is expected to have well developed communication skills to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors
Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country. This specifically will include liaising with external partners to identify potential for data sets to be integrated into existing databases and mapped to support the coordination of the broader humanitarian community.
The REACH Assessment Officer will further represent ACTED/REACH vis-a-vis current and potential donors and communicate relevant information to the ACTED Project Development Officer and Country Director. S/he will participate in inter-NGO meetings and those of UN agencies and any other relevant inter-governmental institutions at the national or provincial level.
Project Support and Coordination
Objective 3.1: Management of assessments process
The REACH Assessment Officer is responsible for contributing to the implementation of assessment projects, providing support to the development of assessment, database and GIS tools with the REACH team. This will specifically include, with the GIS/DB team, designing of data collection tools (household surveys, focus groups, and more); development or review of databases, and ; contributing to GIS data collection procedures.
The REACH Assessment Officer is responsible for supporting the design of the methodology and tools associated with each assessment, according to REACH requirements and principles. S/he will manage the planning, implementation, and follow-up of all REACH and projects specific assessment activities conducted in country. In operations in which REACH is a project component of a wider ACTED intervention, the REACH Liaison Officer is required to contribute to the preparation and follow up of the Project Management Framework and ensure that activities are properly coordinated and implemented as per the Project Cycle Management.
The REACH Assessment Officer may need to support logistics, financial, administration and HR processes directly related to REACH and liaise accordingly with the relevant ACTED counterpart. S/he is directly responsible for the implementation of proper ACTED FLAT procedures in all REACH interventions.
Objective 3.2: Implementation
The REACH Assessment Officer is responsible for the preparation of project ToRs, observation of field-level procedures. The REACH Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood. S/he will ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by REACH.IV. Overall CoordinationThe REACH Assessment Officer may be required to provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.
The REACH Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.Accountability to Communities and Beneficiaries
The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.
Qualifications/Skills/Profile RequiredExcellent academic qualifications including a Masters Degree in relevant Discipline
5 years of relevant working experience in humanitarian settings;
Experience managing large data collection teams;
Experience developing assessment methodology and analytical frameworks;
Excellent communication and drafting skills for effective reporting;
Excellent team management skills;
Ability to operate in a cross-cultural environment requiring flexibility;
Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior knowledge of the region an asset
Ability to operation Microsoft Word, Excel and Data visualization and analysis software.
Fluency in English requiredExcellent analytical skills;
Ability to work independently. -
Assessment Monitoring & Evaluation (AME) Officer
Department: Assessment Monitoring & Evaluation Unit (AMEU)
Direct Hierarchy: Country AME Manager
Contract duration: 3 Months
Starting Date: May 2018
Position profileUnder the direct supervision of the Country Assessment Monitoring and Evaluation Manager, he/she is responsible for supporting the data management framework of the AME Unit by providing data analysis services as well as designing and implementation of ToRs, tools and plans related to assessment, monitoring and evaluations conducted by AMEU staff.Responsibilities and Duties – Data Analysis
To support the set-up of all the databases required by ACTED teams and developing the related tools (database structures, surveyor informatics forms and data entry screens, workflow for database population and update)
To carry out data cleaning and data quality assurance
To manage the databases and develop queries, specific export files and report
To deal with routine problems arising in the course of data handling.
Create operational data management and data analysis systems using SPSS, MS Excel and Access to enable effective monitoring and evaluation;
Create data quality control protocols including training ACTED teams to continue to improve data quality;
Support in establishing data collection systems for projects to assist with the collection of project indicators and for project management and monitoring purposes (in-line with the Project Monitoring and Management Framework);
Training of enumerators, AMEU and program staff on management of data and interpretation of results and findings;
Provide trend analysis on key indicators of projects per sector, e.g. WASH, Livelihood, Early Warning, etc.
Work closely with the GIS staff to ensure an accurate and dynamic link between the GIS and AMEU, ensuring data collected can be spatially referenced.Responsibilities and Duties – Assessments, Monitoring and Evaluations
To actively participate in the design and implementation of ToRs, tools and plans related to assessments, monitoring and evaluations conducted by AMEU;
To actively participate in the design and implementation of practicable and robust systems to collect data and interpret data, including related training;
To assist the field teams to initiate and follow-up on the implementation of recommendations, best practices and lessons learnt;
To perform and ensure rapid and thoughtful analysis of monitoring data and dissemination of reports;
To build the capacity of field AME staff on ACTED Kenya and Somalia’s standardized monitoring setup including training on tools, methodology, basic data analysis and reporting;
Immediately inform the line manager in case of problems, delays, deviations from agreed work plans etc.;
Any other task as assigned by the Country AME manager.Requirements
A masters /Bachelor’s Degree in statistics, computer science or closely related to field
Proficient understanding of AME, including the ability to work effectively with tight timelines, high quality standards, and demanding, potentially overlapping priorities.
Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions.
Excellent analytical skills in order to interpret qualitative and quantitative data and discern useful recommendations for programme implementation and development.
Statistical analysis and IT skills, including use of SPSS and Excel for data analysis.
At least 3 years of work experience in a similar field; former experience with humanitarian organizations is an asset.
Good English communications skills (both oral and written).
Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines. -
Reach GIS Specialist
Background on IMPACT and REACH
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.
Department: REACH
Contract duration: 9 months
Location: Nairobi, Kenya
Starting Date: April 2018
Country profile
REACH has been operational in Somalia since 2012, providing information management support to humanitarian actors in a complex environment through assessment capacity, GIS services and support to Cluster IM practices. Projects have included tri-cluster assessments in support of the WASH, Shelter and Education Clusters, support to Food Security response analysis, and development of a Shelter Cluster M&E Framework.
Throughout 2017 REACH Somalia expanded information support to the humanitarian response in several key areas, including IDP settlement profiling, multi-cluster needs assessment and improved remote data collection. Moving forward, key strategic aims are to increase geographic and sectoral coverage and to enhance advocacy capacity through strengthened data collection and information targeting.Position profile
Under the supervision of the REACH Country Coordinator, the REACH GIS Specialist is responsible for the management, implementation and support of REACH assessments and operational framework of the GIS Unit and provide GPS technical support to partner Agencies.
The REACH GIS Specialist shall be responsible for:GIS Activities
Preparation, conception and production of maps
Identify map information needs;
Identify and access map information sources;
Ensure accurate linkages between spatial databases and assessment data,
Ensures that the produced maps meet the requirements of REACH and concerned partners.Supervision and monitoring of mapping related data collection
Conceptualize methodologies for collecting data in the field, as according to need;
Organize and supervise GIS field missions;
Monitor accuracy of data collected.
Cross check data collected in the field, ensure regular updates and solve eventual discrepancies;
Acts as focal point for acquisition for satellite imagery (from IMPACT HQ and UNOSAT)Project development support
Co-developing GIS components in proposals and supervising the implementation of these GIS components in approved projects;
Contribute to the strategic and programmatic development of the country teamGIS Staff Management
Supervising the activities of subordinate GIS/DB staff, including GIS officers, assistants and interns;
Development of capacity building and training plans for subordinate staff
Conducting appraisals and HR activities for GIS/DB staff
Integrating workplans of the GIS/DB team with the overall mission workplans; ensuring follow up for completion of tasks by the whole GIS/DB teamGIS capacity training
Develop training packages for the training of external GIS users (such as Government, UN and NGO staff) on ARC and QGIS
Develop internal training for assessment, and where relevant ACTED staff on data management, GIS and mappingDatabase/Data Management Activities
The REACH GIS Specialist will manage the maintenance of database(s) for the consolidation of all assessment-related and GIS data in country.
He/she will ensure the capitalization of tools and procedures related to mapping and databases. Furthermore, he/she will support the assessment team in the collection and management of spatial datasets, verification and update of the collected data.
He/she will monitor the accuracy of collected data.Technical SupportThe REACH GIS Specialist will contribute towards the identification and implementation of effective and adapted technical solutions and partnerships. The REACH GIS Specialist will provide technical backstopping of database to GIS/DB team and provide capacity-building to GIS/DB team related to database maintenance and advanced GIS techniques. He/she will also support the collection of spatial datasets and integration with REACH activities.
External RelationsThe REACH GIS Specialist will respond to information requests from REACH and its partners. In order to support the development of joint database tools and processes with REACH partners in country, the REACH GIS Specialist will maintain regular interactions and reporting with key IM partners including cluster lead agencies, UN agencies, NGOs and technical partners. He/she will respond to information requests from REACH partners in country related to MIS data and mapping as well as solicit information from partner organizations to be incorporated into database. Furthermore, he/she will liaise with these partners to ensure the data is shared with REACH MIS team when required.
Internal Communication Processes
The REACH GIS/DB will liaise with IMPACT in Geneva to guarantee a quality product that suits the needs of the field office. He/she will respond to information requests from IMPACT Initiatives and keep Geneva informed of the MIS activities in the field.
Confidentiality and Data Protection
Requirements
Masters or Bachelor’s degree in GIS or other related fields will be an added advantage
Excellent analytical skills of qualitative, quantitative and geo-spatial data
Experience using ODK for quantitative data collection, or the ability to rapidly master the process
5 years of relevant working experience in humanitarian settings a benefit;
Experience working in the Humanitarian sector; Familiarity with the aid system, and understanding of donor and governmental requirements;
Prior experience working in IDP displacement locations
Excellent communication and time management skills
Excellent team management skills;
Flexibility and willingness to travel;
Ability to operate in a cross-cultural environment requiring flexibilityFluency in English; professional working fluency in Somali beneficial
Prior experience of mobile data collection tools
Ability to work independently.