Jobs Kenya

Website: Website http://womensglobal.org

  • Our Sisters Read Finance Manager

    Our Sisters Read Finance Manager

    The Finance Manager will work closely with WGEP’s Finance Manager on the financial management of the award and ensure the transparent and appropriate use of all U.S. Government funds. S/he shall oversee all aspects of compliance, budgeting, financial management, and reporting; contract/sub award management; human resources management, and the general administrative support in alignment with U.S. government regulations and policies. The Finance Manager will build capacity, oversee, and ensure accountability of the sub-awardee.

    Core Responsibilities

    Budgets Management (20%)

    Prepare and review the TWWP/OSR Project Budgets to ensure data is complete and reported on a timely basis
    In collaboration with the Project Management Team, ensure that all donor-related financial information is disseminated to Project, TWWP/WGEP Finance and as well as Partners to abide by donor rules and regulations.

    Managing OSR agreement (20%)

    Work with the project team to develop tools to implement sound financial management of

    the TWWP/OSR project (cash flow management tools, invoice trackers) Internal and External Reporting (20%)

    Prepare Expense Budget Versus Actual reports monthly and ensure that the WGEP Finance Manager has a good understanding of the spending progress and any other matters arising from the report
    Prepare monthly financial reports as per WGEP requirements, ensuring they are complete, accurate and produced on a timely manner to ensure adequate review, approval, and submission
    Coordinate and review TWWP/WGEP financial reports with the help from home office
    Prepare and manage internal and external audits
    Ensure financial reports are produced in compliance with USAID and WGEP’s exchange rate policies, including keeping track of expenditure in the various currencies and identifying the rate at which they need to be converted into Kenya Shillings.

    Performance Monitoring and Financial Management (20%)

    In coordination with Project Management Team and Partners, prepare and consolidate monthly invoices and expenses forecasts
    Prepare cash flow forecasts, consolidated with TWWP/WGEP Partners
    Analyze variances of the forecast and actual spending and submit adjustments as required Invoicing / Fund

    Transfer Process Monitoring (10%)

    Prepare invoices to be issued to WGEP and monitor the payment process
    Check the invoices received by Partners and monitor the payment process
    Consolidate payment breakdown by Partner according to previous quarter spent, balance and forecasts
    Process fund transfers to respective schools and service providers.

    Support to Project Management Team, TWWP Offices and WGEP (10%)

    Any other additional tasks to support the Project and Partners

    Essential Skills, Knowledge, and Qualifications

    At minimum, the Finance and Administration Manager shall have:

    Bachelor’s degree in business administration, finance, economics, accounting or equivalent from an accredited institution
    A minimum of five (5) years of relevant experience as a finance and administration manager on a donor-funded project
    At least three (3) years of experience in financial compliance and progressive supervisory work, with experience directly supervising administrative, finance, and/or operational staff
    Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
    Experience with oversight of human resources functions
    Excellent proficiency in Microsoft Excel and accounting software (i.e. QuickBooks)
    Good communication skills
    Ability to train and build the financial management capacity of the sub-awardee
    Ability to build good working relationships with Project Management Team and Partners, at different levels, functions, and in different locations
    Ability to work with limited supervision, be flexible and comfortable in a multi-cultural workforce
    This position is designated as key personnel and requires USAID approval.

    Applications will be reviewed on a rolling basis. Suitably qualified candidates are encouraged to apply through the email kenyajobs@womensglobal.org on or before Friday 4th October 2024 enclosing a cover letter, Curriculum Vitae and three referees (one of whom should be present or previous employer). Kindly indicate job title in the subject of the email.

    Apply via :

    kenyajobs@womensglobal.org

  • Our Sisters Read Finance Manager

    Our Sisters Read Finance Manager

    The Finance Manager will work closely with WGEP’s Finance Manager on the financial management of the award and ensure the transparent and appropriate use of all U.S. Government funds. S/he shall oversee all aspects of compliance, budgeting, financial management, and reporting; contract/sub award management; human resources management, and the general administrative support in alignment with U.S. government regulations and policies. The Finance Manager will build capacity, oversee, and ensure accountability of the sub-awardee.

    Core Responsibilities

    Budgets Management (20%)

    Prepare and review the TWWP/OSR Project Budgets to ensure data is complete and reported on a timely basis
    In collaboration with the Project Management Team, ensure that all donor-related financial information is disseminated to Project, TWWP/WGEP Finance and as well as Partners to abide by donor rules and regulations.

    Managing OSR agreement (20%)

    Work with the project team to develop tools to implement sound financial management of

    the TWWP/OSR project (cash flow management tools, invoice trackers) Internal and External Reporting (20%)

    Prepare Expense Budget Versus Actual reports monthly and ensure that the WGEP Finance Manager has a good understanding of the spending progress and any other matters arising from the report
    Prepare monthly financial reports as per WGEP requirements, ensuring they are complete, accurate and produced on a timely manner to ensure adequate review, approval, and submission
    Coordinate and review TWWP/WGEP financial reports with the help from home office
    Prepare and manage internal and external audits
    Ensure financial reports are produced in compliance with USAID and WGEP’s exchange rate policies, including keeping track of expenditure in the various currencies and identifying the rate at which they need to be converted into Kenya Shillings.

    Performance Monitoring and Financial Management (20%)

    In coordination with Project Management Team and Partners, prepare and consolidate monthly invoices and expenses forecasts
    Prepare cash flow forecasts, consolidated with TWWP/WGEP Partners
    Analyze variances of the forecast and actual spending and submit adjustments as required Invoicing / Fund

    Transfer Process Monitoring (10%)

    Prepare invoices to be issued to WGEP and monitor the payment process
    Check the invoices received by Partners and monitor the payment process
    Consolidate payment breakdown by Partner according to previous quarter spent, balance and forecasts
    Process fund transfers to respective schools and service providers.

    Support to Project Management Team, TWWP Offices and WGEP (10%)

    Any other additional tasks to support the Project and Partners

    Essential Skills, Knowledge, and Qualifications

    At minimum, the Finance and Administration Manager shall have:

    Bachelor’s degree in business administration, finance, economics, accounting or equivalent from an accredited institution
    A minimum of five (5) years of relevant experience as a finance and administration manager on a donor-funded project
    At least three (3) years of experience in financial compliance and progressive supervisory work, with experience directly supervising administrative, finance, and/or operational staff
    Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
    Experience with oversight of human resources functions
    Excellent proficiency in Microsoft Excel and accounting software (i.e. QuickBooks)
    Good communication skills
    Ability to train and build the financial management capacity of the sub-awardee
    Ability to build good working relationships with Project Management Team and Partners, at different levels, functions, and in different locations
    Ability to work with limited supervision, be flexible and comfortable in a multi-cultural workforce
    This position is designated as key personnel and requires USAID approval.

    Applications will be reviewed on a rolling basis. Suitably qualified candidates are encouraged to apply through the email kenyajobs@womensglobal.org on or before Friday 4th October 2024 enclosing a cover letter, Curriculum Vitae and three referees (one of whom should be present or previous employer). Kindly indicate job title in the subject of the email.

    Apply via :

    kenyajobs@womensglobal.org

  • Our Sisters Read Project Manager Project Manager

    Our Sisters Read Project Manager Project Manager

    Job Summary
    The OSR Project Manager will be responsible for meeting the objectives of the USAID-funded project working closely with WGEP’s Kenya Program Manager and local partner, Tharaka Women’s Welfare Project (TWWP), to ensure that all activities are on track. The manager will work closely with TWWP staff to ensure that programmatic goals and targets are being met. S/he will draft and complete all required USAID reports as required. S/he will also be responsible for managing the day-to-day logistical, financial, and administrative aspects of the program including meeting donor reporting requirements. The Project Manager will communicate regularly with WGEP to provide updates and program progress including putting in place systems and procedures that will facilitate program implementation. The OSR Project Manager will report to the US-based Executive Director and will be responsible for other deliverables as directed.
    RESPONSIBILITIES
    Program Management

    Provide overall technical and administrative leadership to TWWP, including development of work plans, and following up to ensure tasks are completed
    Lead and carefully monitor program implementation, impact, and milestone achievement, ensuring these are on track
    Play a lead role in internal communications between local partner TWWP staff and US-based WGEP
    Identify issues and risks related to program implementation and guide appropriate adjustments
    Ensure full compliance with USAID rules and regulations (including branding and marking, procurement, financial reporting, M&E, etc.)
    Draft and submit high-quality donor reports in a timely manner (including quarterly/annual reports, communications strategy, etc.)
    Brainstorm ideas for ways to improve programming and reach

    Logistics

    Lead local procurement activities as needed, including obtaining quotes and negotiating with vendors
    Support TWWP with the set-up of the new library and ICT center
    Organize trainings and special events with TWWP

    Finance

    Ensure the proper management of finances including planning, cash flow management, and authorization of expenses in compliance with grant requirements
    Monitor and track program expenditures and budgeting together with TWWP Finance Officer and WGEP Finance Manager
    Coordinate VAT reimbursement process with USAID Kenya

    Additional responsibilities

    Provide scale up support to WGEP in East Africa, including identifying new opportunities and partnerships
    Build the capacity of TWWP in proposal development, systems, policies/procedures, etc.
    Contribute to proposal development to sustain the OSR program beyond the initial five-year grant period
    Keep Dropbox up to date and organized
    Provide updates to board in quarterly meetings
    Draft sub-award agreements with partner organizations

    Monitoring and Evaluation

    Responsible for USAID Local Works M&E compliance, including AMEP and reporting
    Build the capacity of local team in M&E including data collection, storage, and regular reporting
    Support building out M&E systems including designing questionnaires and surveys, etc.

    REQUIREMENTS
    Essential

    University degree, Masters preferred
    Minimum of 5 years of work experience (or 3 years with Masters) managing international development programs, including management of complex, high-value, multi-activity projects, with complicated logistics
    Excellent spoken and written abilities in English, with sensitivity to cross-cultural context
    Mastery of MS Office Suite, specifically Word and Excel
    Knowledge of USAID policies and procedures (or experience working with another large donors such as FCDO, UN, GIZ, etc.)
    Proactive, flexible, and a team player
    Passion for girls’ education and women’s empowerment
    Must have the right to live/work in Kenya

    Desirable

    Skills in monitoring and evaluation
    Familiar with financial accounting and logistical procedures, including Quickbooks
    Fluent in Kiswahili and Kitharaka
    Experience working on girls’ education and/or early grade reading programs
    Experience working in rural community settings, ideally with community-based organizations
    Experience in collaborating, learning, and adapting (CLA)
    Knowledge of reading software, ICT, and/or library management
    Women and residents of Tharaka-Nithi County are highly encouraged to apply

    go to method of application »

    Applicants should send a cover letter and resume to info@womensglobal.org and write Indicate the tittle in the subject line.

    Apply via :

    info@womensglobal.org