Website: Website http://kgga.co.ke/

National Executive Officer

Key Objective

To shape and lead the delivery of the Mission of the Association in service to over 1,000,000 girls and young women and to inspire an extraordinary volunteer team and to deliver a first-class Guiding experience in Kenya. The job holder will also be an active ambassador for the Association

Key Tasks

To advocate for Girl Guides; the “voice” for girls at the local, regional and national levels; understanding of critical issues affecting girls’ lives, and building for the future.
To market and grow membership and promote the Association
To lead and oversee the implementation of the Association’s long and short term goals in accordance with its strategy.
To ensure the Association is appropriately organized and staffed to enable it to achieve the approved strategy.
To ensure revenue is generated in line with the Association’s targets.
To ensure that all expenditures of the Association are within the authorized annual budget of the Association.
To assess the risks of the Association and to ensure that these risks are being monitored mitigated and managed.
To ensure effective internal controls and management information systems are in place
To ensure that the Association has appropriate systems to enable it to conduct its activities both legally and ethically.
To ensure that the Association maintains high standards of corporate citizenship and social responsibility.
To act as a liaison between management and the National Board; to communicate effectively with employees, Government authorities, the public and other stakeholders.
To keep abreast of all undertakings and activities of the Association and external factors affecting the Association and to ensure that the Association’s leadership is informed.
To ensure that the National Board Members are properly informed and that sufficient information is provided to the Board to enable them form appropriate judgments and make decisions.
To ensure the integrity of all public disclosures by the Association.
In concert with the Chairperson, to develop Board agendas.
To request that special meetings of the National Board be called when appropriate.
In concert with the Chairperson, to determine the date, time and location of the annual meeting of National Council and to develop the agenda for the meeting.
To sit on committees of the National Board where appropriate as determined by the Board.
To abide by specific internally established control systems and authorities, to lead by personal example and encourage all employees to conduct their activities in accordance with all applicable laws and the Association’s standards and policies, including its environmental, safety and health policies.
All other professional duties that may be assigned by the National Board from time to time.

Qualifications

A Bachelor’s Degree is required with a minimum of 5 years experience in senior management and leadership in an organization. Master in Business Administration or other relevant post graduate qualification.

Key competencies and Experience

The National Executive Officer must demonstrate critical competencies in the following four broad categories:

Commitment to results: The National Executive Officer is a systems thinker who is customer focused and goal driven. This individual identifies relevant information and helps transform this information into individual and Association knowledge and learning. The National Executive Officer is action oriented and innovative. S/he translates broad goals into achievable steps. S/he anticipates and solves problems and takes advantage of opportunities, is a self-starter and team player.

Business savvy: As leader, this position requires an individual with knowledge of and experience in management and administration. The position requires demonstrated experience in integrating and coordinating diverse areas of management.

Knowledge in the following areas is required: human resource services, finance and personnel; oral and written communications; planning and evaluation; and governance.
Some experience in the field of philanthropy, not-for-profit management and governance, and community relations is preferred. Some general knowledge of fund development is also preferred.
A high level of personal skills is required to make formal, persuasive presentations to groups and to deal effectively with people from all segments of the community.
The individual must be comfortable with diversity and respectful of a wide range of faiths, beliefs and experiences.

Leading change: The National Executive Officer possesses the skills and implements the functions of a leader. S/he shares KGGA’s values, mission and vision. S/he consistently displays integrity, models behavior, develops people, and builds teams. This individual deals effectively with demanding situations and designs and implements interventions.

Motivation of teams: The National Executive Officer manages continuity, change and transition. This individual knows how to influence and enable others. S/he addresses the impact of attitude and action on KGGA and its stakeholders. Excellent communication and public speaking skills.

Please submit a cover letter illustrating your suitability for the position together with a detailed CV to vacancies@kgga.co.ke by 30th November 2024. Indicate ‘Position of National Executive Officer’ in the Subject
Line. Late applications or hard copies will not be considered.Please note: At no point in the entire recruitment process shall the candidate have to pay any money as a condition of engagement.Only shortlisted candidates will have their applications acknowledged.

Apply via :

vacancies@kgga.co.ke

November 12, 2024
Programmes and Training Manager

Job Objectives:

To apply expert knowledge of girls, girl issues, the Girl Guiding Experience, the National Guiding Programmes and in collaboration with volunteers and partners, deliver high-quality programme experiences and trainings to a growing number and diversity of girls and young women.
The Programmes Manager will also be responsible for researching and communicating potential funding sources for programme support.

Key Tasks:

Develop programme, leader support and training with the Programmes team under direction of the National Executive Officer.
Responsible for Nation-wide programme events.
Implement, monitor and report outcome measurements for all programmes.
Generate and submit regular stakeholder reports in collaboration with the finance team
Develop and mainstream M&E and quality management system in collaboration with the finance team
Recruit, select, place, train, supervise, and evaluate qualified programme delivery volunteers to carry out programme implementation and develop new programmes based on needs of girls and Guide leaders and National programme priorities.
Develop monitor and grow girl and adult membership through programme events, recruitment activities, and support of other mission delivery strategies.
Provide support and guidance to National Trainers as they train new leaders.
Develop resource materials that help volunteers deliver quality program at the unit level.
Ensure the voice of the Girls is heard on issues they care about and provide support to empower them to change the world around them for the better
Support the development of a platform to empower girls and young women in Kenya to speak out and influence issues they care about enabling them build a better world while at the same being the voice of the girls and young women
Ensure high quality implementation of the Girl Guide Leadership Programme by collaborating with Volunteers to ensure that they understand the benefits of Guiding and the delivery the Guiding programme.
Design innovative approaches in the area of program delivery and identify the need for additional National support.
Develop and manage budgets in collaboration with the finance team to support programme delivery and to develop and implement fund raising strategies to support programme projects.
Ensure that all Programme operations are carried out in compliance with county, regional and National regulations and laws.
Establish and maintain harmonious working relationships with donors, members, volunteers, staff and community contacts.
Supervise County and Regional Coordinators.
Undertake other duties as your line manager should require in keeping with the responsibility of the post.

Minimum Qualifications:

Bachelor’s degree in a related field. Master’s degree is preferred.
At least 4 years’ experience in a senior management position in programme delivery.
Commitment to the mission and goals of Girl Guiding.
Strong management skills with the ability to lead and manage a team
Fluency in English, both written and verbal
Demonstrable expertise in Project Cycle Management (PCM)
Experience working with private sector and Government authorities
Excellent oral and written communications skills.
Detail oriented.
Ability to effectively manage multiple priorities, meet deadlines and produce results.

Please submit a cover letter illustrating your suitability for the position together with a detailed CV including names and contacts of 3 referees to vacancies@kgga.co.ke by 30th August 2024. Indicate Programmes and Training Manager in the Subject Line. Late applications or hard copies will not be considered.

Apply via :

vacancies@kgga.co.ke

November 5, 2024
Resource Mobilization Officer

Key Tasks:

The Resource Mobilization Officer responsible for the management of Association’s fundraising initiatives and overall oversight and coordination of donor engagement and all fundraising and proposal writing; building an increasingly, diversified network of resource partners including development partners, corporates, academia, philanthropists National and County Governments and foundations who share in the vision of the Association; create collaborations to meet the current and future needs of Kenya Girl Guides Association.
Develop and implement the Association’s Resource Mobilisation Strategy that includes securing new,
diverse and additional resources/funding for the Association. The strategy should respond to KGGA’s
funding needs.
Mobilizing financial and non-financial resources from private sectors entities, individuals and corporates.
Produce Resource Mobilisation Plans and Reports.
Achieve appealing proposals and concepts and effective communication with donor focal points.
Association’s focal point for resource mobilisation and sustainability activities.
Conduct and develop funding needs assessment for KGGA.
Develop a Resource Mobilization Manual that includes standard operating procedures and processes; and define the direction of resource acquisition and utilization.
Conducting research on potential donors/partners such as trusts, foundations, companies and high net
worth individuals. This includes proactively identifying funding opportunities, as soon as or ideally before
they become public knowledge and constantly scan the horizon, network and solicit donor intelligence and share information on donor profiles.
Draft appealing proposals and concepts to diverse sources, including development partners, corporates, academia, policy-makers, philanthropists, and foundations.
Monitor donor reporting and grant expenditure deadlines; responding to these deadlines while participating in the preparation of quality financial and narrative reports to donors
Work closely with the Finance team in development of appropriate budgets.
Developing, managing and updating Friends of Guiding databases to record their contacts and information.
Maintaining a network of corporate contacts and effectively managing and maximizing these relationships.
Develop and Strengthen Partnerships for Joint Proposal Writing especially with credible organizations.
Registering the Association with relevant Fund Raising Associations.
Manage al KGGA Centres for revenue collection.
Organize resource mobilization events.
Undertake other duties as your line manager should require in keeping with the responsibility of the post.

Qualifications and Experience

Bachelor’s degree in Social Science, Business Communication, Marketing, Public Relations or a related field.
Minimum 2 years of demonstrated experience in developing fund-raising strategy and institutional resource mobilisation, understanding of the development sector and grants management.
A proven track record of fundraising from major donors, corporate and foundations.
At least 5 years’ experience in NGO Sector.
Proven competence in written and spoken English, Good writing and editorial skills.
Proven skills in developing and writing successful funding proposals
Have high energy, confident presenter who is able to engage people and get them to commit funding/and or to partnering with FAWE.
Strong organizational and time management skills. Also, very strong networking skills and excellent
interpersonal relationship skills

Please submit a cover letter illustrating your suitability for the positions together with a detailed CV to vacancies@kgga.co.ke by 31st January 2023. Indicate RESOURCE MOBILIZATION OFFICER in the Subject
Line.Late applications or hard copies will not be considered.Please note: At no point in the entire recruitment process shall the candidate have to pay any money as a condition of engagement.Only shortlisted candidates will be contacted.

Apply via :

vacancies@kgga.co.ke

October 29, 2024
Training Coordinator

Job Objectives: To ensure smooth and effective functioning of the Kenya Girl Guides Association Girl Guiding training events and activities at the National and Local levels Work in partnership with the County Girl Guides Training Team to provide opportunities in Adult Training, Learning and Development to our members.
The post holder will coordinate all adult training, learning and development activities.
Key Tasks:

To promote and encourage interest in Adult Training, Learning and Development programs to increase engagement with KGGA members.
To offer and organize ongoing girl guiding trainings at the county level whilst understanding the adult learner at appropriate frequency.
Marketing scheduled monthly self sponsored girl guiding trainings to unit leaders, parents, professionals, education officers and providing necessary information.
To maintain contact with unit leaders during their program in order to provide any necessary support.
To ensure evaluation and certification of new unit leaders is compliant with KGGA standards and guidelines.
Be knowledgeable about the current girl guiding adult training, learning and development program for unit leaders.
Maintain continuous communication with the Programmes and Training Manager at KGGA National office as appropriate.
Assess training effectiveness and summarize evaluation reports determining the impact of training on unit leaders’ skills to ensure the delivery of high quality girl guiding educational programmes.
Identify training needs and opportunities for new and existing girl guiding volunteer adult leaders.
Keep up to date with new and updated training resources and share best practice across the county
Attend meetings with stakeholders at the county and have regular contact with unit leaders, mentors, assessors, branch advisors and trainers as appropriate.
To collaborate with the County Training Committee in developing the annual budget for Unit Leaders Development activities and to execute planned activities within the approved budget.

Education
A Bachelor’s Degree is required with a minimum of 2 years experience in a training coordinator position.
As Training Coordinator, this individual demonstrates critical competencies to handle documentation, report writing, correspondence, record keeping and coordinating trainings.
Qualifications and Experience

Holds Bachelor’s degree in Education or related field.
Proven work experience as a trainer, training facilitator or coordinating training events/activities
Advanced organizational skills with the ability to handle multiple training and special projects assignments
Comfortable communicating with adults and motivating them to comply with appropriate policies and procedures.
Proven ability to complete full training cycle (assess needs, plan, develop, coordinate, monitor and evaluate).
MS Office proficiency and has ready access to a computer and internet as well as ability to use technology to communicate, process information and maintain records.
Learning and knowledge sharing: open to new ideas; shares own knowledge; applies knowledge in daily work; builds partnerships for learning and knowledge sharing.
Preferably a Girl Guide.

October 26, 2024
Programme Books Curriculum Development Consultant

Background for consultancy: KGGA seeks the services of an experienced Curriculum Development Consultant who will review and develop programme books for the different programme branches as per the approved KGGA Education Programme Framework.
KGGA’s programme branches are: –

Rainbows 3 to 6 years
Brownies 7 to 9 years
Girl Guides 10 to14 years
Rangers 15 to 18 years

Overall objective of the consultancy: The overall objective of the assignment is to develop KGGA’s educational programme books for the 4 branches as shown above. For each branch a book will be developed for Guide Leaders and for Girls. The books are intended to transfer both theoretical and practical skills in line with KGGA’s Strategy, Thematic Pillars and Core Values.
The Scope
The Consultant will undertake the following tasks: –

Conduct a technical review of the current programme books.
Develop a draft book for each programme branch which will be reviewed by the Technical Advisory Committee and the Executive Committee.
Develop the final copies of the programme books for all branches considering the comments from the Technical Committee and Executive Committee.

While developing the programme books the consultant should bear in mind KGGA’s learning methods which include: –

Learning by Doing
Learning in small groups
My path my pace
Connecting with others
Connecting with my world

Key Outputs / Deliverables

Deliverable 1: Initial content review report.
Deliverable 2: A draft of programme books for all the branches (Guide Leaders Copy and the Girls’ Copy for each branch)
Deliverable 3: Final copy of programme books for all the branches (Guide Leaders Copy and the Girls’ Copy for each branch). The final copies should be in both soft and hard copies.

Note: All deliverables shall be reviewed and approved by the KGGA Executive Committee.
Reporting: The consultant will report directly to the National Executive Officer. However, she or he will work closely with the Programme Staff in consultation with the Training Commissioner.
Submission of Proposal
Please submit the following in your application: –

Registered firm name and address.
Profile of firm and capability statement.
Qualifications and experience of key individual consultants to be involved in this assignment.
Proposed detailed methodology to be undertaken for this assignment.
Proposed work plan.
List of organizations and their contacts for which the firm has carried out curriculum development services previously.

Copies of Documents to Be Attached

Certificate of registration and copy of latest returns to registration of companies/search confirming the current directors of the organization.
VAT certificate.
PIN certificate.
Current KRA Tax compliance certificate.
CV’s of the key consultants who will be part of the consultancy team.
Letters of recommendation/testimonials from at least 4 previous clients where the firm conducted similar assignments.

Qualifications

University degree at the level of Masters or PHD in Education and Curriculum Development.
Proven track record of curriculum development.
Experience with experiential learning/Non-formal learning.
Fluency in both written and spoken English.
Excellent organizational skills.
Very good writing, reporting and computer skills (MS Office: Word, Excel, Power Point, Outlook)
Experience of steering curriculum and able to provide technical advice.
Ability to contribute to and comfortably work in a multidisciplinary, multicultural setting.
Ability to work independently to strict timelines.
Excellent planning and facilitation skills.
Ability to research, analyze and present information.
Strong interpersonal, teamwork and communication skills.

Proposal
The Consultant(s) should provide separate technical and financial proposals.
The financial proposal should be adequately detailed including books development costs and separate costs for graphic design.
All costs should be inclusive of all taxes applicable.
Duration of the Assignment
The duration of this consultancy assignment shall be 3 months.

October 26, 2024
Executive Officer

Job Objectives: Shape and lead on the delivery of the vision for KGGA’s service to girls and young women and inspire extraordinary volunteers to ensure they can deliver a first-class Guiding experience to over 1,000,000 girls and young women in Kenya.
Work in partnership with the Executive Committee to provide vision and leadership for KGGA and lead the organisation’s staff team. The post holder will also ensure KGGA continues to achieve its mission, and will be an active ambassador for our dynamic organisation.
Key Tasks:

To advocate for Girl Guides; the “voice” for girls at the local, regional and national levels; understanding of critical issues affecting girls’ lives, navigating between traditional Girl Guides and building for the future;
To market, develop the membership and promote the organization and grow membership market share;
To lead and oversee the implementation of the Organisation’s long and short term plans in accordance with its strategy;
To ensure the Organization is appropriately organized and staffed to enable it to achieve the approved strategy;
To ensure revenue is generated in line with the Organizational targets.
To ensure that expenditures of the Organisation are within the authorized annual budget of the Organisation;
To assess the principal risks of the Organisation and to ensure that these risks are being monitored and managed;
To ensure effective internal controls and management information systems are in place;
To ensure that the Organisation has appropriate systems to enable it to conduct its activities both lawfully and ethically;
To ensure that the Organisation maintains high standards of corporate citizenship and social responsibility wherever it does business;
To act as a liaison between management and the Executive Committee; to communicate effectively with employees, Government authorities, other stakeholders and the public;
To keep abreast of all material undertakings and activities of the Organization and all material external factors affecting the Organization and to ensure that processes and systems are in place to ensure that the management of the Organization are adequately informed;
To ensure that the Executive Committee members are properly informed and that sufficient information is provided to the Executive Committee to enable the Executive Committee members to form appropriate judgments;
To ensure the integrity of all public disclosure by the Organisation;
In concert with the Chairman of the Executive Committee, to develop Executive Committee agendas;
To sit on committees of the Executive Committee where appropriate as determined by the Executive Committee; and
To abide by specific internally established control systems and authorities, to lead by personal example and encourage all employees to conduct their activities in accordance with all applicable laws and the Organisation’s standards and policies, including its environmental, safety and health policies.

Education

A Bachelor’s Degree
Minimum of 7 years experience in a senior management position and experience leading an organisation.
Masters in Business Administration or other post graduate qualification
Experience in the Community Development or social services sector

Qualifications and Experience
As an Executive Officer, this individual demonstrates critical competencies in four broad categories: commitment to results, business savvy, leading change, and motivating.
Commitment to results: The Executive Officer is a systems thinker who is customer focused and goal driven. This individual identifies relevant information and helps transform this information into individual and organizational knowledge and learning. The Executive Officer is action oriented and innovative. S/he translates broad goals into achievable steps. S/he anticipates and solves problems and takes advantage of opportunities, is a self-starter and team player.
Business savvy: As leader, this position requires an individual with knowledge of and experience in management and administration.
The position requires demonstrated experience in integrating and coordinating diverse areas of management.

Knowledge in the following areas is required: human services, finance and personnel; oral and written communications; planning and evaluation; and governance.
Some experience in the field of philanthropy, not-for-profit management and governance, and community relations is preferred. Some general knowledge of fund development is also preferred.
A high level of personal skills is required to make formal, persuasive presentations to groups and to deal effectively with people from all segments of the community.
The individual must be comfortable with diversity and respectful of a wide range of faiths, beliefs and experiences.

Leading change: The Executive Officer possesses the skills and implements the functions of a leader. S/he shares KGGA’s values, mission and vision. S/he consistently displays integrity, models behaviour, develops people, and builds teams. This individual deals effectively with demanding situations and designs and implements interventions.
Motivating: The Executive Officer manages continuity, change and transition. This individual knows how to influence and enable others. S/he addresses the impact of attitude and action on KGGA and its stakeholders.
Excellent communication and public speaking skills.

October 26, 2024
Operations Manager

Job Objectives: Shape and lead on the delivery of the vision for KGGA’s service to girls and young women and inspire extraordinary volunteers to ensure they can deliver a first-class guiding experience to girls and young women in Kenya. Ensure the effectiveness of a dynamic nationwide youth organisation. Work in partnership with the Regional Commissioners to provide vision and leadership for the country.
Key Tasks:

To advocate for Girl Guides; the “voice” for girls at national level understanding of critical issues affecting girls’ lives.
Ensure each member of the Association in the Kenya has access to the Guiding Programme, Adult leadership training and Programme opportunities participation within each year.
Implement, monitor and report outcome measurements for all programmes ensuring appropriate recognition of volunteers.
Responsible for National and Nairobi County events.
To market, develop the membership and promote the Association and grow membership market share in the country and in Nairobi;
Maintain the membership database and conduct the annual national census.
To lead and oversee the implementation of the Association’s long-and short-term national operations plans, in accordance with its strategy;
To ensure revenue is generated within the Regions in line with the Associations targets.
To ensure that expenditures of the Regions are within the authorized annual budget of the Association;
To assess the principal risks of the Association in the Regions and to ensure that these risks are being monitored and managed;
To ensure effective internal controls and management information systems are in place;
To ensure that the Association maintains high standards of corporate citizenship and social responsibility within the Regions;
To act as a liaison between Kenya Girl Guides staff and the Regional staff; to communicate effectively with employees, volunteers, Government authorities, other stakeholders and the public;
To keep abreast of all material undertakings and activities of the Association within the Regions and all material external factors affecting the Association within the Regions and to ensure that processes and systems are in place to ensure that the management of the Organization are adequately informed;
To ensure that the Regional Commissioners are properly informed, and that sufficient information is provided to the to enable them to form appropriate judgments;
To ensure the integrity of all public disclosure by the Regions;
In concert with the Regional Commissioners develop Regional workplans.
To supervise the Nairobi County Intern.
To abide by specific internally established control systems and authorities proposing changes to existing policy as required.

Qualifications

Bachelor degree in a management field (Business, Marketing or Finance). Masters degree is desirable.
At least 5 years in a similar position
Proven ability to deliver a strategy
Experience working with volunteers
Strong People management and goal setting skills
Excellent interpersonal and communication skills
Knowledge of Girl Guiding with a passion for girls and young women
Advanced computer skills especially in Microsoft Office applications
Strong numerical and analytical skills
Good coordination and presentation skills
Proven experience in leadership
Can work under pressure with minimum supervision
Ability to thrive in a fast-paced commercial environment with serial deadlines.

October 26, 2024
Finance Manager

Job Objectives: To ensure best practice in financial management of the Organization in order to maximize efficiency and growth.The job holder will develop new business, maximize return on financial assets by establishing financial policies, procedures, controls, and reporting systems in order to meet legislative and reporting requirements and support KGGA operations.
He/she will oversee the day to day activities of the finance team and ensure the Organisations finance function is organised and efficient and produces accurate information.
Key Tasks:

Assist in performing all tasks necessary to achieve the organization’s mission and help execute growth plans.
Developing financial strategy, including opportunity forecasting and risk minimisation plans.
Develop new business, specifically: identifying revenue generation opportunities, developing business cases, pitches and proposals and generate new partner leads.
Manage all finance and accounting and oversee the finance team.
Lead the development of the organisational budget; develop budgets for project proposals, monitor actual financial results; direct the preparation of all financial reports and reports to partners and government regulatory agencies.
Create monthly and annual reports to identify results, trends, and financial forecasts.
Manage cash flow by tracking transactions and regularly reviewing internal reports.
Improving efficiencies and reducing costs across the business.
Prepare Reports for Finance Committee and Executive Committee meetings and support the Committees initiatives. Implement the decisions of the Committees and review compliance with Financial Policies and Executive Committee directives related to financial, legal, insurance, property and other matters.
Act as a resource to senior management on matters relating to finance and insurance.
Ensuring compliance with statutory law and financial regulations,
Monitor financial policies and procedures to ensure the best and most efficient use of the organization’s resources; ensure internal controls are in place at sub-county, county, and national levels to enhance security, minimize opportunity for fraud and protect the financial integrity of records.
Prepare draft accounts and the final financial statements and manage the annual audit process. Act as the first point of contact for the auditors, and lead on any recommendations that are suggested in the audit report or management letter.
Work towards the achievement of Organisations ten-year strategy and annual business plans.
Manage and mentor department staff, provide direction, feedback on performance and coaching for skill development.
Undertake other duties as your line manager should require in keeping with the responsibility of the post.

Qualifications

Fully Qualified Accountant (CPA(K), ACCA)
Bachelors Degree in Finance or a related field. Masters degree is desirable.
At least 5 years accounting and administrative experience in a similar position.
Excellent eye for detail, sound knowledge of international accounting standards, well organized and exercises sound judgment in decision making.
Strong leadership & managerial skills. Strong sense of judgment;
Superior communication skills, both verbal and written
A self motivated individual with proven analytical and problem solving skills
Excellent software expertise in Quickbooks, Microsoft Excel, Word and PowerPoint.
Ability to interacting will all levels of professional staff tactfully and effectively;
Ability to thrive in a fast-paced commercial environment with serial deadlines.

The position is based in an office setting; however, some travel may be necessary.

October 26, 2024
Monitoring and Evaluation Officer

Job Description

The position is short term for 5 months.
Job Objectives: To offer Quality management and quality improvement of the DREAMS Program,
Key Tasks:

Support all M&E initiatives for the DREAMS Program including monitoring data quality, tracking t progress of activities and analyzing data to inform programming and decision making.
Ensure DREAMS program compliance with USAID reporting guidelines
Support and implement the Key Performance Indicators (KPIs) as well as monitoring them throughout the duration of the project
Manage the DREAMS Program electronic database
Provide technical support and train program staff on ways to properly document and organize program progress
Develop a Quality Assurance/Quality Improvement plan for the DREAMS Program
Suggest ways to facilitate data collection and the flow of data within Program field teams.
Identify strengths and weaknesses in existing data collection and management systems and propose solutions.
Perform regular field visits to perform data quality checks on a monthly basis and utilize results for program improvements and decision making
Support DREAMS Program to ensure that donor, partner, and senior management data queries are addressed in an accurate and timely manner.
Support and participate in program and project evaluations
Support in reviewing donor reports to ensure high quality reports are submitted on time.
Assist Program Development/Grants Management to develop the annual work plan and quarterly work plans for the program.
Review and analyze weekly reports with the Program Coordinator to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting.
Participate in assessments and/or surveys relevant to the program.
Compile project progress reports as required.
Represent KGGA in Technical Advisory Committee meetings
Keep abreast of developments in M&E in order to advise and recommend tools and strategies to increase program performances and results
Perform any other duties assigned.

Performance Indicators: To be agreed with supervisor
Behavioural Aspects: Importance must be attached to projecting Kenya Girl Guides Association as a professional Association of integrity, delivering quality services.
In the performance of this job it is essential that the Holder conducts herself or himself in a way that optimizes the cooperation of staff in the achievement of Association’s objectives
Qualifications

Bachelor’s Degree in Administration, Information Management, Project Management, other relevant academic background (essential)
1 to 3 years of Monitoring and Evaluation experience (essential)
Capacity to produce high-quality briefs and reports in English.
Working experience in HIV and AIDS Program Implementation
Previous Experience working for not-for-profit organization(s)
Ability to work with a team and independently
Strong Analytical skills
Initiative, dependability and organizational ability
Strong oral, written and comprehension skills
Excellent software expertise in Microsoft Excel, Word and PowerPoint.
Ability to interact with all levels of staff.
Experience working with volunteers is desirable.
Ability to thrive in a fast-paced commercial environment with serial deadlines.

October 26, 2024
Monitoring and Evaluation Officer

Job Description

The position is short term for 5 months.
Job Objectives: To offer Quality management and quality improvement of the DREAMS Program,
Key Tasks:

Support all M&E initiatives for the DREAMS Program including monitoring data quality, tracking t progress of activities and analyzing data to inform programming and decision making.
Ensure DREAMS program compliance with USAID reporting guidelines
Support and implement the Key Performance Indicators (KPIs) as well as monitoring them throughout the duration of the project
Manage the DREAMS Program electronic database
Provide technical support and train program staff on ways to properly document and organize program progress
Develop a Quality Assurance/Quality Improvement plan for the DREAMS Program
Suggest ways to facilitate data collection and the flow of data within Program field teams.
Identify strengths and weaknesses in existing data collection and management systems and propose solutions.
Perform regular field visits to perform data quality checks on a monthly basis and utilize results for program improvements and decision making
Support DREAMS Program to ensure that donor, partner, and senior management data queries are addressed in an accurate and timely manner.
Support and participate in program and project evaluations
Support in reviewing donor reports to ensure high quality reports are submitted on time.
Assist Program Development/Grants Management to develop the annual work plan and quarterly work plans for the program.
Review and analyze weekly reports with the Program Coordinator to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting.
Participate in assessments and/or surveys relevant to the program.
Compile project progress reports as required.
Represent KGGA in Technical Advisory Committee meetings
Keep abreast of developments in M&E in order to advise and recommend tools and strategies to increase program performances and results
Perform any other duties assigned.

Performance Indicators: To be agreed with supervisor
Behavioural Aspects: Importance must be attached to projecting Kenya Girl Guides Association as a professional Association of integrity, delivering quality services.
In the performance of this job it is essential that the Holder conducts herself or himself in a way that optimizes the cooperation of staff in the achievement of Association’s objectives
Qualifications

Bachelor’s Degree in Administration, Information Management, Project Management, other relevant academic background (essential)
1 to 3 years of Monitoring and Evaluation experience (essential)
Capacity to produce high-quality briefs and reports in English.
Working experience in HIV and AIDS Program Implementation
Previous Experience working for not-for-profit organization(s)
Ability to work with a team and independently
Strong Analytical skills
Initiative, dependability and organizational ability
Strong oral, written and comprehension skills
Excellent software expertise in Microsoft Excel, Word and PowerPoint.
Ability to interact with all levels of staff.
Experience working with volunteers is desirable.
Ability to thrive in a fast-paced commercial environment with serial deadlines.

October 25, 2024