Jobs Kenya

Website: Website http://imaworldhealth.org/

  • Grants and Contracts Officer

    Grants and Contracts Officer

    Job Description
    SUMMARY OF ROLE
    The Grants and contracts Officer is responsible for providing support to the Afya Jijini Small Grants (AJSG) program, and in the management of subcontracts and contracting services within the project. The Grants and Contracts officer, works closely with the Afya Jijini program and finance teams to ensure responsible programmatic and financial monitoring of grant and contracts funded activities, identifying areas of improvement of the grantees and subcontractors and providing the necessary interventions for performance improvement. The Grants and Contracts Officer will work in collaboration with the Afya Jijini Grants and Contracts team and will provide assistance in the management and delivery of the AJSG Program and contribute to overall program effectiveness and efficient program delivery.
    Core Function
    The Grants and Contracts Officer will report directly to the director-compliance, procurement, Grants and Contracts, and will work closely with the Senior Finance Director, Deputy Chief of Party, M&E Director and other Senior Management and Technical team leads in supporting and overseeing the overall management and efficiency of subcontracts and Grants Under Contracts (GUCs) portfolio.
    The Grants and Contracts Officer is responsible for providing support to the Afya Jijini Small Grants (AJSG) program, in the grant RFA’s process, assessment and evaluation of potential grantees, working closely with the Afya Jijini program and finance teams to ensure responsible programmatic and financial day to day monitoring of grant funded activities, identifying areas of improvement of the grantees, and building their capacity. The Grants and contracts officer will also lead the development and management of subcontracts and any subcontract modifications and amendments. He/She will act as the focal point with IMA HQ and Finance teams for the review and approval of all financial and contractual documentation, including coordinating and facilitating signature by IMA and Subcontractor designate.
    Specific Responsibilities and Essential Functions

    Compliance:

    The Grants and Contracts officer will ensure compliance with IMA World Health policies and procedures, USAID regulations related to sub granting, GOK laws, regulations and practices, more specifically in issuance, day to day support and continued monitoring of sub awardees including:
    Periodically reviewing and auditing specific transactions reported as well as the internal controls and policies of the subcontractors and sub-grantees and advise on strengthening of the same through reports and monitoring;
    Drafting memos and other guidance documents and acting as the primary point of contact and resource for subcontractors and sub-grantees on all financial compliance issues;
    Working with Afya Jijini finance and programme teams to verify and track budget and expenditures against grantee and subcontractor terms and conditions, and ensure proper reporting, documentation and overall deliverables and milestones are reviewed by Afya Jijini Senior Management and signed off prior to issuance of payment.
    External audit facilitation
    The grants and contracts officer will work with the finance and HQ teams to develop subcontract and sub-grantee terms of reference for audits in compliance with the IMA policies and procedures and USAID rules and regulations. S/he will be responsible for coordinating all the external/donor/mission audit functions. The grants and contracts officer will be responsible for conducing regular monitoring visits to the grantees and subcontractors
    Sub-grantee and subcontractor Management:
    The Grants and Contracts Officer will provide input into the update and suggestions for improvement of the Afya Jijini Sub Grant Manual and sub granting processes and procedures, including assessment, selection of potential partners, and sub grant management.
    Assist in the review of small grant and subcontracts day to day activities for compliance with USAID rules and regulations and IMA World Health’s policies.
    Assist in identifying areas of improvement for partners/grantees and follow through to ensure that such improvements are implemented.
    Provide suggestions on how IMA can provide the support required in terms of capacity building the partner teams either in programming and/ or financial management and reporting.
    Provide support in the preparation of and review of sub grant and subcontract agreements, and budgets, ensuring completeness and regular updates of relevant clauses as necessary
    Oversee grantee/ Subcontractor budgets, cash projections and spending. The Grants and Contracts Officer will liaise closely with the grantees in tracking expenditures and request regular budget vs. actuals from the grantees/subcontractors where necessary depending on the funding instrument;
    Ensure accurate and timely payments are made to sub-grantees and sub-contractors through-out the life of the program;
    Assist in preparation of periodic updates required for the Afya Jijini management and programmatic meetings as required to discuss sub grants/subcontracts status’ status for each sub grant.
    Assist with partnership close-outs, including ensuring that all requirements of the sub grant agreement have been met to facilitate the final sign off by IMA Senior Management.
    Preparing a calendar of critical activity dates/key milestones per grantee.

    Documentation;

    Maintain hard and electronic copies of all documentation pertaining to each sub grant and subcontract file, ensuring these are complete and up-to-date as per IMA World Health documentation requirements.
    Ensure all files are in order and grantee payments and file checklists are completed satisfactorily before submission to other functional managers for final approval to pay, extend, close out, etc.;
    In coordination with the technical program leads, monitor the implementation progress of each subcontractor and sub-grantee, to ensure that the implementation is carried out and that all administrative & financial outputs as stated in the award agreements are achieved.
    Support the drafting of all partner correspondences

    Job Requirements, Skills and Knowledge:

    Bachelors’ degree in Accounting, Finance, Business Management or related field; Master’s degree will be an added advantage.
    5-8 years of hands on experience in a grants management; experience with international NGOs in the health sector will be an added advantage;
    Excellent operational knowledge of USAID rules and regulations, including USAID contract management and grants management policies and procedures;
    Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
    Strong interpersonal and leadership skills, including the ability to work in a professional and cordial manner with fellow staff members, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public;
    Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment; ability to manage multiple activities with attention to detail, while meeting tight deadlines under pressure;
    Excellent problem solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in complex environment with shifting and competing priorities.
    Good planning and organizational skills.
    Excellent verbal and written communication skills that demonstrate a proven record of being an effective part of a team-oriented staff.

  • Scope Of Work- Architectural and Site Supervison Services

    Scope Of Work- Architectural and Site Supervison Services

    Key Responsibilities:

    To provide drawings and Bill of Quantities for refurbishment of containers into offices as per the schedule of requirements provided by the user.
    To provide drawings and Bill of Quantities for construction of patient waiting sheds near the containers as per the schedule of requirements provided by the user.
    Assist in the process of identifying a contractor to undertake the works.
    Oversee Works to ensure that they are executed as per the specifications in the BoQ & drawings provided.
    Work with the Team Lead to oversee the Works and ensure that they are carried out in line with the approved program of works to ensure timely completion, including attending periodical progress meetings.
    Measure value of Works executed to aid in approval of Contractor’s payments.
    Document possible causes of delays or problems in the site and notify the Compliance Director of such delays/problems in advance.
    Obtain any required statutory concurrence for the said works (e.g. NEMA, and Works Dept. and others).

    The Criteria for recruitment as An Architect/Engineer include:

    A degree in Architecture or civil engineering.
    Evidence of current registration by the professional regulatory bodies of practice.
    At least three years’ experience in a busy architectural/ engineering consultancy firm.
    Excellent design and drafting skills.
    A keen interest in built environment and the dedication to see projects to their conclusion.
    Excellent communication skills, both oral and written.

    Contract Duration
    30 days level of effort with possibility of extension.

  • Monitoring and Evaluation Advisor

    Monitoring and Evaluation Advisor

    The Project Monitoring and Evaluation Advisor will work with the Project M&E team for the successful monitoring and evaluation of community-facility health services for a set geographic area of the USAID-funded Afya Jijini project. Afya Jijini’s ultimate aim is to improve access and uptake of quality health services in Nairobi for the most pressing health issues, including among the most vulnerable and at-risk. The project seeks specifically to increase access and use of quality HIV; family planning (FP) and reproductive health (RH); maternal, neonatal and child health (MNCH); water, sanitation and hygiene (WASH), and nutrition services. Based in Nairobi with frequent travel to informal settlements and health facilities in the county, s/he will work with the Project Level M&E Team comprising of the DM&E,M&EA, cluster Level M&EO and M&E Assistants (attached to the UHAI Team) – to develop an effective M&E system for project management and reporting. Working in the defined area, the Project M&E Advisor will provide support to the project advisors and team leads; the sub-county health managers; the health facilities and their catchment communities, CBOs and other stakeholders to capture data and use it to generate information for decision making including DDIU to facilitate program improvement. The Project M&E Advisor will also help plan and implement capacity strengthening approaches at the sub-county and facility level, including trainings and mentorship models to strengthen M&E for health services. .
    Duties and Responsibilities
    The overall responsibility is to work with the Project M&E Director to ensure the Afya Jijini project M&E goals are achieved. These includes participating in all internal and external M&E management meeting and assisting in developing and reviewing M&E documents and reports.
    Specifically the Project M&E Advisor will perform the following specific roles aligned to the project M&E framework and life cycle.
    Participate in the project design activities including the development of project work plan and M&E Plan; designing an M&E systems and tools, the overall framework of the monitoring and evaluation activities; the design and the conduct of Evaluations and assessments.
    Contribute to the development of the field implementation plans, ensuring alignment with overall Afya Jijini M&E strategy, agreement on program indicators and inclusion of monitoring and evaluation activities in the work plan
    Provide technical assistance to build or strengthening partner and stakeholder capacity for M&E including data management
    Provide Support supervision of the M&E staff; by providing guidance and technical support to the UHAI and sub-county teams
    Support the conduct of routine data audits at various level for data quality improvement
    Work with the M&E officers supporting clusters in establishing an effective system for assessing the validity of monitoring and evaluation data through review of activities/installations, completed monitoring forms/databases, and a review of aggregate level statistics reported
    Participate in reviewing M&E findings and identifying and disseminating best practices to stakeholders to facilitate evidence-based planning, learning and informed decision-making
    Oversee and execute the monitoring and evaluation activities included in the Field Implementation Plan with particular focus on results and impacts as well as in lesson learning
    Coordinate the preparation of all monitoring and evaluation reports; guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission
    Prepare consolidated progress reports for the DM&E including identification of problems, causes of potential bottlenecks in implementation, and providing specific recommendations
    Undertake regular visits to the fields to support implementation of monitoring and evaluation, check the quality of data produced, and to identify where adaptations might be needed
    Support the project program advisors to access performance information for their own planning and use to improve program performance
    Professional Knowledge and Experience
    Should have at least a Bachelor’s degree in Health Records and information, Medical statistics, Epidemiology/public Health, Health information/Health Systems management or Information Technology with experience in working with health programs required. Advanced degree will be an added advantage
    At least ten years work experience in planning processes, performance management, monitoring and evaluation, capacity building in large governmental or international organization.
    Considerable knowledge of principles, techniques and methodologies used in the monitoring and evaluation of programmes and projects including quantitative, qualitative and participatory approaches and socio-economic research.
    Considerable knowledge of Logic Models/Results Chains and results based planning.
    Knowledge of management principles and practices.
    Knowledge of government policies, procedures, rules and regulations.
    Excellent command of spoken and written English
    Key Technical Skills and Knowledge
    A solid understanding of the management of cross cutting issues, with a focus on participatory processes, integrated result based management and gender issues;
    Supportive attitude towards processes of strengthening staff capacity;
    Leadership qualities, personnel and team management including mediation and conflict resolution;
    Ability to thrive in a fast-paced, multi-tasking environment; Strong organizational skills;
    Excellent communication, team building and training skills with the ability to establish and maintain effective working relations in and outside the Agency; ability to work effectively in multi-cultural environment;
    Ability to undertake regular field visits and interact with different stakeholders
    Specific Deliverables/ Achievements
    Performance monitoring plans and work plans to guide Afya Jijini M&E activities
    Improved use of the National Health information Systems, especially the DHIS2 by the 9 sub-counties
    Timely reporting of service data project management team
    DQA reports and Action plans implemented

  • Monitoring and Evaluation Officer

    Monitoring and Evaluation Officer

    Role Summary
    The Monitoring and Evaluation (M&E) Officer will work in a five-person team to ensure the successful monitoring and evaluation of community and facility health services for a set geographic area of the USAID-funded Afya Jijini project. Afya Jijini’ s ultimate aim is to improve access and uptake of quality health services in Nairobi for the most pressing health issues, including among the most vulnerable and at-risk. The project seeks specifically to increase access and use of quality HIV; family planning (FP) and reproductive health (RH); maternal, neonatal and child health (MNCH); water, sanitation and hygiene (WASH), and nutrition services.
    Based in Nairobi with frequent travel to informal settlements and health facilities in the county. S/he will work with the, sub county HRIOs, Afya Jijini HRIOs, and UHAI Team in strengthening facility Health information Management system. This will be done by improving facility accurate reporting rates, and creating demand for data use.
    Working in a defined geographical area, the M&E Officer will work with health facilities, their catchment communities, CBOs and other stakeholders to complete data collection, analyze data, and use it for program improvement. The officer will also help plan and implement capacity strengthening approaches at the local level, including trainings and mentorship models to strengthen M&E for health services
    Responsibilities
    · Assists with the development of project work plan and M&E Plan, reviewing indicators and setting performance targets for the project supported institutions
    Work with the, sub county HRIOs, Afya Jijini M&E Assistants, HRIOs, and UHAI Team in strengthening sub county Health information Management system (Facility and community)
    In collaboration with the Project M&E and UHAI Team, support the project M&E activities within the cluster and designated areas of Nairobi County.
    Plan and support sub county M&E capacity building activities including trainings, CMEs, OJTs and other capacity strengthening activities for partners Ensure routine Data quality assessments, Data Use at facility on monthly basis and ensure quality improvement plans are implemented.
    Ensure the existence of an effective and efficient filing system with a well-structured, organized and confidential filing system.
    Prepare relevant tools, SOPs and guidelines for supported facility/community activities, ensuring all project M&E aligns with PEPFAR and GoK requirements.
    Conduct frequent site visits to project health facilities and targeted communities aimed at providing documented M&E mentorship, support and supervision.
    Support timely, complete and accurate data entry to DHIS system, DATIM, Trainet and other relevant reporting systems.
    Assist in the design and management of the project internal databases (Both off and online), including developing analysed reports for project performance review
    Review, analyse and roll up relevant project data to cluster, Advisors and management for regular reporting.
    Help develop and execute project special assessments and evaluations, including the project baseline and health facility assessments.
    Working with colleagues, analyse and assess the factors that hinder M&E data collection, analysis and use at project sites and within Sub-County and other government structures.
    To succeed in this role you require:
    At least a Bachelor’s degree in Health Records and information, Medical statistics, Epidemiology/public Health, Health information System and Information Technology with experience in working with health programs required. Certification in M&E or Health records and information, will be an added advantage
    5+ years of progressively responsible work experience in conducting M&E for HIV or other health projects within Kenya, including helping establish indicators and reporting systems for community- and facility-based projects.
    Experience with data collection strategies across technical areas (HIV, MNCH, FP/RH, etc.) with a focus on participatory processes, integrated result based management and gender issues.
    Knowledge and experience reporting with PEPFAR-recommended indicators for HIV and familiarity with other USG indicators in one or more additional project health technical areas.
    Experience conducting training and capacity building related to data quality, data dissemination and information use (DDIU), and other M&E related issues for health facility staff, community projects and others.
    Skills in conducting data quality audits and coaching for improved data performance.
    Knowledge of different data collection approaches for facility- and community-based health project work.
    Experience working on U.S. government (PEPFAR) or other large donor-funded projects preferred.
    Proficient with Microsoft Office applications (Word, advanced Excel, and PowerPoint).
    Knowledge and skills in online reporting platforms and/or statistical packages.

  • Technical Officer – HTS, Social Support and Linkages

    Technical Officer – HTS, Social Support and Linkages

    Role Summary
    The Technical Officer – HTS, Social Support and Linkages will work on a four-person team to ensure increased uptake of HIV Testing Services and the successful Linkage to Care and Support services including Retention into Care and Treatment services for a set geographic area of the USAID–funded Afya Jijini project. Based in Nairobi with frequent travel to the informal settlements and health facilities in the county.
    Technical Officer will work within the UHAI Team which includes a Team Lead and M&E Officer and a HIV Technical Specialist to develop innovative and evidence driven approaches to boost uptake of and retention within care and treatment services among target populations.
    Working in a defined geographical location and health facilities, the Technical Officer Social Support and Linkages will work with health facilities, their catchment communities, CBO’s and other stakeholders to provide Technical support and Mentorship to ensure that clients access quality health services, follow up with their referral outcomes as well as retention in care.
    The Technical Officer will also help plan and implement capacity building approaches at the facility level including trainings and mentorship models to strengthen the overall continuum of Care.
    Responsibilities
    In collaboration with the UHAI Team, lead the social support and linkages strategies in target project areas.
    Ensure best HIV Testing Service approaches are used to reach the target population and achieve highest positivity yields
    Ensure linkage of all HIV services to HIV care and treatment services under the Test and Start Strategy to achieve above 90% Linkage
    Support, mentor and supervise facility HTS counsellors to carry out HIV Testing and Linkage services in all supported facilities including correct use of the linkage registers, referral forms and referral directory
    Support, mentor and supervise facility Peer Educators in providing psychosocial support to HIV patients to ensure retention of patients in care. This includes formation of Psychosocial support groups for specific key groups e.g. Paediatrics, Adolescents, Non suppressed clients, PMTCT
    Support and Mentor the Peer Educators and Adherence Counsellors on retention of patients in care through the use of the appointment diary and defaulter tracing registers
    Work closely with the facility MCH nurses to ensure that all ANC mothers are tested for HIV and positive ones linked to care and treatment.
    Support, mentor and supervise mentor mothers to ensure linkage of +ve mothers to PMTCT care and ensure follow up and care of HIV Exposed Infants to reduce transmission rates
    Update the NASCOP website with the HEI Audit Report on a weekly basis.
    Plan and lead trainings and other capacity strengthening activities for project staff, partners, health facilities, communities and sub county/County government. Focus on improving HIV testing, linkage, social support and referral for HIV patients.
    Prepare relevant tools and guidelines for the project in support of social support and linkages for clients.
    Complete written reports, presentation, analyses and strategy reports in support of the project.
    Work closely with the project’s Monitoring and Evaluation Team to establish systems for measuring the outcomes of social support activity interventions for routine project monitoring and special evaluations
    To succeed in this role you require:
    Bachelor’s degree in the social behavioral sciences (community development, Sociology, Anthropology, Psychological, Health Education, nursing, medicine or Public Health required. Advance Degree a plus.
    5+ years of progressively responsible work experience in developing, managing and measuring health community engagement-driven programs within Kenya.
    Experience with social mobilization and referral strategies in informal settlements and behavior change communication strategy development.
    Demonstrated skills in designing community engagement and referral approaches that result in improved uptake of services and retention in services for one or more of the following technical areas: HIV prevention, care and treatment; MNCH;FP/RH;WASH and Nutrition.
    Knowledge and skills in creating partnerships and strengthening referral systems that bridge health facilities and local communities for effective collaboration.
    Experience in designing and implementing innovative strategies to successfully refer and follow up with one or more of the following priority populations: adolescent girls, sex workers, MSM, OVC, or people who inject drugs.
    Comfortable working with local communities and working with at risk populations.
    Experience working on U.S. government (including PEPFAR) or other large donor-funded projects required. Knowledge of PEPFAR, USG and GoK indicators for M&E for Key Population areas.
    Proficient with Microsoft Office applications (Word, Excel, and PowerPoint

  • Program Officer-DREAMS

    Program Officer-DREAMS

    DUTIES & RESPONSIBILITIES
    Providing leadership in the program through co-ordination and supervision of program activities and staff in the program
    Planing, implementing, monitoring and evaluating program activities including writing technical reports for donors
    Managing activity budgets including processing relevant financial transactions
    Developing and promoting partnerships and networking with relevant stakeholders including and not limited to County government, relevant government of Kenya ministries and NGOs
    Facilitating capacity building activities for the program implementation team, community structures, CHMT/SCHMT and other stakeholders.
    Representing the program in technical committees at provincial, district/county level in relation to program technical areas.
    Coordinating sensitization workshops and advocacy sessions for community leaders and other stakeholders in collaboration with partners
    Reviewing the routine monitoring and evaluation data of the implementing partners in priority communities
    Conducting hot spot mapping and size estimation of Adolescents Girls and young Women in Mukuru Kwa Njenga
    Leading the development/adoption of relevant SBC materials to support DREAMS field activities
    Providing leadership to program staff in documentation and dissemination of best practices and lessons learnt
    Providing regular follow-up and supervisory support to ensure quality of program in priority communities
    Participating in the relevant Afya Jijini technical team meetings within Nairobi
    Any other duty as assigned by supervisor.
    DESIRED QUALIFICATIONS AND WORK –RELATED EXPERIENCE
    A minimum of a Bachelor’s degree in Social Sciences.
    Five Years of experience working in HIV/AIDS programs with focus on Adolescent sexual reproductive health and youth programs
    Proven project management experience in; community mobilization, Trainer of Trainers/Facilitators-ToT/F, program administration, management and implementation of HIV Prevention and related Programs including supervision and reporting
    Thorough knowledge and experience in operational activities in local and County government structures
    Essential Skills and Knowledge
    Knowledge of HIV prevention, adoelsent sexual reproductive health, gender mainstreaming into HV and AIDS programming
    High degree of resilience to accommodate rapidly changing expectations, plans and deliverables
    Ability to manage multiple priorities and projects
    Can work independently and self motivated
    Good knowledge of basic IT skills (poer point, e-mail, Internet, Word, etc.)
    Fluent in both Kiswahili and English.

  • HIV Community Mobilization Specialist Gender Specialist – HIV

    HIV Community Mobilization Specialist Gender Specialist – HIV

    Duties:
    Provide technical support and assistance in designing sustainable community mobilization approaches for improved HIV service delivery. Specifically, increasing uptake of HIV counseling and testing among target populations, as well as linking them, enrolling them, and retraining them in successful HIV care and treatment.
    Lead project staff, sub-contractors, local sub-grantees, and community stakeholders in the implementation, monitoring, and reporting of community mobilization project activities.
    Support the capacity building of project staff and local organizations for the development of participatory approaches to HIV service delivery. Coach sub-counties and stakeholders in improved community mobilization approaches.
    Participate in relevant Technical Working Groups and fora related to HIV community mobilization.
    Ensure high quality programming and the cost-effective use of IMA World Health and USAID resources.
    The position requires a competent and experienced person with the following attributes:
    A Master’s degree in public health or other relevant field.
    A minimum of 10 years of experience with community mobilization programs for health, preferably in HIV/AIDS.
    Experience working previously under U.S.-government funded HIV or health programming.
    Possess excellent organizational, analytical, oral and written communications skills, demonstrated supervisory skills, and an ability to work well in a team.
    Fluency in English, Kiswahili, and one or more local languages.
    Kenyan nationals are highly encouraged to apply.
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  • Gender Specialist – HIV HIV Community Mobilization Specialist

    Gender Specialist – HIV HIV Community Mobilization Specialist

    Duties for the Gender Specialist – HIV Job
    Oversee and conduct relevant project gender analysis to inform design and implementation.
    Ensure the mainstreaming of gender across the program, including design, implementation, monitoring, training, and operations.
    Provide overall technical guidance to ensure the complete integration of gender in all aspects of HIV service delivery programming. Monitor progress toward gender deliverables and service delivery disaggregated targets.
    Provide guidance to the Chief of Party and all project staff on the incorporation of gender across all programmatic areas.
    Develop trainings for project staff on gender inclusion, approaches, and issues.
    Deliver technical assistance to stakeholders (county, sub-counties, local CBOs) to build capacity around gender inclusive policies and practices.
    Ensure high-quality programming and the cost-effective use of IMA World Health and USAID resources.
    Gender Specialist – HIV Job Qualifications
    A master’s degree in public health, gender studies, international development, or other relevant field preferred.
    A minimum of 10 years of experience with public health programs, preferably in gender programming.
    Experience designing, implementing, and overseeing gender programming that addresses HIV uptake and retention.
    Experience with U.S. government-funded programs.
    Possess excellent organizational, analytical, oral and written communications skills, demonstrated supervisory skills, and an ability to work well in a team.
    Fluency in English, Kiswahili, and on or more local languages.
    Kenyan nationals are highly encouraged to apply.
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  • Senior Advisor For Integrated Service Delivery

    Senior Advisor For Integrated Service Delivery

    Be responsible for providing day to day contact with each cluster teams on HIV care and treatment activities, providing technical assistance to establish and strengthen implementation of integrated and comprehensive HIV Prevention, Care and Treatment activities at each supported site, support systems strengthening, improve quality of services and monitor progress towards achievement of quality results in order to attain the objectives of Afya Jijini.
    · Work closely with the DCOP to ensure standardization of HIV care and treatment and prevention services (e.g., PMTCT, VMMC) across all Afya Jijini activities
    · Participate in the design, development and implementation of integrated project work plans and oversee the implementation of the same
    · Represent the project in all PEPFAR funded activities in meetings with USAID, PEPFAR, and other implementing partners
    · Provide targeted mentorship and supportive supervision at Afya Jijini supported facilities
    Supervise and/or mentor select technical and programmatic staff
    Contribute to development of all project deliverables
    Participate in Technical Working groups at NASCOP and ensure National initiatives are implemented at Afya Jijini supported facilities, as needed
    Minimum Qualifications
    Medical Doctor with Advanced Degree in Medicine (M.Med) or Public Health
    Demonstrated technical leadership in integrated HIV programming, heath systems strengthening, and monitoring & evaluation
    A minimum of 8 years experience in PEPFAR funded programming, including direct project representation with PEPFAR, USAID, and/or CDC and other implementing partners
    Senior level management experience
    Vast experience working with decentralized government structures in Kenya
    Excellent understanding of quality and quality improvement with experience in implementing the same in a large HIV Program
    Professional Training in HIV and Quality Improvement

  • Grants Officer

    Grants Officer

    The Grants Officer is responsible for providing support to the Afya Jijini Small Grants (AJSG) program, including in supporting the grant solicitation process; assessing and evaluating grantees and grant applications; participating on the Grant Selection Committees (GSCs); working closely with the Afya Jijini program and finance teams to ensure responsible programmatic and financial day-to-day monitoring of grant-funded activities; identifying areas of improvement of the grantees; and building the grantees’ capacity.
     
    The Grants Officer will work in collaboration with the Afya Jijini Grants team to provide assistance in the management and delivery of the AJSG Program and contribute to overall program effectiveness and efficiency.
    The Grants Officer will report directly to the Sub-grants Manager, and will work closely with the Senior Finance Director, Deputy Chief of Party (DCOP), M&E Director, and other Senior Management and Technical team leads in supporting and overseeing financial deliverables from a management perspective to ensure grantee financial and program activities are mobilized efficiently and timely.
    Specific Responsibilities and Essential Functions
    Compliance:
    The Grants Officer will ensure compliance with IMA World Health policies and procedures, USAID rules and regulations, especially those related to grants under contract, GOK laws, regulations, and practices, specifically in the issuance, day-to-day support, and continued monitoring of grantees, including:
    Reviewing day-to-day grant activities and expenditures for compliance with USAID rules and regulations and IMA World Health’s policies and procedures;
    Periodically reviewing and auditing specific transactions reported, as well as the internal controls and policies of the grantees, and advise on strengthening these internal controls and policies through reports and monitoring;
    Drafting memos and other guidance documents and acting as the primary point of contact and resource for grantees on all financial compliance-related issues; and
    Working with Afya Jijini finance and program teams to verify and track budgets and expenditures against grantee terms and conditions, ensure proper reporting, documentation, and overall deliverables are reviewed by the Afya Jijini Senior Management, and signed off on prior to issuance of payments.
    Grantee Management
    The Grants Officer will provide input and suggestions for improving the Afya Jijini Small Grants (AJSG) Manual and grant processes and procedures, including assessing, selecting, and managing grants;
    Assist in identifying areas of improvement for partners/grantees to work on and include these recommendations in their implementation plans. Provide suggestions to the Sub-grants Manager on how IMA can provide the support required in terms of building the programming, financial management, and reporting capacity of the grantees;
    Provide support in the preparation and review of grant agreements, grant budgets, ensuring necessary clauses are added, and review all grant documents (programmatic and financial) for completeness;
    Oversee grantee budgets, cash projections, financial reporting, and spending. The Grants Officer will liaise closely with the grantees in tracking expenditures and request regular budget vs. actuals reports from the grantees;
    Ensure accurate and timely payments are made to grantees throughout the life of the grant;
    Assist in preparing periodic updates required for the Afya Jijini senior management team and programmatic meetings to discuss the status of each grant, as required;
    Assist with grant close-outs, including ensuring that all requirements of the grant agreement have been met and that grant funds have been properly settled for sign-off by the Sub-grants manager (followed by the final sign-off by the Senior Finance Director); and
    Prepare a calendar of critical activity dates/key milestones per grantee.
    Documentation
    Maintain hard copies and electronic copies of all documentation pertaining to each grant file, ensuring that these files are complete and up-to-date, as per IMA World Health documentation requirements;
    Ensure that all files are in order and grantee payments and file checklists are satisfactorily completed prior to submission to other functional managers for final approval to pay, extend, close out, etc;
    In coordination with the technical program leads, monitor the implementation progress of each grantee to ensure that implementation is carried out and that all administrative and financial outputs as stated in the grant are achieved; and
    Support the drafting of grantee-related correspondence.
    External audit facilitation
    Under the guidance of the Sub-grants Manager, the Grants Officer will work with the grants team, the finance and HQ teams to develop specific Terms of Reference for audits that are in compliance with IMA policies and procedures and USAID rules and regulations.
    S/he will be responsible for coordinating all the external/donor/mission audit functions and assignments.
    Others
    The Grants Officer will also perform other tasks assigned by the Subgrants Manager that are consistent with the Grants Officer skills and experience and this Scope of Work.
    Job Requirements, Skills and Knowledge:
    Bachelors’ degree in Accounting, Finance, Business Management or related field; Master’s degree will be an added advantage.
    4 – 6 years of hands-on experience working on a USAID-funded grants under contract (GUC) program required; experience with international NGOs in the health sector will be an added advantage;
    Excellent operational knowledge of USAID rules and regulations, including USAID contracts, GUC, and grants management policies and procedures;