Website: Website http://imaworldhealth.org/

Director, Compliance, Procurement Contracts and Grants

Key Roles and Responsibilities

Compliance Functions

Works with the COP and HQ to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines
Reviews various areas of AFYA Jijini transactions and operations including grants, procurement , Finance , IT , HR as determined by the risk assessment and for conformity and compliance with policies, US Government Auditing Standards and USAID rules and regulations generally accepted accounting principles, as applicable.
Work with the program teams to ensure compliance with any other donor requirements e.g. Family Planning compliance, Environment compliance and reporting requirements.
Work with HQ and program team to draft and prepare donor requests for approvals
Provide expert advice and timely guidance/analysis on USAID rules and regulations, applicable contract clauses, etc.
Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report on implementation status on a regular basis

Sub Grants

Provide oversight to the Grants and Sub Contracts Manager in his/her functions
Induct all sub grantees on USAID rules and regulations and other compliance related matters.
Carry out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommend improvements as needed.
Carry out end of project audits for a sub awards.
Participate in the process of external audits and assist with follow-up and closure of audit findings.
Work with the Grants and Sub Contracts Manager in finalizing the RFAs
Work with the COP in seeking the various CO’s approvals for RFA publications and other needs per Grants Manual
With the Grants and Contracts Manager lead the Grants Selection Process and approve all the necessary documentations for sharing with HQ
Lead the Monitoring of the sub grantees on their implementation
Review and develop documentation for seeking approvals for extension or increased funding for all sub grantees where necessary

Sub-Contractors Functions

Plan for supervision and monitoring of all the sub contracts on the compliance issues
Provide oversight of sub-contract management, close out, termination, etc.
Provide oversight of sub-contract annual performance assessment and reporting
With the COP and DCOP, reviews the SOW of all the Sub contractors at the time of extension or termination of the sub contracts
Lead compliance visits to the Sub Contractors

Internal Control Testing

Review the adequacy and provide recommendations on the internal control system with regards to procurement; management of supplies and equipment; fixed assets; advances; cash and bank controls; Information technology; participant training; human resources; budgeting; travel and advances.
Review accounting records for adequacy of documentation, safety and ease of availability.
Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants. Conduct spot checks at training courses, meetings and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives.
Ascertain accuracy of financial reports submitted by AFYA Jijini. Periodically review financial reports submitted for accuracy – both internal (management accounts/reports) and external (donor reports & financial statements
In conjunction with the HQ conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining confidentiality

Reporting and Communication

For all internal audit assignments and compliance reviews carried out, prepare concise reports detailing finding, risk and recommendations. Ensure that there are management comments solicited for every condition and recommendation given.
Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary organize for training to fill any gaps
Support Institutional learning, capacity building and strengthening risk management and compliance
Serve as an expert on applicable policies, procedures, rules, and regulations
Develops an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
Organize and conduct regular internal orientations to staff on IMA policies e.g. fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations as well as any policy changes/updates.

Risk Management

Develop, update and follow up of the risk matrix for an improved control environment and reduce exposure.

October 25, 2024
Contracts and Grants Manager

Summary:
The Contracts and Grants Manager oversees and administers the program’s sub-contracts and grant portfolios. This position will design and implement systems to ensure transparency, competition, documentation, and cost analysis. With strong expertise on USAID rules and regulations, s/he will provide support to various functions of the project, including soliciting input from technical specialists for the overall management and administration of the Afya Jijini’s subcontract/subgrants portfolios.
Responsibilities:

Establish and maintain systems and procedures for Afya Jijini subcontract/subgrantee processes;
Utilize IMA required templates to issue and amend sub-contracts and grants for the Afya Jijini program.
Negotiate acceptable terms and conditions with subcontractors and grantees and seek approval from the Senior Director of Grants and Contracts for any terms that deviate from IMA policies and required templates
Review all scopes of work and specifications to be incorporated into subcontracts, vendor agreements, and grants proposed by project technical staff for contractual consistency, accuracy, and compliance with IMA World Health policies and USAID regulations;
Liaise with subcontractors, including generating scopes of work to order their services and routing of their invoices to technical managers for approval prior to payment
Monitor grantees and subcontractors in the requirements of proper project management in order to adhere to USAID and IMA World Health regulations and policies and performance, and initiate corrective action if performance falters;
Lead capacity assessments of all subcontractors and grantees, evaluate associated risks and initiate action to mitigate risks;
Manage and coordinate collection of complete supporting documentation consistent with USAID requirements and IMA’s policies, evaluation of offers/bids, and negotiation/award of contracts.
Advise Afya Jijini team members on matters related to preparation and administration of contracts and sub-awards
Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for all government contracts and sub-awards.
Develop and maintain a comprehensive knowledge of related regulatory, statutory and administrative requirements, particularly with respect to Government of Kenya laws and regulations, and USAID for the overall Afya Jijini program
Other responsibilities as assigned

Qualifications:

Bachelor’s Degree in finance/accounting or related field, advanced degree preferred;
Professional certification (CPA, ACCA, CA, etc) and membership to a reputable accounting body is required.
Minimum of 7 years progressive work experience in negotiating, awarding, and administering grants under contracts and subcontracts, particularly those funded by the U.S Government (particularly USAID) and other foreign governments or multilateral institutions.
Detailed knowledge of OMB Circulars 2CFR200 Section E, 22CFR228, 2CFR700, FARs and AIDARs
Strong leadership, diplomatic, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure
Significant experience in the development and negotiation of various agreements and contracts, including creative problem solving
Experience in building capacity of local organizations to adhere to US government (USAID) contractual requirements and regulations is preferred
Previous work experience in a non-profit organization, particularly in international settings, highly desirable
Excellent communication skills including written and oral communication and the ability to present to groups of all sizes
Solid diplomatic skills, including the ability to effectively manage a variety of internal and external relationships, especially relationships with contractors and grantees
Ability to be flexible and work well under pressure in a fast-paced team environment
Solid Computer skills-facility with MS Word, Excel, and e-mail/internet software; knowledge of fund accounting software (MIP desirable)
Self-starter with ability to work independently and part of a team

October 25, 2024
Grants and Contracts Officer

Job Description
SUMMARY OF ROLE
The Grants and contracts Officer is responsible for providing support to the Afya Jijini Small Grants (AJSG) program, and in the management of subcontracts and contracting services within the project. The Grants and Contracts officer, works closely with the Afya Jijini program and finance teams to ensure responsible programmatic and financial monitoring of grant and contracts funded activities, identifying areas of improvement of the grantees and subcontractors and providing the necessary interventions for performance improvement. The Grants and Contracts Officer will work in collaboration with the Afya Jijini Grants and Contracts team and will provide assistance in the management and delivery of the AJSG Program and contribute to overall program effectiveness and efficient program delivery.
Core Function
The Grants and Contracts Officer will report directly to the director-compliance, procurement, Grants and Contracts, and will work closely with the Senior Finance Director, Deputy Chief of Party, M&E Director and other Senior Management and Technical team leads in supporting and overseeing the overall management and efficiency of subcontracts and Grants Under Contracts (GUCs) portfolio.
The Grants and Contracts Officer is responsible for providing support to the Afya Jijini Small Grants (AJSG) program, in the grant RFA’s process, assessment and evaluation of potential grantees, working closely with the Afya Jijini program and finance teams to ensure responsible programmatic and financial day to day monitoring of grant funded activities, identifying areas of improvement of the grantees, and building their capacity. The Grants and contracts officer will also lead the development and management of subcontracts and any subcontract modifications and amendments. He/She will act as the focal point with IMA HQ and Finance teams for the review and approval of all financial and contractual documentation, including coordinating and facilitating signature by IMA and Subcontractor designate.
Specific Responsibilities and Essential Functions

Compliance:

The Grants and Contracts officer will ensure compliance with IMA World Health policies and procedures, USAID regulations related to sub granting, GOK laws, regulations and practices, more specifically in issuance, day to day support and continued monitoring of sub awardees including:
Periodically reviewing and auditing specific transactions reported as well as the internal controls and policies of the subcontractors and sub-grantees and advise on strengthening of the same through reports and monitoring;
Drafting memos and other guidance documents and acting as the primary point of contact and resource for subcontractors and sub-grantees on all financial compliance issues;
Working with Afya Jijini finance and programme teams to verify and track budget and expenditures against grantee and subcontractor terms and conditions, and ensure proper reporting, documentation and overall deliverables and milestones are reviewed by Afya Jijini Senior Management and signed off prior to issuance of payment.
External audit facilitation
The grants and contracts officer will work with the finance and HQ teams to develop subcontract and sub-grantee terms of reference for audits in compliance with the IMA policies and procedures and USAID rules and regulations. S/he will be responsible for coordinating all the external/donor/mission audit functions. The grants and contracts officer will be responsible for conducing regular monitoring visits to the grantees and subcontractors
Sub-grantee and subcontractor Management:
The Grants and Contracts Officer will provide input into the update and suggestions for improvement of the Afya Jijini Sub Grant Manual and sub granting processes and procedures, including assessment, selection of potential partners, and sub grant management.
Assist in the review of small grant and subcontracts day to day activities for compliance with USAID rules and regulations and IMA World Health’s policies.
Assist in identifying areas of improvement for partners/grantees and follow through to ensure that such improvements are implemented.
Provide suggestions on how IMA can provide the support required in terms of capacity building the partner teams either in programming and/ or financial management and reporting.
Provide support in the preparation of and review of sub grant and subcontract agreements, and budgets, ensuring completeness and regular updates of relevant clauses as necessary
Oversee grantee/ Subcontractor budgets, cash projections and spending. The Grants and Contracts Officer will liaise closely with the grantees in tracking expenditures and request regular budget vs. actuals from the grantees/subcontractors where necessary depending on the funding instrument;
Ensure accurate and timely payments are made to sub-grantees and sub-contractors through-out the life of the program;
Assist in preparation of periodic updates required for the Afya Jijini management and programmatic meetings as required to discuss sub grants/subcontracts status’ status for each sub grant.
Assist with partnership close-outs, including ensuring that all requirements of the sub grant agreement have been met to facilitate the final sign off by IMA Senior Management.
Preparing a calendar of critical activity dates/key milestones per grantee.

Documentation;

Maintain hard and electronic copies of all documentation pertaining to each sub grant and subcontract file, ensuring these are complete and up-to-date as per IMA World Health documentation requirements.
Ensure all files are in order and grantee payments and file checklists are completed satisfactorily before submission to other functional managers for final approval to pay, extend, close out, etc.;
In coordination with the technical program leads, monitor the implementation progress of each subcontractor and sub-grantee, to ensure that the implementation is carried out and that all administrative & financial outputs as stated in the award agreements are achieved.
Support the drafting of all partner correspondences

Job Requirements, Skills and Knowledge:

Bachelors’ degree in Accounting, Finance, Business Management or related field; Master’s degree will be an added advantage.
5-8 years of hands on experience in a grants management; experience with international NGOs in the health sector will be an added advantage;
Excellent operational knowledge of USAID rules and regulations, including USAID contract management and grants management policies and procedures;
Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
Strong interpersonal and leadership skills, including the ability to work in a professional and cordial manner with fellow staff members, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public;
Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment; ability to manage multiple activities with attention to detail, while meeting tight deadlines under pressure;
Excellent problem solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in complex environment with shifting and competing priorities.
Good planning and organizational skills.
Excellent verbal and written communication skills that demonstrate a proven record of being an effective part of a team-oriented staff.

October 25, 2024
Scope Of Work- Architectural and Site Supervison Services

Key Responsibilities:

To provide drawings and Bill of Quantities for refurbishment of containers into offices as per the schedule of requirements provided by the user.
To provide drawings and Bill of Quantities for construction of patient waiting sheds near the containers as per the schedule of requirements provided by the user.
Assist in the process of identifying a contractor to undertake the works.
Oversee Works to ensure that they are executed as per the specifications in the BoQ & drawings provided.
Work with the Team Lead to oversee the Works and ensure that they are carried out in line with the approved program of works to ensure timely completion, including attending periodical progress meetings.
Measure value of Works executed to aid in approval of Contractor’s payments.
Document possible causes of delays or problems in the site and notify the Compliance Director of such delays/problems in advance.
Obtain any required statutory concurrence for the said works (e.g. NEMA, and Works Dept. and others).

The Criteria for recruitment as An Architect/Engineer include:

A degree in Architecture or civil engineering.
Evidence of current registration by the professional regulatory bodies of practice.
At least three years’ experience in a busy architectural/ engineering consultancy firm.
Excellent design and drafting skills.
A keen interest in built environment and the dedication to see projects to their conclusion.
Excellent communication skills, both oral and written.

Contract Duration
30 days level of effort with possibility of extension.

October 25, 2024
Maternal new born, Child Health and Family Planning Advisor

The MNCH, FP Advisor will be responsible for developing, leading and implementing a range of MNCH/ FP strategies for the five-year, USAID-funded Afya Jijini project. This position will provide technical support to the project activities to scale up quality Basic and Emergency obstetric and neonatal care (EmONC) in the county. Working with the county health management team, she will be responsible for setting up the RH/FP TWG, the MPDSR committee and relevant quality improvement structures at both county and facility level and through the cluster UHAI teams the work Improvement teams (WITs). Further she will support the scale up of family planning services in the county with a focus on availing modern method mix at all supported facilities. Working with the community engagement advisor and the MNCH/FP technical team, she/he will develop innovative community level models that support uptake of FP, early ANC attendance and retention to 4th ANC, and finally increased facility based deliveries, aggressive c-MNCH approaches in informal settlement with high perinatal deaths. The MNCH/FP advisor will also be responsible for child health activities aimed at increasing immunization coverage by reaching every child and while working with the WASH and nutrition advisor will aim to reduce diarrheal and nutrition related illnesses for children under five years old within the informal settlements. S/he will also work with the HIV/TB advisor to ensure RH/HIV integration in supported facilities including those reaching the priority population. S/he will ensure that the adolescent girls and young women (AGYW) under the DREAMS project are reached with MNCH/FP services. Working closely with rest of technical team and the communication manager, she will support knowledge management in the technical area (success stories, routine case studies, high level case studies, newsletters, relevant posters and other needed publications). The MNCH/FP advisor will represent Afya Jijini project in relevant technical meetings.
Duties and Responsibilities

In collaboration with the project team and stakeholders, provide technical leadership and management of Afya Jijini’s MNCH/FP activities
In collaboration with the CHMT, strengthen the county RH/FP TWG and ensure regular meeting
Attend national level RH/FP technical fora’s to represent the program as needed
Prepare regular program updates for presentation to USAID
Prepare monthly and quarterly activity plans, budget plans and reports on behalf of the MNCH/FP technical team
In collaboration with CHMT strengthen/establish the RH/FP QA/QI sub-committee that will be reporting to the county QA/QI TWG and UNIT
In collaboration with the CHMT establish/ strengthen the county MPDSR committee and ensure:-

All maternal deaths and near misses including cases of obstetrics fistulas, emergency hysterectomies and due to PPH have been documented and audited within 24-48 hrs with an improvement plan
Working with the rest of the technical teams, ensure that all perinatal deaths are audited with an improvement plan
Work with county and senior Monitoring and Evaluation advisor to establish/operationalize a database for MPDSR

Coordinate with the rest of the technical team and the HRH advisor to oversee the training of all maternity and MCH clinic staff on EmONC, EPI, IMCI and FP using the national curriculum and documentation of the same in the TraiNet
Support the UHAI teams in establishing the facility based WITs for maternity and MCH clinics across all the supported sites
Working with the UHAI team ensure timely reporting of all MNCH/FP monthly reports
Coordinate with the supplies chain advisor to support facilities in forecasting of MNCH/RH/FP commodities, ordering, and inventory management.
Utilizing the MPDSR data (including a rapid baseline survey) identify MPDSR hotspots within the informal settlements to aggressively implement c-MNCH with focus on reducing perinatal mortality in the said hotspots
Working with the gender and youth advisor ensure that the RH/FP package including PAC is available for ASYRH in supported facilities
In collaboration with the project communication manager and rest of technical teams develop relevant knowledge documents (reports, success stories, case studies, conference abstracts and others as maybe required).
Participate in relevant stakeholders TWGs and other key technical meetings.

Specific Deliverables

MNCH/RH/FP specific process of care indicators improving with a target of >80%
Supported facilities offer the 8 EmONC signal functionsIncrease in 4 ANC attendance, SBD and MPDSR at the target facilities

Increased PNC attendance and new-born review in target facility
Increased immunization coverage in the supported facilities
Increase in number of children able to access treatment for diarrhoea using ORS and zinc

County MNCH/RH/FP TWG in place and functional
County MNCH/RH/FP QA/QI subcommittee in place and functional
Facility maternity and MNCH WITs in place and functional (a functionality assessment tool for team is available)
MPDSR subcommittee in place and functional
All (100%) Maternal deaths and near deaths audited within 24-48 hours with rapid improvement plan.
EmONC surveys conducted as scheduled by PIMA & USAID
Model in place for male engagement in ANC, Labour and postpartum.
Model(s) in place and rolled out to support preterm birth initiative in high volume facilities
Model(s) in place and rolled out to support c-MNCH in MPDSR hotspots
Model(s) in place and roll out for mobilization for RH/FP services at community level
Timely reports (weekly, monthly, quarterly and as needed)
All supported sites have fully integrated MNCH/HIV as per the minimum service package
Case studies, success stories and other publications as needed.

Key Technical Skills and Knowledge

Master’s degree in public health, nursing, midwifery, or other related areas, or a bachelor’s degree with at least 5 years of additional relevant experience.
Has been in successful field implementation of MNCH/RH/FP programs in Kenya
Demonstrated skills in designing and rolling out GoK-endorsed approaches that result in improved uptake of services for maternal, neonatal, child health, family planning and reproductive health
Strong linkages and relationships with County, and sub-county government; health facilities; and implementing partners within Nairobi County working on FP and RH.
Strong communication skills both written and verbal.
Knowledge of USAID and PEPFAR program strategies in Kenya
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform; ability to manage several major multidimensional activities simultaneously.
Ability to travel extensively to supported sites.
Ability to recognize limitations and seek appropriate expert advice

October 25, 2024
Director , Health Systems Strengthening

Job Description

IMA in Kenya is looking to recruit Director, Health Systems Strengthening for the Afya Jijini Project. He /She will be responsible for developing and implementing Health System Strengthening activities for the USAID-funded Afya Jijini project. The project Afya Jijini’s ultimate aim is to improve access and uptake of quality health services in Nairobi for the most pressing health issues. Building on the success of USAID’s APHIAplus Nairobi County work, the Afya Jijini Project will strengthen Nairobi County-level institutional and management capacity to deliver quality healthcare services. The project seeks specifically to increase access and use of quality HIV; family planning (FP) and reproductive health (RH); maternal, neonatal and child health (MNCH); water, sanitation and hygiene (WASH), and nutrition services.
Based in Nairobi with frequent travel to informal settlements and health facilities in the county, the Director, Health System Strengthening will work with project staff, partners, and sub-grantees to develop innovative and evidence-driven approaches to boosting uptake of health services. He /She will help develop an overarching strategy to help health facilities, Sub-Counties and Counties to strengthen Health Systems, plan and implement capacity strengthening approaches, including trainings and mentorship models, to roll out these approaches.
Key Responsibilities

Provide overall project leadership on the development of Health System Strengthening and implementation policies and implementation plans linked closely to Health System Strengthening activities at planning, and implementation level in Nairobi County.
Oversee the work of technical advisors ( Human Resources for Health, Health Products and Technologies, and Quality Improvement) to ensure Health System Strengthening is incorporated into all Afya Jijini technical support guidelines, tools and implementation activities of the UHAI service delivery teams.
Work specifically with the Ministry, County and Sub-County Health Management Team, to ensure Health System Strengthening is implemented in Nairobi County. This include strengthening Governance, Leadership, and Human Resources for Health, Health Products and Technologies, Quality Improvement and Monitoring and Evaluation.
Provide oversight and assistance in achieving technical and operational deliverables.
Ensure the quality of service delivery support provided by promoting the use of data-driven collaborative improvement team initiatives.
Represent the project as technical expert in meetings with donors and partners and participate in technical working group meetings at the National, and County level.
Work with County Health Executives to develop strategic and annual operational plans to facilitate government funding and support
Participate in drafting, reviewing and approving scopes of work and other related technical documents as they relate to project activities.
Work with M&E to set up a robust database that showcases our Health System Strengthening work
Develop and assist in the development of Health System Strengthening related technical briefs, monographs, success stories as part of capacity building and contractual reporting.
Work to build capacity internally and at Health Facility, Sub-County and County level in Health System Strengthening
Supervise technical staff

Qualifications

Bachelors degree in clinical qualification with specific training and experience in Health System Strengthening with a Master Degree in Public Health or related field.
8+ years post-graduation experience with 5 years in Health System Strengthening
Prior experience in implementing donor-funded HIV/AIDS programs in Kenya
Knowledge of and familiarity with Health and HIV guidelines and PEPFAR indicators.
Ability to successfully represent the project as technical expert with Sub-County and County level government, NGO, multilateral and bilateral organizations.
Strong technical experience in implementing HIV and or MNCH/Nutrition/WASH Health System Strengthening activities.
Proven track record of developing relationships and working successfully with major international health donors (USAID, CDC, etc.) and potential partners.
Prior experience managing client relationships, reporting, work planning, financial management, and overall program implementation.
Experience working on U.S. government (including PEPFAR) or other large donor-funded projects required. Knowledge of PEPFAR and GoK indicators for M&E for HIV prevention areas.
Proficient with Microsoft Office applications (Word, Excel, and PowerPoint).
Fluent in English, Kiswahili and one or more local languages.

October 25, 2024
Technical Officer – Social Support and Linkages

Job Description

The TO – Social Support and Linkages will work on a three-person HIV program team (cluster) to ensure the successful HIV Testing Services uptake and retention in health services for a set geographic area of the USAID–funded Afya Jijini project. Afya Jijini’s ultimate aim is to improve access and uptake of quality health services in Nairobi for the most pressing health issues, including among the most vulnerable and at risk. Building on the success of USAID’S APHIA plus Nairobi County work, the Afya Jijini Project will strengthen Nairobi County–level institutional and management capacity to deliver quality health care services. The project seeks specifically to increase access and use of HIV; family planning (FP), reproductive health (RH); maternal, neonatal and child health (MNCH); water, sanitation and hygiene (WASH), and nutrition services. Based in Nairobi with frequent travel to informal settlements and health facilities in the country, s/he will work with the UHAI Team which also includes a Team Lead and M&E Officer to develop innovative and evidence driven approaches to boost uptake of and retention within services among target populations. Working in a defined geographical area, the Specialist Social Support and Linkages will work with health facilities, their catchment communities, CBO’s and other stakeholders to ensure clients access quality health services and follow up with their referrals and retain in care. The Specialist will also help plan and implement capacity strengthening approaches at the local level including trainings and mentorship models to strengthen the overall continuum of Care.
RESPONSIBILITIES

In collaboration with the UHAI Team, lead the HTS services, social support and linkages strategies in target project areas.
Working with colleagues, analyze and assess the community, socio-cultural and policy environment for factors that hinder uptake and retention in health services (including referral follow – up) among target populations in Nairobi County.
Develop referral strategies and systems that engages both individuals and health facilities, local NGOs and other stakeholder to ensure a strong continuum of care.
Plan and lead trainings and other capacity strengthening activities for project staff, partners, health facilities, communities and sub county/County government. Focus on improving the quality of referral systems and follow up on project sites.
Prepare relevant tools and guidelines for the project in support of social support and linkages for clients.
Conduct frequent site visits to project health facilities and catchment communities to provide mentoring, support and supervision.
Complete written report, presentation, analyses and strategy reports in support of the project.
Integrate project social support approaches into project’s wider health systems strengthening strategic objective and ensure integration with other project technical areas.
Work closely with the projects Monitoring and Evaluation Team to establish systems for measuring the outcomes of social support activity interventions for routine project monitoring and special evaluations
Oversee HIV counselling and testing services at the project supported sites, including linkage to care of identified HIV positive clients
Support and strengthen appointment management system including defaulter tracing in project supported sites
Support and facilitate psychosocial support groups in the project supported facilities

Participate in project routine UHAI meetings regularly
QUALIFICATIONS

Bachelor’s degree in the social behavioral sciences (community development, Sociology, Anthropology, Psychological, Health Education, nursing, medicine or Public Health required. Advance Degree a plus.
5+ years of progressively responsible work experience in developing, managing and measuring health community engagement-driven programs within Kenya.
Experience with social mobilization and referral strategies in informal settlements and behavior change communication strategy development.
Demonstrated skills in designing community engagement and referral approaches that result in improved uptake of services and retention in services for one or more of the following technical areas: HIV prevention, care and treatment; MNCH;FP/RH;WASH and Nutrition.
Knowledge and skills in creating partnerships and strengthening referral systems that bridge health facilities and local communities for effective collaboration.
Experience in designing and implementing innovative strategies to successfully refer and follow up with one or more of the following priority populations: adolescent girls, sex workers, MSM, OVC, or people who inject drugs.
Comfortable working with local communities and working with at risk populations.
Experience working on U.S. government (including PEPFAR) or other large donor-funded projects required. Knowledge of PEPFAR, USG and GoK indicators for M&E for Key Population areas.
Proficient with Microsoft Office applications (Word, Excel, and PowerPoint).
Fluent in English, Kiswahili and one or more local languages.

October 25, 2024
Program Assistant – DREAMS

Job Details
The Program Assistant – DREAMS will be responsible for oversight and to coordinate implementation of DREAMS activities within Mukuru Kwa Njenga Ward. The Officer will report to the Youth and Gender Advisor Afya Jijini, and will work closely with the Director Programs, NOPE. She/he will oversee the overall planning, implementation and monitoring of DREAMS activities and innovatively advise and lead approaches aiming at improving health and socio-economic wellbeing of Adolescents Girls and Young Women (10-24) in Nairobi region. She/he will be responsible for representing Afya Jijini in relevant stakeholder meetings and DREAMS planning meetings. In order to be successful in this role, the incumbent will be required on 100% LoE for effective implementation of DREAMS in Mukuru Kwa Njenga
DUTIES & RESPONSIBILITIES

Providing leadership in the program through co-ordination and supervision of program activities and staff in the program
Planning, implementing, monitoring and evaluating program activities including writing technical reports for donors
Managing activity budgets including processing relevant financial transactions
Developing and promoting partnerships and networking with relevant stakeholders including and not limited to County government, relevant government of Kenya ministries and NGOs
Facilitating capacity building activities for the program implementation team, community structures, CHMT/SCHMT and other stakeholders.
Representing the program in technical committees at provincial, district/county level in relation to program technical areas.
Coordinating sensitization workshops and advocacy sessions for community leaders and other stakeholders in collaboration with partners
Reviewing the routine monitoring and evaluation data of the implementing partners in priority communities
Conducting hot spot mapping and size estimation of Adolescents Girls and young Women in Mukuru Kwa Njenga
Leading the development/adoption of relevant SBC materials to support DREAMS field activities
Providing leadership to program staff in documentation and dissemination of best practices and lessons learnt
Providing regular follow-up and supervisory support to ensure quality of program in priority communities
Participating in the relevant Afya Jijini technical team meetings within Nairobi
Any other duty as assigned by supervisor.

DESIRED QUALIFICATIONS AND WORK –RELATED EXPERIENCE

A minimum of a Bachelor’s degree in Social Sciences.
Five Years of experience working in HIV/AIDS programs with focus on Adolescent sexual reproductive health and youth programs
Proven project management experience in; community mobilization, Trainer of Trainers/Facilitators-ToT/F, program administration, management and implementation of HIV Prevention and related Programs including supervision and reporting
Thorough knowledge and experience in operational activities in local and County government structures

Essential Skills and Knowledge

Knowledge of HIV prevention, adolescent sexual reproductive health, gender mainstreaming into HV and AIDS programming
High degree of resilience to accommodate rapidly changing expectations, plans and deliverables
Ability to manage multiple priorities and projects
Can work independently and self-motivated
Good knowledge of basic IT skills (power point, e-mail, Internet, Word, etc.)
Fluent in both Kiswahili and English.

October 25, 2024
Director, Compliance, Procurement Contracts and Grants

Key Roles and Responsibilities

Compliance Functions

Works with the COP and HQ to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines
Reviews various areas of AFYA Jijini transactions and operations including grants, procurement , Finance , IT , HR as determined by the risk assessment and for conformity and compliance with policies, US Government Auditing Standards and USAID rules and regulations generally accepted accounting principles, as applicable.
Work with the program teams to ensure compliance with any other donor requirements e.g. Family Planning compliance, Environment compliance and reporting requirements.
Work with HQ and program team to draft and prepare donor requests for approvals
Provide expert advice and timely guidance/analysis on USAID rules and regulations, applicable contract clauses, etc.
Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report on implementation status on a regular basis

Sub Grants

Provide oversight to the Grants and Sub Contracts Manager in his/her functions
Induct all sub grantees on USAID rules and regulations and other compliance related matters.
Carry out periodic spot checks on a sample of sub awards for compliance with sub award agreements, financial reporting, and internal controls and recommend improvements as needed.
Carry out end of project audits for a sub awards.
Participate in the process of external audits and assist with follow-up and closure of audit findings.
Work with the Grants and Sub Contracts Manager in finalizing the RFAs
Work with the COP in seeking the various CO’s approvals for RFA publications and other needs per Grants Manual
With the Grants and Contracts Manager lead the Grants Selection Process and approve all the necessary documentations for sharing with HQ
Lead the Monitoring of the sub grantees on their implementation
Review and develop documentation for seeking approvals for extension or increased funding for all sub grantees where necessary

Sub-Contractors Functions

Plan for supervision and monitoring of all the sub contracts on the compliance issues
Provide oversight of sub-contract management, close out, termination, etc.
Provide oversight of sub-contract annual performance assessment and reporting
With the COP and DCOP, reviews the SOW of all the Sub contractors at the time of extension or termination of the sub contracts
Lead compliance visits to the Sub Contractors

Internal Control Testing

Review the adequacy and provide recommendations on the internal control system with regards to procurement; management of supplies and equipment; fixed assets; advances; cash and bank controls; Information technology; participant training; human resources; budgeting; travel and advances.
Review accounting records for adequacy of documentation, safety and ease of availability.
Design and implement an appropriate monitoring schedule to verify the accuracy and validity of planned payees and training participants. Conduct spot checks at training courses, meetings and other payment sessions to confirm that the recorded participants agree with the actual numbers among other audit objectives.
Ascertain accuracy of financial reports submitted by AFYA Jijini. Periodically review financial reports submitted for accuracy – both internal (management accounts/reports) and external (donor reports & financial statements
In conjunction with the HQ conduct investigations related to suspected fraud, ensuring timely completion of investigations and proactive status updates with key stakeholders, while maintaining confidentiality

Reporting and Communication

For all internal audit assignments and compliance reviews carried out, prepare concise reports detailing finding, risk and recommendations. Ensure that there are management comments solicited for every condition and recommendation given.
Carry out follow-up exercises to ensure that all recommendations made during the internal audit exercises are implemented and if necessary organize for training to fill any gaps
Support Institutional learning, capacity building and strengthening risk management and compliance
Serve as an expert on applicable policies, procedures, rules, and regulations
Develops an effective compliance training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers.
Organize and conduct regular internal orientations to staff on IMA policies e.g. fraud policy, whistle blower policy, conflict of Interest and USAID rules and regulations as well as any policy changes/updates.

Risk Management

Develop, update and follow up of the risk matrix for an improved control environment and reduce exposure.

October 25, 2024
Contracts and Grants Manager

Summary:
The Contracts and Grants Manager oversees and administers the program’s sub-contracts and grant portfolios. This position will design and implement systems to ensure transparency, competition, documentation, and cost analysis. With strong expertise on USAID rules and regulations, s/he will provide support to various functions of the project, including soliciting input from technical specialists for the overall management and administration of the Afya Jijini’s subcontract/subgrants portfolios.
Responsibilities:

Establish and maintain systems and procedures for Afya Jijini subcontract/subgrantee processes;
Utilize IMA required templates to issue and amend sub-contracts and grants for the Afya Jijini program.
Negotiate acceptable terms and conditions with subcontractors and grantees and seek approval from the Senior Director of Grants and Contracts for any terms that deviate from IMA policies and required templates
Review all scopes of work and specifications to be incorporated into subcontracts, vendor agreements, and grants proposed by project technical staff for contractual consistency, accuracy, and compliance with IMA World Health policies and USAID regulations;
Liaise with subcontractors, including generating scopes of work to order their services and routing of their invoices to technical managers for approval prior to payment
Monitor grantees and subcontractors in the requirements of proper project management in order to adhere to USAID and IMA World Health regulations and policies and performance, and initiate corrective action if performance falters;
Lead capacity assessments of all subcontractors and grantees, evaluate associated risks and initiate action to mitigate risks;
Manage and coordinate collection of complete supporting documentation consistent with USAID requirements and IMA’s policies, evaluation of offers/bids, and negotiation/award of contracts.
Advise Afya Jijini team members on matters related to preparation and administration of contracts and sub-awards
Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for all government contracts and sub-awards.
Develop and maintain a comprehensive knowledge of related regulatory, statutory and administrative requirements, particularly with respect to Government of Kenya laws and regulations, and USAID for the overall Afya Jijini program
Other responsibilities as assigned

Qualifications:

Bachelor’s Degree in finance/accounting or related field, advanced degree preferred;
Professional certification (CPA, ACCA, CA, etc) and membership to a reputable accounting body is required.
Minimum of 7 years progressive work experience in negotiating, awarding, and administering grants under contracts and subcontracts, particularly those funded by the U.S Government (particularly USAID) and other foreign governments or multilateral institutions.
Detailed knowledge of OMB Circulars 2CFR200 Section E, 22CFR228, 2CFR700, FARs and AIDARs
Strong leadership, diplomatic, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure
Significant experience in the development and negotiation of various agreements and contracts, including creative problem solving
Experience in building capacity of local organizations to adhere to US government (USAID) contractual requirements and regulations is preferred
Previous work experience in a non-profit organization, particularly in international settings, highly desirable
Excellent communication skills including written and oral communication and the ability to present to groups of all sizes
Solid diplomatic skills, including the ability to effectively manage a variety of internal and external relationships, especially relationships with contractors and grantees
Ability to be flexible and work well under pressure in a fast-paced team environment
Solid Computer skills-facility with MS Word, Excel, and e-mail/internet software; knowledge of fund accounting software (MIP desirable)
Self-starter with ability to work independently and part of a team

October 25, 2024