Website: Website http://co-impact.org

Co-Impact is currently based primarily in Geneva, London, Nairobi, New Delhi, New York, and Zurich.
Where You Fit
Co-Impact seeks a thoughtful and talented Operations Assistant to provide key support on global organization-wide Homan Resources-related functions as well as overall operations support, enabling the work of our global team. Reporting to the Associate Director of Operations until the Director of Human Resources is onboarded, the Operations Assistant will assist with overall HR functions globally, including but not limited to recruitment, partnership with Employers of Record (EOR), and organization-wide people and culture efforts; as well as provide general operational support in scheduling and calendar management, grantmaking and compliance; database maintenance, information technology (IT), etc.
The ideal candidate must have experience in providing support with HR and managing administrative duties while juggling multiple tasks. The candidate is expected to have professional interest in HR, people and culture, and operations with strong communication and organizational skills, integrity, excellent judgment, and a proven ability to anticipate needs across a diverse and dynamic team.
The Role

Core responsibilities will include, but are not limited to the following:
Supporting the HR function with coordination of recruitment of new positions;
Coordinating the onboarding of new team members, including but not limited to working with the EORs to ensure all paperwork is received and processed in due time, proper technology is procured and setup, welcoming and other onboarding orientations are set up, etc.
Assisting with projects related to organization’s people- and culture-related projects.
Dedicated calendar management for the Operations team and other senior members of the Co-Impact team, including scheduling and confirming meetings, reserving meeting rooms, and preparing relevant materials.
Partnering with Administrative team in supporting complex scheduling for other members of the team.
Arranging often complex travel itineraries, including reserving airline tickets and hotels, coordinating trips with other travelers, and compiling and submitting visa applications.
Handling expense reporting for senior members of the team.
Managing the logistics for various projects and special events.
Managing, tracking, and replying to web portal inquiries; screening incoming correspondence, elevating to appropriate team members and drafting routine project correspondence.
Gathering and organizing briefing materials in advance of meetings as requested.
Other duties as requested.

* Role is expected to include minimal international travel.
Qualifications and Experience Required for the Role

Bachelor’s degree and/or greater than two years of relevant experience and/or training; or equivalent combination of education and experience.
Experience in HR support preferred.
Experience with complex global scheduling.
Ability to write and communicate ideas with clarity.
Ability to seamlessly and diplomatically interact with a wide range of donors, external partners, co-workers, and the general public.
Ability to handle confidential and proprietary information and sensitive matters with discretion and a high level of professional judgement.
Willingness to collaborate and contribute where the team needs help. Thrives in fostering an environment that promotes shared communications, efforts, and results.
Ability to innovate process improvements.
Ability to exercise judgement and prioritize tasks.
Ability to quickly adapt to using other software tools (project management software, database software, contact management systems, etc.) for managing a range of operational processes.
High level of self-motivation and at ease working independently when necessary.
Ability to shift gears comfortably; decide and act without having the total picture; ability to comfortably evaluate and handle risk and uncertainty.
Intellectually curious; seek and work with evidence, demonstrated openness to new ideas and a diversity of perspectives; unafraid to admit and learn from failure.
Impeccable personal ethics and integrity, kind and caring.
Sense of humor and ability not to take oneself too seriously.
Experience working in the non-profit/philanthropy sector and or experience working with global remote teams.
Proficiency in technology, including Microsoft Office and Google Suite products, Slack, Zoom, cloud storage platforms, etc. Experience with Salesforce a plus. Comfort in learning and using new digital tools and supporting others in using such tools.
Fluency in English required, ability to speak additional global languages strongly preferred.
Given global nature of organization, a willingness to be flexible in working hours and travel internationally. Demonstrated ability to collaborate equally effectively with colleagues in ‘remote’ and diverse teams.

Benefits
This position is full time. Annual salary will be US $64,000 (or a local currency equivalent) plus a comprehensive benefits package and generous time off
Application Details
We encourage you to apply early. We will begin reviewing applications on February 3, 2022 and close the position once we have established a robust shortlist. Please apply online here by submitting a resume and cover letter. In your cover letter, please note if you are authorized to work in the USA.
Because we are a small team, we regret that we can only respond to applicants selected for an interview. We also regret that we are unable to participate in informational calls prior to interviews. Thank you for your understanding.

Apply via :

co-impact.jobsoid.com

Co-Impact currently operates as a fiscally sponsored project of New Venture Fund (NVF). Over the next year, Co-Impact will be expanding to build a second fund focused on gender equality and women’s leadership and changing our operating structure so that we spin out from NVF and build an independent institution.
Where You Fit
As Administrative Assistant, you will provide administrative, operational, and programmatic support to our Africa regional office team members including the Regional Director, Africa, the Director, Advocacy and Communications, and other Program staff. The Administrative Assistant will report to the Regional Director. We are in the process of building out our Africa regional office in Kenya so this role requires high-level of flexibility and adaptability.
The ideal candidate must have significant experience managing administrative duties while juggling multiple tasks. Your role will work in collaboration with the other members of the administrative support team to ensure the coordination of the team’s overall workflow. As an Administrative Assistant, you will need to demonstrate excellent administrative and organizational skills, robust problem-solving skills, excellent interpersonal and communication skills, a high level of personal initiative, and a kind and collaborative spirit and supportive approach, including the ability to work well in a distributed, diverse, deep-thinking, and fast-paced environment.
You bring a commitment to feminist values, gender equality, inclusion, and justice, and to enduring systems change at scale, as well as an abiding curiosity and humility and desire to learn. You are motivated by looking for root causes, seeking justice and solving social problems at the systems level and at scale.
The Role
As part of the Co-Impact team, core responsibilities include but are not limited to the following:

Assist the Africa regional office with administrative support such as calendar management, complex scheduling, drafting internal and external communications, coordination and logistics for important meetings/workshops/events, gathering and organizing briefing materials in advance of key meetings, helping as requested with expense reporting and travel arrangements, etc.
Support and work with other assistants on the team to coordinate work across the regions, maintain the overall team calendar, including complex program and team-wide scheduling; as well as project management such as ensuring visible key points in the year; managing reminders for document review and key meetings; managing logistics for various program-related projects and special events, managing key milestones, and reporting requirements for ongoing grants, etc.
Participate in ongoing reflection and improvements to Co-Impact’s approach and execution including our support model towards achieving shared goals.
Supporting the Africa regional office team as needed, as well as participating in special projects as they arise.
Other reasonable responsibilities as assigned by your manager.
This role may include minimal travel (once COVID permits).
Organization: Exceptional, proven ability to effectively organize, prioritize, and execute with high quality on a wide breadth of tasks, from multiple supervisors, of varying timelines and priority.
Sound analysis and judgment: Ability to listen well, integrating gender analysis, evidence, and strong logical analysis, while seeing perspectives from different sides, resulting in strong recommendations and judgements based on values and principles balancing data, experience, and risk.
Working with people: Experience contributing to and managing collaborative teams to work productively, effectively, and inclusively towards shared goals.
Supporting colleagues and senior leaders: History of thriving in a role where your success is highly dependent on your team’s success, where your first responsibility is to provide outstanding leverage and support to your colleagues, including successfully and smoothly “managing upwards” by helping to guide and set-up things for your manager to be efficient and effective.
Managing action with purpose and values: Ability to work with colleagues and get things done in accordance with core purpose and values.
Process management and results orientation: Strong project management skills, deadline management, sense of responsibility and accountability, the ability to manage multiple responsibilities, adjust and adapt along the way.
Interpersonal savvy: Great at making and fostering relationships inside and outside the organization, keen intercultural appreciation, inclusive style, comfortable around senior leaders, can represent Co-Impact well.
Learning orientation: Humble and intellectually curious; seek and work with evidence, demonstrated openness to new ideas and a diversity of perspectives; unafraid to admit and learn from failure.
Strong moral compass: Impeccable personal ethics and integrity, kind and caring.
Proficiency with core business tools: Strong proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
Communications: Exceptional ability to write and communicate ideas concisely and with clarity. Excellent oral communication skills, including the ability to work effectively in a multicultural environment.
Global flexibility: Given global nature of organization working across time zones, a willingness to be flexible with working hours, work remotely and periodically undertake international travel (once COVID permits).
Perspective: Sense of humor and ability not to take oneself too seriously

Qualifications and Experience

Bachelor’s degree and at least three years of relevant experience.
Excellent computer skills, proficient in Microsoft Office and other software tools (e.g., project management software, database software, contact management systems, contract and grants management software) for managing a range of business process.
Excellent listening and communication skills with sensitivity to cultural communication differences.
High level of self-motivation and at ease working autonomously when necessary.
Proactively identifies opportunities to streamline, improve and innovate effective business processes and systems.
Attentive to detail and ability to reliably stay on top of a range of tasks and projects.
Professional and diplomatic manner and disposition in interacting with program partners, donors, external partners and senior management, co-workers, and the general public; shows discretion in handling confidential material.
Fluency in English required; fluency in a second or more languages strongly desired.

Required Skills
Benefits
This position is full-time. Competitive annual salary plus generous benefits package including significant allowance for paid time off.

Apply via :

co-impact.jobsoid.com