Website: Website http://adesoafrica.org/

Gardener

Reporting To: Senior Operations Officer
Working With: Operations Team, All HQ Staff
Program/Duty Station: Nairobi, Kenya
Duration: One (1) Year, Renewable
Starting Date: Immediately
POSITION SUMMARY
Under the direct supervision of the Senior Operations Officer, the Gardener will be responsible for ensuring that the Adeso HQ compound is well kept and maintained, including the flower gardens within. S/He will also support other departments with handy work whenever required. Flexibility will be required when the Office Cleaner is away.
POSITION PURPOSE

Maintaining the gardens around the office.
Ensuring general cleanliness around the compound premises.
To give general support to other departments.

SPECIFIC ROLES AND RESPONSIBILITIES

General:

Maintaining the general cleanliness around the compound.
Watering and maintaining the flowers in the flowerpots.
General cleaning of the window glasses.
Reporting any damages or breakages whenever they occur around the compound.
Collecting and assembling garbage ready for garbage collection.

Cleaning:

Cleaning the main entrance verandah including balcony attached.
Ensuring that office mats are changed and washed regularly.
Ensuring that the tent meeting area outside the office is maintained, tidy and well arranged.
Keeping the general area around the kitchen clean and tidy.
Emptying the respective cleaned office dustbins.

Gardening:

Trimming the grass and flowers around the office.
Maintaining the flower gardens.
Trimming the fence around the office.

Others:

Assisting in the kitchen while the cleaner is away.
Substituting Office Cleaner while on leave.
Supporting other departments on handy work whenever required

SKILLS AND QUALIFICATIONS

Previous experience in a similar role required.
Autonomous and innovative.
Well organized and tidy.
Hardworking and self-motivated.
Demonstrable end user orientation.
Excellent team work spirit.

October 25, 2024
Driver

MASTERCARD INTERNATIONAL
MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Since its founding iHub has supported the creation of more than 100 start-ups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. IHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. IHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
The three agencies for the AIM Consortium or the DEPP Lab Consortium. The AIM Consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation. We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
DEPP LAB PROJECT
The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
The Consortium will undertake activities to meet the objective by utilizing the Consortium members’ in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
The Consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The Consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
POSITION SUMMARY
Under the direct supervision of the Senior Operations Officer, the Driver will be responsible for supporting all logistics processes, including purchasing, warehousing, communications and transport, as well as the related administrative procedures, for Adeso operations.
POSITION PURPOSE

To carry out the necessary daily and weekly check-ups as specified in program transport or vehicle policy.
To provide day-to-day logistics and administrative support such as supporting finance on banking matters, photocopying, filing and other related activities, as may be required.
To ensure correct loading of the vehicle, considering the maximum loading capacity, proper distribution and securing of the load.
To undertake general finance related duties and assist the Logistics team in the processing of payment

SPECIFIC ROLES AND RESPONSIBILITIES

To support staff movements as may be required and in close liaison with the Senior Operations Officer and to manage movement schedules.
To run errands including collection and delivery of mail, official documents, visas, etc.
To keep the vehicle assigned to him/her clean and road-worthy.
To refuel the vehicle whenever necessary or when the level gets below half of the tank capacity.
To ensure the safe parking, whenever possible in an Adeso compound, of the vehicle at night, during breaks and when it is not in use.
To verify the presence at all time in the car of the vehicle log book, discharge of responsibility forms, the tools and spare parts as mentioned and signed for by him/her in the log book, a complete first aid kit and spare tires in good condition.
To ensure that H&S standards relating to transport and vehicle management are adhered to at all times.
LOGISTICS SUPPORT

To support the Logistics team with obtaining the quotations and other related documentation.
To undertaking program related duties such as organizing workshops, booking workshop venues, booking staff accommodation, etc. in line with Adeso financial and logistics procedures, H&S Standards and values to cost-effectiveness.
To carry out logistics duties relating to stores, loading and offloading of the vehicle considering the maximum capacity, distribution, etc.
To provide timely information of vehicle maintenance and to ensure that repairs are done on time at all times; carry out routine checks of oil, water and battery fluids and to ensure that vehicles are road worthy and mechanically sound.
To ensure that all the necessary documents are available and up to date in the vehicle (insurance, Adeso
Vehicle log Book, tool kit, spare parts, spare tires, first aid kit and fire extinguisher)
To be aware of radio procedures and operations.
To be aware at all times of the security guidelines for the related journey.
To ensure that vehicles are prepared for all official journeys. To conform to Adeso’s safety guidelines when driving vehicles.
Before any journey is undertaken to ensure that all persons aboard the vehicle understand the radio operations and understand the security guidelines for the related journey.
Is responsible for the H&S of the passengers and ensure that seat belts are used at all times.
To adhere to Adeso’s rules and regulations governing the management of fleets (report any misuse, accident and/or damage involving Adeso vehicles; drive at Adeso speed limit of 80 Km/Hour and drive with consideration for safety of passengers; correctly maintain the vehicle with details of each journey; refuel the vehicle whenever it is necessary, or when the level gets below half tank; keep vehicle assigned to him/her clean and road worthy; parking the vehicle in secure and safe places at all times).
MECHANICAL

To immediately report any technical failure or damage and need for maintenance to the appropriate member of staff, and to note details in the vehicle log book.
To keep track of the scheduled service time of the vehicle, in order to make sure that servicing is performed in time.
To accurately fill in the vehicle log book after performing service checks and/or repair activities to the vehicles.
To understand the correct way in operating the vehicle winch.

SKILLS AND QUALIFICATIONS
ESSENTIAL

A valid Kenyan driving license.
Knowledge of road safety and car maintenance.
Ability to drive a range of vehicles and having related valid and clean driving permit.
At least five (5) years of experience as a professional driver.
Knowledge of basic mechanics and workings of vehicles.
Good communication skills and organizational skills.
Ability to represent Adeso to visitors and knowledge of Adeso and its work.
Ability to manage own time and oversee basic processes.
Ability to work as part of the team

OTHER

Commitment to Adeso’s philosophy, aims and policies (especially gender relations).
Uphold Adeso Values at all times.
Robust energy and interpersonal skills at high level.
Working at community level and with NGOs.
Proactive and risk mitigation drive.
Self-confidence, maturity and ability to co-operate with a wide variety of people.
Ability to work on own initiative, under pressure and to meet deadlines.
Personal commitment to working as reliable, honest, and trustworthy member of a team.
Enthusiasm for good working practices and ability to analyze and improve systems.
Tact/diplomacy.
Ability to work effectively in a culturally diverse organization.
Able to travel away from Nairobi for periods of 1-2 weeks.
Willingness to travel and able to cope with difficult conditions.

October 25, 2024
Programs Support Intern

Reporting To: Cash and Social Protection Advisor
Working With: Programs Team in Somalia and Kenya, Program Development and Quality Unit In Nairobi
Program/Duty Station: Nairobi, Kenya
Duration: Three (3) Months
Starting Date: Immediately
POSITION PURPOSE
Adeso is seeking to fill the following position of Program Support Intern. The position holder will assist the Cash and Social Protection Advisor to coordinate the Design, development, planning, implementation, monitoring, evaluation and administration of humanitarian relief and development programs in line with the organization strategy. The intern will contribute to managing and maintaining grant files, to the preparation of concept papers, proposals, and other funding opportunities for new projects/ programs in Adeso’s operations in Kenya and Somalia.
SPECIFIC ROLES AND RESPONSIBILITIES

The Intern will work with the programs team in designing new business and coordinating with the country teams. The role will include contributing to the preparation of concept notes and performing background research.
Supporting the programs team in program management and communication including drafting of regular internal and external communications, taking minutes of meeting, organizing appointments, taking responsibility for logistics for meetings and events, and following up with key project team members to ensure that the team is making progress against deadlines, etc.
Manage electronic resources, files and databases needed for program management and business development systems. Maintain files for each grant with regular updates on the progress and outcomes (assessment reports, studies, donor correspondences and external reports).
Supporting the preparation of speeches, presentations and other communication materials for the programs team as needed.
Undertaking any other assignments, as may be determined by the Head of Programs.

STIPEND AND BENEFITS
Monthly stipend of gross Ksh 25,000.00.
SKILLS AND QUALIFICATIONS

Current university student.
Ability to quickly grasp complex technical concepts and make them easily understandable.
Ability to deliver high quality documentation paying attention to details
Ability to write clearly and concisely.
Excellent organizational skills.
Willing to learn and strong interest in program management and new business development.
Ability to prepare reports and provide information to management in a timely manner.
Ability to communicate in a clear, positive manner with diverse clients and staff.
Self-motivated and able to work with minimal direction.

October 25, 2024
Capacity Strengthening Consultant

Terms of Reference: Capacity Strengthening Consultant
Organization: NEAR – Network for Empowered Aid Response, www.near.ngo
(Hosted by Adeso – African Development Solutions,www.adesoafrica.org)
Study/Assessment Topic: Capacity Strengthening Consultant
Reporting To: Programs Manager – NEAR
Working With: NEAR Secretariat and other Consultants
Starting Date: February 2018
Duration: Five (5) Months
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
BACKGROUND FOR CONSULTANCY
The Capacity Strengthening Consultant (CSC) is responsible for coordinating, implementing and monitoring the NEAR Capacity Strengthening Programme in Africa with a focus on 3 countries. The post-holder will be based in Central or Eastern Africa, but will be expected to travel frequently within Central-Eastern Africa region and more specifically to South Sudan, Somalia and DRC.
The NEAR Network capacity strengthening programme is funded by OFDA and ECHO and works with 25 partners in five countries (Nepal, South Sudan, DRC, Somalia and Turkey). The goal of the programme is to strengthen members’ ability to manage and deliver quality emergency preparedness, response, recovery and resilience programmes.
It aims to strengthen organizational capacity of members and raise awareness, commitment and understanding of humanitarian principles and standards across members. The programme focuses on providing in-depth support to a small number of members to develop their leadership, compliance and financial management, communications and fundraising.
The CSC will work with members to address their capacity development needs in order to manage and deliver quality emergency preparedness, response and recovery programmes based on their capacity self-assessments and capacity development plans. Support members to implement capacity development plans through accompaniment, technical expertise, and training and long-term capacity development, using participatory learning processes so members improve their organisational systems and staff capacity. Support members to develop strong systems and procedures for emergency preparedness; programme management and accountability including meeting sectoral standards. Develop and support members’ leadership, management and core humanitarian skills, work with consultants and staff from other NGOs to provide training or run workshops as needed.
The CSC oversees the work of 6 members per country to assess and prioritise their capacity development needs and strengthen their ability to prepare and respond to crisis in their communities. They will support members through providing ongoing guidance and advice, facilitating peer learning as well as mentoring and sourcing specialist technical support. The post-holder will design, coordinate and facilitate participatory learning processes with members. The post-holder will represent the NEAR in the humanitarian capacity development programming in Africa region identifying opportunities for collaboration within NEAR and with other key stakeholders. The post holder will be a member of the NEAR team and will feed into the learning and direction of the programme.
SCOPE OF WORK
The post holder will work closely with NEAR Programs Manager and secretariat programme staff. The post-holder will also work with Adeso staff on quality management of the project and will also work closely with the local members and other strategic partners.
ACCOUNTABILITY
This post will be managed by the NEAR Programs Manager.
Key Responsibilities

Provide Accompaniment and Capacity Development Support to Members in Africa, South Sudan, Somalia and DRC (70%)
Provide support, coordination, monitoring and review of the humanitarian capacity development work with individual members and the wider impact of the programme in each country.
Develop and follow detailed work plan.
Review requests from member organisations for capacity development support.
Capture & share learning experiences including peer learning, and adopt good practices.
Ensure monthly reporting from the capacity strengthening team to the secretariat and donors.
Oversee the support to 6 organizations in DRC to use the self-assessment tool to conduct organizational capacity assessments and develop customized capacity strengthening plans.
Oversee support to 12 organizations in all African countries to implement the capacity strengthening plans, including individual and joint organizational learning activities.
Organise leadership forums and peer learning events
Collaborate with others to establish a platform of mentors, who can provide coaching and mentoring for SNGOs.
Monitor and track progress made based on individual baselines and identified gaps.
Ensure end line organizational assessment is commissioned at the end of the project.
Collaboration (30%)

Act as a focal point for liaising with members and external stakeholder on NEAR capacity strengthening mandate.
Coordinate with partners and other INGOs/networks in the region to identify potential opportunities for collaborating on training or capacity development and prevent duplication.
Support the Regional Team to build and strengthen relationships with member agencies and agencies of strategic importance in relation to humanitarian capacity development.
Develop and share tools, resources and learning within membership and with other key internal and external stakeholders.
Strengthen the capacity of NEAR staffing humanitarian response.

QUALIFICATIONS

Understanding Our Context
Actively supports NEAR vision, mission and values and what we aim to achieve.
Commitment to and demonstrated experience of working with humanitarian principles, standards and best practice.
Working Together
Actively supports NEAR mission and values.
Ability to work comfortably members.
Ability to work in a cross-cultural environment.
Making Change Happen
Ability to take the initiative, work autonomously, creatively, innovatively and effectively to make decisions with limited direct supervision.
Ability to quickly establish and maintain trusting, effective relationships to achieve results in short-timeframes.
Ability to share complex information, influence and liaise with key stakeholders effectively in line with NEAR principles.
Highly organised with the ability to manage multiple tasks.

Technical Skills and Experience:

Proven successes in working with local organisations in capacity building particularly in emergency preparedness and response.
Experience of facilitating internal change processes and participatory learning processes.
Experience of managing emergency preparedness and response projects.
Experience of organisational capacity assessments and capacity development plans.
Understanding of emergency preparedness planning and procedures.
Experience of developing and using programme cycle management tools including monitoring and evaluation frameworks and data collection and analysis tools.
Understanding of and ability to influence others to incorporate accountability, DRR, gender, protection, HIV/AIDS and diversity in their humanitarian work.
Desirable Job Specific Requirements:
Experience of coaching, mentoring and mediation.
Experience of working remotely under minimum supervision
A background in organisational development, management, leadership or HR.
Proven experience of successfully implementing an operational emergency programme.
Experience of working and liaising with international bodies and consortia.
In the event of an emergency the post-holder may be required to provide technical support and guidance to partner organisations and member programme staff on the planning, management and delivery of high quality humanitarian programmes.
This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required.

Attitudes:

Consistently approaches work with energy and a positive, constructive attitude.
Demonstrates self-awareness and willingness to change own practice and behaviour.
Tackles conflicts in a balanced way.

Other:

Fluent in written and spoken English and French or Arabic.
Knowledge and experience of Africa region.
Able and willing to travel within Central-Eastern Africa region, for up to 70%, sometimes at very short notice and to potentially insecure and difficult environments.

October 25, 2024
Web Development Consultancy Operations Intern

Terms of Reference: Web Development Consultancy
Organization: Adeso – African Development Solutions, www.adesoafrica.org
Project: Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab
Position Type: Short-term Consultancy
Study/Assessment Topic: Web Development
Duration: Twenty (20) Working Days
Reporting To: Senior Communications and Advocacy Officer
Working With: The Communications and Advocacy Department
Starting Date: Immediately
Application Deadline19th February, 2018
About the Program
The Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months project being implemented by the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
The Consortium will undertake activities to meet the objective by utilizing the Consortium members’ in house experience in managing labs and proven innovation methodology as well as experience in disaster management. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps. The Consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities.
The Consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
SCOPE OF WORK
AIM Consortium is seeking the services of a web development consultant or firm to design and develop a dynamic website for this program as part of its overall communication strategy. The website should be developed with the involvement of all stakeholders. It should also be a modern site incorporating social media. AIM is therefore looking for a qualified individual consultant or consultancy firm to design, develop and deploy the website.
The consultant will be expected to perform the following tasks:

Assess website needs of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab project and advise on best web platform and design in line with the program’s objectives and aspirations;
Website design and build, based on a Word Press platform, with pages with graphics and copy. All copy will be written by AIM Consortium, photographs will be provided by AIM and website will be populated by the consortium using the admin tool;
Develop a comprehensive marketing plan for the website, including Search Engine Optimization (SEO) activities;
Create site map based on key objectives, messaging priorities, and brief supplied;
Design and develop the website as per the specifications outlined by the AIM consortium;
Incorporate social media applications into the website (including Facebook, Twitter, Instagram or YouTube, and Flickr);
Incorporate google analytics into the website;
Incorporate detailed search tool/function into the website;
Provide user training;
Set-up website back-up systems;
Provide complete technical documentation of any developed themes and templates, and full technical specification and setup mapping of any 3rd party WordPress plug-ins used.

DELIVERABLES
The consultant will be expected to deliver the following:

Report on website needs based on assessment carried out
Website Map;
Website templates;
Fully functional website in line with specifications outlined by AIM;
Website marketing plan;
Website training;
Detailed written website guidelines;
Technical documentation of any developed themes and templates, and full technical specifications and setup mapping of any 3rd party WordPress plug-ins used;
Back-up copy of the website.

CONSULTANCY PERIOD
The consultancy should be completed within a maximum of 20 workings days. The website should be ready to go live by end of March 2018.
QUALIFICATION PROFILE
The consultant (or firm) will have:

Advanced University degree in information technology, computer science, communications, information science, public relations or any related discipline;
Extensive experience in web site development, management and marketing exemplified by an evidence of a good understanding of the assignment;
Must have demonstrated experience on how to develop and incorporate social media applications into a website;
Experience in developing websites for community development sector and Non-Governmental Organizations in the region.

SELECTION CRITERIA
The shortlisted service providers will be expected to make a presentation of no more than 30 minutes to the selection committee on how they propose to address AIM requirements. You will be expected to show the capacity and quality of the service you can provide to the consortium and a list of other clients as referees.

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October 25, 2024
Community Mobilizer-PYEI Teachers-PYEI

POSITION SUMMARY
This position is part of the Pastoralist Youth Education Initiative (PYEI) is a multi-donor project that forms the second phase of Adeso’s approach to enhance economic and social opportunities of marginalized pastoral children in Marsabit, Kenya through improved access to quality education. Taking a holistic approach, the PYEI is looking to build on the successes and lessons learned from a 2 year pilot Mobile Non-formal Education (MNFE) in providing access to primary and post primary education for pastoralist youth focusing on female participation. Adeso is seeking qualified and committed individuals to join the PYEI team as Community mobilizers (CM). The incumbents will be the project ambassadors in the community and work closely with the project team and the teacher to monitor activities on the ground. CM will be incharge of a Mobile School to support in the field, including follow up with the associated Community Education Committees (CECs).
SPECIFIC ROLES AND RESPONSIBILITIES

Conduct community sensitization meetings in targeted communities.
Encourage full participation by all community members, paying special attention to women.
Assist in recruitment of teachers.
Facilitate selection and training of CEC members.
Assist CEC and community members and teachers to develop selection criteria and identify pupils to participate in the project.
Gather and collate monitoring data and report on findings from field monitoring activities.
Work with the M&E Officer to learn how to conduct analysis of the monitoring data.
Assist the M&E Officer with the organization of semi-annual stakeholder meetings.
Assist the Senior Project Officer and the Cashier/Clerk with other aspects of project implementation as required.

SKILLS AND QUALIFICATIONS
ESSENTIAL

Resident of Marsabit County
At least 1 year of relevant experience
Ability to work well under pressure and with minimal supervision
Ability to establish strong working relationships with community members and colleagues
Excellent verbal and written skills in English
Computer skills

DESIRABLE

Relevant technical/vocational qualification
Experience working on education projects and/or with pastoralist communities

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October 25, 2024
Membership Coordinator – NEAR Network

Organization: NEAR – Network for Empowered Aid Response, www.near.ngo
(Hosted by Adeso – African Development Solutions, www.adesoafrica.org)
Reporting To: Executive Director – NEAR
Working With: The NEAR Secretariat and Adeso Staff
Program/Duty Station: Nairobi, Kenya
Duration: Six (6) Months
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
POSITION SUMMARY
The Membership Coordinator will be responsible for implementing NEAR’s membership strategy under the guidance of the Executive Director. S/he will assist in building a vibrant, diverse, satisfied and growing membership and network of stakeholders that is truly representative of the NEAR vision and mission.
NEAR is looking for a Membership Coordinator to implement the NEAR membership strategy under the guidance of the Executive Director. S/he will assist in building a vibrant, diverse, satisfied and growing membership and network of stakeholders that is truly representative of the NEAR vision and mission.
POSITION PURPOSE
The Membership Coordinator will be responsible for assisting with the day-to-day management of NEAR’s membership database and supporting with member recruitment and retention. The position holder will support the Executive Director with various tasks as required.
SPECIFIC ROLES AND RESPONSIBILITIES

Under the leadership of the Executive Director, establish and implement the NEAR membership strategy.
Work with the Network Director to maintain frequent and productive communication with current and future members, identifying and following-up on potential funding opportunities for members
Develop and maintain an accurate and up-to-date Membership database
Process membership applications and renewals
Provide regular and ad hoc membership lists, statistics, information and reports as required
Respond promptly to member/potential member enquiries
Follow-up lapsed members and produce reports on why members lapse
Support member acquisition, retention and renewal campaigns and related activities
Manage email address bounce backs and unsubscribes
Support the engagement of the members in the activities of the network
Support member involvement of the working groups, including minutes and development of all relevant documentation from working groups.
Support the engagement of the members in the activities of the network
Assist members to maximize website resources
Other duties as necessary to contribute to the overall success of NEAR.

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Successful candidate will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor
SKILLS AND QUALIFICATIONS

A post-graduate degree relevant to Humanitarian Aid e.g. International Relations, Development Studies, Social Sciences or related qualification
Experience in advocacy, partnership and networking at national and international levels
Excellent organizational skills
A good working knowledge of member relationship management
Proficiency in MS Office, Word and Excel, and databases
Fluent in oral and written English; knowledge in French and Arabic an added advantage
Excellent interpersonal skills, including the ability to communicate confidently and effectively with staff, and senior leaders

October 25, 2024
Senior Communications Officer – DEPP Lab Innovations Lead – DEPP Lab Innovations Manager – Depp Lab

POSITION SUMMARY
Adeso’s Communications Team is responsible for developing and overseeing the implementation of the Adeso Communications Strategy. This includes defining and formulating key messages and proof points to broaden the understanding of Adeso’s unique, people centered and participatory program approach amongst stakeholders across the humanitarian and development sector, governments, donors and the media.
The Senior Communications Officer will work with colleagues to support the implementation of the AIM DEPP Lab Communications Strategy and support efforts to increase the AIM DEPP Lab growth. S/he will collaborate with internal and external stakeholders to ensure that AIM communications enable and accelerate its milestones and goals.
The Senior Communications Officer should have a breadth of knowledge in PR, social media, marketing, web and e-communications with plenty of room and interest in innovation, challenges and learning. This opportunity requires the ability to coordinate, research, and create content (i.e., social media, donor communications, impact stories, program updates, etc.) for a variety of audiences including, donors, media, the general public, internal staff, and program partners among others. The position will specifically be responsible for leading the daily management of social media and online communications and marketing activities for multiple online platforms.
The successful candidate will have a talent for writing and a willingness to engage in projects ranging from writing, editing, proofreading, and leveraging social media and blogs-across several different publications while juggling multiple deadlines and priorities. The desired candidate will exude passion and a driving desire for excellence in all they do. The candidate will also be expected to be a strategic thinker who understands how social media is a vital part of a larger, integrated digital marketing strategy including SEO, Analytics, Email Marketing, and building a culture of constant testing and refinement.
POSITION PURPOSE

Increase AIM’s online visibility, voice, and influence;
Support fundraising, business development and communication through a variety of tools, techniques and resources – including media pitching, ongoing website presence , promotional materials;
Lead and manage social media campaigns.

SPECIFIC ROLES AND RESPONSIBILITIES

Social Media Management
Develop and execute social media strategies to leverage editorial content across a variety of channels as well drive reader engagement
Manage AIM’s current social media accounts;
Assess AIM’s current social media presence and determine which new channels offer the best opportunity to increase the organization’s online presence;
Set targets for increasing AIM’s visibility and reach via Facebook, Twitter, LinkedIn and other selected social networking sites;
Analyze and optimize monthly social engagement analytics and ad performance on all platforms;
Monitor monthly social performance ensuring the yearly goals are met or exceeded;
Maintain a list of all social media accounts log-in information and always make sure HQ has the most up-to-date information; and,
Develop and implement social media campaigns, including use of paid advertisements.Content Development and Editorial Support
Develop and maintain overall content strategy and standards for voice and tone for digital communications;
Provide frameworks and guidance to support colleagues in their promotional and messaging work, in line with the Communications Strategy;
Maintain and help to evolve the voice of web communications; research, write and edit SEO-rich, grammatically accurate content for AIM’s website, e-mails and social media, taking a proactive approach to improve our communications and brand across all online channels;
Edit and disseminate AIM case studies and success stories to maximize their use;
Support the writing and editing of AIM’s publications;
Promote AIM in relevant media and network spaces and manage the production and delivery of appropriate outreach material, including key publications such as the annual report.
Beyond these specific responsibilities, the Senior Communications Officer is expected to collaborate on activities as agreed upon with the Project Director and the Director of Strategic Partnerships and Development to support the delivery of the DEPP Communications Strategy.Other
Develop and promote communication tools and resources to use in their external activities, in order to secure a consistent external AIM message, and optimize the communications power of AIM.
Copyediting, edit, review, and mark documents to ensure correct grammar, punctuation, spelling, sentence structure, and usage. Impose a consistent style while querying or correcting inconsistencies, flagging and checking head levels and callouts for graphics or notes, cross-checking in-text references, and styling reference lists or bibliographies.
Develop and maintain positive working relationships with team members, and other units across the organizations.
Any other duty as may be assigned.

SKILLS AND QUALIFICATIONS

Bachelor’s Degree in Communications/Journalism or related field;
2-3 years’ work experience in communications and marketing;
1-2 years professional experience with Facebook, Twitter, LinkedIn, Pinterest, with proven results on impacting Key Performance Indicators of an organization;
Expertise and experience leveraging social media communication channels to provide a compelling and inspired sense of an organization’s mission to a broad range of audiences;
Experience with HTML coding, email distribution tools and content management systems;
Knowledge of social media management & analytics tools such as SproutSocial, Buffer, Hootsuite, SocialBro, TweetDeck, Followerwonk, Sprinklr, Facebook Insights, Twitter Analytics, Pinterest Analytics, etc.;
Experience with social media design tools such as Canva, PicMonkey, Pagemodo, Piktochart, Infogr.am,
etc.;
Understanding how social media plays a role within a larger digital marketing team to contribute to a unified vision of campaigns;
Passionate learner and self-starter. You should be comfortable owning your projects and have a ‘learner focused’ mindset. You have a propensity to take action, learn from your mistakes, and bring a wealth of knowledge to the team;
Excellent written and spoken English is essential, as well as a critical eye for editing and grammar;
Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity;
Bonus: Experience working within a humanitarian or development context and working on international donor -funded projects.

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October 25, 2024
Finance Intern – NEAR

Reporting To: Finance and Grants Manager – NEAR
Working With: NEAR and Adeso Staff
Duration: Three (3) Months
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
POSITION SUMMARY
Finance Intern will be a member of NEAR Project Team working closely with the Finance and Grants Manager to ensure smooth running of day-to-day financial activities. He/she will work closely with the Adeso HQ Finance Department to ensure compliance of policies and procedures related to payments processing, travel advances and liquidations, capturing transactions in Serenic, bank reconciliation, supporting document verification, photocopying and sharing with donors.
POSITION PURPOSE
The main purpose of the position is to provide support in the Finance Department through financial processes execution, internal control review and administrative support.
SPECIFIC ROLES AND RESPONSIBILITIES

Capturing all financial transactions in a timely and accurate manner for the purpose of generating management and donor reports.
Processing payments while ensuring adherence to minimum compliance requirements by Adeso and donors.
Ensuring that the internal controls within the computerized accounting systems are safeguarded and working well.
Allocation of expenses to the relevant programs and department.
Tracking the employee advances on monthly basis and following up on the recovery process or management action.
Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
Supporting all Adeso program and non-program audits.Administrative Roles
Filing statutory deductions in a timely manner with the relevant authorities.
Ensuring systematic filing of all supporting documentation for the project.
Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.

SKILLS AND QUALIFICATIONS

Bachelors of Commerce (Accounting/Finance) or Business Administration (Complete or ongoing).
CPA (II).
Minimum of 1 year of relevant experience of accounting and/or book-keeping
Basic knowledge of accounting systems
Basic administrative skills.
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;
Ability to legally work in Kenya.
Strong morals, honesty, transparency, and respect.
Pro-activeness, creativity, assertiveness and analytical skills.

October 25, 2024
HR Assistant – Maternity Cover

Line Manager: HR Coordinator
Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
Program/Duty Station: Nairobi, Kenya
Duration: 4-5 Months
Starting Date: 10th September, 2018
POSITION SUMMARY
Based in Nairobi, the HR Assistant will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day-to-day HR functions.
SPECIFIC ROLES AND RESPONSIBILITIES

Recruitment

Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
Communicating with and responding to enquiries in relation to recruitment and onboarding of Staff.
Leading the creation of recruitment plans for open positions.
Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
Acting as liaison with advertising agencies.
Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
Performing in-person and telephone interviews with candidates.
Communicating employer information/benefits during screening process.
Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
Documenting interview summaries and hiring decisions.
Performing reference/background checks for successful candidates.
Sending job offer emails and answer queries about compensation and benefits.
Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
Organizing the induction programs/schedules for new employees.
Ensuring all recruitment and onboarding documents are managed and processed in a timely manner.
Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
Monitoring and applying HR recruiting best practices.
Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and onboarding function.
Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

Employee and Consultancy Contract Database Management

Updating the employee and consultancy contract database on regular basis.
Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

Employee Leave Management

Notifying staff of their accrued/usage of leave days.
Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
Updating the employee Leave Database on a regular basis.
Filing employee Leave Request Forms in the appropriate physical files.
Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

Payments

Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
Updating the HR payments physical file on regular basis.

Exit and Separation

Notifying exiting staff of the Organization’s acceptance of resignation.
Providing guidance on the exit and clearance process and documentation.
Conducting interviews with employees during the exit process.
Computing staff final dues for review and approval by the HR Manager.

Records Management

He/she will be the custodian of all personnel and consultancy physical files.
Receiving, verifying and filing monthly employee time sheets.
Updating time sheet trackers.
Scanning and uploading documents to the available cloud platforms.
Preparing HR files and other relevant documents for audits.

Others

Providing information and feedback on general HR queries from staff and external parties.
Participating in employee performance management review meetings when necessary.
Making new staff ID card requests from the vendor.
Supporting and assisting in coordination of HR communication.
Administrative tasks as instructed from time to time.

Any other duties as may be assigned.

SKILLS AND QUALIFICATIONS

Diploma in HR, Business Management/Administration or equivalent;
At least one (1) years’ experience in HR or administration, preferably with an INGO;
Substantial knowledge of HR administrative procedures and systems;
Familiarity with Kenya and South Sudan;
Experience with employee-benefits administration;
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;
Ability to legally work in Kenya.

Desirable

Fluent spoken and written Somali language will be an added an advantage;
Knowledge and experience of Somalia, South Sudan, US and UK labor laws;
Experience administering employee benefits including medical insurance and pension;
Experience working with remote teams in a multicultural environment;
Ability to travel/valid passport.

October 25, 2024