Jobs Kenya

Website: Website http://adesoafrica.org/

  • Operations and Partnership Advisor – NEAR

    Operations and Partnership Advisor – NEAR

    TERMS OF REFERENCE: OPERATIONS AND PARTNERSHIP ADVISOR – NEAR
    Organization: NEAR – Network for Empowered Aid Response, www.near.ngo, (Hosted by Adeso – African Development Solutions www.adesoafrica.org)
    Project: NEAR Capacity Strengthening Program
    Position Type: Consultancy
    Study/Assessment Topic: Operations and Program support
    Position Location: Nairobi, Kenya with Frequent Travel to Somalia, DRC and South Sudan
    Duration: 2-3 Months (May Be Extended)
    Reporting To: Programs Manager – NEAR
    Working With: The NEAR Secretariat
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    BACKGROUND FOR CONSULTANCY
    The Operations and Partnership Advisor will work closely with the NEAR Programs Manager to ensure that adequate levels of operations support are provided to NEAR personnel and partners working in Africa. This position will ensure that partner programmatic milestones are achieved before project closeout and support NEAR in general in ensuring compliance of all programs. S/he will contribute to the Capacity building of CS partners and assist the Executive Director with the design of operations department systems, policies and procedures to ensure efficiency and effectiveness in the implementation of NEAR programs globally.
    SCOPE OF WORK

    Support to Capacity Strengthening (CS) Program
    Support the development and review of policies, procedures and systems for partners and ensure that the partners have proper systems for documentation and compliance with donor requirements.
    Lead the coordination with the CS Program team.
    Receive, track, and document programmatic reporting for Africa-wide CS activities.
    Support consultants on the development and implementation of Financial, Procurement and Human Resources (any other policies & procedures) procedures and systems.
    Work with partners to ensure that the developed trainings and strategies are well understood and appropriate for their organization and capacity.
    Monitor and further develop capacity development plans for partners, together with all departments, including Finance, Logistics, M&E etc.
    Provide support to partners on any organizational development aspects, based on capacity development plans.
    Understanding of and demonstrated commitment to upholding NEARs’ Core Values.
    Operations and Donor Contractual Management
    Conduct an analysis of NEAR program income and cost share in coordination with Finance.
    Develop an expense plan for available program income.
    Conduct an analysis of existing contracts and strategy for payment.
    Conduct an analysis on partnership and hosting MoUs.
    Propose innovative solutions utilizing new technologies to enhance the asset certification process.
    Support the NEAR monthly expense review and projection process.
    Contribute to the proposal development process.
    Review alternative systems for requisition and purchase order management.
    Ensure proper documentation of program income in close coordination with Adeso.
    Manage international and regional travel requests and bookings.
    Develop a transition plan for NEAR to become an independent institution
    Any other duties as assigned.

    CONSULTANCY PERIOD
    2-3 months (may be extended)
    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
    At least 5+ years relevant experience;
    Previous experience coordinating logistics in Sub Saharan Africa – strongly desired;
    Proven ability to handle sensitive, confidential materials in an appropriate manner;
    Proven ability to develop and monitor work plans and training plans.
    Understanding of and experience with the administration of USAID and ECHO grants, cooperative agreements and contracts.
    Excellent analytical, operations and financial management skills.
    Excellent oral communication and presentation skills.
    Excellent writing and editing skills.
    Experience with MS Excel and Word.
    Must have initiative and attention to detail.
    Proven ability to multi-task and prioritize within a shifting workload.
    Ability to travel within and spend extended time in the field, with limited facilities, often under harsh conditions

    COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
    In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.
    Please note: This ToR is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, the ToR is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

  • Logistics and Admin Assistant – NEAR

    Logistics and Admin Assistant – NEAR

    Reporting To: Executive Director – NEAR, with technical guidance from the Adeso/NEAR Operations Manager.
    Working With: Programs, Operations and Finance Teams
    Program/Duty Station: Nairobi, Kenya
    Duration: Three (3) Months with possibility of extension
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    POSITION SUMMARY
    Based in Nairobi, under the supervision of the Executive Director – NEAR and technical guidance of the Operations Manager, the Logistics and Admin Assistant will be a full-time member of the NEAR team and will play a crucial role in supporting the global NEAR team with various administrative and logistical duties.
    The purpose of the position is to provide logistical and administrative support at the Nairobi office by working with the NEAR team across the globe, while adhering to Adeso policies and procedures.
    POSITION PURPOSE
    The Logistics and Admin Assistant will be responsible for ensuring quality for both administrative and logistics activities in HQ and across NEAR field offices and projects. S/he will also ensure administrative and logistics functions are delivered in a timely and cost-effective manner with high quality and appropriate standards; and support field teams in achieving and maintaining minimum donor and local regulation standards.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Administrative

    Provide general administrative and clerical support including mailing, scanning, faxing and photocopying documents
    Develop and maintain an electronic and hard copy filing system.
    Perform data entry and scan documents.
    Manage calendar for the Executive Director.
    Assist in resolving any administrative problems.
    Run company’s errands as seen fit
    Prepare and modify documents including correspondence, reports, drafts, memos and emails.
    Schedule and coordinate meetings, appointments and travel arrangements for NEAR staff/consultants.
    Maintain office supplies for various departments.
    Any other duties as may be assigned by the Executive Director

    Procurement

    Ensuring project procurement is conducted in line with Adeso/donor policies and track procurement on weekly basis.
    Support in ensuring quality and reliable goods and service are purchased while maintaining a record of project purchases.
    Assist the team and the Operations Manager in maintaining and updating files with information relating to procurements undertaken and ensure that they are consistent with Adeso/donor policies.
    Ensuring timely and accurate logistical reporting to the Programs Manager and Operations Manager.
    Ensuring timely delivery of program supplies in line with project implementation.
    Assisting in development, monitoring and review of procurement plans.
    Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
    Adhering to Adeso procurement policy and specific donor procurement regulations.

    Warehousing/Assets

    Ensuring that all NEAR assets and equipment used are properly assessed and documented (including physical location, users and condition) to contribute to an updated Country Program Asset Register.
    As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
    Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
    Ensure that all items received and issued are tracked and properly recorded in both HQ and field offices in accordance with Adeso Asset policy.
    Plan and conduct the asset verification on a quarterly basis and update the register and report on any variances.

    Communication/IT

    Assist with logistical support in the event of emergencies and ensure that all necessary advance measures have been taken and communicated to staff.
    In coordination with the ICT Department, support ICT in the management of ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
    Support ICT department to ensure that NEAR staff adhere to the contracts with the internet service provider and tracking performance and end dates.
    Assist ICT in ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report any defects and maintenance needs to ICT.

    QUALIFICATIONS & EXPERIENCE

    Diploma in Business Administration, Procurement/Supply Chain Management or its equivalent in relevant field.
    Minimum of three (3) years’ experience in a similar role (NGO field preferred).
    Knowledge of donor regulations including EU and USAID will be an added advantage.
    Ability to support personnel and cargo transport, fleet management in INGOs
    Excellent planning, coordination, and reporting skills, with the ability to organize priorities.
    Experience in setting up offices and close out of projects.
    Excellent IT skills, with particular proficiency MS Word, MS Excel and email are a must.
    Technical IT skills, such as networking and problem solving is an advantage.

    COMPETENCIES

    Honest, openness and transparency.
    Excellent people management skills and good communicator.
    Able to work effectively in multicultural environment.
    Proven ability to work in a team.
    Highly organized and self-motivated.
    Ability to work under high pressure and prioritize tasks.
    High standard of written and spoken English a must.

  • Senior Compliance Officer Consultancy Services For Design Thinking and Human-Centered Design Consultancy Services For Design Thinking and Human-Centered Design

    Senior Compliance Officer Consultancy Services For Design Thinking and Human-Centered Design Consultancy Services For Design Thinking and Human-Centered Design

    Reporting To: The Executive Director
    Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communication & Advocacy, Operations (Logistics & Procurement); Program Directors and Country Directors
    SUMMARY
    The Senior Compliance Officer will report to the Executive Director by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso.
    The post-holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimizing all major risks. Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.
    S/he will be responsible for providing efficient and effective management of the programme’s overall grant portfolio. S/he will be member of the country programme core Senior Management Team responsible for ensuring appropriate grant management, ensuring compliance with donor and internal organisational requirements and overseeing information management related to grant and programme implementation.
    S/he will have authority to implement all necessary agreed actions to ensure achievement of the objectives of the compliance program. S/he will also make recommendations for the Senior Management Team to ensure on-going compliance.
    POSITION PURPOSE
    The purpose of this role is to work alongside the country and programme management teams and in close co-operation with the Finance, Procurement and Human Resources units to minimize operational risks in relation Adeso operations; specifically risks that arise from non- compliance with Adeso global policies and non-compliance with donor regulations
    The Senior Compliance Officer will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
    SPECIFIC ROLES AND RESPONSIBILITIES

    Donor compliance and Grant Management systems:

    Lead the preparation and implementation of the annual work plan of the Compliance and Oversight Unit to ensure work priorities and objectives, taking into account the most effective use of resources;
    Ensure full compliance with Adeso policies and procedures and minimum operating standards for grant management, Internal controls and work with implementing partners when required;
    Implement and manage Adeso processes for grant management, equitable cost recovery, grants close out and sub-grant management when required;
    Work with Budget Holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant request; and also monitor expenditures to ensure compliance with budgets;
    Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold
    Budget Holders accountable for deviations from the grant contracts;
    Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staff of all departments are informed of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements;
    Verify that financial reports are coherent and adhere to donor and Adeso standards before submission;
    Develop models to detect unusual activity; Review processes templates and procedures, including those associated with monitoring and evaluation;
    Assess compliance to internal procedures, controls mechanisms of Adeso policies and procedures, donors requirements, and Government regulations, and ensure supporting documentation is exhaustive and consistent.

    Risk Management

    Document, evaluate and test systems and controls to determine their adequacy and effectiveness towards:

    Compliance with rules and regulations,
    Accomplishment of management’s objectives,
    Reliability and integrity of information,
    Efficient use of resources, and
    Safeguarding of assets.

    Monitor risks related to the achievement of Adeso financial and non-financial objectives and ensure the alignment of risk management framework with the internal control measures;
    Mitigate the risk of misuse of donor funds and ensure that an effective internal control mechanism is in place to prevent and detect fraud. Manage cases of reported, suspected, and occurred fraud across Adeso’s operations;
    Ensure accurate and timely preparation and submission of periodic reports on issues and any material weaknesses identified during the review period.

    Internal Control Review:

    Coordinate the development, implementation and review of the organisational internal control strategy;
    Quarterly travel to Adeso field office to review the control in place and suggest any improvement if needed;
    Perform systems audit of Adeso offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures;
    Disseminate donor and Adeso standards to relevant personnel at the beginning of the process;
    Ensure that a system is in place to analyse overhead and shared programme cost so that all aspects have been taken into account (checklist);
    Submit monthly compliance report to his/her supervisor.

    Training:

    Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures;
    Conduct regular visits to field offices and project sites;
    Conduct internal audits of grants processes and protocols to advise Budget Holders on compliance levels in the field bases;
    Ensure key donors compliance checklists are available, provide orientation to Budget Holders and follow up the implementation;
    Developing staff and providing guidance and technical advice where necessary.

    Audit:

    Ensure that all grants are audited as per donor rules and regulations;
    Conduct special management reviews and assist in the follow-up on the implementation of the internal/external audit recommendation, updating the audit tracking tool;
    Assist the Finance Manager and Adeso programs management in responding to internal audit requirements.

    Other

    Contribute to the country strategic and operational planning and reporting;
    Provide regular briefings to the Adeso management regarding programme/operational matters and general systems controls;
    Review Funding Agreement Documents (FAD) for approval by management at submission and grant award.

    SKILLS AND QUALIFICATIONS
    Essential:

    Bachelor’s degree from a reputable university, an advanced degree will be an added advantage;
    Minimum of 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant management;
    Experience of managing USAID funds and ensuring compliance with USAID requirements.
    Knowledge of compliance requirements for major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso staff.
    Understanding of risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles and effectively mitigates these;
    High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents
    Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels
    Demonstrated ability to develop and maintain effective project files for accountability and audit purposes
    Professional qualifications; ACCA or CPA;
    Certification in Internal audit or Risk management will be added advantage.

    Desirable:

    Extensive experience of managing grants with donors and working with civil society organisations.
    Advanced skills in coaching, mentoring, capacity building, team development, around management of accountability and compliance in relation to donor funding.
    Ability to work as a team with program staff at all levels without holding any direct line management authority.
    Demonstrated ability to lead teams with members of extremely varied skills, experience and backgrounds.
    Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners
    Demonstrated ability to remain positive and productive in a harsh climatic environment.

    go to method of application »

  • Finance Manager

    Finance Manager

    Position Summary
    The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
    Position Purpose

    Financial Management.
    Business Planning and Donor Management.
    Compliance and Implementation of Policies and Procedures.
    Risk Management.
    Capacity Building.

    Finance Manager Job Responsibilities
    Financial Management

    Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
    Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
    Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
    Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
    Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
    Reviewing monthly payments including payroll for all staff.
    Reviewing reconciliations of all balance sheet items on monthly basis.
    Ensuring that employee advances are tracked on monthly basis.
    Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
    Ensuring that all payments are adequately supported by the relevant documents.
    Conducting performance appraisals for the Finance Department staff with the view to building capacity;
    Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
    Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
    Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
    Preparing and presenting financial updates and reports to the Management and the Board of Directors.

    Business Planning and Donor Management

    Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
    Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
    Monitoring budgets and program expenditure on monthly basis.
    Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
    Planning for the growth and expansion of the Finance function.
    Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.

    Compliance and Implementation of Policies and Procedures

    Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
    Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
    Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
    Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.

    Risk Management

    Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
    Identifying legal, operational, HR and financial risks and advising on best course of action.
    Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

    Capacity Building

    Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
    Providing orientation and training to all Adeso staff on effective cost management.
    Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
    Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
    Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
    Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

    Qualifications

    Bachelor’s degree in Accounting, Finance or Business Administration.
    Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
    A minimum of ten (10) years’ experience working in Non Profit sector.
    Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
    Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
    Experience in institutionalizing financial policies and procedures and internal control systems.
    Strong attention to detail and a high level of organization.
    Excellent communication skills both oral and written and the ability to work independently and as part of team.
    Diplomacy, tact and negotiation skills.
    Willingness to travel regularly to and within remote areas.
    Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
    Strong management skills and strong competencies in people management, capacity building and coaching.
    Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
    Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
    Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
    Good knowledge of local and regional laws and statutory requirements.
    Highly developed interpersonal skills and a proactive approach to issues.
    Previous experience in similar position will be an added advantage.
    Spoken and written Somali and Arabic will also be an added advantage.

  • Finance Manager – Adeso Hq

    Finance Manager – Adeso Hq

    Reporting To: Executive Director
    Working With: Country Directors, HR, Programs and Operations Teams
    Duration: One (1) Year, Renewable
    Starting Date: Immediately
    Position Summary
    The Finance Manager will be a full-time member of the Adeso staff, working with the Programs, HR and Operations teams both at HQ and the field offices.
    Position Purpose

    Financial Management.
    Business Planning and Donor Management.
    Compliance and Implementation of Policies and Procedures.
    Risk Management.
    Capacity Building.

    SPECIFIC ROLES AND RESPONSIBILITIES

    Financial Management

    Planning and coordinating the activities of the Finance department by ensuring that there are adequate resources to effectively undertake the planned activities for the department.
    Providing leadership and supervision to all Finance Department staff and ensuring that they carry out their daily tasks in an effective and efficient manner as per Adeso’s policies and procedures, and donor requirements.
    Assisting Program Managers and Country Directors in the preparation and monitoring of budgets for all projects/programs as per Adeso and Donor formats, on monthly, quarterly and annual basis.
    Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
    Assisting in the institution of organizational financial policies and procedures to ensure compliance with Adeso’s policies and procedures, and donor regulations.
    Reviewing monthly payments including payroll for all staff.
    Reviewing reconciliations of all balance sheet items on monthly basis.
    Ensuring that employee advances are tracked on monthly basis.
    Strengthening financial systems and internal controls by ensuring that transactions are properly captured, reviewed and recorded accordingly in the system.
    Ensuring that all payments are adequately supported by the relevant documents.
    Conducting performance appraisals for the Finance Department staff with the view to building capacity;
    Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions as when needed.
    Ensuring proper coding, posting and approval of all transactions in the Serenic/Accounting system.
    Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
    Preparing and presenting financial updates and reports to the Management and the Board of Directors.

    Business Planning and Donor Management

    Leading Adeso’s budget planning processes, including program and annual budget preparation and review.
    Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
    Monitoring budgets and program expenditure on monthly basis.
    Reviewing and consolidating monthly cash requests from country offices and ensuring timely liquidation
    Planning for the growth and expansion of the Finance function.
    Overseeing and managing institutional and program audits and liaising regularly with auditors (internal and external) and government agencies.
    Compliance and Implementation of Policies and Procedures
    Undertaking regular financial monitoring in the field/country sub-offices and ensuring that staff adhere to Adeso and donor financial policies and procedures.
    Staying abreast of changes in regulatory environment, in particular, accounting, financial and statutory requirements of relevance to Adeso’s work and ensuring that the organization is in compliance with local statutory laws and legislations.
    Ensuring adherence to the financial requirements of donors, including matters of recruitment, procurement, allocations of expenses, compliance and reporting.
    Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
    Risk Management
    Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
    Identifying legal, operational, HR and financial risks and advising on best course of action.
    Overseeing the implementation of an Information Management System to safeguard Adeso’s institutional memory and encourage better information sharing between colleagues.

    Capacity Building

    Training and mentoring Finance staff on the use of the computerized accounting software and ensuring that they follow the standard process of using the system.
    Providing orientation and training to all Adeso staff on effective cost management.
    Identifying any capacity gaps and assessing any capacity building needs for Adeso Finance team and proposing corrective action.
    Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
    Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
    Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.

    SKILLS AND QUALIFICATIONS

    Bachelor’s degree in Accounting, Finance or Business Administration.
    Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent.
    A minimum of ten (10) years’ experience working in Non Profit sector.
    Experience in managing multi-donor programs/projects, multi-million dollar budgets for non-profit organizations.
    Expertise in budget development and monitoring, providing narratives to financial figures, financial analysis and quantitative data.
    Experience in institutionalizing financial policies and procedures and internal control systems.
    Strong attention to detail and a high level of organization.
    Excellent communication skills both oral and written and the ability to work independently and as part of team.
    Diplomacy, tact and negotiation skills.
    Willingness to travel regularly to and within remote areas.
    Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
    Strong management skills and strong competencies in people management, capacity building and coaching.
    Proficiency in ERP/financial systems such as Serenic Navigator strongly preferred.
    Strong hands-on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly.
    Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
    Good knowledge of local and regional laws and statutory requirements.
    Highly developed interpersonal skills and a proactive approach to issues.
    Previous experience in similar position will be an added advantage.
    Spoken and written Somali and Arabic will also be an added advantage.

  • Terms of Reference – Translation Services

    Terms of Reference – Translation Services

    Project: NEAR
    Study/Assessment Topic: Translation Services
    Duration: 3 – 6 months
    Reporting To: Communications Officer
    Working With: Programs Team & Adeso Operations Department
    Starting Date: Immediately
    Application Deadline: 27th May, 2018. Applications will be reviewed on rolling basis.
    BACKGROUND FOR CONSULTANCY
    NEAR is a global network that spans across many continents therefore we would like to contract a firm or consultants to provide translation services of various documents related to NEAR’s programs which include a series of humanitarian research reports, membership documents and general communications contents to be disseminated across our network that includes members who speak French, Arabic, Spanish, Nepali and more.
    SCOPE OF WORK

    Written translation of NEAR publications in French, Arabic and other languages (as needed).
    Written translation of NEAR programs and membership documents in French, Arabic and other languages (as needed).
    Translation of web content and other communications (as needed).

    CONSULTANCY PERIOD
    May to July, 2018 (may be extended).
    QUALIFICATIONS

    Relevant experience of delivering quality translation services with NGOs, government agencies or international bodies.
    Excellent communications and writing skills.
    Ability to interpret and translate oral information to written form and vice versa.
    Familiarity with speaking and writing in more than one language, preferably French, Arabic and/or Spanish.
    Ability to interact with clients from diverse background in a multicultural environment.
    Excellent team work and participatory process skills.
    Flexible in working hours-ability to work evening and weekends, if necessary.
    Ability to plan and prioritize work duties as well as work competently under pressure and tight deadlines.
    Consistently approaches work with energy and a positive, constructive attitude.

    COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
    In consideration of the fees paid, the Consultant expressly assigns to NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from NEAR.

  • Administrative Assistant

    Administrative Assistant

    Duration: 1 year (Renewable)
    Starting Date: Immediately
    Duties

    Handling administrative requests and queries from Senior Managers.
    Organizing and scheduling appointments.
    Planning meetings and taking detailed minutes.
    Booking travel arrangements.
    Answering and directing phone calls.
    Organizing and scheduling appointments.
    Developing and maintaining a filing system.
    Maintaining contact lists.
    Submitting and reconciling expense reports.
    Providing general support to visitors.
    Liaising with the Executive Assistant to handle requests and queries from Senior Managers.

    Job Qualifications

    Diploma in Secretariat Studies, Business Management or related qualification.
    Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
    Demonstrated ability to handle confidential information appropriately.
    Highly proficient in MS Word, Excel, PowerPoint.
    Excellent writing, proofreading and verbal communication skills.
    Ability to stay focused, efficient, and effective in managing multiple priorities.
    Professional demeanor and ability handle sensitive situations in a calm and professional manner.
    Strong interpersonal skills and good judgment.
    Proven ability to work independently to achieve accomplishments.
    Ability to communicate effectively with all levels of employees and outside contacts.
    Experience working in an International arena a plus.
    Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
    Ability to provide after hour and flexible support a must.

  • Stream M&E Coordinator

    Stream M&E Coordinator

    Reporting To: Consortium Coordinator
    Working With: STREAM Consortium Team: ACTED/Adeso PDQU Teams in Nairobi
    Program/Duty Station: Nairobi, With Frequent Travel to Field Offices
    Duration: One (1) Year Renewable
    Starting Date: Immediately
    SOMALIA RESILIENCE ACTION (STREAM) CONSORTIUM
    The STREAM Consortium, established in early 2013, aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Lower Juba. Targeted communities will benefit through the delivery of predictable and regular cash transfers to vulnerable households, alongside investment in diverse livelihood bases and the provision of support and community led preparedness, early warning and timely response systems.
    Both ACTED and Adeso have extensive experience of and presence in humanitarian programming in Somalia, in particular in South-Central Somalia and Lower Juba.
    ACTED has been working in South-Central Somalia since 2009, and has developed strong relationships with communities and local authorities through the provision of food security, WASH and livelihood programming. ACTED Somalia’s areas of intervention are located in South Central Somalia, across the Juba’s (Middle and Lower), Bay and Gedo regions supported by an operational area office in Mogadishu. ACTED has operated emergency response programs, most notably offering vital humanitarian assistance during the 2011 drought, and is now moving towards resilience building.
    In 2012 the security context and constraints on programming in Dinsoor and Sakow forced the organization to make a decision to close these project sites and relocate activities to Baidoa, El Waq and Kismayo following needs assessments done in both areas. As a result, in 2013 ACTED adapted programming to support urban communities including IDPs, host and minority groups to enhance food security, strengthen livelihoods and improve access to water, sanitation and hygiene.
    Adeso, formerly known as Horn Relief, is an African-based organization established in 1991 in response to Somalia’s devastating humanitarian crisis and civil war. Adeso has been working in Somalia since 1994, and in this time has worked in Lower Juba (Dhobley, Afmadow, Kismayo and Badhaade districts) and Gedo Regions (El Waq, Luuq, Belet Hawa and Dollo districts), as well as in Galmadug, Bari, Sanaag, Mudug and Sool Regions in Puntland and Somaliland. The organization was been working with Somalia’s pastoralist groups, particularly women and youth, to prevent, manage and overcome situations that adversely affect a community’s well-being. Adeso’s Somali operations include 10 field offices delivering programs in five thematic areas: integrated food security, education, water and sanitation, natural resource management and humanitarian response interventions.
    POSITION SUMMARY
    The M&E Coordinator will act as the technical focal point on all aspects of monitoring and evaluation of STREAM Consortium. The M&E Coordinator will be responsible for establishing and implementing an effective system to monitor progress, impacts and successes of project activities and performance at all levels. The M&E Coordinator will be responsible for all MEAL related activities of the STREAM Consortium that aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Dhobley, Afmadow and Kismayo districts of Lower Juba region of Southern Somalia.
    The M&E Coordinator will also monitor all grant activities and ensure that the project complies with donor performance reporting requirements. S/he will conduct assessments, baseline studies, surveys and need assessments to identify necessary changes and future opportunities.
    POSITION PURPOSE

    M&E Coordinator will be line managed by the consortium coordinator and technically work with ACTED and Adeso M&E focal points; and will be responsible for project level activities in relation to monitoring of project activities, data management and analysis. The M&E coordinator will effectively use the available channels and ways to foster learning for sustainable capacity development through using the many innovative approaches that recognize the importance of learning in M&E, improve knowledge and the capacity process as well as recognizing results through making the management of the knowledge more adaptive and responsive.
    Working closely with project teams, he/she will support project monitoring and evaluation by providing and managing SSNP consortium databases and undertaking some project data management responsibilities including data collection, collation and analysis. The role involves providing technical support on design of thematic survey forms, data processing tools, management of data entry and validation, management and tracking project data using quantitative and qualitative data analysis basics.
    He/she will have the overall coordination and running of the M&E system at the Nairobi and field level; providing support and oversight for M&E Officers; visiting to assist with monitoring activities and provide technical guidance (particularly training of data collectors and methodology work); managing the project database; undertaking analysis and producing monitoring reports as needed; disseminating monitoring information; working across to bring together data from the two organizations together for analysis and reporting.
    The M&E Coordinator will be focal person in developing and managing the Program Measurement system, building the capacity of consortium staff and partners in M&E and supporting all consortium M&E and research-related activities of field projects.

    SPECIFIC ROLES AND RESPONSIBILITIES

    Making operational decisions and managing the various components of the program dealing with M&E;
    Managing data collection, analysis and reporting on performance indicators by project team members and project counterparts;
    Developing the Project Management Plan, setting out specific quantifiable performance indicators and targets for overall objectives and activities and establishing monitoring systems to measure project progress;
    Leading writing of quarterly technical and financial reports and assists the consortium coordinator in writing annual work plans;
    Utilizing critical inputs, feedback, and assessments from evaluation partners to inform changes in program approaches and scale-up.
    Helping standardize program measurement and M&E tools and systems and ensure the project has robust monitoring plan in place.
    Developing and actively managing donor performance monitoring plans, including working closely with external evaluators during donor assessments and evaluation;
    Working with Nairobi and field offices and program staff to ensure adequate M&E systems and quality controls are in place that meet donor requirements and the needs of the program;
    Managing Adeso’s Somalia project monitoring information system to ensure efficient and effective collection, entry, analysis and amalgamation of project data (both quantitative and qualitative) and proper reporting of the outcomes and impacts of all projects.
    Building the capacity of Monitoring and Evaluation staff to analyze and disseminate regional data and conduct data quality audits;
    Building capacity of program staff to conceptualize, collect, use and disseminate MIS data.
    Providing technical assistance in producing quarterly reports of program outputs and accomplishments
    Assisting with management of the Research as required
    Helping refine consortium’s methodologies for ensuring beneficiary accountability.
    Providing technical support to dedicated project staff in the field, through regular telephone/skype meetings, field visits and on-the-job mentoring/coaching.
    Supporting Program Managers and M&E staff with the planning and implementation of baseline surveys, needs assessments, mid-term and end of project reviews/evaluations including preparation of TORs.
    Coordinating with other agencies for learning and sharing of good practices in M&E.
    Helping develop appropriate data management templates and formats for project activities and support project partners on data management systems.
    Help in writing and reviewing the quarterly M&E reports.

    SKILLS AND QUALIFICATIONS

    Bachelor’s degree or equivalent in social sciences, statistics, mathematics, business administration or computer science, with relevant experience in data analysis in emergency or development sector.
    Knowledge and experience in qualitative and quantitative data management techniques including proficient and skillful use of SPSS, STATA, EXCEL, Epi-info software’s.
    Experience on project monitoring and evaluation with special emphasis on data management including data collection, analysis and storage.
    Experience analyzing quantitative and qualitative data;
    Experience working with an international development organization and knowledge of reporting procedures, best practices, guidelines and tools for monitoring and evaluation, especially impact evaluation;
    At least 5 years’ experience in monitoring and evaluating Food security and livelihoods projects.
    Somalia M&E experience will be a plus.
    Excellent written and spoken English.
    Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.
    Ability to work independently and under pressure in a rapidly changing professional environment.
    Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities.
    Excellent written and verbal communication skills and relevant computer software skills with proficiency in data management systems;

  • Executive Assistant Administrative Assistant

    Executive Assistant Administrative Assistant

    Reporting To: Executive Director
    Working With: Executive Director, Heads of Departments, Country Directors, Program Team
    Program/Duty Station: Nairobi, Kenya
    Duration: 1 year (Renewable)
    POSITION SUMMARY
    Under the supervision of the Executive Director, the core function of this position is the coordination of activities (operations and planning) and ensuring timely flow of information to and from the Executive Office. The successful candidate should have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screening and prioritizing communications and opportunities from external and internal sources, and organizing and maintaining administrative processes essential to this position. This is a demanding position requiring someone who can be available at the request of the Executive Director and her schedule.
    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Serve as the ED’s administrative liaison to Adeso’s Senior Management Team and Heads of Department.
    Managing an extremely active and dynamic calendar of appointments; completing expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings; coordinating activities, such as conferences, field visits, internally and externally organized workshops; and other tasks that facilitate the ED’s ability to effectively lead the organization.
    Adaptable to the changing requirements and the influx of various requests from Executive Team members and external organizations
    Keen attention to detail, ability to exercise initiative, and work independently
    Work closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately and keeping the ED apprised and updated.
    Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
    When the ED chairs meetings: Prepare an agenda in advance; assist with and provide research/background information, content development, and creation of presentations, coordinate meetings and take meeting notes.
    Manage the daily schedule of the ED, ensuring that she knows her schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
    On own initiatives process/compose correspondence/reports for ED’s and/or executive teams replies.
    Manage external contacts for ED, proactively understanding who they are, which priority contacts are and keeping track of periodic communication needed for priority contacts.
    Anticipate the ED’s needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
    Plan and coordinate all aspects of quarterly board meetings, including tracking, monitoring and following the progress of action items, drafting the agenda, setting the timetable and following up on board material preparation and producing accurate Board minutes at each meeting when in attendance.
    Manage effective contacts and relationships with Board Members, including arranging board member travel arrangements, expense reimbursements, and board meeting logistics, and acting as a first point of contact for Board Member queries.
    Perform liaison services on behalf of Adeso to donors, Government Officials, other relevant partners Review correspondence (mail and email) addressed to the ED and take the appropriate follow-up actions as required.
    Must abide by the policies and procedures of the organization.
    Adhere to the organization’s compliance system and understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
    Handle confidential information in a professional and discreet manner.
    Act as the ED’s representative and ambassador to external contacts as directed.

    SKILLS AND QUALIFICATIONS

    Bachelor’s degree in Social Sciences, Development Studies or related qualification with a Diploma in Legal studies or a related field.
    Minimum 5 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
    Demonstrated ability to handle confidential information appropriately.
    Highly proficient in Word, Excel, PowerPoint.
    Extensive experience in preparation of board and donor presentations.
    Excellent writing, proofreading and verbal communication skills.
    Ability to stay focused, efficient, and effective in managing multiple priorities.
    Professional demeanor and ability handle sensitive situations in a calm and professional manner.
    Strong interpersonal skills and good judgment.
    Proven ability to work independently to achieve accomplishments.
    Ability to communicate effectively with all levels of employees and outside contacts.
    Experience working in an International arena a plus.
    Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
    Ability to provide after hour and flexible support a must.
    Ability to travel 5%.

    go to method of application »

  • Creative and Digital Production Consultant

    Creative and Digital Production Consultant

    Organization: NEAR – Network for Empowered Aid Response, www.near.ngo
    (Hosted by Adeso – African Development Solutions www.adesoafrica.org)
    Project: NEAR
    Duration: One (1) Month, Renewable
    Reporting To: NEAR Programs Manager
    Working With: Executive Office and Programs Team
    Starting Date: Immediately
    ABOUT NEAR NETWORK
    Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
    BACKGROUND FOR CONSULTANCY
    NEAR Network and Adeso intends to build a strong partnership with their donors, partners and NEAR members. To pursue this intention, NEAR and Adeso publish a wide range of materials and is planning to contract a Creative/Digital Production Consultant to help the office meet its growing need for various communication productions, marketing and program development. The successful candidate will produce NEAR and Adeso soft and hard copy collaterals and publications. The responsibility of this consultancy is to ensure the implementation and adherence to existing graphic guidelines; layout of reports and publications in mostly English and at times other languages such as Arabic or French development of new graphic solutions; and design of innovative products.
    SCOPE OF WORK
    Production & Copy Editing of NEAR/ADESO documents including but not limited to:

    NEAR Quarterly Newsletter
    Innovative Financing Research Publications
    Localization Success Stories
    Support management of the NEAR website, including the Learning Platform, by uploading up-to-date content, localization stories, newsletters (written or video format), resources, webinars among other relevant content.
    Provide design support to ADESO/NEAR global team for various projects.
    Provide program development support ADESO/NEAR.
    Other duties as assigned.

    CONSULTANCY PERIOD
    March to May 2018, with a possible extension.
    DELIVERABLES
    Quality design for various assignments from NEAR and Adeso, completed in line with NEAR and Adeso branding requirements and within specified deadlines.
    QUALIFICATIONS

    Strong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, web design tools such as Dreamweaver and Flash, etc.
    Show a clear and mature style of design, demonstrating an understanding of the communication requirements NEAR Network.
    Excellent writing skills; writing in accessible format
    Good understanding of new and evolving technologies and digital platforms; Knowledge of standard software packages, including MS Office– MS Access–MS Visio –Adobe Acrobat;

    COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
    In consideration of the fees paid, the Consultant expressly assigns to Adeso/NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso/NEAR.