Website: Website http://adesoafrica.org/

Graphic Design Consultancy Consultancy – Translation Services

Project: NEAR
Position Type: Short-Term Consultancy
Study/Assessment Topic: Graphic Design Consultancy
Duration: Two (2) Weeks
Reporting To: Programs Manager – NEAR
Working With: Executive Office and Programs Team
Starting Date: Immediately
Application Deadline: 15th January, 2019
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The Network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
BACKGROUND FOR CONSULTANCY
The first ever world humanitarian summit in 2016 outlined Grand Bargain commitments that have a transformative potential for the humanitarian sector. The commitments on the localization are defined as follows: increase direct funding to southern-based NGOs for humanitarian action; reaffirm the Principles of Partnership; increase transparency around resource transfers to southern-based national and local NGOs; stop undermining local capacity; emphasize the importance of national actors; address subcontracting; provide robust organizational support, capacity strengthening and communication to the media and the public about partners. However, there is currently no system in place to measure progress in meeting these commitments and their impact on aid delivery. In 2018, NEAR worked on developing a multidimensional framework for measuring performance against the objectives of the localization agenda which proposes a set of key performance indicators (KPIs).
To ensure a broad dissemination of the framework, NEAR would like to engage a consultant to design an online version of the framework to be published on the NEAR website.
SCOPE OF WORK

Design a user-friendly web-version of the Localization Performance Measurement Framework and its related tools
Design promo materials for the official launch of the framework including social media content materials

DELIVERABLES
Final design of the Localization Framework, its tools and promo content.
CONSULTANCY PERIOD
17th – 31st January, 2019.
COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso/NEAR any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso/NEAR.
QUALIFICATIONS

Strong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium, In-Design, CorelDraw, web design tools such as Dreamweaver and Flash, etc.
Show a clear and mature style of design, demonstrating an understanding of communication requirements for NEAR.
Good understanding of new and evolving technologies and digital platforms; Knowledge of standard software packages, including MS Office– MS Access–MS Visio –Adobe Acrobat;

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October 26, 2024
Executive Assistant – Intern

Reporting To: Executive Director
Working With: Executive Director, Heads of Departments, Country Directors, Program Team
Duration: One (1) Year
Starting Date: Immediately
POSITION SUMMARY
Under the supervision of the Executive Director and the Executive Assistant, the core function of this position is to support the Executive Office with various administrative processes essential to day-to-day operations. This is a demanding position requiring someone who can be available at the request of the Executive Director and her schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Handling administrative requests and queries from Senior Managers.
Organizing and scheduling appointments.
Planning meetings and taking detailed minutes.
Booking travel arrangements.
Answering and directing phone calls.
Organizing and scheduling appointments.
Developing and maintaining a filing system.
Maintaining contact lists.
Submitting and reconciling expense reports.
Providing general support to visitors.
Liaising with the Executive Assistant to handle requests and queries from Senior Managers.

SKILLS AND QUALIFICATIONS

Diploma in Secretariat Studies, Business Management or related qualification.
Minimum of 2 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors desirable.
Demonstrated ability to handle confidential information appropriately.
Highly proficient in MS Word, Excel, PowerPoint.
Excellent writing, proofreading and verbal communication skills.
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability handle sensitive situations in a calm and professional manner.
Strong interpersonal skills and good judgment.
Proven ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and outside contacts.
Experience working in an International arena a plus.
Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to provide after hour and flexible support a must.

October 26, 2024
Temporary Human Resources Assistant

Line Manager: HR Manager, Somalia
Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
Program/Duty Station: 70% Dhobley, Somalia and 30% Nairobi, Kenya
Duration: Five (5) Months
Starting Date: Immediately
POSITION SUMMARY
Based 70% in Dhobley, Somalia and 30% in Nairobi, Kenya, the HR Assistant will perform general HR support functions and assist the HR Team as directed. He/she will work with the HR Team to ensure efficient running of the day-to-day HR functions.
SPECIFIC ROLES AND RESPONSIBILITIES

Recruitment

Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
Communicating with and responding to enquiries in relation to recruitment and on boarding of Staff.
Leading the creation of recruitment plans for open positions.
Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
Acting as liaison with advertising agencies.
Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
Performing in-person and telephone interviews with candidates.
Communicating employer information/benefits during screening process.
Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
Documenting interview summaries and hiring decisions.
Performing reference/background checks for successful candidates.
Sending job offer emails and answer queries about compensation and benefits.
Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
Organizing the induction programs/schedules for new employees.
Ensuring all recruitment and on-boarding documents are managed and processed in a timely manner.
Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
Monitoring and applying HR recruiting best practices.
Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and on-boarding function.
Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

Employee and Consultancy Contract Database Management

Updating the employee and consultancy contract database on regular basis.
Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

Employee Leave Management

Notifying staff of their accrued/usage of leave days.
Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
Updating the employee Leave Database on a regular basis.
Filing employee Leave Request Forms in the appropriate physical files.
Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

Payments

Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
Updating the HR payments physical file on regular basis.

Exit and Separation

Notifying exiting staff of the Organization’s acceptance of resignation.
Providing guidance on the exit and clearance process and documentation.
Conducting interviews with employees during the exit process.
Computing staff final dues for review and approval by the HR Manager.

Records Management

He/she will be the custodian of all personnel and consultancy physical files.
Receiving, verifying and filing monthly employee time sheets.
Updating time sheet trackers.
Scanning and uploading documents to the available cloud platforms.
Preparing HR files and other relevant documents for audits.

Others

Providing information and feedback on general HR queries from staff and external parties.
Participating in employee performance management review meetings when necessary.
Making new staff ID card requests from the vendor.
Supporting and assisting in coordination of HR communication.
Administrative tasks as instructed from time to time.

Any other duties as may be assigned.

SKILLS AND QUALIFICATIONS

Diploma in HR, Business Management/Administration or equivalent;
Eligibility to legally work in both Kenya and Somalia;
At least one (1) years’ experience in HR or administration, preferably with an INGO;
Substantial knowledge of HR administrative procedures and systems;
Knowledge of Kenya and Somalia Labor Laws.
Fluent spoken and written Somali language required;
Experience with employee-benefits administration;
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;

Desirable

Experience administering employee benefits including medical insurance and pension;
Experience working with remote teams in a multicultural environment;
Ability to travel/valid passport.

October 26, 2024
Finance Assistant

Reporting To: The Finance Manager
Working with: All Departments i.e. Finance, Human Resources, ICT, Programs, Communications and Operations.
Duration: One (1) Year
Start Date: Immediately
POSITION SUMMARY
The Finance Assistants will report to the Finance Manager. They will be support the Finance team by assessing, monitoring and addressing the status of internal controls and all compliance aspects in Adeso. They will be responsible for supporting all the primary financial and accounting functions in the Kenya office and ensuring financial transactions and records are undertaken and maintained in accordance with internal and external financial requirements.
POSITION PURPOSE
The purpose of this role is to work alongside the Finance team and in close co-operation with the Operations and Human Resources Departments to minimize operational risks in relation Adeso operations.
SPECIFIC ROLES AND RESPONSIBILITIES

Capturing financial data into the financial system by following the relevant Adeso and donor regulations.
Preparing payment requisitions and relevant documents and processing payment.
Maintaining payable schedules and records of all invoices received from vendors and service providers.
Ensuring timely payments of monthly bills and utilities to vendors, suppliers and service providers.
Managing schedules and files for statutory deductions.
Preparing statutory payments such as withholding tax, withholding V.A.T, HELB, NSSF, NHIF, NITA and ensuring compliance with the regulatory bodies.
Ensuring regular monitoring of the bank account(s).
Preparing bank reconciliations and follow up on any outstanding items.
Undertaking a monthly cash verification procedure to ensure proper use of the imprest.
Maintaining an updated filing system and ensuring posting of all transactions.
Maintain a monthly creditor aged analysis.
Maintaining proper and the appropriate filing of the electronic and hard copies of the financial documents and reports.
Preparing monthly reconciliations of balance sheet items with all necessary supporting documentation (invoice/vendor statements, bank statement and staff travel and other advances).
Support in audits
Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Finance Department and the Organization.

SKILLS AND QUALIFICATIONS
Essential:

Bachelor’s degree in Accounting or Business Studies from a reputable university.
A professional seeking accountancy qualification, such as CPA or ACCA
Minimum of 2 years’ work experience in a reputable firm or company, relevant work experience in an NGO will be added advantage
Computer literate and working experience with NAVISION (SERENIC) accounting package.
Good understanding of donor rules and regulations requirements.
Proficient in spoken and written English.

Desirable:

Demonstrated ability to work a team setting.
Initiative and independent judgement is required by the incumbent in determining what needs to be done and the best working methods.
The incumbent should be versatile and flexible so as to quickly adapt to changing situations.

October 26, 2024
Security Guard

Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Summary
The Security Guard will be a full-time member of the Adeso staff, working with the team in Nairobi. S/he will report to the Operations Manager and will work closely with the Operations team. S/he will work with the Nairobi based team to ensure the safety and security of the office premises at all times.
Job Responsibilities

Responsible for security and safety of all equipment within Adeso’s premises.
Should strictly adhere to the security protocol and be conversant with Adeso’s Security Policy.
Protect Adeso staff and property from any kind of indulgent, harassment or direct attacks.
Do a general surveillance of the compound once every hour during his shift on watch and keep an updated occurrence book, clearly indicating occurrences that are threat to the security of staff or premises.
Maintain a register book for recording the details of persons visiting Adeso’s compound and report any non-compliant visitors the Line Manager.
Keenly follow security related issues in the areas of operations and give advice to the Line Manager or staff on course of action.
Should check that the security lights are turned off each morning and turned on every evening by filling a daily hand over report.
Any other duties as assigned by the Operations Team.

Requirements

Basic literacy – reading and writing.
Minimum 3 years’ experience as security personnel.
Willingness to assume a range of anticipated tasks.
Demonstrate a high level of personal integrity and respect towards colleagues, staff and the general Public.
Previous security related training certificates.
Excellent communication skills – Ability to keenly listen, interpret and analyse the information to action.

October 26, 2024
Senior Finance Officer – DEPP Lab Security Guard

Reporting To: Finance Manager
Working With: Field and Nairobi Staff
Duration: 4-8 Months
Starting Date: Immediately
MASTERCARD INTERNATIONAL
MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Since its founding iHub has supported the creation of more than 100 startups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. iHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. iHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
The three agencies for the AIM Consortium or the DEPP Lab Consortium. The AIM Consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation.
We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
DEPP LAB PROJECT
The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
The Consortium will undertake activities to meet the objective by utilizing the Consortium members’ in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
The Consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The Consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
POSITION SUMMARY
The main purpose of the position is to provide technical support in the accounting process through financial reporting and internal control management.
SPECIFIC ROLES AND RESPONSIBILITIES

Leading in preparing financial reports in a timely and accurate manner and providing the Head of Finance with this information for stakeholder use.
Ensuring that internal controls within the computerized accounting systems are safeguarded and working properly.
Ensuring all financial documents from the field are posted in a timely and accurate manner for the purpose of generating grant and national office financial reports.
Responsible for managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
Reviewing all payments in line with the laid down policies and procedures before approval of payment is done.
Generating financial analyses based on the monthly financial reports and providing guidance to the Head of Finance on major accounting issues that require redress.
Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
Ensuring that all statutory payments are made on time as required by law.
Periodically reviewing the balance sheet accounts and ensuring they are kept current and can be easily identified and reconciled.
Ensuring that accounting system routine run efficiently and any issues of concern brought the attention of the Acting Head of Finance and Operations for action.
Reviewing bank reconciliations and ensuring that they are prepared each month as per the Finance procedures.
Regularly tracking employee advances and following up the recovery process or management action.
Designing financial analysis tools that can generate financial information for decision making based on the Accounting database.
Backing up accounting data from the accounting system on a monthly basis and securing it as per laid down guidelines.
Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by the Head of Finance.

SKILLS AND QUALIFICATIONS

Bachelors of Commerce (Accounting/Finance) or Business Administration
CPA-K.
Knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage.
Three (3) years of finance experience.
Pro-activeness, creativity, assertiveness and analytical skills.
High Integrity and Honesty.

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October 26, 2024
Finance Intern – NEAR

Reporting To: Finance and Grants Manager – NEAR
Working With: NEAR and Adeso Staff
Duration: Three (3) Months
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
POSITION SUMMARY
Finance Intern will be a member of NEAR Project Team working closely with the Finance and Grants Manager to ensure smooth running of day-to-day financial activities. He/she will work closely with the Adeso HQ Finance Department to ensure compliance of policies and procedures related to payments processing, travel advances and liquidations, capturing transactions in Serenic, bank reconciliation, supporting document verification, photocopying and sharing with donors.
POSITION PURPOSE
The main purpose of the position is to provide support in the Finance Department through financial processes execution, internal control review and administrative support.
SPECIFIC ROLES AND RESPONSIBILITIES

Capturing all financial transactions in a timely and accurate manner for the purpose of generating management and donor reports.
Processing payments while ensuring adherence to minimum compliance requirements by Adeso and donors.
Ensuring that the internal controls within the computerized accounting systems are safeguarded and working well.
Allocation of expenses to the relevant programs and department.
Tracking the employee advances on monthly basis and following up on the recovery process or management action.
Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
Supporting all Adeso program and non-program audits.Administrative Roles
Filing statutory deductions in a timely manner with the relevant authorities.
Ensuring systematic filing of all supporting documentation for the project.
Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.

SKILLS AND QUALIFICATIONS

Bachelors of Commerce (Accounting/Finance) or Business Administration (Complete or ongoing).
CPA (II).
Minimum of 1 year of relevant experience of accounting and/or book-keeping
Basic knowledge of accounting systems
Basic administrative skills.
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;
Ability to legally work in Kenya.
Strong morals, honesty, transparency, and respect.
Pro-activeness, creativity, assertiveness and analytical skills.

October 26, 2024
HR Assistant – Maternity Cover

Line Manager: HR Coordinator
Working With: HR, Finance, Operations, ICT Departments and All Adeso Staff
Program/Duty Station: Nairobi, Kenya
Duration: 4-5 Months
Starting Date: 10th September, 2018
POSITION SUMMARY
Based in Nairobi, the HR Assistant will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day-to-day HR functions.
SPECIFIC ROLES AND RESPONSIBILITIES

Recruitment

Working closely with the Heads of Departments (HoDs) and Recruitment Managers to determine staffing needs.
Communicating with and responding to enquiries in relation to recruitment and onboarding of Staff.
Leading the creation of recruitment plans for open positions.
Providing administrative support to the HR Manager and other managers throughout the recruitment and job advertising process.
Advertising vacancies on job websites, newspaper classifieds, with professional organizations and in other appropriate venues.
Acting as liaison with advertising agencies.
Screening incoming CVs and assessing them for relevant knowledge, skills, experience and aptitudes.
Providing the longlists of qualified candidates to Recruiting Managers for shortlisting.
Performing in-person and telephone interviews with candidates.
Communicating employer information/benefits during screening process.
Coordinating interviews with the Recruiting Managers, evaluating applicants by discussing job requirements and applicant qualifications; interviewing them on a consistent set of qualifications.
Documenting interview summaries and hiring decisions.
Performing reference/background checks for successful candidates.
Sending job offer emails and answer queries about compensation and benefits.
Following up with the related clerical aspects of employment, such as completing of health, employment and insurance forms, notifying the HoDs and Recruitment Managers of the new employee’s starting date etc.
Organizing the induction programs/schedules for new employees.
Ensuring all recruitment and onboarding documents are managed and processed in a timely manner.
Completing timely Recruitment Status Report Updates for review by the HR Manager and Recruitment Managers.
Monitoring and applying HR recruiting best practices.
Using Adeso policies and procedures and other relevant standards to guide the performance of the recruitment and onboarding function.
Staying current on the organizational structure, personnel policy, and labor laws regarding employment practices.

Employee and Consultancy Contract Database Management

Updating the employee and consultancy contract database on regular basis.
Updating Line Managers of approaching contract end dates, probation dates, and performance review dates for employees and consultants under their supervision two (2) months in advance to enable them take appropriate actions.

Employee Leave Management

Notifying staff of their accrued/usage of leave days.
Receiving Leave Request Forms from staff in order to confirm leave balances before approval by Line Managers.
Updating the employee Leave Database on a regular basis.
Filing employee Leave Request Forms in the appropriate physical files.
Announcing/disseminating information on staff who are taking leave so as to let other departments know who their substitutes are while on leave.

Payments

Receiving approved invoices and time sheets from consultants, temporary and casual staff and volunteers for payment processing as per the set schedules, in accordance with the donors and Adeso’s rules and regulations.
Updating the HR payments physical file on regular basis.

Exit and Separation

Notifying exiting staff of the Organization’s acceptance of resignation.
Providing guidance on the exit and clearance process and documentation.
Conducting interviews with employees during the exit process.
Computing staff final dues for review and approval by the HR Manager.

Records Management

He/she will be the custodian of all personnel and consultancy physical files.
Receiving, verifying and filing monthly employee time sheets.
Updating time sheet trackers.
Scanning and uploading documents to the available cloud platforms.
Preparing HR files and other relevant documents for audits.

Others

Providing information and feedback on general HR queries from staff and external parties.
Participating in employee performance management review meetings when necessary.
Making new staff ID card requests from the vendor.
Supporting and assisting in coordination of HR communication.
Administrative tasks as instructed from time to time.

Any other duties as may be assigned.

SKILLS AND QUALIFICATIONS

Diploma in HR, Business Management/Administration or equivalent;
At least one (1) years’ experience in HR or administration, preferably with an INGO;
Substantial knowledge of HR administrative procedures and systems;
Familiarity with Kenya and South Sudan;
Experience with employee-benefits administration;
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;
Ability to legally work in Kenya.

Desirable

Fluent spoken and written Somali language will be an added an advantage;
Knowledge and experience of Somalia, South Sudan, US and UK labor laws;
Experience administering employee benefits including medical insurance and pension;
Experience working with remote teams in a multicultural environment;
Ability to travel/valid passport.

October 26, 2024
Consultancy – Leadership, Governance and Ethics Training

TERMS OF REFERENCE: LEADERSHIP, GOVERNANCE AND ETHICS TRAINING
Organization: Adeso – African Development Solutions, www.adesoafrica.org
Project: DEPP – Disasters and Emergencies Preparedness Program
Position Type: Short-term Consultancy
Study/Assessment Topic: Leadership, Governance and Ethics Training
Position Location: Nairobi with travel to Garissa and Marsabit
Duration: The consultancy period will be based on call basis for specific dates of training schedules based on the counties within the period of up to 30th May 2019.
Reporting To: Project Manager – DEPP
Working With: The Innovations Lead
Starting Date: Immediately
Application Deadline: 12th August, 2018
PROJECT SUMMARY
Adeso is leading in the implementation of Disasters and Emergencies Preparedness Program (DEPP) Innovation Lab is a 22 months’ project under the AIM (Adeso, iHub MasterCard) Consortium. The objective of this program is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist.
The Consortium has formed Maarifa Kona community innovations labs in Garissa and Marsabit where rural communities are participating to find ideas, prototype and scale innovations for commercialization. It is from this background that a number of community innovators are engaged with the labs to refine and prototype their ideas.
BACKGROUND FOR CONSULTANCY
In order to inculcate leadership, management, ethics and governance skills in Innovators, there needs to be a lean progress of capacity building to help realize their objectives. These unique skill are required to enhance the capacity of the innovators to understand the dynamics of their surroundings to engage with community, donors and Mentors in a structured and objective manner.
Creating a strong organizational culture can improve innovators engagement, increase productivity, and enhance financial performance. Particularly this development should increase efficiencies in processes, resulting in increased capacity to adopt new technologies and methods.
Objectives of the Consultancy

To design basic leadership and ethics code and manual for the innovators.
To provided one on one training and capacity development in the areas of leadership, governance and ethics.
To inculcate culture of good leadership and governance to the innovators.

METHODOLOGY
Leadership, governance and ethics training will ensure that innovators understands the goals and expectation of ADESO as organization and their innovation process. This training will be provided through module based training, and presentations. Adult training methodologies will have to be employed to improve innovators understanding. Methodologies of delivery should ensure knowledge and skill building techniques are employed that allows the successful building and management of innovation ethics framework.
SCOPE OF WORK
The training will be undertaken in phases within the counties of Nairobi, Garissa and Marsabit on different occasions. This will be an incremental training that basically is meant to provide and build capacity of community innovators in leadership, governance and ethics.
CONSULTANCY PERIOD
The consultancy period will be based on call basis for specific dates of training schedules based on the counties within the period of up to 30th May 2019.
DELIVERABLES

Leadership and Ethics code and manual for the innovators
Training Manual for Leadership, Governance and Ethics;
Training report demonstrating a participatory training approach and a list of post training actions for improving and understanding leadership, governance and ethics.

QUALIFICATIONS

Masters’ Degree (or equivalent degree/experience) in Business Administration/Management, Leadership and Governance, Public Administration, Economics, or a related field is mandatory.
Minimum 7 years of experience in Leadership and Ethics development and training.
Experience in provision of policy advice and technical assistance in Leadership, Governance and Ethics training.
Experience in Facilitation/training skills especially in adult learning methodologies;
Knowledge and experience of community engagement;
Demonstrated excellent training delivery analytical, writing and editing skills;
Prior working experience with communities in Northern Kenya is desirable.
Excellent written and spoken English and Swahili skills. Good presentation and communication skills.

COPYRIGHT AND INTELLECTUAL PROPERTY RIGHTS
In consideration of the fees paid, the Consultant expressly assigns to Adeso any copyright arising from the works the consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the consultant’s photo credit, as specified by international intellectual property rights. The consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Adeso.

October 26, 2024
Logistics Assistant – DEPP Lab

Project: DEPP – Disasters and Emergencies Preparedness Program
Reporting To: Logistics Assistant – DEPP Lab
Working With: Project Director with Technical Guidance from the Operations Manager
Duration: Seven (7) Months
Starting Date: Immediately
MASTERCARD INTERNATIONAL
MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation.
Since its founding iHub has supported the creation of more than 100 start-ups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. iHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. iHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
The AIM consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation. We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
DEPP LAB PROJECT
The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
The Consortium will undertake activities to meet the objective by utilizing the Consortium member’s in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
The consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
POSITION SUMMARY
The purpose of the position is to provide logistical support to project activities at Nairobi office while supporting the DEPP Lab field offices in Marsabit and Garissa; with adherence to Adeso policies and procedures.
S/he will be a full-time member of the Adeso team and will play a crucial role in assisting with the management of logistics activities for the DEPP project under the supervision of the Project Director and technical guidance of the Operations Manager.
POSITION PURPOSE
The Logistics Assistant will be responsible for ensuring quality in DEPP Lab’s logistics activities at Nairobi and the field offices in Garissa and Marsabit.
S/he will also ensure that the logistics function is delivered timely, cost-effectively and with high quality and appropriate standards; and support field teams in achieving and maintaining minimum standards in logistics activities.
SPECIFIC ROLES AND RESPONSIBILITIES

Procurement

Ensuring that project procurement is conducted in line with Adeso policies and that procurement tracking is current and updated on weekly basis.
Supporting field offices in ensuring that quality and reliable goods/services are purchased while maintaining records of project purchases.
Assisting the Project Director and Operations Manager in maintaining and updating files with information relating to procurement undertaken and ensuring that they are consistent with Adeso policies.
Ensuring timely and accurate reporting of logistics activities to the Project Director and Operations Manager.
Ensuring timely delivery of program supplies to field sites in line with project implementation.
Assisting in development, monitoring and review of procurement plans.
Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
Adhering to Adeso procurement policies and specific donor procurement regulations.
Transport and Travel
Managing and coordinating vehicles and drivers used by the team and ensuring that drivers and vehicles are appropriately allocated.
Hiring additional vehicles when necessary through an effective value-for-money process based on movement plans.
Compile the monthly vehicle mileage, fuel consumption and maintenance reports.
Receive log sheets on monthly basis and ensure that the drivers fill in the log sheets accurately on a daily basis.
Arranging for road transportation of passengers or cargo when necessary.
Frequently inspecting and ensuring that vehicles are periodically scheduled for maintenance and service.

Warehousing/Assets

Ensuring that all Adeso assets and equipment used in the field are properly assessed and documented (including physical location, users and condition) to contribute to an updated country program asset register.
As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
In accordance with Adeso Asset policy, ensure all items received and issued are tracked and properly recorded in both HQ and field offices.
Plan and conduct the asset verification on a quarterly basis and update the register and report any variance.
Communication/IT
Ensuring logistics support in the event of emergencies and that all necessary advance measures have been taken and communicated to staff.
In coordination with ICT Department, be responsible for ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
Managing the contracts with the internet service provider and tracking performance and end-date.
Ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report defects and maintenance needs to ICT.
Providing basic IT support/networking support when necessary.
Liaising with other NGOs and UN agencies on logistics issues.

Equipment Maintenance

Ensuring that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
Ensuring that proper tracking of equipment out for maintenance is followed.
Providing technical supervision to drivers on matters related to safety and security.
Security
Acting as the security focal point for Kenya field offices;
Remotely monitor Adeso Kenya operational areas and providing all staff with regular security briefings especially before travel.
Conducting regular security and risk assessments for all Adeso Kenya operational areas.
Supervising security guards’ performance in the field offices.
Ensuring that field communications needs are met and that staff are trained on the use of radios and other communication equipment as necessary.
Liaising with local authority security agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in all Kenya operations area.

Other Roles

Ensuring that office running bills are paid on time.
Regularly conducting field visits to assess if the field sites are complying with procurement, safety and security regulations.
Providing regular orientation and advice to new staff and visitors.
Any other duties as may be assigned by the Project Director and Operations Manager.

QUALIFICATIONS & EXPERIENCE

Diploma in Procurement/Supply Chain Management or its equivalent in a relevant field.
Minimum three (3) years’ experience in similar role (NGO experience preferred).
Knowledge of donor regulations including EU and USAID will be an added advantage.
Ability to support personnel and cargo transport, fleet management.
Excellent planning, coordination, and reporting skills, with the ability to properly organise priorities.
Experience in setting up offices and close out of projects.
Excellent IT skills; MS Word, MS Excel and email are a must.
Technical IT skills, such as networking and problem solving are advantage.

COMPETENCIES

Honesty and transparency.
Excellent people management skills and good communication skills.
Ability to work effectively in multicultural environment
Proven ability to work in a team setting.
Highly organized and self-motivated.
Ability to work under high pressure and prioritize tasks.
High standard of written and spoken English.

October 26, 2024