POSITION PURPOSE
The position is based in Nairobi, and reports directly to the Head of Programs at the Headquarters in Nairobi, Kenya. Program Responsibilities include:-
Leadership and project strategy development
DEPP Lab programmatic and technical management
Budgeting and resource Planning
External relations and new business development
Projects human resource management
SPECIFIC ROLES AND RESPONSIBILITIES
Lead on the implementation of the DEPP Lab in Garissa and Marsabit counties;
Overall establishment and management of the DEPP Lab Project including recruitment of field staff where ever necessary.
Responsible for ensuring efficient and smooth running of the offices and coordination between sub-offices, HQ and other projects;
Responsible for the appropriate management, use and security of all assets;
Responsible for ensuring strict compliance of HR, Finance and operation policies, procedures and relevant donor regulations;
Oversee the DEPP Lab project budget and monitoring expenditure;
Oversee the daily activities of the project in all locations and ensure proper monitoring for informed reports and improved quality of programming;
Report on DEPP projects monthly activities undertaken and prepare donor reports as per contract;
Work collaboratively with DEPP project staff and stakeholders to strengthen program components;
Any other duties as required within the level and authority of this position.
SKILLS AND QUALIFICATIONS
Post graduate degree in Social Sciences, International development, Project Management, and/or Public Administration – essential.
A minimum of five (5) years’ senior management experience managing multiple projects and programs in emergency and development environments – essential.
Experience in managing a program(s) of not less than $5 million – essential.
Strong organizational skills, with experience in Project Management tools and methodologies.
Strong Monitoring and Evaluation skills required, in particular for the development and analysis of baseline information, assessments and monitoring tools.
Relevant overseas experience in development and humanitarian context is required.
Experience of Human Resources management at a field level including distance management.
Must be experienced in representing organizations, speaking publicly and expressing him/herself well.
Experience in budget management and knowledge of financial procedures required.
Must have excellent written and analytical skills in English, including presentation generation and delivery as well as financial and other analysis techniques.
Must have experience in understanding donor requirements, writing reports and preparing program proposals.
Knowledge of working with or handling innovation labs will be an asset.
Must have the ability to network with relevant stakeholders
Ability to multi-task and effectively handle stressful situations.
· Proficiency in computer applications such as word processing, spreadsheets, power point, etc.
Website: Website http://adesoafrica.org/
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DEPP Lab Project Director
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Senior Finance Officer Finance Officer Senior Project Officer Senior Monitoring and Evaluation Officer Drivers Logistics Officer DEPP Lab Manager
POSITION SUMMARY
The main purpose of the position is to provide technical support in the accounting process through financial reporting and internal control management.
SPECIFIC ROLES AND RESPONSIBILITIES
· Leading in preparing financial reports in a timely and accurate manner and providing the Head of Finance with this information for stakeholder use.
· Ensuring that internal controls within the computerized accounting systems are safeguarded and working properly.
· Ensuring all financial documents from the field are posted in a timely and accurate manner for the purpose of generating grant and national office financial reports.
· Responsible for managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
· Reviewing all payments in line with the laid down policies and procedures before approval of payment is done.
· Generating financial analyses based on the monthly financial reports and providing guidance to the Head of Finance on major accounting issues that require redress.
· Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
· Ensuring that all statutory payments are made on time as required by law.
· Periodically reviewing the balance sheet accounts and ensuring they are kept current and can be easily identified and reconciled.
· Ensuring that accounting system routine run efficiently and any issues of concern brought the attention of the Acting Head of Finance and Operations for action.
· Reviewing bank reconciliations and ensuring that they are prepared each month as per the Finance procedures.
· Regularly tracking employee advances and following up the recovery process or management action.
· Designing financial analysis tools that can generate financial information for decision making based on the Accounting database.
· Backing up accounting data from the accounting system on a monthly basis and securing it as per laid down guidelines.
· Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by the Head of Finance.
SKILLS AND QUALIFICATIONS
· Bachelors of Commerce (Accounting/Finance) or Business Administration
· CPA-K
· Knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage
· Three (3) years of finance experience.
· Pro-activeness, creativity, assertiveness and analytical skills.
· High Integrity and Honesty.
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Personal Assistant Intern
The successful candidate will have proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes essential to this position.
This is a high demand position requiring someone who can be available at the request of the Executive Director and her schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Devising and maintaining office systems, including data management and filing.
· Making logistical arrangements for tickets, visas, accommodation and occasionally meeting and welcoming visitors at all levels of seniority.
· Organizing all the logistics and administration related to meetings and events.
· Supporting with coordinating logistics for NEAR related workshops, training events and conferences.
· Organizing and maintaining diaries and making appointments.
· Producing documents, briefing papers, reports and presentations.
· Liaising with clients and staff.
· Responsible for accounts travel and medical reconciliation.
· Acknowledging receipt of correspondences and documentation on behalf of Network staff.
· Coordinating and disseminating material for internal and external use as required.
· Assisting with various logistical and administrative tasks such as travel arrangements for the Network’s staff, processing payments, budget preparation and review, procurement of supplies and equipment, Human Resources administration etc.
· Liaising with and supporting the Network staff to ensure that functions effectively, proper and timely follow up of tasks while making best use of project resources.
· Any other duties as required by the Executive Director commensurate with the post.
SKILLS AND QUALIFICATIONS
· Bachelor’s Degree in Social Sciences, Administration or Business Management.
· Minimum of one (1) year work related experience.
· Applicants with secretarial background will be have an added advantage.
In addition to relevant experience, secretarial and administrative knowledge, the position holder will need to show evidence of the following:
· Exceptional written and oral communication skills.
· Excellent word processing and IT skills, including knowledge of a range of software packages.
· The ability to work under pressure, with tight deadlines.
· Good organizational and time management skills.
· The ability to research, digest, analyze and present material clearly and concisely.
· Excellent interpersonal skills.
· The ability to work on own initiative.
· Honesty and reliability.
· Attention to detail
· Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
· Discretion and an understanding of confidentiality. -
Livelihoods Consultant Finance & Admin Officer
Livelihoods Consultant Job Requirements
Bachelor’s degree or equivalent in social sciences, economics, agriculture, food security and livelihoods, with relevant experience in development sector.
A postgraduate degree holder with hands-on expertise having a minimum of 8 years’ experience in the fields of Community level Agro-Pastoralist and Fisheries business development, NRM, Food / Livelihoods Security, Economics, Entrepreneurship and Disaster Risk Management with excellent training facilitation to deliver on this assignment.
Experience working with an international development organization and knowledge of community engagement, training modules development, reporting procedures, best practices and workmanship guidelines.
Experience undertaking similar assignments in Somalia. Experience in the project area will be an added advantage.
Excellent written and spoken English.
Somalia speaking qualified consultant(s) is preferred.
Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.
Ability to work independently and under pressure in a rapidly changing professional environment.
Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities
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Finance Manager
SPECIFIC ROLES AND RESPONSIBILITIES
Financial Management
Planning and coordinating the activities of the Finance Department by ensuring that there are adequate resources to effectively undertake planned activities for the Department.
Providing leadership and supervision to all Finance staff, and ensuring that their daily tasks are carried out in an effective and efficient manner, as per Adeso’s policies and donor regulations.
Assisting Programme Managers and Country Directors with budget preparation and monitoring for all projects/programmes as per Adeso and donor formats, on monthly, quarterly and annual basis.
Providing timely and sound financial reports to the management, donors and other stakeholders on monthly, quarterly and annual basis.
Assisting in the institution of organizational financial policies and procedures ensuring compliance to the said policies.
Reviewing monthly payments including payroll for all staff.
Reviewing reconciliations of all balance sheets items on monthly basis.
Ensuring employee advances are tracked on monthly basis.
Strengthening financial systems and internal controls and ensuring that transactions are adequately captured, reviewed and recorded accordingly in the system.
Ensuring all payments are adequately supported by the relevant documents.
Reviewing the Finance team performance for capacity building purposes.
Monitoring expenditures, budgets and cash flow and informing the management of major issues whilst suggesting corrective actions when needed.
Ensuring proper coding, posting and approval for all transactions in the Serenic/Accounting system
Periodically reviewing the fixed assets register and ensuring that it reconciles with the accounting system records.
Preparing and presenting financial updates and reports to the Management and the Board of Directors.
Business planning and donor management
Leading the budget planning processes, including programme and annual budget preparation and review.
Leading in the review, revision and updating of financial, operations policies and procedures for Adeso as and when required.
Monitoring budgets and programme expenditure on monthly basis.
Reviewing and consolidating monthly cash requests from country offices and ensure timely liquidation
Planning for the growth and expansion of the Finance function.
Overseeing and managing institutional and programme audits and liaising regularly with auditors (internal and external), and government agencies.
Compliance and implementation of policies and procedures
Undertaking regular financial monitoring in the field /country sub-offices and ensure that staff adhere to Adeso and donor financial policies and procedures.
Staying abreast of changes in regulatory environment, in particular accounting, financial and statutory requirements of relevance to Adeso’s work and ensure the organization is in compliance with local statutory laws and legislations.
Ensuring adherence to financial requirements of donors, including on matters of recruitment, procurement, allocations of expenses, compliance and reporting.
Ensuring proper management of contracts and agreements at all times, including reviewing of donor contracts, vendor contracts, lease agreements, and any other service contracts as may be required.
· Overseeing the performance management of all Finance staff and undertake annual performance review of Finance team.
Risk Management
Providing strategic guidance to Adeso’s Management and Board of Directors on financial matters, including financial risk, budget size, structure and optimal use of resources and currency management.
Identifying legal, operational, HR and financial risks and advising on best course of action.
Overseeing the implementation of an Information Management System to safeguard IRIN’s institutional memory and encourage better information sharing between colleagues.
Capacity Building
Training and mentoring Finance staff on the use of the computerised accounting software and ensure that they are following the standard process of using the accounting system.
Providing orientation and training to all Adeso staff on effective cost management.
Identifying any capacity gaps and assess any capacity building needs for Adeso Finance team and propose corrective action.
Planning for and implementing capacity building activities for Adeso Finance staff and partners on timely and efficient manner.
Managing, developing and mentoring Finance staff and ensure staffs develop competencies in the key functional areas.
Assisting in the identification of best practices within and outside of Adeso and help in the documentation and implementation of such practices.
SKILLS AND QUALIFICATIONS
Bachelor’s degree in Accounting, Finance or Business Administration;
Professional qualifications in accounting – CPA (K), ACCA, CIMA, or equivalent;
A minimum of 10 years’ experience working in Non Profit sector;
Experience in managing multi-donor programmes/projects, multi-million-dollar budgets for non-profit organisations;
Expertise in budget monitoring, providing narratives to financial figures, financial analysis and quantitative data;
Experience in institutionalizing financial policies and procedures and internal control systems;
Strong attention to detail and a high level of organization;
Previous experience in similar position will be an added advantage;
Excellent communication skills both oral and written and the ability to work independently and as part of team;
Diplomacy, tact and negotiation skills;
Willingness to travel regularly to and within remote areas;
Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements;
Strong management skills and strong competencies in people management, capacity building and coaching;
Proficiency in ERP/ financial systems such as Serenic Navigator is strongly preferred;
Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European Commission, UN agencies, DFID and USAID to be able to advise Adeso management and staff accordingly;
Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users;
Good knowledge of local and regional laws and statutory requirements;
Highly developed interpersonal skills and a proactive approach to issues;
Spoken and written Somali language is an added advantage. -
Finance Officer
Job Details
Reporting To: Head of Finance
Working With: Field and Nairobi Staff
Program / Duty Station: Nairobi
Duration: One (1) year (Renewable)
Starting Date: Immediately
ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.
Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
SPECIFIC ROLES AND RESPONSIBILITIES
Finance Roles
· Capturing all financial transaction timely and accurately for the purposes of generating management and donor reports
· Processing of payments while ensuring the minimum compliance requirement by Adeso and donor are met
· Ensuring the internal controls within the computerized accounting systems are safeguarded and working well
· Allocation of expenses to the relevant program and department
· Tracking the employee advances on monthly basis and following up on the recovery process or management action
· Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
· Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
· Preparing monthly management accounts, BVAs and periodic donor financial reports as per Adeso and donor reporting guidelines
· Managing the fixed assets register and all accounting requirements in the assets management e.g. reconciliation of assets with the Accounting system records.
· Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
· Supporting the finance manager in the preparation of annual Financial Statements and completion of annual audits on time
· Supporting all Adeso program and non-program audits
· Supporting in staff orientation on Adeso financial guidelines and requirements in order to implement activities and execute budgets accordingly.
Administrative Role:
· Contributing to the establishment and maintenance of a harmonious working environment; while strengthening team-building by encouraging active participation and interaction at all levels
· Managing and supervising Finance interns, assigning tasks accordingly
· Filing statutory deductions on timely manner with the relevant authorities
· Ensuring systematic filing of all supporting documentation for each project and HQ
· Supporting HR on staff payroll and ensure its accuracy and timely payment of staff salaries for all of Adeso
· Performing appraisals for Finance Department interns and volunteers
· Attending meetings related to areas of responsibility
· Providing recommendations to the SMT on improving Adeso’s Financial, Administrative or Management procedures
· Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.
SKILLS AND QUALIFICATIONS
· Bachelor of Commerce (Accounting/Finance), Bachelor of Business Administration
· CPA (K)
· Excellent knowledge of Computer software – Microsoft Excel required. Knowledge of Serenic Navigator or other accounting software an added advantage
· Knowledge of donor rules and regulations required
· Four (4) years of finance experience
· Pro-activeness, creativity, assertiveness and analytical skills
· Integrity and honesty -
Capacity Strengthening Coordinator
The Capacity Strengthening Coordinator (CSC) is responsible for developing, coordinating, managing and implementing the NEAR Capacity Strengthening Programme in Asia, Africa and Middle East with a focus on 5 countries. The post-holder will be based in the Nairobi office, but will be expected to travel frequently within Asia, Africa and Middle East region and more specifically to Nepal, South Sudan, Somalia, DRC and Turkey.
The NEAR Network capacity strengthening programme is funded by OFDA and ECHO and works with 25 partners in five countries (Nepal, South Sudan, DRC, Somalia and Turkey). The goal of the programme is to strengthen members’ ability to manage and deliver quality emergency preparedness, response, recovery and resilience programmes. It aims to strengthen organisational capacity of members and raise awareness, commitment and understanding of humanitarian principles and standards across members. The programme focuses on providing in-depth support to a small number of members to develop their leadership, compliance and financial management, communications and fundraising.
Responsibilities for the Capacity Strengthening Coordinator Job
Provide oversight, management, monitoring and review of the humanitarian capacity development work with individual members and the wider impact of the programme in each country.
Direct line manager of 2 Capacity and training officers in Asia and Middle East
Develop detailed work plan with the project staff.
Review requests from member organisations for capacity development support.
Capture & share learning experiences including peer learning, and adopt good practices.
Commission and oversee the work of consultants and service providers working on humanitarian capacity development.
Contribute to the development of funding proposals for capacity development work as required.
Ensure monthly reporting from the capacity strengthening team to the secretariat and donors
Ensure regular meeting with the Finance and Grants officer to review the Budget versus Actual expenditure to ensure the project is on track.
Provide Accompaniment and Capacity Development Support to Members in Africa, South Sudan, Somalia and DRC (60%)
Develop selection criteria and identify organizations to benefit from organizational capacity support.
Oversee the support to 25 organizations to use the self-assessment tool to conduct organizational capacity assessments and develop customized capacity strengthening plans.
Capacity Strengthening Coordinator Job Qualifications
Proven successes in working with local organisations in capacity building particularly in emergency preparedness and response.
Experience of supervision of staff working remotely across different regions
Experience of facilitating internal change processes and participatory learning processes.
Experience of managing emergency preparedness and response project
Experience of organisational capacity assessments and capacity development plans.
Understanding of emergency preparedness planning and procedures.
Experience of developing and using programme cycle management tools including monitoring and evaluation frameworks and data collection and analysis tools.
Good financial and budget management skills.
Understanding of and ability to influence others to incorporate accountability, DRR, gender, protection, HIV/AIDS and diversity in their humanitarian work. -
Consultancy – Development of Social Protection Policy
ASSIGNMENT SUMMARY
Social protection (SP) is an essential tool in tackling poverty, promoting economic growth and reducing inequality. The Government of Somalia is committed to the establishment of a strong system in social protection as evidenced in its decision to establishing and managing a Social Protection Sub-Working Group (SP SWG) and its prioritization of SP in the National Development Plan (2017-2019). The consultant will assist, by building on the work that has already been done by government and development partners to prioritize social protection strategies, to design a draft Social Protection policy for Somalia.
OBJECTIVES OF THE ASSIGNMENT
Adeso is bidding for a WFP award of service contract for design of Social Protection Policy. In this reagard Adeso is looking a lead consultant for this work. The consultant will work with Adeso Somalia program management team to provide support to the government of Somalia, particularly the Disaster Management Directorate of the Ministry of Planning and International Cooperation (MoPIC), to design and draft a Social Protection (SP) policy for Somalia.
DELIVERABLES
i. Inception report and consultation schedule
ii. A draft Social Protection policy and institutional framework
iii. ToRs for all institutions engaged in implementation of Social Protection policy
iv. Implementation Strategy
v. Presentation of Social Protection Policy to relevant stakeholders
SCOPE OF WORK
The following key areas of work are included in this consultancy though the present list is not exhaustive and additional issues might come up during the consultancy:
Provide technical and strategic assistance to MoPIC, DMA and PSG5 SP SWG on development of social protection policy.
Identify and consult with key stakeholders (government, civil society, development partners, etc.) in workshops in Mogadishu, Garowe, Kismayo, Baidoa, Adado, and Bosaso.
Develop an institutional framework for social protection including leadership and coordination responsibilities.
Develop terms of reference (ToRs) for all institutions engaged in implementing the SP policy.
Recommend a coordination mechanism for the SP policy as well as draft a detailed implementation and monitoring plan for the first year of the SP policy and roadmap for the first 5 years of the policy.
SKILLS AND QUALIFICATIONS
Degree in social protection, social policy or related field.
At least 10 years experience/Knowledge in the development, implementation, research and evaluation of social protection programs, preferably in fragile states.
Experience in facilitating and stimulating government coordination and engagement.
Experience in drafting SP policies.
Must be proficient in written and spoken English language.
Proficiency in spoken Somali desirable.
Familiar with Somalia context and related SP issues.
Experience of national processes and systems development desirable.
INTELLECTUAL PROPERTY RIGHTS:
All documentation related to the assignment shall remain the sole and exclusive property of Adeso -
Personal Assistant
Position Summary
Under the supervision of the Executive Director, the core function of this position is the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office.
The successful candidate will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes essential to this position.
This is a high demand position requiring someone who can be available at the request of the Executive Director and her schedule.
Personal Assistant Job Essential Duties and Responsibilities
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with post, often corresponding on behalf of the manager;
Producing documents, briefing papers, reports and presentations;
Liaising with clients and other staff.
Responsibility for accounts travel and medical reconciliations
Required Skills and Qualifications for the Personal Assistant Job
Bachelor’s degree in Social Sciences, administration and business management.
Minimum 1 year or equivalent work-related experience
Applicants with secretarial background will be an added advantage.
In addition to relevant experience and secretarial and administrative knowledge, you will need to show evidence of the following:
Exceptional written and oral communication skills;
Excellent word processing and IT skills, including knowledge of a range of software packages;
The ability to work under pressure and to tight deadlines;
Good organisational and time management skills;
The ability to research, digest, analyse and present material clearly and concisely;
Excellent interpersonal skills;
The ability to work on your own initiative;
Honesty and reliability;
Attention to detail;
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
Discretion and an understanding of confidentiality issues. -
Senior Finance Manager – REGAL-IR Technical Advisor – Disaster Risk Reduction (DRR)
PROJECT SUMMARY
Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs). The program is designed to empower communities to take charge of their development and to strengthen their capacity to select, design, implement and monitor activities toward increasing their social, economic, and environmental resilience to natural and human-induced shocks.
REGAL-IR is led by Adeso and is implemented by a consortium of partners. An intensive community engagement process – Participatory Learning, Planning and Action (PLPA) – guides program implementation in six thematic areas including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management and mitigation, disaster risk reduction, and improving nutrition. REGAL-IR is based in Nairobi and implements projects in Isiolo, Garissa, Wajir, Marsabit, and Turkana Counties.
POSITION PURPOSE
Provide finance oversight and implementation of the REGAL-IR program.
Supervise the Program Accountant (1) and line manage Field Accounts Assistants (5).
Advise the Chief of Party (COP) on project finance and operational matters.
POSITION SUMMARY
The Senior Finance Manager, REGAL-IR will be a full-time member of the REGAL-IR Leadership Team, working with the Adeso team in HQ, and the REGAL-IR field sites. The post holder will develop and implement finance systems, protocols and tools for all finance, and administrative functions applicable to the project HQ in Nairobi and field offices in the project counties. The Senior Finance Manager, REGAL-IR will be in charge of finance policies, procedures, and ensuring compliance with USAID rules and regulations in these areas. He / She will liaise with Finance and Operations Managers at Adeso HQ to ensure compliance with Adeso policies and regulations and to ensure smooth functionality of finance.
SPECIFIC ROLES AND RESPONSIBILITIES
Planning
• Plan and implement financial policies and systems ensuring consistency, accountability, transparency, viability and integrity in accordance with Adeso and USAID accounting principles.
• Ensure financial accounting records, monitoring, and internal controls.
• Ensure budget implementation, controls and reporting including forecasts, projections, accruals, funds requests, regular and ad hoc financial reports, variance analyses, and reconciliations.
• Manage audits of REGAL-IR including consortium partners.
Financial Management
• Planning and coordinating the activities of the REGAL-IR Finance unit by ensuring that the unit has adequate resources to effectively undertake its activities.
• Providing leadership to all field accounts assistants in the REGAL-IR project sites in regards to carrying out their daily tasks in an effective and efficient manner as per Adeso policies and procedures and USAID requirements.
• Coordinate the preparation and monitoring of budgets for all projects/program as per Adeso and Donor formats, on monthly, quarterly and annual basis.
• Ensure provision of timely and sound financial reports to the management, donor and other stakeholders on monthly, quarterly and annual basis.
• Represent REGAL-IR in various forums and be able to proficiently report on REGAL-IR activities effectively.
• Instituting organizational financial policies and procedures with the approval of the Chief of Party, identifying where there are gaps and ensuring compliance to the said policies.
• Responsible for all financial issues and correspondence on financial matters with partners, donors and government agencies.
Business Reporting and Donor Management
• Prepare annual operations plan for the REGAL-IR Program.
• Review, revise, update financial operations policies and procedures as and when required
• Supervise budgeting and program planning of REGAL-IR project partners.
• Manage the overall program cash flow.
• Oversees and manages the annual auditing process and liaises regularly with auditors (internal and external), donors and government agencies.
Compliance and Implementation of Policies and Procedures
• Ensure Financial Management in accordance with Adeso and USAID rules and regulations, including strategic management of objectives, resources, and risk.
• Ensure regular financial monitoring in the field /project sub offices are undertaken and any findings and recommendations are implemented in good time.
• Ensure the REGAL-IR is in compliance with statutory laws and legislations.
• Ensure full compliance with internal policies, donor regulations and budget restrictions on all projects.
• Oversee the performance management of all finance staff and undertake annual performance review of finance officers.
Capacity Building
• Provide orientation and training to the all managers in the program on cost- effective management and Adeso’s financial policies and procedures.
• Ensure Identification of any capacity gaps and ensure any capacity building needs in the finance team are identified.
• Ensure the planning and implementation of capacity building activities for REGAL-IR finance staff and partners on timely and efficient manner.
• Mentor and develop REGAL-IR finance team and ensure staff develop competencies in the key functional areas.
SKILLS AND QUALIFICATIONS
Essential:
• Bachelor’s degree in accounting from a reputable university. An advanced degree will be an added advantage
• Professional qualifications – ACCA, CPA or CIMA
• Minimum of 5 years work experience (with at least 3 years at Finance Manager Level) in a reputable large International NGO or donor organization involved in grant making.
• Substantial experience in managing USAID funds and ensuring compliance with USAID/US Government funding requirements.
• Ability and skills to establish compliance systems, present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels.
• Strong understanding of risks, related relevant controls and effective mitigation of these; primarily in the overall grant cycle including program, financial and procurement cycles.
• High level skills in written Standard English and ability to transform documents and reports developed by program staff into disseminable standard documents.
• Demonstrated ability to develop and maintain effective project files for accountability and audit purposes
Desirable:
· Experience of working in a HQ or large regional office setting.
• Ability to work as a team with program staff at all levels without holding any direct line management authority
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