Company Type: Sector in NGO

Human Resource Officer

Job Description
ROLES AND RESPONSIBILITIES

In charge of Recruiting and staffing;
Performance management and improvement systems;
Employment and compliance with regulatory concerns regarding employees;
Human Resource Policy development and documentation;
Compensation and benefits administration;
Designs, directs, and manages a company-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, organization design, and change management.
Manages employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use.
Participates in a process of organization development to plan, communicate, and integrate the results of strategic planning throughout the organization.
Manages the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees.

EDUCATION AND EXPERIENCE REQUIRED

Minimum of a Bachelor’s degree or equivalent in Human Resources, Business, or Organization Development.
A minimum of 5 years of progressive leadership experience in Human Resources positions.
Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.
Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement, preferred.

JOB REQUIREMENTS

Knowledge and experience in employment law, compensation, organizational planning, recruitment, organization development, employee relations, safety, employee engagement, and employee development.
Outstanding interpersonal relationship building and employee coaching skills. Demonstrated ability to lead and develop HR department staff members.
Demonstrated ability to serve as a knowledgeable resource to the executive management team that provides overall company leadership and direction.
Excellent computer skills in a Microsoft Windows environment.
Must include knowledge of Excel and skills in Human Resources Information Systems (HRIS).
Excellent organizational management skills.

October 23, 2024
Chief Investment Officer

Job description
The successful candidate will take responsibility for the existing pipeline and portfolio, refine the investment strategy, originate new investments, build a team and introduce the management systems needed to accommodate a major capital increase.
Role

The CIO will forge a close working relationship with CDC, the UK’sdevelopment finance institutions, as well as other UK government-funded investment-related programmes such as InfraCo, GuarantCo, AgDevCo and Trade Mark East Africa.
Further develop and refine strategies that maximise complementarity with these programmes avoiding overlaps.
Leverage his/her own relationships in the investment and/or development finance world so as to maximise possibilities for co-funding and building sustainability.
Develop relationships with the other FSD programmes across Africa, where possible leveraging their market knowledge to support origination and due diligence activities and help with investment oversight.
Stay true to FSDA’s mission of achieving systemic change in financial markets in SSA countries ensuring maximum coherence & integration with FSDA’s other market-building work, & working closely with colleagues across FSDA and the FSD Network, drawing on their experience & resources
Support fund raising discussions with DFID, the CIO will work with FSDA’s Theory of Change and define a persuasive development impact narrative.

Background and qualifications

Master’s degree in relevant field either; financial, business, law, economics, international relations or communications.
10 years experience in corporate finance, development finance or private equity
Ability to work with donors/investors, manage and build strategic donor/investor relations
Experience in donor relations and sound understanding of the donor financing landscape and processes.
Adept in deal structuring and negotiation, valuation, financial modelling etc.
Successful candidate will not be a “profit maximiser” by temperament but will instead be driven by the strongly-held belief that well-functioning financial markets can play a powerful role in transforming Africa’s economies and in improving livelihoods and economic opportunities for its people.
Relevant African experience strongly preferred

For the detailed job description, visit our website at www.fsdafrica.org, the application deadline is 21 July 2018

October 23, 2024
Enterprise Development Coordinator

Salary Band (Kenya): 10
Hours: 37.5 hours per week [FTE]
Delivering on a range of business development activities within different projects, the post holder will work directly with MSME’s to improve their operations, systems, governance, access to finance, social responsibility and overall management to stimulate growth and profit by providing diagnosis services and solutions; including the design and delivery of training. The postholder will also build relationships and the profile of Traidcraft Exchange with new private sector players.
The postholder will have a relevant Advanced University degree and direct and in-depth experience of working with businesses in East Africa with a commitment to trade justice. They will have experience in delivering integrated business solutions for MSMEs and will be an excellent communicator.

October 23, 2024
Travel Logistics Officer

Duties for the Travel Logistics Officer Job

Requests domestic and international flight schedules, itineraries, bookings, and tickets from local travel agents for efficient and cost effective travel.
Develops, maintains and periodically revises standard operating procedures for travel authorizations and circuit rides in accordance with RSC, CWS and USG policies.
Obtains visas for staff travel, makes hotel reservations when required, coordinates ground transportation and other travel arrangements for RSC staff and visitors.
Prepares RSC travel authorizations and requests accountants/ GSO for purchase orders and checks to pay for travel per diem and tickets.
Regularly reviews, analyzes and revises RSC expenses for excess baggage, miscellaneous expenses and other travel formulas based on recent expense reports for accuracy in budgeting.
Assists in budget preparation and monitoring for travel.
Maintains current, complete and accurate contact information database in public file folders for all travel-related partners, hotels, embassies, UNHCR offices, based on the field team trip report and other sources.
Reviews RSC trip reports and ensures appropriate follow-up on administrative suggestions required for future planning and implementation in consultation with the Deputy Director for Administration and Finance.
Reviews monthly invoices for local taxi service providers and ensures correct rates are being charged and also identifies local versus regional travel expenses.
Performs other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives.

Travel Logistics Officer Job Qualifications

Bachelor’s Degree or four (4) year of experience in lieu of a Bachelor’s Degree is required.
8 year’s of paid work experience is required.
Demonstrated written and verbal English skills;
Demonstrated computer skills, especially Microsoft Excel;
Demonstrated organizational and time management skills;
Demonstrated strong communication skills.

Abilities:
The Travel Logistics Officer must have the ability to:

maintain the integrity of confidential financial and personnel information;
communicate effectively both verbally and in writing;
follow instructions from the Supervisor with a positive and receptive attitude;
deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
maintain a high performance standard with attention to detail;
carry out all of the duties of the position efficiently and effectively with minimal supervision;
take initiative;
maintain strict confidentiality with RSC Africa administrative and operational information;
manage a large and diverse workload under pressure with competing priorities;
work well as a team in a multi-cultural environment while maintaining a high level of motivation;
effectively manage RSC Africa’s resources;
actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa;

Physical requirements: This position requires bending, sitting, standing, walking, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.
Special Requirements:
Certificate of Good Conduct is required before the start of employment. Employee will be entrusted with the receipt, custody and payment of money.
Competencies
Communication
Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.
Relationships
Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharinginformation and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.
Job Knowledge
Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.
Teamwork
Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.
Problem Solving
Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collectingfacts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.
Operational Leadership
Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.
Building and Leading Effective Teams
Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors includemanaging diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.
Strategic Leadership
Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen

October 23, 2024
Consultancy for Recruitment and selection of a Program Officer Cosultancy for Baseline Evaluation

Project Title: Protection of children from family separation as result of abuse, neglect and exploitation in 15 counties.
Duration: 10 days
TERMS OF REFERENCE
Project Description
ACCIK in partnership with ERIKS Development partner have designed a 3-year project to be implemented in 15 counties of Kenya. The project aims at improving care and protection of children within their communities. To strengthen its capacity in delivery of this project ACCIK is seeking to employ a competent Programme Officer.
Objectives of the Consultancy
The overall objective of the consultancy is to recruit a competent Program Officer
Selection of Consultants
The selection will be done through competitive evaluation of Request for Proposals (RFPs)
Methodology
The proposed methodology should ensure active participation of the client.
Key responsibilities
ACCIK

Developing a job description
Participate in short listing of candidates, reviewing of score sheet, interviewing.

Consultant

Advertisement
Lead is short listing of candidates, interviews
Conduct reference check for the selected candidate Packaging of offer and negotiation
Placement of candidate

Technical Proposal
The Technical Proposal shall provide the following information:

A brief description of the firm’s organization and an outline of recent experiences on assignments of a similar nature. For each assignment the outline should indicate inter alia, the profiles of the staff proposed, duration of the assignment, and firm’s involvement.
Any comments or suggestions on the Terms of Reference, a list of services and facilities to be provided by the Client.
A description of the methodology to be used and work plan for performing the assignment.
The list of the proposed staff team by specialty, the tasks that would be assigned to each staff team member and their timing.
CVs recently signed by the proposed professional staff and the authorized representative submitting the proposal. Key information should include number of years working for the firm/entity and degree of responsibility held in various assignments

Financial proposal
In preparing the Financial Proposal, consultants are expected to take into account the requirements and conditions outlined.
The Financial Proposal should list all costs associated with the assignment including;

Remuneration for staff involved
Reimbursable expenses such as subsistence (transportation, printing of documents, N/B: If appropriate these costs should be broken down by activity.

Consultants shall express the price of their services in Kenya Shillings inclusive of all taxes.
The Proposal must remain valid for 30 days after the submission date. During this period, the Consultant is expected to keep available, at his own cost, the professional staff proposed for the assignment. The Client will make his best effort to complete negotiations within this period.
Consultancy Deliverable
A detailed final report on all the activities leading to recruitment and selection of the best candidate for the position of Programme Officer.
Proposed Work plan and Timeframe
The assignment is expected to take an estimated period of 10 days spread over a period of 1 Month, upon award of contract to the presentation of the final report to Project Management Unit
Requirements for eligible potential firms:

Must be registered as a legal entity Possess Tax Compliance certificate.
Implemented similar assignments undertaken (provide evidence).
The lead consultant should have a minimum of 10 years of Competency based recruitment and selection experience
Attach CVs and testimonials for the lead consultant.

What the consultant should submit

Certificate of incorporation
Valid tax compliance certificate
A Technical and Financial proposal demonstrating understanding of the scope of work, proposed work plan indicating timelines against deliverables.
A quotation indicating the cost of each of the assignments as tabulated in the above table. Profiles/CVs indicating number and qualifications of the relevant staff
Profiles/CVs indicating previous consultancies and references

Payment
This will be mutually agreed between the firm and ACCIK during negotiation but ACCIK proposes a one off payment at the end of the project and upon submission of a comprehensive detailed final report.
Reporting
The firm will work closely with ACCIK and report to the Executive Officer (EO), ACCIK.
The consulting firm will submit reports and documents to the EO as may be required from time to time.

go to method of application »

October 23, 2024
Consultant – Website Developer

Background
A social enterprise to harness innovative agribusiness opportunities and promote social and economic empowerment for farmers in SSA who are dependent on agriculture for their livelihoods We aim to maximize improvements in society and environmental well-being among farmers through commercial business operations and all our profits are used to further this cause. Agridrive is currently registered in Kenya and Nigeria with expansion plans to the whole of SSA through the provision of innovative market edge agribusiness solutions.
Task
Agridrive is seeking a consultant or firm with relevant expertise to design and construct a comprehensive website that offers a visible web presence, and adequate functionality to its users/customers.
Objectives

Provide a platform to market Agridrive’s business- drive traffic, engage prospects, generate leads and re-engage existing customers
Simplified and optimized web design for content updates and website management
Capacity to integrate with other systems; meet security, performance and scalability requirements
The website design should be modern and easy to navigate with capacity for customers interaction.

The consultant should have:

Thorough knowledge of web design and experience proven through a verifiable portfolio
A good understanding of user experience, user-interface design principles
Excellent skills in conceptual and graphic design
Excellent attention to detail
Excellent communication skills

Proposal structure:

Understanding of the assignment and scope of work
Proposed justified technologies – preferably based on an open source CMS;- -please highlight the pros & cons of the technology proposed;
Proposed implementation methodology/approach
Sample(s) and links of similar work-done (please list active web address);
Key staff to be involved in the project, their roles and experience
Budget
Implementation schedule
Support proposal
Company profile

Terms and conditions of the proposal:

Agridrive reserves the right to request new or additional information regarding each service provider and any individual or other persons associated with its project proposal.
Agridrive reserves the right not to make any appointment from the proposals submitted. Service providers shall not make available or disclose details pertaining to their project proposal with anyone not specifically involved, unless authorized to do so by Agridrive.
Service providers shall not issue any press release or other public announcement pertaining to details of their project proposal without the prior written approval of Agridrive.
Agridrive service providers are required to declare any conflict of interest they may have in the transaction for which the tender is submitted or any potential conflict of interest. Agridrive reserves the right not to consider further any proposal where such a conflict of interest exists or where such potential conflict of interest may arise.

October 23, 2024
Country Representative

Description
POSITION SUMMARY
IREX seeks a strategic, innovative, entrepreneurial, and collaborative Country Representative to spearhead – out of Kenya – IREX’s efforts to empower youth, cultivate leaders, produce quality information and education, and strengthen communities in East Africa. The initial focus of this position will be on initiatives to empower youth, but will be expanded to include strengthening educational institutions and cultivating leaders.
A self-starter, the Country Representative will continually assess the competitive environment to identify new opportunities for IREX to advance its mission and strengthen is brand in East Africa. S/he will spearhead efforts to capture these opportunities in partnership with IREX’s New Business Development Unit and Strategic Partnerships Unit. The successful candidate will have a solid understanding of the youth development field. S/he will also have proven experience leading strategic thinking processes and approaches and business development activities that lead to partnerships with governmental donors, the private sector and the philanthropic community.
The Country Representative, within IREX’s Strategy and Development Group, is responsible for the day-to-day implementation of the IREX strategy for Eastern Africa, with initial emphasis on Kenya and Tanzania. In close coordination with the New Business Development Unit, the Country Representative ensures the development and execution of specific plans for each element of the IREX’s regional strategy, including identifying and shaping opportunities, engaging key audiences, building institutional relationships, developing partnership strategies, promoting the brand of IREX, and designing new programs. The Country Director also may oversea aspects of the administration of the presence of IREX in Kenya.
POSITION DUTIES AND RESPONSIBILITIES
Strategy and development:

Assess the competitive environment to ensure IREX reflects important trends in its planning, strategy development, and programs
Continually assess national and regional markets for partnership and business opportunities and help prepare plans to capture them
Identify markets, donors, and program areas that are responsive to the objectives of the country strategy, map out a strategy for engaging with or accessing them, and execute that strategy.
Develop local partnership strategies for specific opportunities or initiatives.
Elaborate the tracks of the regional strategy and executing them at the country level and, as assigned, at the regional level.
Develop a system for tracking, monitoring and evaluating the implementation of the country/regional strategy.
Lead, or support with technical writing, strategic advice, teaming ideas, and cost solutions proposals prepared by the NBDU.
Identify local experts for initiatives and proposals and develop databases of expertise.
Ensure effective coordination with the NBDU, the Center for Applied Learning and Impact and the Strategic Partnerships Unit.
Support the creation of a team culture that encourages risk-taking, innovation an ethos of excellence, and a commitment to results.

Representation and Outreach:

Identify high level external audiences or stakeholders (media, pubic officials, donors, and key influencers), map out a strategy for reaching out to them, and effectively engage with them to disseminate key messages and facilitate direct relationships between them and IREX. Cultivate intentionally and methodically relationships with key influencers.
Design, oversee, or execute as needed, the organization of special events in country or region of responsibility in coordination with the Strategic Communications Unit.
Proactively develop and curate strategic content and increase audience engagement on IREX’s social media channels in country or region of responsibility.
Draft “thought leadership” products such as op-eds, articles, or essays for placement in external publications.
Represent IREX in meetings with external stakeholders.

Administration:

Oversee day-to-day administrative operations by assigned country office staff
Oversee management of IREX office facilities as appropriate
Conduct surveys of local salaries and benefits
Maintain a healthy and empowering office environment that encourages participation and open communication, and high levels of staff engagement and well-being.
Liaise with local legal counsel on topics such as registration, tax and labor law issues
VAT Waivers and Reports
Obtain VAT or other applicable tax waiver from the US Embassy or local authorities
Ensure annual reports are submitted to IREX Grants and Compliance Unit
Oversee and make recommendations for optimizing office shared staff and other shared resources

Other duties as assigned.
SKILLS AND EXPERIENCE

3 or more years of progressive experience with strategy development and strategic stakeholder mapping and engagement in country or region of responsibility.
5 or more years of experience with planning, designing, resourcing and implementing business development initiatives. This includes the ability to write proposals, bids, and statements of interest.
7 or more years of progressive experience in international development.
Direct professional experience in youth programming, including pathways to employment, skills development, employability and entrepreneurship, and leadership development.
Advanced experience with programs funded by bilateral donors including but not limited to USAID, the US Department of State, Department for International Development (DFID), the United Nations Development Program, Swedish International Development Agency, Global Affairs Canada.
Experience building relationships with private sector companies and foundations, and other major donors in the region.
Strong writing and verbal communications skills
Experience with managing teams and operations strongly preferred.
A master’s degree in a relevant field strongly preferred.
Fluency in Swahili strongly preferred.

October 23, 2024
Chief Executive Officer

Reporting to the Board of Directors,
CEO will be responsible for:

development and strengthening of capacity for resource mobilization,
overseeing full operations and implementation of hospice programs.
proposal writing to seek for funding,
submitting reports to the financiers,
handling Board matters,
networking with other organizations,

Qualifications, knowledge, skills and attributes

Bachelor’s degree in social sciences, Nursing, Palliative care, public health or related field with at least 8 years’ experience 5 of which must be at a management level in a medical facility, or a related NGO or Charitable Organization.
Excellent communication, leadership, writing and presentation skills
Strong team player and good interpersonal skills
Performance track record

October 23, 2024
Peace Building and Conflict Resolution – Advisor

Reporting to:
Programme Manager
Line Management
Project team (Officers/ Assistants) under the Protection & Education Programme
Based:
Nairobi 60%, Field 40% – frequent travel to Mandera County, as well as some travel to Wajir, Garissa, Kilifi and Marsabit Counties.
OVERALL PURPOSE
The Peacebuilding Advisor will be responsible for building the capacity of IRK staff to engage effectively in peacebuilding and conflict resolution activities, as well as lead on the project’s research component jointly with IRK’s academic partner institution. The Advisor will ensure the successful implementation of the peace building and conflict resolution project alongside the Project Coordinator to achieve peace building goals within the scope and parameters of the project.
KEY RESPONSIBILITIES
The work to be accomplished shall consist of the following:

Programme Strategy, Quality & Growth

In collaboration with the Senior Management Team – Kenya, lead the design of an IRK peace building and conflict resolution strategy aligned with the Islamic Relief Country, Regional and Global strategies.
Provide leadership in the implementation of the IRK peace building and conflict resolution strategy; including development of annual business/action plans for the Programme.
Ensure compliance of the Programme with IR and donor rules, guidelines, and regulations.
Assist in program development for IRK by identifying additional technical needs in-country, contributing to the development of project proposals and reaching out to the international donor community and other potential partners in an effort to diversify IRK funding sources;

Technical Direction and Program Implementation

Serve as IRK’s senior Peace-building technical advisor in Kenya, providing strategic vision and technical advice to both IRK program staff and other stakeholders; while establishing/sustaining strong link with IR-HQ technical team
Provide overall program oversight, including management of consultants and other partners engaged to support the Programme.
Establish strong working relationships with the field staff to facilitate the completion of program tasks in a timely manner and within the allocated budget;
Prepare and manage the implementation of project work plans in fulfilment of the project’s strategic objectives and goals;
Take a lead role in analysis processes for the project, including in the analysis of information coming out of community engagement processes, reconciliation dialogues and project research initiatives.
With key program staff and stakeholders, ensure program’s strategic objectives and results are fully accomplished and meet expected technical quality standards and in line with IRK and donor policies and procedures
Ensure integration of the peace building interventions with other IRK programs.
Support strategic design processes including for community based conflict resolution mechanisms and tools
Peace Building and Conflict Sensitivity- Project Coordinator
Ensure Programe employs strategies for engaging youth and other marginalized communities in all interventions;

Capacity Building of the Programme staff

Lead and facilitate trainings and associated activities
Train project staff on peace building and conflict management
Build the capacity of IRK staff to engage effectively in peace building activities

Programme Monitoring, Evaluation & Reporting

Support the development and implementation of appropriate monitoring and evaluation methodologies for peace building
Oversee periodic technical reviews and manage any changes in project direction and focus
Oversee project’s monitoring and evaluation system, using data analysis as the basis for measuring performance.
Lead the drafting and submission of detailed quarterly and final reports;
Identify and ensure documentation of lessons learned
Serve as a resource for technical materials on peace building

Advocacy Representation and Networking:

In collaboration with the Programme Manager and Programme Coordinator, strengthen linkages with existing and potential partner agencies
Participate in all project strategic planning meetings and activities. Attend relevant inter-agency, sector coordination, and representational meetings as required in coordination with other key staff.
As requested, maintain and develop productive relationships and communication with key individuals in relevant government ministries and departments, faith-based institutions, partner organizations, international and local NGO community, and relevant donor representatives.

PERSON SPECIFICATION
Education, Qualification and Language

Master’s degree in the Social Sciences – International Development, Conflict Resolution, Reconciliation, Governance, Peace Studies, International Relations, or related field.
Proficiency in English (speaking, reading and writing) required
Computer proficiency in Word, Power Point, Excel, and Outlook

Essential Knowledge, skills and Experience

At least 7 years of experience in a relevant field; a technical background in peace building, conflict management is strongly favored
Proven leadership and inter-personal skills and an ability to build and motivate diverse and talented teams for a major project.
Peace Building and Conflict Sensitivity- Project Coordinator
Ability to represent IRK at high level coordination meetings with senior management, donors, local government, UN, and other international NGOs.
Demonstrated expertise in the political, economic, and social contexts in Kenya;
Deep knowledge of triggers of Conflicts and drivers of ethnic violence in Kenya
Excellent writing, analysis and strategic planning skills; including writing winning Concepts and proposals relating to peace and conflict.
Strong capacity building skills and proven ability to train on topics relating to peace, conflict, Co-existence etc.
Prior experience and excellent understanding of working in emergency settings or insecure environments
Strong leadership, management, project planning, monitoring and evaluation, analytical interpersonal and communication skills
Strong budget management and reporting, skills; and an ability to oversee multiple awards from a variety of donors
Strong written and oral communication skills, comfortable in a multi-cultural environment and effective in representation

Desirable Knowledge, skills and Experience

Experience of working in ASAL areas; Willingness and ability to travel approximately 40% of time, mostly to remote areas
Programmatic expertise on varied cross cutting themes: DRR, Gender, Disability, climate change, etc.
Experience of working with country team and providing support from a distance
Able to respond rapidly to changing environments and work under pressure
Sympathetic with aims, values & objectives of Islamic Relief

Compensation: A base salary (based on experience) plus other benefits such as insurance cover.

October 23, 2024
Compliance Officer Somali-Wide Education Synergies Iv (Swes Iv)

Hours of work: 37.5 per week
Basic Salary: KES (140,000 ) pcm
Position in organization: Reports to Programme Director
Main tasks:
The Compliance Officer will ensure AET’s financial processes and systems comply with the requirements of AET and the EU who is the donor for SWES IV. He/she will prepare all documentation for audit during and at the end of the programme and ensure good understanding among staff on EU regulations.
Specific Tasks:

Monthly sign off of documentation submitted to support financial reporting from the field , chasing up any missing /inadequate documentation and escalating as necessary
Tracking of employment contracts, appraisal and training schedules and other HR requirements as may from time to time be specified.
Drafting asset utilisation reports and audit results for management
Undertaking internal audit for compliance to the Finance and Procurement manuals and reporting on findings.
Inspecting cash books and project reports for accuracy (correct coding of budget lines)
Assessing accounting systems for effectiveness, efficiency, and compliance with proper accounting procedures
Recommending system controls and improvements to increase reliability and data integrity
Preparing annual reports, statements, and financial record.
Taking inventory to verify ledgers
Examining records to ensure compliance with laws and regulations
Reviewing payroll and contractor records to confirm tax liabilities have been appropriately discharged
Keeping up with legal requirements and applicable changes to local laws that apply to the establishment
Ensuring compliance with laws and regulations
Pursuing continuing education, participating in professional societies, and keeping up with industry publications to ensure a current understanding of the financial climate and legal changes as they apply to audits
Gauging financial risk within the establishment
Comparing wage rates against the market and making suggestions
Preparation and submission of documentation for audit.
Maintain close liaison with the field and ensure compliance to required documentation to support expenditure and activity.
Ensure co-ordination between the project managers, finance officers and programme director to comply to financial and systems processes.
Maintain close liaison with EU auditors to ensure compliance to donor requirements.
Develop staff within their country and build their capability particularly in areas of financial reporting and HR systems.
To carry out all other reasonable duties which are necessary for the efficient running and management of the Trust

Essential Qualifications, Knowledge, Experience and Abilities
Qualifications:

Bachelor’s degree in Finance, Accounting or related field
Training on EU regulations on Audits and financial management
Accredited membership of professional financial or auditors’ body( CPA, ACCA)

Knowledge

Thorough knowledge on EU regulations on grants, reporting and financial management.
Familiarity with Financial Software (MS Nav)
Thorough knowledge of Microsoft Office, including Excel
Demonstrable knowledge of finance and accounting standards
Demonstrable knowledge of Employment law and human resource management policies and procedures

Desirable: knowledge of institutional donor reporting requirements
Ability

Train staff members on EU regulations, procurement and audit requirements.
Self-motivated to stay abreast of changes and trends in financial standards and legislation
Excellent problem-solving abilities and time management
Strong communication skills
Strong documentation skills and attention to detail
Critical thinker and engaged learner
Ability to instruct others and explain complex issues clearly

Desirable : Experience of working/living in Somalia
Special requirements

Willingness to travel for up to eight weeks annually.
Commitment to AET mission and operating principles (see strategic statement below)

Africa Educational Trust is an equal opportunity employer and all employment is subject to our equal opportunities standards. Our selection process also reflects our commitment to the safety and protection of children and so adheres to our child protection policy.

October 23, 2024