Company Type: Sector in NGO

Agent-Swahili Research & Data Entry Specialist

Job Description:
Reporting to the Team Leader, the successful candidate will be adding, editing and merging data in a large database of international topics. Focus will be on a variety of categories including popular culture and media. This will include use a variety of online tools for data entry and analysis, including quality assurance for word-level translations (Swahili to English, English to Swahili).Duties will include but not limited to:

Adding to, editing and merging data based on instructions that will be provided
Analyzing multiple information sources to resolve factual discrepancies
Engaging in online discussion with colleagues on best practices
Ensuring quality of data in the database

Qualifications Required:

Degree in a technical field or equivalent

Skills and Knowledge:

Highly proficient in English to Swahili and Swahili to English translation at the word/character level
Advanced internet research skills
2 years of relevant experience in business or translation in Swahili and English
Have good working knowledge of MS Office applications
Take pride in everything they do and be motivated to go above and beyond what is expected
Demonstrate keen attention to detail
Have the ability to work with a sense of urgency
Have good time management skills
Have the ability to communicate effectively with people from diverse backgrounds and cultures
Be a strong team player
Quick learner with creative problem-solving and analytical skills

Deadline for applications is August 03, 2018. Only shortlisted candidates will be contacted.

October 23, 2024
Impact Stories of the FSD Network Documentation Consultant

The Consultancy
FSD Africa wishes to appoint a storyteller to capture, in both written and audio-visual format, the outcomes and impact of the FSD Network ¡n their mandate of reducing poverty through inclusive financial market development in sub-Saharan Africa (SSA).
The outputs from the assignment shall highlight the achievements registered by the FSD Network during the 16 years of its collective operation.
Full terms of reference
Proposal should include;

Names, CVs and location of key individuals as well as outline of the team structure
A short description of your firm’s expertise in relation to the project scope, including description of similar assignments undertaken in SSA and/or relevant markets
A short description of the way you propose to perform the assignment including time frames
CVs of key team members proposed, tailored to the assignment
A budget for both professional fees and reimbursable expenses

October 23, 2024
Finance Coordinator (based in Kenya)

ROLE DESCRIPTION
Main Duties and Responsibilities:
Finance:

Record financial transactions on QuickBooks Online, in line with RedR and donor requirements.
Calculation and payment of payroll, social security and all tax liabilities for national staff.
Maintain the purchasing and payments systems, processing invoices and bank payments and reconciling supplier statement.
Maintain the sales and invoicing system, ensuring receipts are correctly allocated and debts are chased up.
Control office petty cash holdings, issuing funds against authorised requests and arranging replenishments under the Imprest system.
Process month end journals for payroll, accruals and prepayments.
Check advance payment transactions and report accordingly.
Maintain the Asset register.
Manage and reconcile bank/cash and all other balance sheet accounts.
Maintain accurate and up-to-date financial records and provide information when required.
Ensure financial and resource accountability and effective management of records as required for auditing.
Coordinate any statutory or donor audit.
Ensure adherence to the RedR finance and administration guidelines and national Government tax and accounting regulations.
Coordinate the budgeting process for office running costs from the regional office.
Establish and prepare accurate monthly Budget versus Actual reports and fund balances for monthly accounts including office running costs and supporting programme staff with project budget monitoring.
Support Budget Holders with preparation of organisational and project budgets
Support Budget Holders with preparing donor/client financial reports, including justification of allocation of central costs to projects.
Prepare and submit monthly financial accounts and reports to Head Office within deadlines.
Prepare monthly cash flow projections, and assist with preparing the same according to donor requirements, as requested.
Review all contracts and make appropriate recommendations to RedR UK re: approval – including lease agreements and supplier contracts
Participate in bid analysis/procurement committee activities

Legal and RedR Representation

Ensure all legal and statutory obligations for the Kenyan authorities are fulfilled.
Represent RedR with bank and statutory authorities in Kenya.
Provide all necessary admin support to the RedR Kenya Board and attend meetings as the staff rep

HR Administration

Support recruitment to vacant posts by being a member of the interview panel
Write and issue contracts for national staff and review and sign Associate trainers contracts, ensuring they are timely, accurate and adhere to all local legal requirements.
Administer the Medical Insurance scheme for national staff, liaising with the medical insurance provider as appropriate and responding to queries from staff.
Administer HR records including leave and absence records, personal files etc.

·Programme

Support Proposal Development by developing budgets for project specific proposals
Contribute to narrative elements of proposals, and subsequent reports
Be a key contact with local partners, including donors, responding to queries and requests for information

OTHER

Any other duties specified by (Line Manager) that are appropriate to undertake.

Person Specificiation
Essential

Accounting qualification
Strong financial analytical skills
Proven experience in financial accounting of not less than two years
Experience with computer accounting packages, experience of QuickBooks Online would be an advantage.
Experience of accounting in a multi currency environment.
Excellent communication skills
Experience in liaising with government departments, NGOs, UN and other organization
Strong office administrative experience
Strong organizational and time management skills
Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
Good interpersonal and team working skills, within a multicultural setting
Good spoken and written English and fluent spoken and written Arabic
Proactive approach to work and able to work with limited supervision at various points
Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
Excellent computer literacy in Excel and Word
Willingness to be familiar with RedR’s vision and mission, and Middle East programme and be willing to promote this in the field.

Desirable

Knowledge of humanitarian sector would be a beneficial
Familiarity with Salesforce
Previous HR Knowledge and experience

Further information

The role is part-time (3 days a week) and is fixed term until the 31st March with the possibility of extension.
Salary: KES 1,950,050. This will be prorated as the role is part-time
Location: Nairobi, Kenya

October 23, 2024
NCD Program Officer: Non-Communicable diseases (NCDs)

Program Summary:
CHAK’s NCDs Program has grown significantly over the last five years and its impact on the health of the Kenyan communities is evident. The goal of CHAK NCD program is to create awareness and education, improve access to prevention, screening, and care and treatment for NCDs, with special emphasis on Diabetes, Hypertension, and Breast Cancer, Asthma, Mental Health, Eye Diseases and health for the elderly.
We are seeking a qualified and highly motivated individual to join CHAK as a NCD Program Officer, based in Nairobi for the Nairobi, Central and Rift Valley Region. This position reports to the NCD Programs Coordinator.
Key duties and responsibilities include:-

Advancing and supporting CHAK’s NCD Strategic direction and priorities.
Preparing program implementation plans and offering technical guidance to the implementing health facilities and counties.
Organizing county level review meetings and orientation workshops.
Coordinating health promotion activities on lifestyle changes to prevent and reduce the risk factors for NCDs in the community and create demand for screening.
Organizing training programs for health care providers such as Medical Officers, Clinical Officers, Nurses, and Pharmacists & Pharmaceutical Technologists.
Training and supporting community health workers and health care providers in implementation of NCD projects activities such as health promotion activities, screening for NCDs, management of NCDs at primary health care level, data collection and reporting.
Reviewing program implementation at county and sub-county levels.
Collaborating with the County NCD Focal Point persons and County community strategy focal point persons and conduct joint support supervision for NCD programs with county teams.
Preparing and submitting quarterly progress reports to CHAK and relevant stakeholders.
Representing CHAK in conferences / workshops/ meetings, at county and sub county level.
Supporting the health facilities and their NCDs Focal Point Persons in supervising CHWs working on the NCD projects.

Qualifications for the position:

University Degree in Public Health or Health Sciences from a recognized institution. Post graduate qualification in Public Health is an added advantage.
At least two years of public health experience working in public health programmes.
Working knowledge of NCD programmes is an added advantage.
Knowledge of county health services structures, MoH data collection systems, data analysis, surveillance, monitoring and evaluation.
Proven effective organizational and report writing skills.
Ability to develop innovative approaches and solutions to problems and with excellent skills on instructional, supervisory role to inspire scale up of community mobilization and education and to promote healthy lifestyles to prevent NCDs.
Ability to demonstrate effective interpersonal skills by working harmoniously as a member of a team, adapting to diverse educational, socio-political and cultural backgrounds and maintaining a high standard of personal conduct.
Experience working with county government MHTs and other partners in a culturally competent manner.
Computer proficiency in MS tools, managing database using different software is an added advantage.
Excellent training & facilitation skills.
Demonstrates openness to change and ability to manage complexities.
Excellent written, verbal, and organizational skills.

October 23, 2024
International Consultant-Lead Researcher (Youth Behavioural Survey)

Background Information
Young people are considered to be a particularly vulnerable group to sexually transmitted infections including HIV (STI/HIV) as well as to high risk behaviors. They have limited access to adequate youth-friendly sexual reproductive health (RH) services and/or they are faced with resistance and/or unfriendly attitudes exhibited by service providers. Very often they rely on their peers and/or the internet for learning about the changes they go through, the answers to their health problems or advice for engaging in a relationship, among other information. In many cases, they end up being recipients of incorrect and inadequate information from inaccurate sources without any guidance. A research conducted by the International Organization for Migration (IOM) in Somalia in 2012 showed a significant level of misconceptions among young people with respect to transmission of HIV.
Significant numbers of young adolescent girls, who survived incidents of Gender based Violence (GBV), particularly sexual violence, face significant risk of contracting HIV and other sexually transmitted diseases because of lack of knowledge about the infection and available GBV-related services. All of these challenges require understanding of young people’s attitudes and perceptions about their health-seeking behaviors. This information is fundamental for better responding to their needs and aspirations.
The existing data on the Somali HIV epidemic points towards a likely concentrated epidemic in high-risk populations that has neither been properly identified or addressed programmatically in the national response. The draft 2016 antenatal clinic (ANC) data showed HIV prevalence of 0.07% in the South-Central part of the country, 0.29% in Puntland, and 0.48% (in Somaliland). The HIV prevalence among women aged 15-24 was 0.24% across the country, breaking down as 0.70% in Somaliland, 0.12% in Puntland, and 0.10% in the South Central part of Somalia.
STI prevalence is surprisingly high for a low-prevalence country, indicating that high-risk behaviours are taking place. Anecdotal accounts and the completion of two research studies integrated biological and behavioural survey (IBBS) and size estimation by IOM and partners point towards existence of certain populations at higher risk of HIV, including women engaged in transactional sex, their clients, transport workers (truck drivers and port workers), and other groups at increased risk of HIV.
The 2012 Youth Behavioural Survey identified very low rates of knowledge among young women and men. Only 8.7% of the young men and 13.4% of the young women surveyed were able to correctly identify ways of preventing sexual transmission of HIV and rejected major misconceptions. Overall, 9.2% of young women and 21.2% of young men considered themselves at risk of being living with HIV. Of those surveyed, 0% of young women had ever had sex, and 10.8% of young men had had sex. Of the young men who had had sex, 1.3% had done so prior to the age of 15 and 2.6% had more than one partner. Approximately 35% of these had used a condom during their last intercourse.
The Strategic Framework for the Somali AIDS Response (2018-2020) is focused on achieving two primary goals:

Goal 1: Reduce the rate of new infections by 2020.
Goal 2: Reduce HIV-related mortality and morbidity for Somali women, men and children by 2020.

UNFPA has been working in the field of HIV/AIDS prevention among young people in Somalia since 2007, with a pool of peer educators doing health education in schools and outreach at community level for out-of-school youth.
Purpose of the assignment
You will be responsible for conceptually developing, conducting and analysing the results of a community-based survey that will assess and measure the knowledge, attitudes, behaviors and practices of young people at higher risk of HIV and those in schools.
All respondents will be young people aged 15 to 24 years. Geographically the survey will cover a representative sample of various parts of the country. This will be done through random selection of representative target areas.
The study will also look at changing patterns among young people and sex groups, of different regions, to establish levels of sexual experience (age of first sex, forced sex and coercion), characteristics of sexual activity (partners, condom usage, alcohol and drug use, and transactional sex), educational level, HIV knowledge, communication and perceived risk, testing and exposure to interventions.
The study will also assess young peoples’ preferred channels and sources of information towards planning and tailoring effective communication and advocacy interventions with maximum reach and impact. The outcome of this assignment should result in

filling critical information gaps and ascertaining trends with respect to knowledge, attitudes, behaviors and practices in relation to HIV;
identifying factors that act as barriers and enablers to HIV prevention and seeking care;
identifying the existing channels and sources of information; and
assessing and recommending appropriate communication channels and sources of information while focusing on message design and its delivery according to the needs of the target groups.

Objectives of the Assignment

Working under the overall supervision of Head of Programmes at UNFPA Somalia and the direct supervision of the UNFPA Youth Programme Officer for Somalia based in Nairobi, in close collaboration with the UNFPA sub-offices in Mogadishu, Somaliland and Puntland, you will manage the task of the formative research activity as follows:Obtaining Ethical approval of the research from the Government.
Conducting a thorough review of available and relevant literature at the national, regional, and global levels in connection with the objectives of the study. In consultation with pertinent entities, preparing a concept note outlining the survey methodology and implementation timelines.
Based on the approved research and sampling design, prepare appropriate data collection instruments, select and train interviewers, develop a quality assurance system, facilitate testing of questionnaires and undertake field-work and data collection.
Developing the survey questionnaire.
Training enumerators on the survey tools and data collection procedures.
Collate, clean and subset the data for analysis and reporting.
Preparing a draft analytical report to be reviewed by UNFPA and the Joint UN team on AIDS (JUNTA) team and finalize report based on inputs and comments received.
Participating in one meeting with the Joint team on AIDS to present and discuss findings/recommendations of the assignment with pertinent stakeholders.
A Somali-speaking research assistant will be hired by UNFPA Somalia to work under the researcher.

Expected Outputs
The following deliverables are expected to be provided by the consultant by the end of the assignment, in English:

Ethical approval
Action plan with timelines for the activity.
A comprehensive descriptive report including detailed description of the methodologies used, discussion and analysis of the results, recommendations based on above scope, and annexes presenting the tools, instruments, documented results of the survey and interviews. The report structure to be discussed with UNFPA upon initiation of the consultancy.
An executive summary of the above report and a Power point presentation (not to exceed 20 slides) with major findings and recommendations to be presented to key stakeholders.

Payment Schedule

First instalment: upon signing of contract and submission of inception report with methodology for the study and action plan: 25%.
Second instalment: upon successful completion of data collection: 25%.
Final instalment: upon submission of final satisfactory research report: 50%.

Travel
The assignment entails travel to Somalia. All travel expenses directly related to the consultancy to and within Somalia will be facilitated and paid for by UNFPA Somalia.
Project Timeline
Final report delivered by 31 October 2018.
Qualifications and Competencies
Languages Skills

Excellent command of spoken and written English. Knowledge of Somali an asset.

Education

Postgraduate degree in development studies, public health, psychology anthropology, or related field.
Postgraduate qualification in research an asset.

Experience

A minimum of seven years’ experience in research with expertise in HIV, sexual reproductive health and rights (SRHR), social norm sexual behaviour, most-at-risk populations and/or youth.
Experience developing research methodology and tools.
Experience managing research teams.
Experience working in Somali setting is an asset.
Analytical skills with ability to produce high quality reports and policy recommendations.
First-hand knowledge of the socio-cultural, economic and political situation in Somalia will be an added advantage.
Willingness to work in difficult circumstances and travel to Somalia as well as understanding of the UN system.

Skills and Competencies

Computer use including Microsoft Office and data analysis tools.
Excellent communication skills, both written and verbal.
Exceptional writing skills.
Excellent organizational and multi-tasking skills.
Ability to work under time constraints and deadlines in challenging settings.
Ability to work in multicultural and multi ethnic environments.
Excellent interpersonal skills and ability to establish effective working relations with other stakeholders with experience in convening and facilitating of workshops and meetings.
Ability to work independently.
Ability to work in a team and good interpersonal skills.

Language requirements:
Fluency in English is required, however knowledge of Somali language will be an asset

October 23, 2024
Project Manager (Epidemiology and Demography Department) KEMRI-Wellcome Trust, Kilifi, Kenya

Job Details
The EDD Project Manager will have specific responsibility for the new Application of Genomics and Modelling to Virus Pathogen Control (GeMVi) in East Africa grant, and play an important management role for other major grants within the Department
KEY RESPONSIBILITIES:

Ensure effective project plans are in place for EDD projects, working with the Principal Investigator and project team to develop these and monitor implementation of the same, from initiation through to implementation, monitoring, evaluation and closure; identify when projects are not running according to plan and initiate corrective action.
Take responsibility for the day to day management of specified EDD projects, working with colleagues in the EDD Operations team and central administrative functions, including finance, procurement, HR and IT.
Ensure that project reports, publications etc. are prepared, reviewed and submitted on time and in line with KWTRP institutional policies and external regulations
Organise and maintain project information in a systematic and secure way, including contracts, standard operating procedures, regulatory documentation and reports to sponsors.
Work with the Department Accountant and KWTRP Finance function to ensure project finances are monitored and managed in accordance with institutional policies, and take steps to ensure that projects remain within budget.
Work with colleagues in EDD and the Research Office to prepare and submit regulatory documents to sponsors and regulatory bodies, obtain approvals for projects’ start, continuation and amendments, and ensure protocols are uploaded and kept updated on the KWTRP Protocol Tracking System.
Work with EDD data managers and the KWTRP data governance officer to ensure collection, storage and access to research data is in compliance with institutional, governance, funder and publisher requirements.
Manage internal and external communications for specific projects, including organising meetings and events, representing projects to internal and external audiences, updating website content and engaging with the media working with the KWTRP communications department.
Supervise and mentor Project Assistants in the department.
Assist and deputise for the Department Manager.
Perform other duties as may be assigned from time to time.

QUALIFICATIONS, SKILLS & COMPETENCIES:
Essential Qualifications:

A Masters Degree in a relevant subject, which may include medical or natural sciences, Business Management or administration.
Relevant Bachelors Degree
At least eight years’ work experience in high-level administration/ project management, ideally in the academic, research or development sector.

Desirable Competencies:

Project management qualification.
Line management experience and/or matrix management of a team.
Experience of communications and information management.
Experience of regulatory and compliance issues in health research.
Experience of negotiating and/or reviewing contracts for research.
Experience of working in public health and an understanding of health systems.

Essential Competencies:

Exceptional project management skills, proficiency in using project management tools and the ability to manage multiple large projects simultaneously.
Exceptional interpersonal skills with the ability to network, communicate, be diplomatic and maintain strong local and international relationships.
Evidenced ability to produce high quality written reports and presentations in English, with strong attention to detail.
Significant skills in leadership, organization, prioritisation, problem solving and decision making.
Financially literate with ability to produce budgets, financial reports and to manage resources.
High level of computer literacy with proficiency in Microsoft applications.
Enthusiasm and willingness to get involved and support the work and life of the Department and KWTRP.

PHYSICAL ENVIRONMENT/CONDITIONS:

Based at the KEMRI-Wellcome Trust Research Programme in Kilifi, Kenya.

October 23, 2024
Logistics Assistant – DEPP Lab

Project: DEPP – Disasters and Emergencies Preparedness Program
Reporting To: Logistics Assistant – DEPP Lab
Working With: Project Director with Technical Guidance from the Operations Manager
Duration: Seven (7) Months
Starting Date: Immediately
MASTERCARD INTERNATIONAL
MasterCard International was established in 1966 as a cooperative of US banks in order to create the basic infrastructure and governance to allow bank credit cards to be issued by individual banks with limited geographical reach but be accepted by merchants nationally and eventually globally.
The MasterCard Labs for Financial Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is also the first Lab in Africa and the first to focus exclusively on financial inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab seeks to impact more than 100 million people by bringing together MasterCard’s innovation and global financial inclusion capabilities under one roof, combining these with local expertise and insight.
The iHub, founded in 2010, is a globally-recognized organization that is deeply steeped in the local tech innovation culture. The iHub has been both the main catalyst for regional tech acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation.
Since its founding iHub has supported the creation of more than 100 start-ups, employed more than 1,000+ individuals, and reached more than 200,000 people through communications outreach. iHub strives to become the best African support system for ICT-focused tech entrepreneurs and individuals who aspire to tackle large-scale challenges by creating an environment of trust and experimentation that facilitates the growth of entrepreneurs and their companies with the acknowledgement that this is only possible with strong partnerships. iHub ensures it uses a culture of inclusivity to include those traditionally left out in society.
The AIM consortium has a combination of more than 50 years’ experience connecting organizations and people, building market relevant solutions and being ahead of the curve of innovation. Community connectedness is one of the Lab’s key advantages. We are able to convene a community around the issues of disaster, emergency preparedness and innovation. We continuously invigorate a vibrant community of innovators and entrepreneurs able to build globally competitive companies, while solving the myriad of problems present in Africa and across the developing world. We develop people by providing an environment that allows them to visibly grow in their technical and non-technical skills, and critically, act as a connector, allowing world captains in business and technology to meet with aspiring entrepreneurs fresh from high school.
DEPP LAB PROJECT
The DEPP Lab project is a twenty-two (22) months project being implemented by the AIM-DEPP Lab Consortium whose objective is to increase preparedness and resilience of disaster-prone communities in Garissa and Marsabit counties of Kenya by drawing on their deep knowledge of pastoralist communities.
The Consortium will undertake activities to meet the objective by utilizing the Consortium member’s in house experience in managing labs and proven innovation methodology. The project will build up communities’ capacities to identify and evaluate the risks related to natural disasters and innovative mitigation measures to address these gaps.
The consortium will identify and reinforce existing disaster coping mechanisms and refine new contingency measures emerging from the target communities. The consortium will also ensure participation of rural communities at the village level rather than focus on urban issues, as an innovation labs need to.
POSITION SUMMARY
The purpose of the position is to provide logistical support to project activities at Nairobi office while supporting the DEPP Lab field offices in Marsabit and Garissa; with adherence to Adeso policies and procedures.
S/he will be a full-time member of the Adeso team and will play a crucial role in assisting with the management of logistics activities for the DEPP project under the supervision of the Project Director and technical guidance of the Operations Manager.
POSITION PURPOSE
The Logistics Assistant will be responsible for ensuring quality in DEPP Lab’s logistics activities at Nairobi and the field offices in Garissa and Marsabit.
S/he will also ensure that the logistics function is delivered timely, cost-effectively and with high quality and appropriate standards; and support field teams in achieving and maintaining minimum standards in logistics activities.
SPECIFIC ROLES AND RESPONSIBILITIES

Procurement

Ensuring that project procurement is conducted in line with Adeso policies and that procurement tracking is current and updated on weekly basis.
Supporting field offices in ensuring that quality and reliable goods/services are purchased while maintaining records of project purchases.
Assisting the Project Director and Operations Manager in maintaining and updating files with information relating to procurement undertaken and ensuring that they are consistent with Adeso policies.
Ensuring timely and accurate reporting of logistics activities to the Project Director and Operations Manager.
Ensuring timely delivery of program supplies to field sites in line with project implementation.
Assisting in development, monitoring and review of procurement plans.
Ensuring that all contracts with the organization are in an updated database spreadsheet and are paid on time by constantly following up with Finance to ensure timely payment.
Adhering to Adeso procurement policies and specific donor procurement regulations.
Transport and Travel
Managing and coordinating vehicles and drivers used by the team and ensuring that drivers and vehicles are appropriately allocated.
Hiring additional vehicles when necessary through an effective value-for-money process based on movement plans.
Compile the monthly vehicle mileage, fuel consumption and maintenance reports.
Receive log sheets on monthly basis and ensure that the drivers fill in the log sheets accurately on a daily basis.
Arranging for road transportation of passengers or cargo when necessary.
Frequently inspecting and ensuring that vehicles are periodically scheduled for maintenance and service.

Warehousing/Assets

Ensuring that all Adeso assets and equipment used in the field are properly assessed and documented (including physical location, users and condition) to contribute to an updated country program asset register.
As the custodian of all Logistics documents, ensuring that all documentation is completed and stored in readiness for external and internal audit requirements.
Carrying out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including inventory register, delivery and receipt papers.
In accordance with Adeso Asset policy, ensure all items received and issued are tracked and properly recorded in both HQ and field offices.
Plan and conduct the asset verification on a quarterly basis and update the register and report any variance.
Communication/IT
Ensuring logistics support in the event of emergencies and that all necessary advance measures have been taken and communicated to staff.
In coordination with ICT Department, be responsible for ICT project equipment including computers, satellite phones, telephones and all communication gadgets etc.
Managing the contracts with the internet service provider and tracking performance and end-date.
Ensuring that all ICT resources i.e. printers and scanners are in good working conditions and report defects and maintenance needs to ICT.
Providing basic IT support/networking support when necessary.
Liaising with other NGOs and UN agencies on logistics issues.

Equipment Maintenance

Ensuring that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
Ensuring that proper tracking of equipment out for maintenance is followed.
Providing technical supervision to drivers on matters related to safety and security.
Security
Acting as the security focal point for Kenya field offices;
Remotely monitor Adeso Kenya operational areas and providing all staff with regular security briefings especially before travel.
Conducting regular security and risk assessments for all Adeso Kenya operational areas.
Supervising security guards’ performance in the field offices.
Ensuring that field communications needs are met and that staff are trained on the use of radios and other communication equipment as necessary.
Liaising with local authority security agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in all Kenya operations area.

Other Roles

Ensuring that office running bills are paid on time.
Regularly conducting field visits to assess if the field sites are complying with procurement, safety and security regulations.
Providing regular orientation and advice to new staff and visitors.
Any other duties as may be assigned by the Project Director and Operations Manager.

QUALIFICATIONS & EXPERIENCE

Diploma in Procurement/Supply Chain Management or its equivalent in a relevant field.
Minimum three (3) years’ experience in similar role (NGO experience preferred).
Knowledge of donor regulations including EU and USAID will be an added advantage.
Ability to support personnel and cargo transport, fleet management.
Excellent planning, coordination, and reporting skills, with the ability to properly organise priorities.
Experience in setting up offices and close out of projects.
Excellent IT skills; MS Word, MS Excel and email are a must.
Technical IT skills, such as networking and problem solving are advantage.

COMPETENCIES

Honesty and transparency.
Excellent people management skills and good communication skills.
Ability to work effectively in multicultural environment
Proven ability to work in a team setting.
Highly organized and self-motivated.
Ability to work under high pressure and prioritize tasks.
High standard of written and spoken English.

October 23, 2024
Assistant Accountant Accounting and Grants Manager

Job Description
Job Summary:
The Assistant Accountant will Prepare and submit returns; process payments and update financial accounting records in compliance with HJFMRI Policies and regulatory requirements.
Main Duties and Responsibilities:

Maintain cash office and staff advances disbursements according to HJFMRI policies
Initiate transactions on mobile cash transfer platforms
Ensure monthly reconciliation and liquidation of balance sheet accounts
In charge of accounts receivables.
Compile supports for liquidation of prepayments.
Ensure that all payment packages are fully supported and that the International accounting data standards are followed when entering the data in the accounting system.
Ensure all payment vouchers are duly stamped as per process requirement.
Compile monthly expense package.
Maintain physical and electronic filing for accounting documents
Perform any other relevant duties as maybe assigned.

Qualifications and requirements:

Diploma in Accountancy, Business Administration/Management or its equivalent from a recognized institution.
Minimum of CPA part II qualification.
Knowledge of acceptable accounting and bookkeeping principles and procedures.
Proficiency in Microsoft Office suite, particularly Excel and Outlook.
At least 2 years’ experience in accounting position
Experience working with quick books is an added advantage.
Good communication skills; attention to detail and ability to multi-task.
Excellent in reporting skills; and ability to comprehend and analyze data. Terms of Employment: 1-year renewable contract.
The first three months will be probation period.

go to method of application »

October 23, 2024
Wash Coordinator -Bondo

Job Description

REPORTS TO: Programs Manager
SUPERVISES: WASH Staff
Vision: People believe in themselves and work together to build a vibrant and progressive community.
Mission: Empower people and build their capacities to create positive change for children and youth within their community.
PURPOSE OF THE POSITION
Reporting to the Programs Manager, the WASH Coordinator is expected to provide technical and managerial leadership and expert assistance to guide, coordinate, manage and monitor the WASH portfolio of activities. S/he must interact with a range of partners involved in the sector, maintain oversight of the overall sector impacts and ensure the efficient use of resources.
The incumbent should have excellent leadership skills, initiative, and independent judgment in supporting the design, implementation, monitoring, and evaluation of strategies and ORGANISATION programs. The WASH Coordinator is responsible for providing management and supervisory direction as well as technical guidance to the WASH staff, contractors, and grantees to ensure that programs adhere to the terms and conditions of partner agreements, and are achieving the development impact and results that are expected. The WASH Coordinator works collaboratively and proactively with other technical experts and support offices on program matters.
MAJOR DUTIES AND RESPONSIBILITIES

Project Implementation & Management

Play a key role in identifying and coordinating the various water, sanitation and hygiene-related activities and players.
Assist Programs Manager with developing annual WASH project plans and budgets for approval by the donors or Executive Director.
Assist in the development of a performance management plan for all program/project activities. Ensure project and/or sectoral assessments are carried out and participate in developing Statements of work, field trips, data analysis and dissemination of these assessments.
Perform Monitoring & Evaluation and regular evaluations of activities in collaboration with the WASH team. This includes review of program and financial reports.
Monitor and document development impacts and resolve implementation issues in an efficient and professional manner.
Oversee the management of contracts for the construction of water supply infrastructure (to be supervised by contracted firms acting as the engineers’ representative).
Ensure the monitoring for quality constructions in accordance with the conditions of the contract, specifications, drawings and Bills of Quantities.

Strategy Support

Lead efforts to assess and address institutional constraints impacting access and use of water in Rarieda and identify priority issues requiring institutional strengthening to assure consistent and sustainable supply of clean water.
Lead efforts in identifying key technical challenges in water and sanitation service provision and management of local community water companies and/or CBOs.
Design school based and community based water/sanitation/hygiene-related strategies, programs and activities to meet strategic objectives.
Compile, analyze, and disseminate, on a regular basis and as needed, reports detailing progress in achieving sector objectives along with commentary on issues and recommended solutions.

Partnerships, networking and collaborations

Ensure strong partnerships between ORGANISATION, the government, contractors, business and corporate enterprises as well as with other relevant partners.
Represent the organization in any relevant stakeholders’ meetings.
Ensure that the organization upholds the government’s policies and procedures of providing quality programs as relates to WASH and general programs.
Support the Executive Director & ORGANISATION management in liaising with all relevant prime partners for the implementation of all ORGANISATION WASH programs interventions.
Develop, maintain and strengthen working relationships with key partners, including national ministries, local governments, international organizations and other donors, private sector, NGOs, universities and the media, to identify and implement efforts to increase synergy among the key stakeholders and promote collaborative planning, technical training and institutional strengthening toward long term sustainable solutions to WASH.

Governance and Management

Ensure effective monitoring of all activities undertaken.
Oversee performance appraisal process of relevant staff members under your supervision.
Provide timely advice to the Executive Director and the Senior Management team, on issues likely to affect/impact project implementation.
Actively participate in the management and development of ORGANISATION as a whole as a member of the Senior Management Team.
Prepare reports as required.

ORGANISATION Values and Ethics

Share and instill the values of ORGANISATION to the M & E staff and the project beneficiaries.
Keep and maintain the name of ORGANISATION in high esteem and respect to the community.
Other duties and responsibilities
Actively participate in the Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the program on their own.
Perform any other duties and responsibilities assigned by the management from time and which are related to the achievement of ORGANISATION’s mission and vision.

QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE

This position requires a broad combination of technical, analytical, and managerial abilities combined with excellent communication skills. The incumbent should demonstrate a range of expertise in the area of management and the field of water and sanitation services.
Education: Degree in environmental management, public health, engineering, public administration or related field is required.

Work Experience:

Minimum 5 years of demonstrated WASH management experience and 3 years’ experience in water supply, sanitation and hygiene programming.
Working experience in the design and supervision of rural water supply systems and community-based water supply program implementation and operation.

Skills & Abilities:

The position requires a combination of managerial, technical, and analytical, abilities along with the demonstrated ability to manage resources, programs and people.
Expertise in the areas of sustainability, systems-based approaches to development, WASH, and program design is desirable.

Job Knowledge:

Direct experience in the management of donor-funded projects required.
Direct hands-on experience in WASH also highly valued.
Knowledge of development programming and project management required as demonstrated through education and/or experience.
Knowledge of water and sanitation sector development, including technology selection, institutional structures, community governance, financing, environmental sustainability, and social/cultural issues including gender consideration.
Knowledge and experience working in Kenya’s water supply and sanitation issues in the context of devolution.

POSITION RELATIONSHIP IN THE ORGANISATION

Within the Organization
Supervisor
Management Team
Staff
Outside the Organization
Government
Local community members
Local administration and leaders

AUTHORITY / DECISION MAKING

The position involves making recommendations on policy and operational issues to the Human Resource and Management team for consideration, in addition to implementation of activities according to the operational and work plans.

SPECIAL WORKING CONDITIONS

The position requires the incumbent to make field visits. The travels may be to remote places where adverse weather conditions and poor roads may make travel difficult.
May periodically work long and odd hours to meet deadlines and/or respond to specific situations.

October 23, 2024
IT Training Coordinator

Job Description

This is a middle level position for this opening. To meet client’s complex desktop ecosystem demands in accordance to set standards that meet the global business objectives. This position should deliver IT training coordination in the programme. The candidate shall also carry out technical support activities.
Description:
REPORTING LINES:
The position reports directly to the Service Delivery Manager and is under general direction of the Head of IT .
BUDGET RESPONSIBILITY:
Assist on the development of specifications required to meet budgetary constraints.
KEY RESPONSIBILITIES:

Analyze user needs in the programme and come up with effective IT learning proposals. (User needs can be identified through incidences on
servicedesk, roll out of new IT solutions, performance reviews and user engagements)
Liaise with managers and interview employees at all levels to identify and assess IT training and development needs
Compile and present skill gap information.
Develop annual training Schedules for IT Training in the programme.
Develop IT Training curriculum in collaboration with subject matter experts.
Monitor and manage training logs, progress reports and feedback .
Coordinate with technical training providers to develop learning solutions that address identified skill gap areas.
Coordinate and facilitate IT E-Learning deliveries.
Facilitate Basic IT Training in the programme.
Provide IT Training reports and follow up continuous improvement schemes.
Develops knowledgebase for all IT Services.
Attend to incident, service requests and escalations from IT Support Technicians.
Participate in execution and support for all IT Projects .
Participate in change management processes in the environment.
Configure Server services, with direction from System Specialists.
Implement and support system security procedures in the environment Troubleshoot and diagnose user devices and implement solutions or liaise with specialists for problem resolution.

QUALIFICATIONS:

Degree in computer science / BSc in IT.
4 years’ experience supporting users in a 500+ networked busy environment, in a similar position.
Experience of coordinating IT Trainings in an organization of 500+ computer users is must.
Customer service and communications skills is mandatory.
The candidate to show evidence of being able to manage intermediate and advanced desktop configuration and troubleshooting capability.
Support experience of Windows 10, Office 365, Active Directory and cloud solutions.
Experience of supporting Mac OS users will be an added advantage.

DESIRABLE CRITERIA:

MCSE qualifications are required
Certification in IT Training coordination is desirable

October 23, 2024