Jobs Kenya

Company Type: Sector in NGO

  • Farm Supervisor

    Farm Supervisor

    Rafiki wa Maendeleo Trust works in rural Rarieda sub-county, Siaya County, close to the shores of Lake Victoria. This Trust seeks to empower people and build their capacities to create positive change for children and youth in their communities.
    As part of their mandate, Rafiki
    (1) maintains a demonstration plot of 1.5 acres as a Center of Excellence for organic farming
    (2) provides organic farming demos and advice to the local community
    (3) grows organic vegetables as a profit venture
    We are currently seeking to recruit a talented, progressive and team-oriented individual to fill the following vacant position
    Purpose of The Position
    This individual is responsible for general supervision of the demonstration plot and its workers and must operate in a cost effective manner, identify potential markets for farm produce, and generate regular Workplans, crop rotation schedules, and reports on activities.
    Requirements

    At least a Diploma in Agriculture from a recognized program
    Training in organic farming
    Computer literacy
    Prefer some background in Agribusiness
    Motor bike license is a definitely a plus
    At least 2 years’ experience in a supervisory capacity, preferably in an organic farming sector.

    Special Working Conditions
    The position requires the incumbent to work in a rural area.

  • Head of Marketing, Public Relations

    Head of Marketing, Public Relations

    Purpose
    PRISK is seeking to hire a full time, resourceful and skilled Head of Marketing, Public Relations & Membership in charge of Membership Department to provide professional support at the head office in Nairobi.
    He/she will be involved in developing marketing campaigns to promote service, events or campaigns and raise awareness of any issue that affects the public.
    He/she will also be tasked with promoting, managing and maintaining the public’s view of the organization and service we represent. He/she will work with individual clients, company executives or both to determine the exact publicity-related goals to be achieved.
    Responsibilities

    Assist in the development of internal and external communications in the department.
    Coordinate the organizations official calendar
    Carrying out social media interactions and provide advice and select the best use of media and overall communications channels required for the successful execution of marketing campaigns.
    To coordinate successful and timely release of newsletters and other internal communications.
    Conduct internal communication courses, workshops and media training Customer/Media relations.
    Ensure a high level of customer service, handle complaints and bring them to the attention of the relevant departmental head.
    Work with media outlets to publish timely company information, such as press releases, brochures, and other materials and ensuring communication strategy is consistent and reflects the company’s strategic vision.
    Develop and execute strategies that are intended to create and uphold a positive public image for clients by working, forming and managing relationships with various members of the media/ media outlets, government, and public.
    Advocate on behalf of the company brand with external stakeholders and the media across all communications channels.
    Serve as main information source for all media contacts requesting data, insights and media opinion influences.
    Develop online content strategy and manage content workflow thereby ensuring that the Society’s websites and social media platforms are updated regularly with the relevant information.
    Coordinate staff in the arranging and running of a number of high profile community events, and represent the association at such events
    Identify and evaluate opportunities to improve the association’s media presence to ensure target audiences are being effectively reached
    Support the development and use of social media platforms to further engagement and community building
    To source gift items for the various functions: going out to obtain samples and to check quality and prices, and to liaise with the Accounts department on their procurement.
    Organize membership seminars and sensitization workshops in accordance with the overall goals and objectives set in place to ensure retention & satisfaction of current members and acquisition of new members.
    Create and develop marketing materials and campaign assets for membership recruitment drives and advertisements.
    Assist to formulate and manage the Public relations budget and ensuring cost effective practices.
    Developing and executing clients’ public relations programs, Corporate Social responsibility and publicity activities.
    Responsible for the Member Database list, Update, Entry, cleanup and royalty distribution activities
    Respond to enquiries from the public, media and other organizations.
    Responsible for preparing timely marketing reports as and when required.

    Qualifications

    Bachelor’s degree in Public Relations and/or Marketing
    Proven experience in member societies, business associations and or clubs is an added advantage
    Exceptional oral and written communication skills, interpersonal skills and professional presentation
    Capacity to work under tight time pressure and maintain high level of accuracy
    Strong Client Relationships, Public Speaking, Creativity, and Big-Picture Thinking Skills
    Experience using social media as a strategic brand positioning and messaging channel
    Strong computer literacy and experience in web content development
    Proficient in MS Office and marketing software (e.g. CRM)
    Extensive experience in advertising, and brand management
    Strong organizational and time-management abilities
    Good understanding of market research techniques, data analysis and statistics methods
    Knowledgeable on Database Management

  • Administrative and Finance Assistant Communication & Graphic Design Consultant

    Administrative and Finance Assistant Communication & Graphic Design Consultant

    WUSC Kenya is looking to hire an Administrative and Finance Assistant to support its Kenya Office by providing administrative support to ensure efficient operation of office systems and processes
    Specific Duties
    Work closely with the Finance and Operations Team in the following areas
    Administration

    Ensure the smooth functioning of office administration;
    Support the preparation of contracts;
    Manage ( and be seated at ) the front office;
    Organize and prepare for meetings / manage the meeting rooms;
    Support to office assets management and inventory/ maintenance of records on assets management
    Custodian for management of office stationery supplies including maintenance of stock list of stationery, of stationery as required by staff and keeping a log of distribution.

    Procurement

    Support the procurement office for execution of procurement processes; ensuring procurement guidelines are implemented
    Support the development and implementation of procurement plans and tracking systems.
    Plans, organizes and supports the bid solicitation process including drafting and floating RFQ and RFP’s
    Participate on the bid evaluation committees, ensures the integrity of the competitive process and exercises appropriate judgment and tact while ensuring to protect confidential information
    Ensure timely delivery of goods and services
    Maintain updated records of all procurement related documentation

    Finance

    Validate financial documents (Payment request, Requisition, and Travel Request, etc.) by ensuring correct procedures have been followed.
    Track invoices and cash advances;
    Preparation of payment vouchers
    Data entry, review and filing of finance documents

    Qualifications and Experience
    Education
    Undergraduate degree in Business Administration, Commerce or equivalent
    Qualification in accounting will be an advantage
    Experience

    Minimum 3 Years work experience in a finance or accounting administration and procurement;
    Experience in a similar role will be an advantage
    Excellent organizational & interpersonal skills
    Able to conduct rigorous checks on data and documentation.
    Excellent communication skills – able to communicate and report both orally and in writing.
    Ability to work on own initiative as well as part of a team
    Communicates openly, and consistently. Shares information appropriately
    Problem solving skills and self-management – able to form creative solutions in problem solving.
    Ability to manage multiple priorities and work under pressure.

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  • Project Accountant NGO

    Project Accountant NGO

    The purpose of this position is to assist in the financial and grants management of various projects ran by the organization.
    Key Accountabilities

    Process and effect payments.
    Review of field expense reports.
    Transactions recording, filing and complete documentation of financial documents
    Budget preparation and monitoring
    Timely financial reporting.

    Key Responsibilities

    Timely processing of Project payments (invoices, field imp rests, statutory deductions) confirming such payments are; in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and cost centers/project and donor codes and preparation of the payment instrument in line with ACTs Finance policies and procedures.
    Ensure that all payments processed as above are dispatched to the respective beneficiaries within one day after payment is processed.
    Act as a bank agent ensuring that all bank transactions and correspondence are carried out on timely basis.
    Key in data in to the existing SUN templates based on available payment vouchers and other documents for review, approval and posting.
    Reconcile all suppliers’ statements on monthly basis ensuring that peculiar transactions are highlighted and dealt with immediately.
    Review field expense reports for Accuracy and completeness, forward them for approval of Finance and Administration Director and prepare respective Journals.
    Review the General ledger in the accounting system ensuring completeness and accuracy and propose correcting entries for the approval of the Finance and Administration Director.
    Monitor the bank & petty cash balances to ensure that there are sufficient funds to run the organization.
    Maintain an up to date financial and accounting records both in soft and hard copy and constantly monitor systems to record and reconcile expenditures, balances, payments, statements and other day-to-day financial transactions.
    Prepare monthly Bank & petty cash reconciliations and forward them for necessary approvals as per ACTs Finance policies.
    Prepare monthly updated financial reports for review by the Finance and Administration Director and the Project Manager.
    Assist the Director of Finance in enforcing the Organization’s internal control systems.
    Assist in the preparation of the annual budget, financial projections for year-end forecasting.
    On-job skills transfer to program staff.
    Assist in external audit coordination, including preparation and collection of audit information as assigned by the Finance and Administration Director.

    Person Specification and competencies

    A Bachelor of Commerce degree from a recognized University.
    CPA qualification Part II
    Proficient in SUN Systems accounting package
    An understanding of not for profit accounting and applicable standards
    Experience in use of MS office packages or related computer applications particularly use of spreadsheets
    A minimum of 3 years experience working in an NGO setting in a similar position.
    A person of high integrity
    Very good analytical skills and attention for detail
    Ability to read, analyze, and interpret complex financial data.
    Ability to respond effectively to inquiries or complaints.
    Good communication (oral & written) & interpersonal skills;
    Good time management & supervisory skills.
    Ability to multi task and perform under pressure
    High sense of confidentiality, initiative and good judgment
    High Level of integrity
    Able to enforce internal controls

  • Grants Coordinator – Africa

    Grants Coordinator – Africa

    Job Description

    Do you enjoy managing relationships with international institutional donors?
    Do you have a passion for grants management as well as business development including fund-raising, donor liaising and proposal writing?
    Full time, 1 year Contract (view to extend), based in Nairobi, Kenya.

    An exciting position, working across the Africa region to monitor the program implementation and financial management of existing grants, for the purpose of complying with all program and funding guidelines of awarding organizations including institutional donors. In this role, you will also lead the development and implementation of fund-raising and business development strategies for the Africa Region (including donor mapping and engagement plans) as well as support grant application and proposal development. You will build the capacity of staff in the Africa region in both grant management and business development, and build effective working relationships with staff to ensure each project or program is meeting grant agreement conditions and expectations.
    To be successful, you will have tertiary qualifications and knowledge of institutional donor requirements, business development and grant coordination with experience in program management with international donors, e.g. DFID, DFAT or USAID. You will have experience developing grant applications and possess the ability to identify and develop risk minimization strategies to ensure adherence to donor and grant requirements. You will have excellent written and interpersonal skills, strong relationship management skills, with the ability to communicate professionally at all levels, across donors, partners, and management. Critical to your success will be your positive and self-motivated approach, as well as organizational and time management skills to ensure you manage conflicting deadlines.
    This role, based in Nairobi (Kenya), will be part of the Africa Regional team covering Burundi, Eritrea, Ethiopia, Kenya, and Rwanda. To be eligible to apply for this position you must have the appropriate right to work in the country where the job is locate

  • Finance Officer (2 year fixed term contract) Programme Manager (2 year fixed term contract)

    Finance Officer (2 year fixed term contract) Programme Manager (2 year fixed term contract)

    Job Description
    Reporting to the Finance & Support Services Manager (FSSM), the incumbent will be expected to provide financial and administrative support to the Sightsavers Kenya Country Office. The key tasks includes; facilitating financial transactions within Sightsavers control framework, generating transaction vouchers, maintaining accounting ledgers and cash books, managing office petty cash, processing payroll, assist in review of partner financial returns, general office administration/logistics, renewal of motor vehicle licences and insurance, procurement, maintenance of office assets, filing, handling workshops logistics as well as travel logistics for staff and visitors.
    The successful candidate will have a minimum of a University Degree in finance/accounting, administration or equivalent with at least CPA II. Valuable experience of working in a busy reputable private firm or NGO is advantageous. Ideally, you will be computer literate (knowledge of computer financial packages) with excellent interpersonal and communication skills, commitment to work, high degree of integrity and ability to work with minimum supervision.
    The successful candidate will be a team player, adaptable and able to relate with people from diverse backgrounds.
    This is not an exhaustive list of duties or required professional skills, please read the complete Job Description for further details.

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  • Programme Management NGO Finance & Budget Officer

    Programme Management NGO Finance & Budget Officer

    The post is located in the Science Division, UNEP Live,Technology and Innovation Unit within the Country Outreach, Technology and Innovation Branch (COTI), at the Nairobi duty station.
    Responsibilities
    Under the day-to-day supervision of the Head, UNEP Live, Technology and Innovation Unit, and the overall guidance of the Chief, Country Outreach, Technology and Innovation Branch (COTI), the incumbent will function to deliver scientific environmental data and indicators to support both environmental assessments and reporting at national, regional and global levels, and early warning of emerging environmental issues and trends.Manage all aspects of assigned projects related to implementing network services for environmental data, information and indicators based on gee-referenced, spatial and statistical data.

    Assist the Senior Programme Officer and the Chief of the COTI Branch to prepare project funding proposals, programme budget submissions, progress reports, financial statements,
    Participate in project preparation, implementation, monitoring and evaluation ensuring delivery of outputs according to project objectives, existing policies and aligning resources behind results, in the context of Result Based Management.
    Establish and conduct technical meetings to promote and extend Science Division’s work with clients of its science data and information products and services (Lead Divisions, thematic Coordinators and other partners) in close coordination with Science Division’s partnering centres and networks such as the GRID network.
    Review relevant documents and reports in early warning of environmental emerging issues, environmental data/information and indicators and provide sound substantive inputs; research, analyze and present information gathered from diverse scientific and technical sources; organize and draft background papers, provide substantive inputs to publications, etc., in a clear and professional manner.
    Supervise staff delivery of spatial data analysis and presentation of products and services, ensuring the on-line availability of Programme – relevant spatial data-sets and databases as components of the “One UN Environment Data and Indicators Platform”.

    Requirements

    Advanced university degree (Master’s or equivalent) in physical or natural sciences, information technology or related areas. A first-level university degree with relevant combination of academic and professional qualifications may be accepted in lieu of the Advanced degree.
    Minimum of seven (7) years of working experience in environmental data and information management (including spatial), project or programme formulation, management and implementation, reporting, assessments and early warning at national/regional levels – of which at least three years are at the international level is required.
    Knowledge of environmental issues and technical networking acquired through work with expert institutions and organisations is desirable. Track record or working in multicultural environments.

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  • Emergency Response Officer – WASH

    Emergency Response Officer – WASH

    Contract: 3 Years Fixed Term Contract (with possibility of extension)
    This post is offered as either a UK based post or a national post based in Kenya or Zimbabwe.
    UK: Starting salary of £33,316–£36,110 per annum.
    Kenya: Salary of Kshs 3,159,173 – Kshs. 3,869,984 per annum.
    Zimbabwe: Salary of USD $33,352.00 – $40,858 per annum.
    Job Purpose
    The Emergency Response Officer (ERO) – WASH has a global remit to contribute to the delivery of effective and high quality humanitarian assistance to new and ongoing humanitarian crises. As part of CAFOD’s Emergency Response Team – involving frequent travel at short notice – the ERO provides technical field level and remote operational support as well as supporting the implementation and maintenance of systems and procedures for ensuring good practice and meeting sectoral standards on accountability and programme quality. Working with partners is central to CAFOD’s humanitarian response and the ERO will play an important role in improving and developing the capacity of partners to prepare for, mitigate the impact of, and respond to disasters by providing support, knowledge and building long-term capacity. All roles undertaken by the ERO will have the aim of achieving peace, security and recovery in accordance with CAFOD’s mission and values.
    Job Scope
    A key component of this role is to be a part of CAFOD’s Humanitarian Department global emergency response surge capacity – providing immediate, usually short term support to our humanitarian response teams in the field, as well as remote support. This role will be expected to be able to support a wide range of humanitarian responses, as well as technical expertise in Water and Sanitation.
    CAFOD’s humanitarian response comes before during and after emergencies. Our three core approaches are:

    Capacity building of partners, in areas such as Disaster Risk Reduction (DRR), programme management, food security, nutrition and financial management.
    Facilitation, in which we work alongside partners to help ensure the delivery of a programme. This is our most common way of working.
    Implementation, where CAFOD takes on a more direct implementation role in the delivery of a programme when local partners lack the capacity to scale up rapidly.

    Accountability
    The post holder is line managed by the Senior Emergency Response Officer. During specific emergency responses task management may come from other managers within CAFOD or its partner organisations. The role does not have permanent line management or budget responsibilities.

  • Project Associate, Marketplace for Nutritious Foods Project Manager, Marketplace for Nutritions Foods

    Project Associate, Marketplace for Nutritious Foods Project Manager, Marketplace for Nutritions Foods

    SALARY: Competitive
    STARTING DATE: January 2019
    We are seeking to deploy a Project Associate who will act as point of contact between GAIN and the project’s Innovation Accelerator beneficiaries (Small and medium sized enterprises) and provide support to the Project Manager. Under their guidance, you will support the Implementation of the project’s main activities—Innovation Accelerator, Community of Practice, with a particular focus on the implementation of the projects Innovation Accelerator activities.
    The ideal candidate will have proven experience managing the performance of consultants and subcontractors, as well as experience and knowledge in food science, technology and the agriculture or business. You must be comfortable with report writing and be able to analyse and make recommendations for the improvement of technical reports and business documents (business plans, market research). It is essential that you have an understanding of financial literacy (understanding of P&L accounts, balance sheets, cashflow projections etc.) with strong inter-personal skills and the ability to work with agribusiness managers from a variety of backgrounds.
    The Global Alliance for Improved Nutrition is committed to a policy of equal opportunity and as an inclusive employer we are keen to reflect the diversity of our society at every level within our organisation. We welcome applications from all sections of the community. Our employees worldwide are required to ensure their behaviour is consistent with our policies.

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  • Human Resources Coordinator

    Human Resources Coordinator

    Human Resource Coordinator at Population Services International
    PSI is looking to recruit a Human Resources Coordinator to be based at their Regional Technical Services Office (RTSO), Nairobi, Kenya. He/she shall be responsible for all HR activities and ensure all HR related transactions are carried out efficiently and effectively.
    Responsibilities

    Recruitment

    Advertise all approved vacant positions as may be guided
    Sort applications based on the basic criteria and share the list with program managers / Senior Operations Director for further shortlisting.
    Coordinate scheduling, calling of candidates for interviews and sending out regret letters to unsuccessful candidates.
    Follow up on interview score sheets & summary reports.
    Facilitate the successful candidates’ background checking process to ensure timely reference checks.
    Draft Appointment letters/ Contracts and ensure the same is signed by all parties.
    Ensure all recruitment documents are in place and appropriately filed.

    Provide inducting training to new employees on the use of the SSHR (e.g. time sheets, leave), Medical, Pension;
    Training & Development

    Identify relevant short training courses for the Admin and Finance team based on training needs and proactively present options to Senior Operations Director

    HR/Payroll System & HR Database

    Administer the HR modules in the HRIS and offer support to staff on the use of the various modules not limited to Leave, Performance, & Employee Self Service.
    Update HR data that feeds into the HR monthly report in conjunction with the payroll accountant and ensure all staff records changes are implemented in the payroll.

    Performance Management 

    Ensure Performance & Learning Forms for all staff are duly completed and submitted at the beginning, mid and end of the Evaluation Period.Benefits Management
    Maintain an updated PSI’s medical scheme records and liaise with the chosen insurance broker/underwriter on behalf of staff.
    Ensure inclusions and deletions into the medical scheme are made on time, follow up on payments and any arising issues regarding to the scheme.
    Maintain the Provident Fund Scheme records and ensure prompt enrolment/ deletion of members and payment of final dues.

    Administrative

    Coordinate all the administrative roles and work closely with the resourcing assistant to ensure accurate and timely output.
    Draft staff & consultant letters i.e. Contract modifications, Acting appointments, Staff bonus and salary increment.
    Track consultant and temporary staff contracts coming to an end and ensure due process is followed in renewal process.
    Assist in transcribing Disciplinary Hearing Sessions.

    Employee Exit

    Guide staff at point of exit on the due process of clearance and forward the various documentation appropriately to ensure smooth exit transition of staff.

    Qualifications

    Bachelor’s degree in Business Administration with a Major in Human Resources Management.
    At least 4 years’ experience in HR Support Services.
    Good knowledge of Kenya employment Act and related labour laws
    International NGO experience will be an added advantage
    Strong communication skills – written & verbal
    Strong planning and organization skills